ML24242A080
| ML24242A080 | |
| Person / Time | |
|---|---|
| Issue date: | 07/19/2024 |
| From: | NRC/OCIO |
| To: | |
| References | |
| NRC 26 | |
| Download: ML24242A080 (4) | |
Text
SYSTEM NAME AND NUMBER:
Transit Subsidy Benefits Program RecordsNRC 26.
SECURITY CLASSIFICATION:
Unclassified
SYSTEM LOCATION:
Facility and Logistics Branch, Office of Administration, NRC, Two White Flint North,
11545 Rockville Pike, Rockville, Maryland.
SYSTEM MANAGER(S):
Chief, Facility and Logistics Branch, Division of Facilities and Security, Office of
Administration, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 7905; 26 U.S.C. 132; 31 U.S.C. 3511; 41 CFR 102-74.210; 41 CFR subtitle F;
41 CFR 102-71.20; Executive Order (E.O.) 9397, as amended by E.O. 13478; E.O. 13150.
PURPOSE(S) OF THE SYSTEM:
The information contained in this system is used to enroll employees in the Transit
Subsidy Program.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NRC employees who apply for subsidized mass transit costs.
CATEGORIES OF RECORDS IN THE SYSTEM:
The records consist of an individuals application to participate in the program which
includes, but is not limited to, the applicant's name, home address, office telephone number,
and information regarding the employee's co mmuting schedule and mass transit system(s)
used.
RECORD SOURCE CATEGORIES:
NRC employees.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the other types of disclosures permitted under subsection (b) of the Privacy
Act, the NRC may disclose information contained in this system of records without the consent
of the subject individual if the disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
- a. To provide statistical reports to the city, county, State, and Federal government
agencies;
- b. To provide the basis for program approval and issue monthly subsides;
- c. A record from this system of records which indicates a violation of civil or criminal law,
regulation or order may be referred as a routine use to a Federal, State, local or foreign agency
that has authority to investigate, enforce, implement or prosecute such laws. Further, a record
from this system of records may be disclosed for civil or criminal law or regulatory enforcement
purposes to another agency in response to a written request from that agencys head or an
official who has been delegated such authority;
- d. A record from this system of records may be disclosed as a routine use in the course
of discovery; in presenting evidence to a court, magistrate, administrative tribunal, or grand jury
or pursuant to a qualifying order from any of thos e; in alternative dispute resolution proceedings,
such as arbitration or mediation; or in the course of settlement negotiations;
- e. A record from this system of records may be disclosed as a routine use to a
Congressional office from the record of an individual in response to an inquiry from the
Congressional office made at the request of that individual;
- f. A record from this system of records may be disclosed as a routine use to NRC-paid
experts or consultants, and those under contract with the NRC on a need-to-know basis for a
purpose within the scope of the pertinent NRC task. This access will be granted to an NRC
contractor or employee of such contractor by a system manager only after satisfactory
justification has been provided to the system manager;
- g. A record from this system of records may be disclosed as a routine use to appropriate
agencies, entities, and persons when (1) NRC suspec ts or has confirmed that there has been a
breach of the system of records, (2) NRC has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, NRC (including its information systems,
programs, and operations), the Federal Government, or national security; and (3) the disclosure
made to such agencies, entities, and persons is reasonably necessary to assist in connection
with NRC efforts to respond to the suspected or confirmed breach or to prevent, minimize, or
remedy such harm; and
- h. A record from this system of records may be disclosed as a routine use to another
Federal agency or Federal entity, when the NRC determi nes that information from this system of
records is reasonably necessary to assist the recipient agency or entity in (1) responding to a
suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to
individuals, the recipient agency or entity (including its information systems, programs, and
operations), the Federal Government, or national security, resulting from a suspected or
confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are maintained on electronic media.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Accessed by name and smart trip card.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are retained under the National Archives and Records Administrations General
Records Schedule 2.4: Employee Compensation and Benefit Records, Item 130, Transportation
subsidy program administrative records. Destroy when 3 years old, but longer retention is
authorized if required for business use. Records are also retained under General Records
Schedule 2.4, item 131, Transportation subsidy program individual case files. Destroy 2 years
after employee participation concludes, but longer retention is authorized if required for business use.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Computer files are maintained on a hard driv e, access to which is password protected.
Access to and use of these records is limited to those persons whose official duties require
access.
RECORD ACCESS PROCEDURES:
Same as Notification procedures.
CONTESTING RECORD PROCEDURES:
Same as Notification procedures.
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether this system of records contains information
about them should write to the Freedom of Informat ion Act or Privacy Act Officer, Office of the
Chief Information Officer, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001,
and comply with the procedures contained in NRCs Privacy Act regulations, 10 CFR part 9.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.