ML22300A235
| ML22300A235 | |
| Person / Time | |
|---|---|
| Issue date: | 10/24/2022 |
| From: | NRC/OCIO |
| To: | |
| References | |
| Download: ML22300A235 (5) | |
Text
SYSTEM NAME AND NUMBER:
Child Care Subsidy Program RecordsNRC 12.
SECURITY CLASSIFICATION:
Unclassified
SYSTEM LOCATION:
DecisionPoint Corporation, 702 Russell Ave., Suite 312, Gaither sburg, MD 20877
SYSTEM MANAGER(S):
Associate Director for Human Resources Operations and Policy, O ffice of the Chief
Human Capital Officer, U.S. Nuclear Regulatory Commission, Wash ington, DC 20555-0001.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
40 U.S.C. 590(g); 5 CFR 792.201-206; Executive Order (E.O.) 9397, as
amended by E.O. 13478; Social Security Number Fraud Prevention Act of 2017, 42
U.S.C. 405 note.
PURPOSE(S) OF THE SYSTEM:
The purpose of this system is to administer NRC-sponsored childcare program.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NRC employees who voluntarily apply for childcare subsidy.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records include application forms for child care subsidy containing
personal information about the employee (parent), their spouse (if applicable), their
child/children, and their child care provider, including name, social security number,
employer, grade, home and work telephone numbers, home and work addresses, total family income, name of child on whose behalf the parent is applying for subsidy, childs
date of birth; information on child care providers used, including name, address,
provider license number and State where issued, child care cost, and provider tax
identification number; and copies of IRS Form 1040 or 1040A for verification purposes.
RECORD SOURCE CATEGORIES:
Information is obtained from NRC employees who apply for childcare subsidy
and their childcare provider.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CAT EGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of the Privacy Act,
the NRC may disclose information contained in this system of records without the
consent of the subject individual if the disclosure is compatible with the purpose for
which the record was collected under the following routine uses:
- a. A record from this system of records may be disclosed as a rout ine use to the Office
of Personnel Management to provide statistical reports;
- b. A record from this system of records which indicates a violatio n of civil or criminal
law, regulation or order may be referred as a routine use to a Federal, State, local or foreign
agency that has authority to investigate, enforce, implement or prosecute such laws. Further,
a record from this system of records may be disclosed for civil or criminal law or regulatory
enforcement purposes to another agency in response to a written request from that agencys
head or an official who has been delegated such authority;
- c. A record from this system of records may be disclosed as a rout ine use to a
Federal, State, local, or foreign agency to obtain information relevant to an NRC decision concerning hiring or retaining an employee, letting a contract, or issuing a security clearance,
license, grant or other benefit;
- d. A record from this system of records may be disclosed as a rout ine use to a
Federal, State, local, or foreign agency requesting a record that is rel evant and necessary to its
decision on a matter of hiring or retaining an employee, issuing a secur ity clearance, reporting
an investigation of an employee, letting a contract, or issuing a license, grant, or other benefit;
- e. A record from this system of records may be disclosed as a rout ine use in the
course of discovery; in presenting evidence to a court, magistr ate, administrative tribunal, or
grand jury
- f. or pursuant to a qualifying order from any of those; in alterna tive dispute resolution
proceedings, such as arbitration or mediation; or in the course of settlement negotiations;
- g. A record from this system of records may be disclosed as a rout ine use to a
Congressional office from the record of an individual in respon se to an inquiry from the
Congressional office made at the request of that individual;
- h. A record from this system of records may be disclosed as a rout ine use to NRC-
paid experts or consultants, and those under contract with the NRC on a "need-to-know" basis
for a purpose within the scope of the pertinent NRC task. This access will be granted to an
NRC contractor or employee of such contractor by a system manag er only after satisfactory
justification has been provided to the system manager;
- i. A record from this system of records may be disclosed as a rout ine use to
appropriate agencies, entities, and persons when (1) NRC suspects or has confirmed that
there has been a breach of the system of records, (2) NRC has d etermined that as a result of
the suspected or confirmed breach there is a risk of harm to in dividuals, NRC (including its
information systems, programs, and operations), the Federal Gov ernment, or national security;
and (3) the disclosure made to such agencies, entities, and per sons is reasonably necessary
to assist in connection with NRC efforts to respond to the susp ected or confirmed breach or to prevent, minimize, or remedy such harm; and
- j. A record from this system of records may be disclosed as a rout ine use to another
Federal agency or Federal entity, when the NRC determines that information from this system
of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a
suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to
individuals, the recipient agency or entity (including its info rmation systems, programs, and
operations), the Federal Government, or national security, resu lting from a suspected or
confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are maintained on paper and electronic media at the current contractor
site.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Information may be retrieved by employee name or social security number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are retained under the National Archives and Records Administrations
General Records Schedule 2.4: Employee Compensation and Benefits Records, Item
120, Childcare subsidy program administrative records. Destroy when 3 years old, but
longer retention is authorized if required for business use. Childcare subsidy program
individual case files are retained under General Records Schedule 2.4, Item 121.
Destroy 2 years after employee participation concludes, but longer retention is
authorized if required for business use.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
When not in use by an authorized person, paper records are stor ed in lockable file cabinets and computer records are protected by the use of passw ords.
RECORD ACCESS PROCEDURES:
Same as Notification procedures.
CONTESTING RECORD PROCEDURES:
Same as Notification procedures.
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether this system of records contains information
about them should write to the Freedom of Information Act or Pr ivacy Act Officer, Office of the
Chief Information Officer, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001,
and comply with the procedures contained in NRCs Privacy Act regulations, 10 CFR part 9.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.