ML20203E354

Concurs with Comment on Proposed Rule Entitled, Nuclear Regulatory Commission Acquisition Regulation, in Response to 970814 Memo

ML20203E354
Person / Time
Issue date:	09/11/1997
From:	Linehan J NRC OFFICE OF NUCLEAR MATERIAL SAFETY & SAFEGUARDS (NMSS)
To:	Hagan T NRC OFFICE OF ADMINISTRATION (ADM)
Shared Package
ML20203D144	List: ML20203D140 ML20203E208 ML20203E222 ML20203E232 ML20203E249 ML20203E260 ML20203E268 ML20203E273 ML20203E293 ML20203E305 ML20203E314 ML20203E320 ML20203E330 ML20203E343 ML20203E347 ML20203E354 ML20203E365 ML20203E369 ML20203E379 ML20203E398 ML20203E412 ML20203E423 ML20203E428 ML20203E434 ML20203E440 ML20203E467 ML20203E478 ML20203E497 ML20203E510 ML20203E515 ML20203E519 ML20203E527 ML20203E531 ML20203E537 ML20203E545 ML20203E556 ML20203E682
References
FRN-63FR67726, RULE-PR-48C20 AF52-1-016, AF52-1-16, NUDOCS 9902170164
Download: ML20203E354 (4)

Text

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,I **%q fbQ O UNITED STATES j j

't NUCLEAR REGULATORY COMMISSION WASHINGTON, D.C. 20555 4001 i

.o g 9 + September 11, 1997 MEMORANDUM TO: Timothy F. Hagan, Director Division of Contracts and Property Management Office of Administration

- FROM: John J. Linehan, Directo '

Program Management, y Development [*  ;

and Analysis Staff Office of Nuclear Material Safety and Safeguards i

SUBJECT:

REQUEST FOR OFFICE COMMENTS AND CONCURRENCE-PROPOSED RULE ENTITLED " NUCLEAR REGULATORY 4 COMMISSION ACQUISITION REGULATION" This responds to your August 14,1997, memorandum requesting offices to review and concur  !

on the proposed rule to update the Nuclear Regulatory Commission Acquisition Regulation (NRC^sR). NMSS has reviewed the proposed rule and offers the following comments. Please I cor mer this our concurrence with the understanding that you will reconcile our comments.

1. Page 7, (b)(2), " Ratification of unauthorized commitments" to be consistent with paragraph (a), change " Competition Advocate DC" to " Director, Division of Contracts."

2. Page 36, " Disclosure of mistakes before award," change " Division of Contracts and Property Management Branch Chief" to " contracting officer."

3. Page 37, "Best and Final Offers," please clarify the words "if appropriate" in the last sentence.

4. Pages 37 and 38, " Formal Source Selection:"

= paragraph (a) should include threshold for simplified acquisition

. the numbering system is off much of the material in paragraph (2) through (2e) is included in Manual Directive 11.1

5. Pages 67 through 70 " Technical Progress Report," and " Financial Status Report," states that the reports are due within 15 calendar days while Manual Directive 11.7 states 20 l days. In the Manual Directive 11.7 Users Group, it was decided that these days should l be consistent. In aridition, change Financial Identification Number to Job Code Number

', as this reflectc current practice.

4 CONTACT: Mary Jo Mattia, NMSS/RMB 301-415-7359 l 9902170164 990209 l PDR PR

! 48C2063FR67726 PDR .

! 'MO ) / 70/l.c yl 0IV

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T. Hagan 2

6. Page 69, " Financial Status Report," (i)(2), clarify and provide an example of a " system or system unit."

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7. Pages 70 through 73 references 2011.104-70(e) which is not included in the i document.

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8. Page 72, " Procedures for Resolving NRC Contractor Differing Professional Views," l references $2011.104-70(e) is not included in the document.

9. Page 79, " timely receipt of bids," references 2014.670(b) which is not included in the document.

10. Page 80, " Key Personnel," restate to read $2015.407-70(a)(1).

11. Page 81, " Project Officer Authority," a separate clause regarding responsibilities of the Technical Monitor should be included. In many instances, such as task ordering type  ;

contracts, a technical monitor as well as a project officer is used. Solicitation have '

include the language set forth in Attachment 1.

We note that these are typographical or spacing problems, however, our focus was on technical content.

If you wish to discuss this matter further, please contact Mary Jo Mattia.

Attachment:

As stated I

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, RS-NMS-95-009 Section C

','C.6 (Continued) completion of the travel.

Any foreign travel, if authorized by the NMSS Technical Monitor, must be approved by the NRC Executive Director for Operations.

The contractor shall submit its request to NRC at least 45 days in advance of the travel to allow for processing of the request. NRC Forms 279 and 445 must be completed for approval of foreign travel (see Manual Chapter 1501, Part VIII.) NRC will provide these forms as required.

The contractor will be required to travel to NRC Headquarters in Rockville, Maryland. For proposal preparation purposes only, all offers shall propose costs for the following estimated travel:

One 2 person /2 day trip to NRC Headquarters, five 1 person /2 day trips to NRC He;dquarters and five 1 person /5 day trips for foreign travel (Russia) during the life of the contract.

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C.7 NRC FURNISHED MATERIAL To facilitate the work to be performed under this contract, the NMSS Technical Monitor will provide the contractor with pertinent documents as necessary to complete the assigned work within 10 days from the effective date of each task order.

C.8 TASK ORDERS As the exact number and scheduling of specific tasks cannot be determined, the detailed scope of work for each required task will be defined as the respective FSU republic's schedule evolves and the needs are determined consistent with activities identified in the program plans. Each task will be funded from the respective FSU Republics authorized funds. Task orders for services hereunder shall be issued at the sole option of the NRC. The contractor shall be obligated to perform the services specified in each task order issued hereunder, according to the terms of any contract issued as a result of the RFP. Each Task Order SOW will specify all pertinent information regarding the work to be performed.

C.9 TECENICAL/ PROJECT DIRECTION Project Officer: Donna Umbel Technical Monitor: Joan Higdon All proposed work scope or schedule changes must be processed through the NMSS Project Officer and approved by the Contracting Officer. The NMSS Technical Monitor is responsible for providing technical guidance to the Project Officer regarding staff interpretations of the technical spects of regulatory requirements along with copies o celevant documents (e.g.

Regulatory Guides) when requested by the Project Officer. All work Page 10 of 82

b 1 RS-NMS-95-009 '

Section C  !

C.9 (ContinuGd) 1 products must be reviewed and approved by the NMSS Technical Monitor before they are submitted as. final documents. All technical directions given to the Project officer must be consistent with the work scope and schedule. The NMSS Project Officer and Technical Monitor are not authorized to unilaterally make changes to the approved work scope or schedule or give the contractor any direction that would increase costs over approved "

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levels.

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(End of Clause)

C.10  ;

NRCAR 2052.215-83 TRAVEL APPROVALS (JAN 1993)

{

(a)

All domestic travel requires the prior approval of the project officer.

(b) All foreign travel must be approved in advance by the NRC on 1 NRC Form 445 and must be in compliance with FJUt 52.247-63 Preference for U.S. Flag Air Carriers. Foreign travel approval must be communicated in writing through the contracting officer.

[End of Clause]

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