ML20113E933

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SONGS CEP-SCE Joint Response to NEIMA 108 Questionnaire
ML20113E933
Person / Time
Site: San Onofre  Southern California Edison icon.png
Issue date: 04/22/2020
From:
Office of Nuclear Material Safety and Safeguards
To: Bauder D, Kern J, Stetson D, Victor D
Southern California Edison Co
M DOELL
References
Download: ML20113E933 (7)
v • d • e


Text

NUCLEARENERGYINNOVATIONANDMODERNIZATIONACT LOCALCOMMUNITYADVISORYBOARDQUESTIONNAIRE BACKGROUND:

AsdescribedinSection108ofS.512,theNuclearEnergyInnovationandModernizationAct,issuedon January14,2019,theU.S.NuclearRegulatoryCommission(NRC)isrequiredtoprepareareporttothe Congressidentifyingbestpracticeswithrespecttotheestablishmentandoperationoflocalcommunity advisoryboards,includinglessonslearnedfromanysuchboard.Theboardsareintendedtofoster communicationandinformationexchangebetweenlicenseesplanningfor,andinvolvedin, decommissioningactivitiesandmembersofthecommunitythatdecommissioningactivitiesmayaffect.

Inanefforttocompilethisinformation,theNRCissolicitingyourinput.

QUESTIONNAIRE:1 Names/Organizations:

DavidVictor,DanStetson,&JerryKern-LeadershipoftheSONGSCommunityEngagementPanel(CEP)

DougBauder-VicePresidentandChiefNuclearOfficer,SanOnofreNuclearGeneratingStation Businessemailaddresses:

david.victor@ucsd.edu dan.stetson@nicholasendowment.org kernjm@hotmail.com doug.bauder@sce.com

Isthisfeedbackassociatedwithaparticularsite?Ifso,whichsite?

SanOnofreNuclearGeneratingStation(SONGS)

Questionsapplicabletositeswherealocalcommunityadvisoryboard(CAB)hasbeenestablished.

Pleaserespondtothequestionsasapplicable.

1)WhywasthelocalCABestablished?

SCEandthecoownersoftheSanOnofreNuclearGeneratingStation(SONGS)optedtoformtheCEP afterretiringSONGSbecausesuchcommunityadvisoryboardswereviewedasanindustrybestpractice andbecauseSCEhadadesiretomanagedecommissioninginaninclusive,forwardthinking,and responsiblemanner.SCEandthecoownersestablishedcoreprinciplesofsafety,stewardship,and engagementtoinformtheirapproachtodecommissioningandtheCEPisconsistentwiththose principles.

2)HowandwhenwasthelocalCABestablished?

TheCEPwasestablishedbySCEandthecoownersofSONGSin2014.SCEbenchmarkedcommunity advisoryboardsforotherdecommissioning/decommissionednuclearplantsacrosstheU.S.andthen draftedacharterfortheSONGSCEP.Thecharteravailablehereestablishedthepurpose,

organization,membership,andmeetingstructurefortheCEP.Initialmembersallvolunteerswere selectedinearly2014andtheinauguralmeetingoftheCEPwasheldonMarch25,2014.

IsthereacharterfortheCAB?

Yes,SCEcreatedacharterfortheSONGSCEPinearly2014andthatcharterisavailablehere.

3)WhatisthehistoricalandcurrentfrequencyoftheCABmeetings?

ConsistentwiththeCEPcharter,CEPRegularMeetingsareheldonceperquarter.Duringrampupin thefirstyearofitsformation,theCEPheldfourregularmeetingsplusthreeworkshops.From2015to present,theCEPhasheldmeetingsonaquarterlybasis(fourtimesperyear).

4)WhatisthehistoricalandcurrentcompositionofthelocalCAB?

TheCEPmembershipwascomposedtoreflectarangeofstakeholdersinthelocalcommunities includinglocalelectedofficialswhoareelectedbytheirconstituentsandpledgetorepresentthebest interestsofthoseconstituents.PertheCEPcharter,fourtosixmembersaretobeelectedofficialsfrom localcommunitiesincluding,asaminimum,citiesandcountieswithinwhatwaspreviouslytheSONGS 10mileEmergencyPlanningZone.ThisincludestheCitiesofSanClemente,DanaPoint,andSanJuan Capistrano.TheCityofOceansideisrepresentedaswellasthenearestcitysouthofSanOnofre.The CountiesofSanDiegoandOrangealsoarerepresentedontheCEP.Attheoutset,thesestakeholder groupsincluded:

Business Commercialnuclearprofessionals Environmentalnongovernmentalorganizations LandownerfortheSONGSsite Localemergencymanagement Localschooldistrict Neighboring/nearbycitiesandcounties(localelectedofficials)

Neighboringstateparks Organizedlabor

In2018,theCEPscompositionwasexpandedtoincluderepresentationfromthelocalNativeAmerican communitybasedonfeedbackfromrepresentativesoftheNativeAmericancommunities.Overtime, theCEPhasconsistentlyincluded18members,allofwhomserveasvolunteers.

TheCEPcharteralsocallsforthreeoftheCEPmemberstoserveasofficers.Theseincludea Chairperson,aViceChairperson,andaSecretary.

5)Whatistheselectionprocessforboardmembers?HasthischangedoverthelifetimeoftheCAB?

In,general,CEPmembersareselectedbytheSONGScoowners.ThecoownersstrivetoselectCEP memberswhoarehighlyengagedandwellinformedleadersinthecommunityandwhohavethe networkandcredibilitytoserveasresourcestotheircommunitiesregardingSONGSdecommissioning.

ThecitiesandcountiesrepresentedontheCEPwereselectedbytheSONGScoowners.Thecitiesthat arerepresentedontheCEPappointtherepresentativetotheCEPwhichtypicallyisamemberofthecity council.ThecountiesthatarerepresentedontheCEParebrokenupintogeographicdistrictsandthe CEPmemberisthecountysupervisorwhorepresentsthedistrictthatincludesSanOnofre(asisthecase forCountyofSanDiego)orthedistrictthatisnearestthesite(asisthecasefortheCountyofOrange).

Consistentwiththecharter,theinauguralChairpersonandViceChairpersonwereappointedbythe SONGSCoowners.SubsequentChairpersonsandViceChairpersonsareselectedbytheSONGSCo ownerswiththeadviceoftheCEP.TheSecretaryisappointedbytheChairpersonandserveatwoyear renewabletermatthediscretionoftheChairperson.Inpractice,oneofthethreeofficershavebeenan electedofficialgiventhevalueofexperiencefacilitatingpublicmeetings.

6)Whatarethetermsofboardmembers?

TheCEPchartercallsfortheinauguralChairpersonandViceChairpersontoeachserveatwoyear renewableterm.EachmemberoftheCEPservesatwoyearrenewableterm(followingtheinitial staggeringofterms).TheinauguralpanelhadstaggeredtermsassignedbytheSONGSCoowners.

MembershiponthepanelisrenewableatthediscretionoftheSONGSCoowners.

7)ArethereanyspecificrulesorprotocolsfollowedbytheCAB(e.g.,RobertsRulesofOrder)?

ThereareprotocolsinthecharterthatgovernCEPmeetings.Theserequirementsare:

Quarterlymeetings Opentothepublic StrivetohaveatleasthalftheCEPmemberspresentatmeetings Publiclynoticedatleast72hoursinadvanceofascheduledmeeting Apubliccommentperiodwithapproximatelythreeminutespercomment,withtheperiodnot toexceedonehour Coownerswillendeavoringoodfaithtoprovidetothemembersthemeetingagenda,the previousmeetingsminutes,andanypertinentinformationrequiringreviewpriortothe upcomingmeetingatleastfivecalendardaysbeforeascheduledmeeting

8)Arethereanyspecificlogisticsrequiredtosupporttheboardsmeetingsandotherroutine activities?Forexample,aremeetingstranscribed,orclosecaptioned,and/oristhereaudio/visual supportforpresentationsatmeetings?

Yes,logisticsrequiredforCEPmeetingsinclude:

Audio/visualsupportforpresentations Livestreamingviawww.SONGScommunity.com Transcriptionsarepostedtowww.SONGScommunity.com Summarymeetingminutesarecapturedandpostedtowww.SONGScommunity.com Microphoneandlecternforpubliccomment

9)Whosponsors(funds)theCABexpenses?WhatkindsofactivitiesareincludedintheCABbudget (e.g.,transcriptionservice,audio/visualsupport,meetingvenues,mealsandperdiemforCAB members)?

TheSONGScoownersincludingSCEsponsorCEPmeetings.Expensesinclude:

Rentalsincludingthemeetingvenue,aswellastablesandchairs(ifneeded)

Audio/visualsupport(staffandequipment)

Photography LightdinnerforCEPmembersandSCEsupportstaff Reimbursementofexpenses(travelandlodging)forCEPmembers(CEPmembersarenot compensatedfortheirtime)

Stipendsforguestspeakers(asneededforsomeguestspeakers)

Travelandaccommodationsforguestspeakers(asneeded)

10)Whattopicshavebeen(orcouldbe)broughtbeforealocalCAB?

TopicsthathavebeenbroughtbeforetheSONGSCEPinclude:

NRCregulatoryfilings(suchasthePostShutdownDecommissioningActivitiesReport)

NRCinspections Spentnuclearfuel Radiationmonitoring Storageanddisposalofspentnuclearfuel o Drycaskstoragedefenseindepth o Consolidatedinterimstorage o Geologicdisposal o AgingManagementProgramsfordrycaskstorage o Transferringspentnuclearfuelfrompoolstoonsitedrycaskstorage o DevelopmentoftheSONGSstrategicplantorelocatespentfueloffthesite Spentfueltransportation o DevelopmentoftheSONGSconceptualtransportationplan Emergencyplanning Security EconomicimpactofSONGSdecommissioning Effluents/discharges Marinemitigation Environmentalimpact/CaliforniaEnvironmentalQualityAct Seismicstructures/hazardsandtheseismicdesignofthestructuresatSONGS Decontamination&dismantlement

11)Howistheboardsinputusedtoinformthedecisionmakingprocessesofstakeholdersforvarious decommissioningactivities?

ThroughcommunityengagementanddialogueatCEPmeetings,theCEPhashelpedtoinformSCEs decisionmakingprocessonahandfulofkeyissues.

Duetopublicinterestinsafedrycaskstorage,whenSCEexpandeditsonsiteindependentspentfuel storageinstallation(ISFSI)in2015,theutilityincorporatednewinnovationsinthefabricationprocessto makeitsdrystoragecanistersmoreresistanttocorrosion.Theseinnovationsincludedoverrollingthe

shells,atwopassweldtechniquetominimizetheheataffectedzone,andlaserpeeningoftheshell weldstoreduceresidualstresses.

Morerecently,duetopublicinterestinradiationdatafromtheSONGSISFSI,SCEmadeacommitment toinstallasystemtomonitortheISFSI,streamrealtimedatatoindependentagencies,andmake monthlyreportsavailabletothepublicviawww.SONGScommunity.com.Thiscommitmentsubsequently wascodifiedinaleasefromtheCaliforniaStateLandsCommissionfortheconduits(pipes)thatextend offshorebeneaththeseafloor.

12)WhatinteractionsdoesthelocalCABhavewiththeNRCandotherFederalregulatorybodies(to supporttheboardmembersoverallunderstandingofthedecommissioningprocessandpromote dialoguebetweentheaffectedstakeholdersandthelicenseeinvolvedindecommissioningactivities)?

VariousrepresentativesoftheNRChavebeeninvitedtoandparticipatedinCEPmeetingsoneormore timesperyearduringthesixyearsthattheCEPhasbeeninexistence.TopicsaddressedbytheNRCat CEPmeetingshaveincluded:

NRCregulatoryfilings Emergencyplanning Security Decommissioning Inspections

Inaddition,theDepartmentofEnergyparticipatedinaCEPmeetingtoaddressconsolidatedinterim storage.TheDepartmentoftheNavyisengagedintheCEPviaarepresentativewhoisappointedtothe CEPbyMarineCorpsBaseCampPendleton.

13)HowdoesthelocalCABofferopportunitiesforpublicengagementthroughoutallphasesofthe decommissioningprocess?

AfterSONGSenteredintoanunplannedretirementinmid2013,theCEPwasformedinearly2014and helditsfirstmeetingin1Q2014.ThecommunitiesinthevicinityofSanOnofrehavebeenengagedfrom theearlydecommissioningplanningphasetopresent.Publicengagementcontinuesthroughthecurrent campaigntotransferspentnuclearfuelfrompoolstodrycaskstorageandthestateenvironmental permittingprocess.Aftertherequiredpermitsareinplace,thecommunitywillcontinuetobeengaged duringdecontamination&dismantlement.Throughout,thesesphases,theCEPhasprovided opportunitiesforpublicengagementwithrespecttoeffortstorelocateSONGSspentfueltoalicensed offsitefacility.

14)Ingeneral,whataretheadvantagesofhavingalocalCAB?

Inourcollectivejudgment,theadvantagesofalocalCABare:

1. Providesconduitfortheutilitytolearnabouttheconcernsofthecommunity
2. Providesconduitforthecommunitytolearnabouttheimpactofthedecommissioningprocess andtohearfromsubjectmatterexperts
3. Providesforindependentexpertwitnessesandotherexpertstoinformthecommunityonissues
4. Providespointofcontactforlocalcommunitiestodiscussissueswithregulatorsandother policymakers
5. Providesforthecommunitytohearfromthecontractorsandtounderstandtheirwork
6. Maypositivelyinfluenceaspectsofthedecommissioningsuchascanisterpeeningandradiation monitoring
7. Engageselectedofficialsfromaffectedcommunitiestoproviderepresentationandfacilitate communicationwiththeirconstituents
8. Canbeavehicleforestablishingtrustamongtheutilityandlocalcommunitiesif:
a. Engagementresultsinconveyinginformationthatthecommunitywilluse
b. Utilitydemonstratesthattheyarecompetent
c. Utilitydemonstratestheyaremakingdecisionswiththebestinterestsoflocal communitiesinmind
d. Utilitydemonstratestransparencyinitsactionsandengagesinanopendialogue
9. Maybeawaytoengageandenergizethecommunitytolobbylegislatorsforactionwithrespect torelocatingSONGSspentfueltoalicensedoffsitefacility
10. Ifsponsoredbyautility,theutilitywillassistwithresources,coordinationandinsights
11. FlexiblecontroloveragendaallowsPaneltoberesponsive
12. Candemonstratethatgoodpeoplearewillingtovolunteeranddohardwork

15)Ingeneral,whatarethedisadvantagesofhavingalocalCAB?

Inourcollectivejudgment,thedisadvantagesofhavingalocalCABare:

1. IfutilityformsaCABandappointsmemberstotheCAB,theCABmaybeperceivedasa mouthpiecefortheutility
2. Manystakeholders,includingsomeregulatorsandcommercialentities,maybewaryofsemi structuredpublicforumsandvisibility
3. PotentiallegalexposureforCABmembers
4. Timeconsumingandexpensive
5. Meetingsseemtomostlyattractdissatisfiedactivists
6. TurnoverwithelectedofficialsandtheneedforongoingorientationofnewCABmembers
7. Potentialforelectedofficialstograndstand

16)PleaseshareanybestpracticesorotherlessonslearnedrelatedtohavingalocalCAB.

Inourcollectivejudgment,bestpracticesandlessonslearnedrelatingtohavingalocalCABare:

1. Promise,deliver,repeat
a. Opendialoguewiththeutility/decommissioningagent
b. Transparencyandhonestybyall
c. Overcommunicationwithlocalcommunitiesduringtimesofchange
2. Addressingtheimportanceofsocietalconsiderations-aswellofthetechnicalones
3. MotivatedandengagedCABwithmembersincluding:
a. Electedofficials-representativesofcommunity;adeptatpublicengagement
b. Schooldistrict
c. Organizedlabor
d. Business
e. Environmentalnongovernmentalorganizations
f.

NativeAmerican

g. Emergencymanagement
4. WorktoregularlysolicitinputfrommembersoftheCAB
5. Buildingagendasthataddresslocalcommunitiesconcernsandinterests
6. Meetingsandworkshopswiththerightexpertsbackedbyfactsandresearch
7. EnsurethattheCABhasmemberswhocanobtainandanalyzetechnicalinformation,including peopleconnectedtoindustryandgovernmentthatcantapavailablepertinentinformation
8. Ensuretherearetrustedandreliablechannelstokeyregulators(e.g.,NRC,stateagencies)
9. EnsurethatthecostsincurredinsupportoftheCABaretreatedasprudentexpensesfor purposesofdecommissioningtrustfundexpenditures
10. Clarifylegalbackstopsattheoutset
11. Robustwebsite,regularlyupdated,addressingquestionsfromthecommunity
12. Toursofthefacilityforthegeneralpublic
13. Regularupdateswithtimelines
14. Presentationsbycontractorswithopportunitiesforquestionsfromthepublic
15. RegularupdatesfromtheNRC,andotherfederalandstateagenciesonprocess,safetyand otherissues
16. Clearpresentationsonwhydecisionsaremadewiththebestinterestofthepublicinmind
17. Adequatebudgetthatallowsforalloftheabove,othermeetingsandtraveltorelevant manufacturingfacilities
18. Addressingenvironmentalconcerns
19. Listening,respecting,andthenrespondingcanbuildtrustandevenadvocacy,particularlyinthe localcommunity
20. Earlycommunicationwhenthingsdonotgoasplannedandthecorrectiveactionsundertaken
21. Bepreparedforfakenewsanddisinformationfromthirdparties

Questionsapplicabletositeswherealocalcommunityadvisoryboard(CAB)hasnotbeenestablished.

Pleaserespondtothequestionsasapplicable.

1)HasthelicenseeorStateeverconsideredtheestablishmentofalocalCAB?Whenwasit considered?

2)WhatarethereasonsfornotestablishingalocalCAB?

3)HowdoesthelicenseeorStateprovideopportunitiesforpublicengagementthroughoutallphases ofthedecommissioningprocess?

4)Ingeneral,whataretheadvantagesofnothavingalocalCAB?

5)Ingeneral,whatarethedisadvantagesofhavingalocalCAB?

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