ML24242A085

NRC 36 Employee Locator Records

ML24242A085
Person / Time
Issue date:	07/19/2024
From:	NRC/OCIO
To:
References
NRC 36
Download: ML24242A085 (5)

Text

SYSTEM NAME AND NUMBER:

Employee Locator RecordsNRC 36.

SECURITY CLASSIFICATION:

Unclassified

SYSTEM LOCATION:

Primary systemPart 1: For Headquarters personnel: Office of Chief Human Capital

Officer, NRC, Two White Flint North, 11545 Rockville Pike, Rockville, Maryland. For Regional

personnel: Regional Offices I-IV at the locations listed in Addendum 1, Part 2.

Part 2: Operations Division, Office of the Chief Information Officer, NRC, Two White Flint

North, 11545 Rockville Pike, Rockville, Maryland.

Part 3: Division of Administrative Services, Office of Administration, NRC, One White

Flint North, 11555 Rockville Pike, Rockville, Maryland.

Duplicate systemDuplicate sy stems exist, in part, for Incident Response Operations

within the Office of Nuclear Security and Incident Response, NRC, Two White Flint North,

11545 Rockville Pike, Rockville, Maryland, and at the NRCs Regional Offices, at the locations

listed in Addendum I, Part 2.

Duplicate systemDuplicate systems may ex ist, in part, within the organization where

an individual actually works, at the locations listed in Addendum I, Parts 1 and 2.

SYSTEM MANAGER(S):

Part 1: For Headquarters personnel: Associate Director for Human Resources

Operations and Policy, Office of the Chief Human Capital Officer, U.S. Nuclear Regulatory

Commission (NRC), Washington, DC 20555- 0001; and for Regional personnel: Regional

Personnel Officer at the Regional Offices listed in Addendum I, Part 2; Part 2: IT Specialist,

Network/Infrastructure Services Branch, IT Serv ices Development & Operations Division, Office

of the Chief Information Officer, NRC, Washington, DC 20555-0001; Part 3: Mail Services Team

Leader, Administrative Services Center, Divisi on of Administrative Services, Office of Administration, NRC, Washington, DC 20555-0001.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

44 U.S.C. 3101, 3301; Executive Order (E.O.) 9397, as amended by E.O. 13478; and

E.O. 12656.

PURPOSE(S) OF THE SYSTEM:

The purpose of this system is for NRC empl oyees and contractors accountability, to

support NRC emergency response, and to contact designated persons in the event of an

emergency.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

NRC employees and contractors.

CATEGORIES OF RECORDS IN THE SYSTEM:

These records include, but are not limited to, an individuals name, home address, office

organization and location (building, room number, mail stop), telephone number (home,

business, and cell), person to be notified in case of emergency (name, address, telephone

number), and other related records.

RECORD SOURCE CATEGORIES:

Individual on whom the record is maintained; Employee Express; Enterprise Identity Hub

(EIH), and other related records.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

In addition to the other types of disclosures permitted under subsection (b) of the Privacy

Act, the NRC may disclose information contained in this system of records without the consent

of the subject individual if the disclosure is compatible with the purpose for which the record was

collected under the following routine uses:

a. To contact the subject individuals designated emergency contact in the case of an

emergency;

b. To contact the subject individual regarding matters of official business;

c. To maintain the agency telephone directory (accessible from www.nrc.gov);

d. For internal agency mail services;

e. A record from this system of records which indicates a violation of civil or criminal law,

regulation or order may be referred as a routine use to a Federal, State, local or foreign agency

that has authority to investigate, enforce, implement or prosecute such laws. Further, a record

from this system of records may be disclosed for civil or criminal law or regulatory enforcement

purposes to another agency in response to a written request from that agencys head or an

official who has been delegated such authority;

f. A record from this system of records may be disclosed as a routine use to NRC-paid

experts or consultants, and those under contract with the NRC on a need-to-know basis for a

purpose within the scope of the pertinent NRC task. This access will be granted to an NRC

contractor or employee of such contractor by a system manager only after satisfactory

justification has been provided to the system manager;

g. A record from this system of records may be disclosed as a routine use to appropriate

agencies, entities, and persons when (1) NRC suspec ts or has confirmed that there has been a

breach of the system of records, (2) NRC has determined that as a result of the suspected or

confirmed breach there is a risk of harm to individuals, NRC (including its information systems,

programs, and operations), the Federal Government, or national security; and (3) the disclosure

made to such agencies, entities, and persons is reasonably necessary to assist in connection

with NRC efforts to respond to the suspected or confirmed breach or to prevent, minimize, or

remedy such harm; and

h. A record from this system of records may be disclosed as a routine use to another

Federal agency or Federal entity, when the NRC determi nes that information from this system of

records is reasonably necessary to assist the recipient agency or entity in (1) responding to a

suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and

operations), the Federal Government, or national security, resulting from a suspected or

confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:

Electronic media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:

Information is accessed by name.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:

Mail, printing, and telecommunication service control records are retained under the

National Archives and Records Administrations General Records Schedule 5.5: Mail, Printing,

and Telecommunications Service Management Record s, item 020. Destroy when 1 year old or

when superseded or obsolete, whichever is applicable, but longer retention is authorized if

required for business use. Custom/client records are retained under General Records Schedule

6.5: Public Customer Service Records, item 020. Destroy when superseded, obsolete, or when

customer requests the agency to remove the records.

Administrative records maintained in any agency office are retained under General

Records Schedule 5.1: Common Office Records, item 010. Destroy when business use ceases.

Employee emergency contact information records are retained under the National

Archives General Records Schedule 5.3 item 020. Destroy when superseded or obsolete, or

upon separation or transfer of employee. These records are used to account for and maintain

communication with personnel during emergencies, office dismissal, and closure situations.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:

Electronic records are password protected. Access to and use of these records is limited

to those persons whose official duties require such access.

RECORD ACCESS PROCEDURES:

Same as Notification procedures.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures.

NOTIFICATION PROCEDURES:

Individuals seeking to determine whether this system of records contains information

about them should write to the Freedom of Informat ion Act or Privacy Act Officer, Office of the

Chief Information Officer, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001,

and comply with the procedures contained in NRCs Privacy Act regulations, 10 CFR part 9.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.