ML22300A231

Sorn - NRC 1 - Parking Permit Records

ML22300A231
Person / Time
Issue date:	10/24/2022
From:	NRC/OCIO
To:
References
Download: ML22300A231 (4)

Text

SYSTEM NAME AND NUMBER:

Parking Permit RecordsNRC 1

SECURITY CLASSIFICATION:

Unclassified

SYSTEM LOCATION:

Facilities and Logistics Branch, Office of Administration, NRC, Two White Flint North,

11555 Rockville Pike, Rockville, Maryland, and current contract or facility.

SYSTEM MANAGER(S):

Chief, Facilities and Logistics Branch, Division of Facilities and Security, Office of

Administration, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

31 U.S.C. 3511; 41 CFR 102-74.265 et seq., Parking Facilities

PURPOSE(S) OF THE SYSTEM:

The information contained in this system is used for the assign ment of parking permits

and NRC-controlled parking spaces.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

NRC employees and contractors who apply for parking permits for NRC-controlled

parking spaces.

CATEGORIES OF RECORDS IN THE SYSTEM:

These records consist of the applications and the revenue colle cted for the

Headquarters parking facilities. The applications include, bu t are not limited to, the applicants

name, address, telephone number, length of service, vehicle, ri deshare, and handicap

information.

RECORD SOURCE CATEGORIES:

Applications submitted by NRC employees and contractors.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CAT EGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to the disclosures permitted under subsection (b) o f the Privacy Act, the NRC

may disclose information contained in this system of records wi thout the consent of the subject

individual if the disclosure is compatible with the purpose for which the record was collected

under the following routine uses:

a. To record amount paid and revenue collected for parking;

b. To contact permit holder;

c. To determine priority for issuance of permits;

d. To provide statistical reports to city, county, State, and Federal Government

agencies;

e. A record from this system of records which indicates a viol ation of civil or criminal

law, regulation or order may be referred as a routine use to a Federal, State, local or foreign

agency that has authority to investigate, enforce, implement or prosecute such laws. Further, a

record from this system of records may be disclosed for civil o r criminal law or regulatory

enforcement purposes to another agency in response to a written request from that agencys

head or an official who has been delegated such authority;

f. A record from this system of records may be disclosed as a routine use in the course

of discovery; in presenting evidence to a court, magistrate, ad ministrative tribunal, or grand jury

or pursuant to a qualifying order from any of those; in alterna tive dispute resolution proceedings,

such as arbitration or mediation; or in the course of settlemen t negotiations;

g. A record from this system of records may be disclosed as a routine use to a

Congressional office from the record of an individual in respon se to an inquiry from the

Congressional office made at the request of that individual;

h. A record from this system of records may be disclosed as a routine use to NRC-paid

experts or consultants, and thos e under contract with the NRC on a need-to-know basis for a

purpose within the scope of the pertinent NRC task. This acces s will be granted to an NRC contractor or employee of such contractor by a system manager o nly after satisfactory

justification has been provided to the system manager;

i. A record from this system of records may be disclosed as a routine use to appropriate

agencies, entities, and persons w hen (1) NRC suspects or has confirmed that there has been a

breach of the system of records, (2) NRC has determined that as a result of the suspected or

confirmed breach there is a risk of harm to individuals, NRC (i ncluding its information systems,

programs, and operations), the Federal Government, or national security; and (3) the disclosure

made to such agencies, entities, and persons is reasonably nece ssary to assist in connection

with NRC efforts to respond to the suspected or confirmed breac h or to prevent, minimize, or

remedy such harm; and

j. A record from this system of records may be disclosed as a rout ine use to another

Federal agency or Federal entity, when the NRC determines that information from this system of

records is reasonably necessary to assist the recipient agency or entity in (1) responding to a

suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to

individuals, the recipient agency or entity (including its info rmation systems, programs, and

operations), the Federal Government, or national security, resu lting from a suspected or

confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:

Records are maintained on paper in file folders and on electron ic media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:

Accessed by name, tag number, and/or permit number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:

Records are retained under the National Archives and Records Ad ministrations General

Records Schedule 5.6: Security Records, Item 130, Local facilit y identification and card access

records. Records are destroyed upon immediate collection once the tempor ary credential or

card is returned for potential reissuance due to nearing expira tion or not to exceed 6 months from time of issuance or when individual no longer requires acc ess, whichever is sooner, but

longer retention is authorized if required for business use.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:

Paper records are maintained in locked file cabinets under visu al control of the Facility

Operations and Space Management Branch staff. Computer files a re maintained on a hard

drive, access to which is password protected. Access to and us e of these records is limited to

those persons whose official duties require access.

RECORD ACCESS PROCEDURES:

Same as Notification procedures.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures.

NOTIFICATION PROCEDURES:

Individuals seeking to determine whether this system of records contains information

about them should write to the Freedom of Information Act or Pr ivacy Act Officer, Office of the

Chief Information Officer, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001,

and comply with the procedures contained in NRCs Privacy Act r egulations, 10 CFR part 9.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.