ML24242A087
| ML24242A087 | |
| Person / Time | |
|---|---|
| Issue date: | 07/19/2024 |
| From: | NRC/OCIO |
| To: | |
| References | |
| NRC 38 | |
| Download: ML24242A087 (4) | |
Text
SYSTEM NAME AND NUMBER:
Mailing ListsNRC 38.
SECURITY CLASSIFICATION:
Unclassified SYSTEM LOCATION:
Primary systemDigital Communications & Administrative Services Branch, Division of Facilities and Securities, Office of Administration, NRC, 11545 Rockville Pike, Rockville, Maryland.
Duplicate systemDuplicate systems exist in whole or in part at the locations listed in Addendum I, Parts 1 and 2.
SYSTEM MANAGER(S):
Digital Communications & Administrative Services Branch, Division of Facilities and Securities, Office of Administration, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
44 U.S.C. 3101, 3301.
PURPOSE(S) OF THE SYSTEM:
The system is maintained for the purpose of mailing informational literature or responses to those who request it; maintaining lists of individuals who attend meetings; and for other purposes for which mailing or contact lists may be created.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals, including NRC staff, with an interest in receiving information from the NRC.
CATEGORIES OF RECORDS IN THE SYSTEM:
Mailing lists include an individual's name and address; and title, occupation, and institutional affiliation, when applicable.
RECORD SOURCE CATEGORIES:
NRC staff, NRC licensees, and individuals expressing an interest in NRC activities and publications.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the other types of disclosures permitted under subsection (b) of the Privacy Act, the NRC may disclose information contained in this system of records without the consent of the subject individual if the disclosure is compatible with the purpose for which the record was collected under the following routine uses:
- a. A record from this system of records may be disclosed as a routine use for distribution of documents to persons and organizations listed on the mailing list;
- b. A record from this system of records may be disclosed as a routine use to NRC-paid experts or consultants, and those under contract with the NRC on a need-to-know basis for a purpose within the scope of the pertinent NRC task. This access will be granted to an NRC contractor or employee of such contractor by a system manager only after satisfactory justification has been provided to the system manager;
- c. A record from this system of records may be disclosed as a routine use to appropriate agencies, entities, and persons when (1) NRC suspects or has confirmed that there has been a breach of the system of records, (2) NRC has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, NRC (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with NRC efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm; and
- d. A record from this system of records may be disclosed as a routine use to another Federal agency or Federal entity, when the NRC determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a
suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records maintained on paper, and electronic media.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are accessed by company name, individual name, or file code identification number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Customer/client records are retained under the National Archives and Records Administrations General Records Schedule 6.5: Public Customer Service Records, Item 020.
Delete when superseded, obsolete, or when customer requests the agency to remove the records.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access to and use of these records is limited to those persons whose official duties require such access.
RECORD ACCESS PROCEDURES:
Same as Notification procedures.
CONTESTING RECORD PROCEDURES:
Same as Notification procedures.
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether this system of records contains information about them should write to the Freedom of Information Act or Privacy Act Officer, Office of the Chief Information Officer, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001, and comply with the procedures contained in NRCs Privacy Act regulations, 10 CFR part 9.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.