Text

JIC Management
	ML20054A307
Person / Time
Site:	Columbia
Issue date:	02/12/2020
From:	; Energy Northwest
To:	; Document Control Desk, Office of Nuclear Reactor Regulation
References
	Download: ML20054A307 (45)
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DISTRIBUTION -VOLUME 13-EMERGENCY PREPAREDNESS PROCEDURES Page 3 of 3 Distribution Date: 02/12/20 GC Filed By: ,, Prepared by:

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Procedure Number Revision Procedure Number Revision Procedure Number Revision 13.12.19 025 TO: ENERGY NORTHWEST EXTERNAL CONTROLLED COPY PROCEDURE HOLDERS The following documents have been revised and are to be inserted into your controlled copy manual and the superseded revisions removed and destroyed. No receipt acknowledgement is required for the listed document(s).

Should you have questions on this distribution please contact Kim Saenz, Records and Information Supervisor at (509)377-2492 or KDSaenz@energy-northwest.com.

I EXTERNAL DISTRIBUTION - I Copy# Location Procedures 26 Region IV - US Nuclear Regulatory Commission All 28 Region IV - US Nuclear Regulatory Commission All 52 State of Washington, Military Department All 55 Federal Emeroency Manaoement Agency (FEMA} All 57 Benton County - Department of Emergency Management All 87

Document Control Desk - NRC All 142 Hanford EOC/SMT All 164 Oregon State Department of Enerov All 223 Franklin County Emeroencv Manaoement All 224 Washington State Department of Health - Office of Radiation Protection All

& PPM 13.1.1 is printed in color, single sided, on 11" x 17" paper, folded, 3-hold punched, stapled on top and distributed by Document Control. * *

% Contact Security- Steve English @ x 8317 or Kammi Hickman @ x 5157 for pick up and signature NOTE:- Distribution of-the PPM 13.1.1 wall flow charts is controlled by PPM 13.1.1 A and distribution is performed by EP. Updated 01/30/20

IVerify Revision Information Prior To Use Initials I Date I Number: 13.12.19 I Use Category: INFORMATl0N Major Rev: 025 Minor Rev: N/A

Title:

JIC Management Page: 1 of 44 PCN#:

PLANT PROCEDURES MANUAL NIA Effective Date:

Illllll lllllllll llllll lllll 11111111111111111111111 13.12.19 02/12/20

Number: 13.12.19 I Use Category: INFORMATION Major Rev: 025 Minor Rev: N/A

Title:

JIC Management Page: 2 of 44 DESCRIPTION OF CHANGES

Justification (required for major revision)

See Descriptions below for justification .

Page(s). .Description (including summary, reason, initiating document, if applicable) .

21 Revised language in Attachment 7.4 for the phone message during normal operations.

39 Revised Attachment 7.1 O Step 3 to update name of Excel file for Rumor Control use.

43,44 Added statement to Attachment 7.11 with regards to using an EP-supplied job aid for distribution of documents .

Number: 13.12.19

Title:

JIC Management

TABLE OF CONTENTS I Use Category: INFORMATION Major Rev: 025 Minor Rev: N/A Page: 3 of 44 Page 1.0 PURPOSE ............................................................................................................................... 5 2.0 DISCUSSION ........................................................................................................................... 5 3.0 RESPONSIBILITIES ................................................................................................................ 6 3.1 All ERO Members .................................................................................................................... 6 3.2 JIC Manager ............................................................................................................................ 6 3.3 JIC Secretary ........................................................................................................................... 7 3.4 JIC Spokesperson .................................................................................................................... 7 3.5 Health Physics Spokesperson .................................................................................................. 8 3.6 JIC Technical Spokesperson .................................................................................................... 8 3.7 Assistant JIC Manager - News Releases Coordinator .............................................................. 8 3.8 Assistant JIC Manager - Press Conference Moderator ............................................................ 8 3.9 News Release Editor ................................................................................................................ 9 3.10 EOF Public Information Officer ................................................................................................. 9 3.11 EOF PIO Technical Support ..................................................................................................... 9 3.12 Media Coordinator.................................................................................................................... 9 3.13 JIC Receptionist ....................................................................................................................... 9 3.14 Information Manager ................................................................................................................ 9 3.15 Phone Team Supervisor ........................................................................................................ 1O 3.16 Public and Media Phone Team Members ............................................................................... 10 3.17 JIC Support Manager ............................................................................................................. 10 3.18 Distribution Team Supervisor ................................................................................................. 10 3.19 Distribution Team Members ................................................................................................... 10 3.20 Audio-Visual Team ................................................................................................................. 11 4.0 PROCEDURE ........................................................................................................................ 11 4.1 JIC Manager ........................................................................................................................... 11 4.2 JIC Secretary ......................................................................................................................... 11 4.3 JIC Spokesperson .................................................................................................................. 11 4.4 Health Physics Spokesperson ................................................................................................ 11 4.5 JIC Technical Spokesperson .................................................................................................. 11 4.6 Assistant JIC Manager -News Release Coordinator .............................................................. 11 4.7 Assistant JIC Manager - Press Conference Moderator .......................................................... 11 4.8 News Release Editor .............................................................................................................. 11 4.9 EOF Public Information Officer ............................................................................................... 12 4.10 EOF PIO Technical Support ................................................................................................... 12 4.11 Media Coordinator. ................................................................................................................. 12 4.12 JIC Receptionist ..................................................................................................................... 12 4.13 Information Manager .............................................................................................................. 12 4.14 Phone Team Supervisor ........................................................................................................ 12 4.15 Public and Media Phone Team Members ............................................................................... 12 4.16 JI C Support Manager ....................................................*......................................................... 12 4.17 Distribution Team Supervisor ................................................................................................. 12 4.18 Distribution Team Members ................................................................................................... 13 4.19 Audio-Visual Team ................................................................................................................. 13

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JIC Management Page: 4 of 44

5.0 REFERENCES

...................................................................................................................... 13 6.0 DOCUMENTATION ............................................................................................................... 14 7.0 ATTACHMENTS .................................................................................................................... 14 7 .1 Preparation of First Energy Northwest News Release ............................................................ 16 7.2 News Release Coordination Process ..................................................................................... 18 7.3 Governmental Affairs Activities ............................................................................................... 20 7.4 Closure Of The Joint Information Center ................................................................................ 21 7.5 Updating the Plant Status Line Message (6000 Line) ............................................................. 23 7.6 Facilities Setup Instructions .................................................................................................... 25 7.7 News Release Guidance Documents ..................................................................................... 26 7.8 Display Generator Instructions ............................................................................................... 27 7.9 JIC Layout and Setup Diagram .............................................................................................. 38 7.1 O Instructions for Rumor Control Board ..................................................................................... 39 7.11 JIC Distribution Guidelines ..................................................................................................... 43

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JIC Management Page: 5 of 44 1.0 PURPOSE This procedure describes the Joint !nformation Center (JIC) and its lead role in providing timely and accurate emergency information to the public and conducting public information an<;:! media relations activities. {R-5.1.1}

The procedure section specifies the actions that apply to all Energy Northwest personnel responding to the JIC for activation and operation of the center.

This procedure also describes the news coordination process that will be used by the agencies and jurisdictions reporting to the JIC and the administrative support that will be provided by Energy Northwest. * {R-5.1.2}, {R-5.1.3}

2.0 DISCUSSION 2.1 Joint Information Center (JIC) - The primary functions of the JIC are to act as a joint news release center and to coordinate among those present the release of official emergency information to the public. Activities in the JIC include regularly scheduled news conferences, interviews with agency and facility spokespersons, coordination of news releasesl, and phone team response to both public and media inquiries for emergency information.

2.2 Primary goals of the JIC:

Ensure timely and accurate emergency information regarding the status of the emergency event and protective actions for the public.

Provide information to the public through news releases and during news conferences and/or briefings. .

Conduct these activities cooperatively with the offsite agency representatives in the JIC.

{R-5.1.1}

Ensure all news conference participants have the opportunity to participate in a joint session to coordinate news and prepare for the conference. {R-5.1.1}

Ensure timely release of accurate information to the public and media on Energy Northwest activities and actions resulting from the emergency event. {R-5.1.1}

Track rumors and misinformation and ensure, if possible, that correction*s are made.

{R-5.1.3}

Working from status information, news releases, chronologies, fact sheets, news conference notes, and other written materials that may be available from offsite response agencies, responds to calls from the media or public. {R-5.1.1}

A designated company spokesperson will collaborate with the EOF PIO, HP Spokesperson, and Technical Spokesperson, who communicates with other emergency centers on the JIC Information Network phone link. {R-5.1.3}

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JIC Management -- Page: 6*of 44 2.3 JIC Manager and management team have full authority to modify this guidance for Energy Northwest personnel should the situation warrant modification. Such changes should be consistent with meeting the above listed goals of the JIC.

2.4 Offsite agencies represented in the JIC participate in the news coordination process. They review news releases and proposed news conference information prior to distribution to media _

representatives.

2.5 Collaborating with the EOF PIO, HP Spokesperson, and Technical Spokesperson the JIC Spokesperson, as directed by the JIC Manager, serves as the Energy Northwest spokesperson, providing timely and accurate information during news conferences conducted at the Joint Information Center. {R-5.1.2}, {R-5.1.3}

2.6 The Public Information Officer (PIO), with the assistance of Administrative Support staff, prepare news releases and transmit to the News Release Editor in the JIC for distribution.

{R-5.1.1}

2.7 The JIC Phone Team will remain operational for the duration of the event or until the media and public inquiry rate may be handled by Public Affairs. {R-5.1.1}

3.0 RESPONSIBILITIES

3.1 All ERO Members 3.1.1 3.1.2 Perform position turnover for protracted events Respond as directed when notified of a declared event 3.1.3 Maintain personal event logs and records in support of the after action report 3.1.4 Restore area and materials upon event termination 3.1.5 Apply fundamental ERO knowledge in the performance of your ERO duties 3.1.6 Properly use ERO procedures and checklists in the performance of your ERO duties 3.1.7 Acquire & maintain qualification in your assigned ERO position 3.1.8 Apply human performance error reduction techniques in the performance of your ERO duties 3.2 JIC Manager {R-5.1.1}

3.2.1 Demonstrate Command & Cont~ol appropriate to the JIC 3.2.2 Manag*e JIC Operations during a Security Conti~gency

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Title:

JIC Management Page: 7 of 44 3.2.3 Coordinate requests for LLEA support through the EOF Security Manager.

Delegate the JIC Support Manager to perform this task if desired.

3.2.4 Interface with non-Energy Northwest JIG Responders to coordinate overall information flow to the media and public 3.2.5 Integrate ERO activities with the ICP response activities 3.2.6 Ensure flow of information within and between the Emergency Response Facilities 3.2.7 Coordinate preparation, review and distribution of news releases 3.2.8 Oversee conduct of press conferences 3.2.9 Monitor phone team trends and rumors 3.2.10 Activate the JIC 3.2.11 Manage JIC Operations during the Intermediate Phase 3.2.12 Arrange for ongoing operation of the JIC during recovery

3.3 3.2.13 3.2.14 Terminate JIC operations and transition JIC function to the Communications Department Conduct facility briefs and updates JIC Secretary 3.3.'1 Record public and media answering machine messages 3.3.2 Monitor and answer phones in the JIC Manager's work area

3.3.3 Operate JIC Display Generator, Plant Status Line ("6000" Line) and activate video coverage of Press Conferences, and serve as time keeper for JIC briefings 3.3.4 Maintain the Event Status Board for the JIC 3.3.5 Maintain the official JIC log for the JIC Manager and Assistant JIC Managers 3.4 JIC Spokesperson 3.4.1 Serve as senior company spokesperson during press conferences 3.4.2 Provide interviews to media 3.4.3 Provide input for facility briefs and updates

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JIC Management, Page: 8 of 44

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3.5 Health Physics Spokesperson 3.5.1 Serve as radiological spokesperson during press conferences 3.5.2

Provide interviews to media 3.5.3 Provide radiological expertise to JIC Staff 3.5.4 Supervise set up and operation of the Offsite Assembly Area 3.5.5 Provide input for facility briefs and updates 3.6 JIC Technical Spokesperson 3.6.1 Monitor Information Network and announce key information tq Center Staff 3.6.2 Communicate key information between the facilities over the information network

\ 3.6.3 Provide Technical Information support to the Spokesperson or Moderator in support of press conferences 3.6.4 Provide technical expertise to the JIC staff

3.7 3.6.5 3.6.6 Maintain facility status boards Provide input for facility briefs and updates Assistant JIC Manager- News Releases Coordinator {R-5.1.1},

3.7.1 Coordinate preparation, review a,nd distribution of news releases 3.7.2 Assist JIC Manager with JIC operations 3.7.3 Provide input for facility briefs and updates 3.7.4 Perform the JIG Manager duties if JIC Manager is not present 3.8 Assistant JIC Manager - Press Conference Moderator 3.8.1 Assist offsite agencies with their operations in the JIC 3.8.2 Coordinate preparations for and\ act as moderator. for press conferences 3.8.3 Coordinate special interviews and facility tours for the media 3.8.4 Assist JIC Manager with *JIC operations 3.8.5 Provide input for facility briefs and updates

3.8.6 Perform the JIC Manager duties if JIC Manager is not present

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JIC Management Page: 9 of 44 3.9 News Release Editor 3.9.1 Prepare final draft of news releases 3.9.2 Post the news release on line 3.10 EOF Public Information Officer {R-5.1.2}, {R-5.1.3}

3.10.1 Prepare initial draft of news releases 3.10.2 Keep JIC staff informed of onsite emergency response activities 3.10.3 Provide input for facility briefs and updates 3.11 EOF PIO Technical Support Assist PIO with gathering technical data and station activities for drafting news release and answering JIC questions 3.12 Media Coordinator {R-5.1.1}, {R-5.1.2}, {R-5.1.3}

3.12.1 Coordinate special interviews and facility tours for the media 3.12.2 Coordinate media relations in JIC and update media between press conferences 3.12.3 Ensure adequate staff available to provide liaison between JIC staff and media 3.12.4 Provide input for facility briefs and updates 3.13 JIC Receptionist 3.13.1 Direct. JIC responders from outside agencies to proper work locations 3.13.2 Badge and direct members of the media to proper center locations 3.13.3 Distribute media materials 3.13.4 Set up area to receive incoming members of the media 3.13.5 Answer incoming JIC calls 3.14 Information Manager 3.14.1 Ensure adequate staff is available to perform media monitoring and rumor control functions 3.14.2 Ensure approved information is available* to the phone teams

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JIG Management Page: 1O of 44 3.14.3 Perform rumor control functions 3.14.4 Provide input for facility briefs and updates 3.15 Phone Team Supervisor {R-5.1.1}

3.15.1 Direct set up and preparation of the phone team work area 3.15.2 Manage the operation of the telephone lines established to respond to media and public inquiries regarding an emergency event 3.15.3 Identify and relays inquiries that should be answered to the Information Manager 3.16 Public and Media Phone Team Members 3.16.1 Monitor media coverage of the event 3.16.2 Perform rumor control functions 3.16.3 Respond to and log phone inquiries from the media and the public 3.16.4 Perform set up and preparation of the phone team work area 3.17 JIG Support Manager 3.17.1 Arrange relief shifts for the facility 3.17.2 Request and coordinate LLEA for the JIG and Offsite Assembly Area at the ENOC if delegated by the JIG Manager 3.17.3 Arrange for logistics support 3.17.4 Coordinate facility set up and ongoing Audio Visual Team activities 3.17.5 Ensure JIG staffing 3.18 Distribution Team Supervisor 3.18.1 Oversee start up and testing of JIG distribution equipment (fax and copy machines) 3.18.2 Manage the distribution of documents within and sent out from the JIG 3.19 Distribution Team Members Duplicate and distribute documents

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JIC Management Page: 11 of 44 3.20 Audio-Visual Team 3.20.1 Set up JIC audio visual equipment 3.20.2 Operate JIC audio visual equipment 4.0 PROCEDURE 4.1 JIC Manager Perform appropriate actions using guidance in Form 26554, JIC Manager Checklist, upon declaration of an emergency.

4.2 JIC Secretary Perform appropriate actions using guidance in Form 26571, JIC Secretary Checklist, upon declaration of an emergency.

4.3 JIC Spokesperson Perform appropriate actions using guidance in Form 26557, JIC Spokesperson Checklist, upon declaration of an emergency .

4.4 Health Physics Spokesperson Perform appropriate actions using guidance in Form 26559, Health Physics Spokesperson Checklist, upon declaration of an emergency.

4.5 ,JIC Technical Spokesperson Perform appropriate actions using guidance in Form 26558, JIC Technical Spokesperson Checklist, upon declaration of an emergency.

4.6 Assistant JIC Manager-News Release Coordinator Perform appropriate actions using guidance in Form 26556, Assistant JIC Manager

- News, Release Coordinator Checklist, upon declaration of an emergency.

4.7 Assistant JIC Manager - Press Conference Moderator Perform appropriate actions using guidance in Form 26555, Assistant JIC Manager

- Press Conference Moderator Checklist, upon declaration of an emergency.

4.8 News Release Editor Perform appropriate actions using guidance in Form 26561, News Release Editor Checklist, upon declaration of an emergency. '

Number: 13.12.19

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JIC Management 4.9 EOF Public Information Officer I Use Category: INFORMATION Major Rev: 025 Minor Rev: N/A Page: 12 of 44 Perform appropriate actions using guidance in Form 26543, EOF Public Information Officer Checklist, upon declaration of an emergency.*

4.10 EOF PIO Technical Support Perform appropriate actions using guidance in Form 26544, EOF PIO Technical Support Checklist, upon declaration of an emergency.

4.11 Media Coordinator Perform appropriate actions using guidance in Form 26560, Media Coordinator Checklist, upon declaration of an emergency.

4.12 JIC Receptionist Perform appropriate actions using guidance in Form 26570, JIC Receptionist Checklist, upon declaration of an emergency.

4.13 Information Manager

4.14 Perform appropriate actions using guidance in Form 26564, Information Manager Checklist, upon declaration of an emergency.

Phone Team Supervisor Perform appropriate actions using guidance 1n Form 26565, Phone Team Supervisor Checklist, upon declaration of an emergency.*

4.15 Public and Media Phone Team Members Perform appropriate actions using guidance in Form 26566, Phone Team Checklist, upon declaration of an emergency.

4.16 JIC Support Manager Perform appropriate actions using guidance in Form 26568, JIC Support Manager Checklist, upon declaration of an emergency.

4.17 Distribution Team Supervisor Perform appropriate actions using guidance in Form 26562, Distribution Team Supervisor Checklist, upon declaration of an emergency .

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JIC Management Page: 13 of 44 4.18 Distribution Team Members Perform appropriate actions using guidance in Form 26563, Distribution Team Members Checklist, upon declaration of an emergency.

4.19 Audio-Visual Team Perform appropriate actions using guidance in Form 26569, Audio-Visual Team Checklist, upon declaration of an emergency.

5.0 REFERENCES

5.1 Regulatory I Licensing Documents 5.1.1 EP-01, Emergency Plan 5.1.2 10 CFR 50.47 (b) (07) 5.1.3 NUREG-0654/FEMA-REP-1, Criteria for Preparation and Evaluation of Radiological Emergency Response Plans and Preparedness in Support of Nuclear Power Plants 5.1.4 INPO 93-013, Emergency Public Communications Manual 5.2 Procedures 5.2.1 SWP-FFD-01, Fitness for Duty Program Requirements 5.2.2 PPM 13.4.1, Emergency Notifications 5.2.3 PPM 13.7.5, Offsite Assembly Area Operations 5.2.4 PPM 13.13.4, After Action Reporting 5.3 Forms 5.3.1 JIC Manager Checklist, Form 26554 5.3.2 JIC Secretary Checklist, Form 26571 5.3.3 JIC Spokesperson Checklist, Form 26557 5.3.4 Health Physics Spokesperson Checklist, Form 26559 5.3.5 JIC Technical Spokesperson Checklist, Form 26558 5.3.6 Assistant JIC Manager - News Release Coordinator Checklist, Form 26556

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JIC Management Page: 14 of 44 5.3.7 Assistant JIC Manager- Press Conference Moderator Checklist, Form 26555 5.3.8 News Release Editor Checklist, Form 26561 5.3.9 EOF Public Information Officer (PIO) Checklist, Form 26543 5.3.10 EOF PIO Technical Support Checklist, Form 26544 5.3.11 Media Coordinator Checklist, Form 26560 5.3.12 JIC Receptionist Checklist, Form 26570 5.3.13 Information Manager Checklist, Form 26564 5.3.14 Phone Team Supervisor, Form 26565 5.3.15 Phone Team Checklist, Form 26566 5.3.16 JIC Support Manager Checklist, Form 26568 5.3.17 JIC Distribution Supervisor Checklist, Form 26562

5.3.18 5.3.19 5.3.20 JIC Distribution Team Checklist, Form 26563 Audio-Visual Team Checklist, Form 26569 Emergency Response Log, Form 23895 5.3.21 JIC Manager's Briefing Repeat Back, Form 26499 5.3.22 JIC Manager Briefing Guid~, Form 26611 5.3.23 JIC Briefing Guidelines, Form 26240 6.0 DOCUMENTATION All logs, forms and records completed as the result ofimplementing this procedure during an actual declared event shall be retained as permanent plant records. Transmit documents to the Permanent Plant File under DIC 2304.2.

A sub-set of documents generated during drills shall be maintained in the Emergency Preparedness Department files, as necessary, to support completion of drill/exercise commitments.

7.0 ATTACHMENTS 7.1 Preparation of First Energy Northwest News Release

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JIC Management Page: 15 of 44 7.2 News Release Coordination Process 7.3 Governmental Affairs Activities 7.4 Closure of the Joint Information Center 7.5 Updating the Plant Status Line Message ("6000" Line) 7.6 Facilities Setup Instructions 7.7 News Release Guidance Documents 7.8 .Display Generator Instructions 7.9 JIC Layout and Setup Diagram 7 .10 Instructions for Rumor Control and Plant Status Boards 7.11 ' Guidelines JIC Distribution

Number: 13.12.19 I Use Category: INFORMATION Major Rev: 025 Minor Rev: N/A

Title:

JIG Management Page: 16 of 44 PREPARATION OF FIRST ENERGY NORTHWEST NEWS RELEASE Responsibility: JIG Manager, Assistant JIG Manager

1. The first news release announces the classification of an emergency event at Columbia Generating Station and is the primary means by which local and regional media are notified of the event.

2. The news release should be prepared following the guidance found in the JIG Manager's resource book. This guidance is replicated in the positional binders of the Assistant JIG Manager- News Release Coordinator, News Release Editor, and the EOF PIO.

3. The primary elements of the text of the news release include the following:

Date.

Time that release is distributed (use civilian time).

Release Number (should be number 1).

Classification and brief summary of what the classification means .

Several statements describing the event, plant status, and other information that is readily available regarding response and actions being taken to mitigate event.

If an Alert or higher emergency classification, a statement that emergency centers are being activated and more information will be provided as it is available. If staff has arrived to support phone calls from the media, include a phone number that should be used, such as Media Phone Team at (509) 372-5100 or Public Phone Team at (509) 372-5011.

NOTE: Ensure that the reason for declaring the emergency can be understood by the general public. Refer to the EAL Reference Manual for non-technical wording that is appropriate for a news release: *

4. Contact the EOF Manager for verbal approval of the technical content covered in the news release. The first news re.lease should be distributed to local and regional media representatives within approximately one hour of declaration of JIG activation. If technical content cannot be obtained within 30 minutes of declaration of the event, the news release announcing classification of the emergency should be used .

Attachment 7.1, Preparation of First Energy Northwest News Release

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Number: 13,12.19 INFORMATION Major Rev: 025 Minor Rev: N/A

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JIC Management Page: 17 of 44 NOTE: For drills and exercises, ensure the news release clearly indicates DRILL activity in the header line.

5. Prepare and distribute an electronic news release in accordance with instructions in the current edition of the "ERO News Release Software Application Guideline" referenced in Attachment 7.7, News Release Guidance Documents.

In case of failure of the LAN, email, or external website, use the dedicated and commercial facsimile equipment in the JIC to distribute the first news release to programmed emergency event Groups on the JIC fax machines. Follow the guidance on th!3 current edition of the JIC Faxing Protocol Quick Card job aids available in the JIC. *

6. At an alert or higher classification, ensure that the first news release is distributed as soon as possible to JIC staff, agency representatives, and other emergency centers by the Distribution Team as directed in Form 26556, Assistant JIC Manager News Release Coordinator Checklist. Ensure that the news releases are furnished to the JIC Receptionist for distribution to media present at the MPF .

END

Attachment 7.1, Preparation of First Energy Northwest News Release

Number: 13.12.19

Title:

JIG Management I Use Category:

NEWS RELEASE COORDINATION PROCESS INFORMATION Major Rev: 025 Minor Rev: N/A Page: 18 of 44 The Assistant JIG Manager or News Release Editor' should provide a copy of the following guidance for news release coordination to each offsite agency represented in the JIG when the representative reports to the JIG and initiates operation.

NOTE: This table also appears on Form 26567. Revisions to this table should also be made to that form.

PERSON RESPONSIBLE ACTION AGENCY Provide a final draft news release copy to News Release Editor for REPRESENTATIVE distribution to agencies in the JIG. (NOTE: If e-mailed, then personally notify the News Release Editor it was sent.)

NEWS RELEASE Attach cover sheet and distribute to Agencies.

EDITOR AGENCY You will be allowed approximately 10 minutes for review of other REPRESENTATIVE agency's news releases. If you believe the information is not consistent or accurate, resolve the differences with the agency preparing the news release.

If news release is satisfactory, return it to News Release Editor as soon as possible, but no later than the time noted on cover sheet.

NEWS RELEASE If conflicts with news releases are brought to your attention, request that EDITOR those conflicts be resolved with agency preparing release.

If conflicts continue, contact the Assistant JIG Manager for assistance.

Once time is up and/or differences are resolved, notify the agency preparing the release that final copy should be prepared for distribution.

AGENCY Insert current time, print final copy, then initial authorization for REPRESENTATIVE distribution.

Take final copy to News Release Editor who will provide it to the Distribution Team Supervisor.

DISTRIBUTION TEAM Determine distribution needs of release, record in appropriate log and SUPERVISOR assign duties to Distribution Team Members.

Attachment 7.2, News Release Coordination Process

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JIC Management Page: 19 of 44 NOTE: The following is the minimum information required on a news release coordination cover sheet, which n,ay be printed on any stock at any size.

NEWS RELEASE COORDINATION COVER SHEET Place a check mark in each space noting who has prepared the news release and who is to review it.

Attach this cover sheet to each release prior to distributing to the agency for review.

AGENCY PREPARING NEWS RELEASE Energy Northwest Benton County Franklin County Washington State Oregon State DOE FEMA NRC Other_ _ _ _ _ _ __

AGENCY REVIEWING NEWS RELEASE Energy Northwest Benton County Franklin County Washington State Oregon State DOE FEMA NRC Other_ _ _ _ _ _ __

Deadline for comments to be resolved with preparing agency or returned to News Release Editor for distribution.

IF NEWS RELEASE IS NOT RETURNED TO THE NEWS RELEASE EDITOR BY THE TIME NOTED, THE NEWS RELEASE EDITOR IS AUTHORIZED TO CONTACT THE AGENCY PREPARING THE RELEASE AND REQUEST AUTHORIZATION TO DISTRIBUTE WITHOUT YOUR REVIEW NOTED.

END

Attachment 7.2, News Release Coordination Process

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JIC Management Page: 20 of 44 GOVERNMENTAL AFFAIRS ACTIVITIES

1. The JIC Manager should notify one of the off-duty JIC Managers or Assistant JIC Managers (or other Sr. Management official deemed appropriate by the JIC Manager) to serve as the Governmental Affairs Contact once it is determined that the situation requires a special response to government officials.

2. The role of the Governmental Affairs contact is to respond to phone calls to the JIC from government officials such as congressmen, senators, state legislators, city and county officials, etc. The contact, after consultation with the JIC Manager, may choose to initiate calls to key government officials so they are informed of the current situation.

3. The phone number to be used by the Governmental Affairs contact should not be published to the media. The phone number to be used should be communicated to the Information Manager once the position is staffed.

4. Phone calls received by the Public or Media Phone teams from government officials should be transferred to the Governmental Affairs contact at the number identified once they have been notified by the JIC Manager that the position is staffed.

5. The Governmental Affairs contact should attend press conference preparation briefings in the JIC, receive copies of all news releases and coordinate the information to be released with other spokespersons during press conference preparation.

6. If the Governmental Affairs contact is not available to receive incoming calls, the Public Phone team should be instructed to take messages and the calls will be returned as soon as possible.

The Governmental Affairs contact should inform the Information Manager when he/she is not available and request messages be taken.

END Attachment 7.3, Governmental Affairs Activities

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JIC Management ..' , ; .' Page: 21 of 44 CLOSURE OF THE JOINT INFORMATION CENTER Responsibility: JIC Manager During an incident response, news media representatives receive information from Energy Northwest through JIC press conferences, individual interviews with Energy Northwest (EN) spokespersons, and through the news media telephone team. Public callers receive information from Energy Northwest through the public telephone team. As the JIC is being disbanded, use the following steps to smoothly transition these functions to the Public Affairs department.

JIC Manager confirms the functionality of the on-call duty officer pager by calling the after-hours duty officer pager at 509-377-8393, and requesting a call back to the JIC. Once the duty person returns the JIC Manager's call, complete the following steps.

1. If the Public or Media phone team phone messages were changed, .or need to be re-recorded, record the message below on the public and media call messages for the "Normal" message:

a. From a Phone Team Supervisor's phone, dial *55

b. Enter the announcement extension to record:

i. 555-3901 for Media Phone line unavailable ii. 555-3902 for Media Phone line available iii. 555-3904 for Public Phone line unavailable iv. 555-3905 for Public Phone line available

c. Dial 1 to record the appropriate message below, and then press # to save the message. You may listen to the recording by pressing 2. Press# again to re-record the message using language similar to the following paragraph.

Normal Operations, Media and Public phone lines:

"You have reached Energy Northwest emergency response phone number for the Media/ Public (select one). Columbia Generating Station is in normal operations at this time. If you wish additional information about Energy Northwest, please call Area Code 509-372-5860."

2. Contact Public Affairs to verify or update the voice message below on the main Public Affairs phone line (509-372-5860) directing public and news media callers to the duty person at 509-377-8393. Request the message be placed -- even during normal work hours -- to ensure the caller will reach either a person or the recorded message.

"You have reached the Public Affairs Department of Energy Northwest. No one is immediately available to take your call. Please page our communications duty officer at 509-377-8393 and leave your complete phone number, including area code. You may also consult our website at www.energy-northwest.com for information on Energy Northwest, including the status of Columbia Generating Station."

Attachment 7.4, Closure Of The Joint Information Center

Number: 13.12.19 j Use Category: INFORMATION Major Rev: 025 Minor Rev: NIA

Title:

JIC Management Page: 22 of 44

3. Deactivate the public and news media phones and release phone team members.

4. Issue a news release to organizations on the JIC media roster; notifying recipients of the JIC closure and contact information for the on-call duty person. Sample text for that news release follows:

"Energy Northwest Closes Joint Information Center" "The Energy Northwest Joint Information Center closed at [insert time] today. Our last news release on events at Columbia Generating Station was "[Insert title of last news release here] with a release date/time of [insert day/time]. The current status of Columbia Generating Station is posted on our website at www.energy-northwest.com.

If you need to speak to an Energy Northwest communications representative during normal business hours, please call 509-372-5860. After normal business hours, or on non-working Fridays, you may page our communications duty officer at 509-377-8393."

NOTE: For drills or exercises, remove all drill related news releases from the external website at the conclusion of drill or exercise activity.

5. Notify the on-call Public Affairs representative that the event has been terminated and that news releases on the external website may be removed at an appropriate time.

6. Contact the Control Room to inform them that the JIC is closing and will discontinue updating the 377-6000 Plant Status line.

END

Attachment 7.4, Closure Of The Joint Information Center

Number: 13.12.19 J Use Category: INFORMATION Major Rev: . 025 Minor Rev: N/A

Title:

JIC Management Page: 23 of 44 UPDATING THE PLANT STATUS LINE MESSAGE ("6000" LINE)*

Responsibility: JIC Secretary

1. Check with the JIC Manager to determine the need to update the 6000 line phone message.

NOTE: For drills or exercises, simulate updating the Plant Status Line message.

1. Dial 7000

2. Listen for Recording - Enter PIN followed by#:

a. Enter - 5# .

3. Listen for Recording - Cisco Unity Connection Greeting Administrator. Enter ID followed by #:

a. Enter 6900#

4. Listen for Recording - Enter your PIN followed by#:

a. Enter 789633#

5. Listen for Recording - Enter the extension of the Call Handler followed by#:

a. Enter 6000#

6. Caller presses 2 to update recording

a. Record the desired message; follow the prompt to save .

Contact the EOF Site-Support Manager for shift change information. Use the following message format as an example:

This is the Energy Northwest Joint Information Center with the plant status update for [today's date].

Columbia Generating Station is at a Site Area Emergency due to failure of two consecutive containment isolation valves coupled with high reactor coolant leakage: ERO Team (Alpha). is currently on duty.

Team (Bravo) will be the relief team. Call the emergency response number, 375-6201, after 1500 (3:00 pm) today for instructions on reporting to your emergency center.

[If applicable, list any important information for emergency response organization employees coming to work, i.e., bad road conditions, routing due to radiological concerns, or delays due to security contingency.]

For additional information please listen to KONA or any other local radio or TV station. You may also call this number later. If you have a valid concern about an employee or need to contact an employee who may be involved in the emergency, please call the Public Phone Team at 372-5011. Do not call the plant or any other emergency center.

End of message .

Attachment 7.5, Updating the Plant Status Line Message ("6000" Line)

Number: 13.12.19 Use Category: INFORMATION Major Rev: 025 Minor Rev: N/A

Title:

JIC Management Page: 24 of 44 UPDATING THE PLANT STATUS LINE MESSAGE {"6000" LINE) cont'd For event termination messages, the JIC Manager (or designee) contacts the main control room and inform them that the JIC will discontinue updating the Plant Status line as directed by Attachment 7.4.

For event termination message updates:

1. Dial 7000

2. Listen for Recording - Enter PIN followed by#:

a. Enter - #5

3. Listen for Recording - Cisco Unity Connection Greeting Administrator. Enter ID followed by #:

a. Enter 6900#

4. Listen for Recording - Enter your PIN followed by#:

a. Enter 789633#

5. Listen for Recording - Enter the extension of the Call Handler followed by #:

a. Enter 6000#

6. Caller presses 2 to update recording

a. Record the desired message; follow the prompt to save.

Sample Message text:

"Emergency response activity has concluded at Columbia Generating Station. If you need to speak to an Energy Northwest Public Affairs representative, please call 509 372-5860 during normal business hours. After normal business hours or non-working Fridays, you may page the on call Communications representative by calling 509 377 8393. End of message."

END

Attachment 7.5, Updating the Plant Status Line Message ("6000" Line)

Number: 13.12.19 I Use Category: INFORMATION Major Rev: 025 Minor Rev: N/A

Title:

JIC Management Page: 25 of 44 FACILITIES SETUP INSTRUCTIONS Duties: FACILITIES SETUP Assigned To: Called Out Facilities staff

1. Using the facility setup guidance provided by the JIC Support Manager, set up rooms in the following sequence:

a. Lobby of the MPF - refer to Attachment 7.9, JIC Layout and Setup Diagram, provided by the JIC Support Manager to perform the following:

Set up one table/desk from the lobby area for the JIC receptionist or use the existing receptionist counter.

Set up work stations for media representatives as directed by the JIC Support Manager. Each workstation should have one table and two chairs and one telephone connection (telephones are stored in Elevator Room, MPF 1-107).

Set up two electrical cords (in Elevator Room) with three-four plugs on each near tables. Request JIC Support Manager call in Telecommunications to assist with telephone setup, if necessary.

b.

Move display boards and other items as directed by the JIC Support Manager.

Media Briefing / News Conference Area in the MPF Walkley Room or Auditorium Arrange lectern and tables per JIC Setup Diagram in Attachment 7.9, JIC Layout and Setup Diagram. Place two chairs at each table. Place overhead projector in center of tables or in front of tables on a cart or smaller table.

2. Assist with other setup as directed by the JIC Support Manager.

END Attachment 7.6, Facilities Setup Instructions

Number: 13.12.19 I Use Category: INFORMATION Major Rev: 025 Minor Rev: N/A

Title:

JIC Management Page: 26 of 44 NEWS RELEASE GUIDANCE DOCUMENTS The following section is a listing of the guidance documents provided in support of the JI C's News Release generation and e-mail distribution function. Additional job aids may be authorized and provided on an interim or permanent basis by the EP Planner responsible for the function of the JIC.

DISCUSSION News Release Guidance Documents:

ERO News Release Software Application Guideline The "ERO News Release Software Application Guideline" provides guidance on the use of the JI C's ERO News Release software application to generate, manage, and distribute (via e-mail and by posting to the Energy Northwest external website) news releases. The guideline is normally used by the EOF PIO and JIC News Release Editor to perform these functions. The guideline is maintained by EP staff to keep it consistent with advances in the software application.

When JIC News Releases are posted to the Energy Northwest external website, they can be viewed at this location:

WWW.ENERGY-NORTHWEST.COM ERO News Release Guideline The "ERO News Release Guideline" provides guidance on the purpose, content, timing, and other considerations for the writing of JIC News Releases. The guideline provides example news release templates with an explanation of the purpose of those particular news releases. The guideline is maintained by EP staff and is normally used by the EOF PIO and JIC News Release Editor to perform the function.

END

Attachment 7.7, News Release Guidance Documents

I Use Category:

Number: 13.12.19 INFORMATION Major Rev: 025 Minor Rev: N/A

Title:

JIC Management Page: 27 of 44 DISPLAY GENERATOR INSTRUCTIONS DESCRIPTION - The JIC Display Generator sends a scripted message to a closed-circuit TV system.

This system displays in the main JIC area, the Phone Team room, and on a large-screen monitor in the MPF lobby. It is controlled from the JIC Secretary's PC. The system uses a graphics display card that puts out a TV signal. The display software is PowerPoint, chosen for its slide show capabilities as well as its common use within Energy Northwest.

Contents Attachment Page A. UPON ARRIVAL IN THE JIC 2 B. TURN ON CAMERA POWER 2 C. ACTIVATING THE DISPLAY GENERATOR VIDEO SWITCHER 3 D. PREPARING THE SLIDE SHOW 3 E. STARTING A SLIDE SHOW 4 F. STOPPING A SLIDE SHOW 5 G. For a SITE AREA EMERGENCY 5

H. For a GENERAL EMERGENCY 6 Other boilerplate slide files 6 I. TO CHANGE INFORMATION ON ANY SLIDE 7 J. CHANGING SLIDE TIMING 7 K. TO HIDE A SLIDE DURING SLIDE SHOW 8 L. TO CREATE SLIDE SHOW FROM SCRATCH 8 M. TO INSERT NEW SLIDE 9 N. TO SHUT DOWN DISPLAY GENERATOR 9

0. PROVIDING VIDEO COVERAGE OF NEWS CONFERENCES 9

Attachment 7.8, Display Generator Instructions

Number: 13.12.19 I Use Category: INFORMATION Major Rev: 025 Minor Rev: N/A Title : JIC Management Page: 28 of 44 pg 2 A. UPON ARRIVAL IN THE JIC:

1. Start the JIC Secretary's PC.

1. Turn on the TV Monitor labeled "Display Generator." (Remote control in desk drawer. Set monitor to Channel 14.)

NOTE: If the Display Generator cannot be shown on the Closed Circuit TV (CCTV) system , generate hard copies of the PowerPoint file and provide to the Distribution Team Supervisor for internal distribution.

2. Start PowerPoint if not already running .

B. TURNONCAMERAPOWER

1. Turn on the camera using the power supply surge protector.

2. Check with AudioNisual to determine if closed TV circu it is activated . (780-0562). A short delay may be experienced while the AN team member sets up the Walkley Room and activates the necessary equipment in the projection booth above the Auditoriu m.

Attachment 7.8, Display Generator Instruction s

IUse Category: INFORMATION Number: 13.12.19 Major Rev: 025 Minor Rev: NIA

Title:

JIC Management Page: 29 of 44 pg 3 C. ACTIVATING THE DISPLAY GENERATOR VIDEO SWITCHER:

NOTE: When selected , Button 1 displays the Display Generator slide show.

Button 2 turns off the Display Generator slide show at the TV monitor.

Button 3 displays the closed circuit TV camera image from the Walkley Room .

1. Press Button 1 on the video switcher to put the Display Generator slide show on the closed circu it TV system .

a. Press Button 2 to put up a "blue" screen when it is desired to edit a slide show.

i. Press Button 1 again to display the revised slide show .

D. PREPARING THE SLIDESHOW NOTE: Select the directory labeled "Actual" for Alert or Higher emergencies.

Select the directory labeled "Drills" for drill or exercise activities.

3. From PowerPoint, open the ALERT file. Select Groups on 'Domain 1' {S) Emergency Preparedness\JIC\Display Generator\[Actual] or [Drills]/Alert.ppt Attachment 7.8, Display Generator Instructions

I Use Category: INFORMATION Number: 13.12.19 Major Rev: 025 Minor Rev: N/A Title : JIC Management Page: 30 of 44 pg4 a,il ""'~ H

,.._oft)1,e: 1Al~Pr*Ml'ltalonf("' .ppt;"' .P05;"' .pot,*.hbn;*.13 I e.-o I

4. Select the appropriate file to open.

5. Replace boilerplate information on Slide 2 as directed by JIC Manager or Assistant JIC Manager. See Section F. Verify that information in Slide 3 is correct. If it is not yet correct, either change it or hide slide from Slide Show. See Section H to Hide Slide.

E. STARTING A SLIDE SHOW:

If TV circuit is activated , you may start a slide show at any time.

1. Select Slide 1.

2. Click on Slide Show Button or select View - Slide Show - Show.

NOTE: Do not display the Display Generator slide show on the TV monitor from the PC UNTIL you have completed editing a slide show for the event.

3. Press Button 1 to display the slide show on the TV monitor.

4. Notify AN immediately if monitor in JIC fails to display same screens as are showing on PC. (Pager: 780-0562)

Attachment 7.8, Display Generator Instructions

Number: 13.12.19 I Use Category: INFORMATION Major Rev: 025 Minor Rev: N/A

Title:

JIC Management Page: 31 of 44 pg 5 F. STOPPING A SLIDE SHOW NOTE: Do not stop a slide show from the PC UNTIL you have de-activated the TV display from the video switcher (Button 2)

1. To stop the display on the TV monitor, press Button 2.

2. To stop the Slide Show, press Esc.

G. For a SITE AREA EMERGENCY:

1. Stop the slide show. See "D. STOPPING A SLIDE SHOW."

2. Open Display Generator\Drills\SITE AREA EMERGENCY - Drill.PPT. (See Section A for details.) [For an actual emergency, open Display Generator\Actual\SITE AREA EMERGENCY - Actual.PPT]

3. Put display in Slide Sorter Mode.

NOTE: Some slide numbers (lower right corner) may be crossed out. These slides are hidden and will not display during a slide show. If approved , the slide show may be presented (without hidden slides) prior to the following steps.

4. Verify with JIC Manager or Assistant JIC Manager whether counties have issued protective actions for the public.

5. Select hidden slides and modify as necessary or keep slide(s) hidden until information is confirmed.

6. To display hidden slides, select slide(s), then select Slige Show - Hide Slide. Note on Slide Sorter view that slide number is no longer crossed out. Ensure that all slides have a time in seconds (e.g., :15) showing in Sorter view. You may also use the Hide Slide command.

7. Start new slide show as before .

Attachment 7.8, Display Generator Instructions

Number: 13.12.19

Title:

JIC Management IUse Category: INFORMATION Major Rev: 025 Minor Rev: NIA Page: 32 of 44 pg 6 H. For a GENERAL EMERGENCY:

1. Stop the slide show. See "D. STOPPING A SLIDE SHOW."

2. Open Display Generator\DRILLS\GENERAL EMERGENCY- Drill.PPT.. (See Section A. for details.) [For an actual emergency, open Display Generator\Actual\GENERAL EMERGENCY - Actual.PPT]

3. Put display in Slide Sorter Mode.

NOTE: Some slide numbers (lower right corner) are crossed out. These slides are hidden and will not display during a slide show. If approved , th is slide show may be presented (without hidden slides) prior to the following steps.

4 . Verify with JIC Manager or Assistant JIC Manager whether counties have issued protective actions for the public .

5. Select hidden slide(s) and modify as necessary or keep slide(s) hidden until information is confirmed .

6. To display hidden slide(s), select slide, then select Slide Show - Hide Slide. Note on Slide Sorter view that slide number is no longer crossed out. Ensure that all slides have a time is seconds (e.g., :15) showing in Sorter view. You may also use the Hide Slide command .

7. Start new slide show as before.

Title:

JIC Management I Use Category: INFORMATION Major Rev: 025 Minor Rev: N/A Page: 33 of 44 pg 7 I. TO CHANGE INFORMATION ON ANY SLIDE

1. Stop the slide show. See "D. STOPPING A SLIDE SHOW."

2. Open desired file , if not already open .

3. Highlight word to be changed or place cursor at point where words are to be inserted .

4. Type in new information.

5. In Outline View, Promote or demote lines to create additional space by adding slides. Cut and paste title from another slide. Do not reduce font size. Use additional slides if more space is needed .

6. Display slide show as before.

J. CHANGING SLIDE TIMING NOTE: Slide timing in seconds is displayed in Slide Sorter View, lower left corner of each slide.

1. Stop the slide show. See "D. STOPPING A SLIDE SHOW."

2. To change slide timing , select the slide to be changed from any display in PowerPoint.

3. Select Slige Show -Slide Iransition r;,ffoct - - - - -

4. Highlight time in seconds and type in new number. ~

IIMMIM+i .:.l

5. Press OK button .

Attachment 7.8, Display Generator Instructions

Number: 13.12.19 IUse Category: INFORMATION Major Rev: 025 Minor Rev: NIA

Title:

JIC Management Page: 34 of 44 pg 8 K. TO HIDE A SLIDE DURING SLIDE SHOW

1. Place PowerPoint in Slide Sorter View .

2. Select slide to hide.

3. Press the Hide Slide button to hide slide.

4 . Slide number will be shown in a box with a diagonal line across the box.

5. Select slide , then press the Hide Slide button again to unhide hidden slides.

L. TO CREATE SLIDE SHOW FROM SCRATCH NOTE: The following uses an existing file to speed up the process. Starting with a new file requires time-consuming set-up for colors, slide tim ing, etc.

1. Stop the slide show. See "D. STOPPING A SLIDE SHOW."

2. Open any file , if not already open .

3. Select f.ile - Save As .

4 . Type in a unique name, up to eight characters. Press Enter.

TITLE - 44 pts (Arial)

,* First Level - 40 Pts

Second Level - 36 pts Do not use smaller font sizes.

not legible on monnors

5. Highlight words to be changed or place cursor at point where words are to be inserted .

ThlS is a Drill

6. Type in new information .

7. In Outline View, Promote or demote lines to create additional space by adding slides. Cut and paste title from another slide. Do not reduce the font size. Use additional slides if more space is needed .

8. If needed , change individual slide timing .

9. Display slide show as before

Attachment 7.8, Display Generator Instructions

Number: 13.12.19 I Use Category: INFORMATION Major Rev: 025 Minor Rev: N/A

Title:

JIC Management Page: 35 of 44 pg 9 M. TO INSERT NEW SLIDE

1. Set location of new slide:

In Slide Sorter View, click in space between slides, then click New Slide button to insert new slide between pages.

In full-page view, click New Slide button to insert new slide after current page.

In Outline view, click anywhere in slide text, then click New Slide button to insert new slide after current page.

2. Select new slide format from pop-up window. Click OK.

3. Copy and paste or type in new information as necessary.

4. In Sorter view, select Transitions and timing .

N. TO SHUT DOWN DISPLAY GENERATOR

1. Stop Slide Show. See "D. STOPPING A SLIDE SHOW."

2. Close all open slide show files. When asked "Save changes to "[filename]"?",

press NO. (If you do save changes, please rename files to prevent overwriting template slide files.

3. Close PowerPoint.

4. Log off.

0. PROVIDING VIDEO COVERAGE OF NEWS CONFERENCES

1. Ensure the JIC Secretary's PC is booted up.

2. Verify that the TV system is enabled by the AN individual. You may check with either the AN individual or the Support Manager.

3. If not already done, turn on the TV monitor in the JIC. Mute the sound until ready to listen to the News Conference audio .

Attachment 7.8, Display Generator Instructions

Number: 13. 12. 19

Title:

JIC Management I Use Category: INFORMATION Major Rev: 025 Minor Rev: N/A Page: 36 of 44 pg 10

4. Turn on the Camera Power surge protector if not already completed .

Select Button 3 on the Video switcher to observe that the camera goes through its start up diagnostic routine .

a. Once satisfied that the camera has completed its diagnostic routine, select either Button 1 (Display Generator) or 2 (Off - Blue Screen) as desired .

Attachment 7.8, Display Generator Instructions

Number: 13.12.19 Use Category: INFORMATION Major Rev: 025 Minor Rev: N/A

Title:

JIC Management Page: 37 of 44 pg 11

5. When informed that a news conference is about to begin , select Button 3 on the video switcher and operate the camera controller joystick (angle of view) and zoom controls (labeled "Near /Far) to obtain a suitable perspective and picture.

a. Vary the angle and zoom periodically during news conferences, as desired .

b. If desired to listen to the news conference audio, un-mute the TV monitor and adjust the volume accordingly.

6. At the conclusion of the news conference , either:

a. Return the TV system to the Display Generator slide show (preferred) (video switcher button 1), or

b. Select Blue Screen (video switcher button 2) on the video switcher.

NOTE: The video switcher is a static switch and has no external power source.

7. At the conclusion of the event (drill, exercise or actual event), turn off TV monitor and camera surge protector (power strip), and select button 2 (OFF) on the video switcher.

END Attachment 7.8, Display Generator Instructions

Number: 13.12.19 J Use Category: INFORMATION Major Rev: 025 Minor Rev: N/A

Title:

JIC Management Page: 38 of 44 JIC LAYOUT AND SETUP DIAGRAM TSCIOSC Alternate Muater Area D

D Joint 202 Information Center Exhibit Gellery Media Entrance Joint Information Center (JIC)

Typical Arrangement ~ 18 May2018 Legend:

Sign No. Title No. Title D Last News Release No. is _ _ OJ TV Monitor "DRILL sign (Dri lls Only)

Walkley Room (Preferred).

0 Media Work Area Use Auditorium as Alternative Ill Next Press Conf. Scheduled for:

IEJ Drill in Progress Today (drills only) Energy Northwest Im Im Public Information 372-5011 (On lectern)

This is an Exercise or Drill (On Lectern)

IE Video coverage may be in progress D No Media Access

~ Tenant II Joint Information Center ~ No Media Access ID News Conference in Progress Ill Current Plant Status is ... (if needed) mJ Media : Please see JIC Receptionist .

END Attachment 7.9, JIC Layout and Setup Diagram

Number: 13.12.19

Title:

JIC Management J Use Category: INFORMATION Major Rev: 025 INSTRUCTIONS FOR RUMOR CONTROL BOARD Minor Rev: N/A Page: 39 of 44 NOTE: To follow these instructions, you will need access to the following location:

GROUPS ON DOMAIN 1 DRIVE

EMERGENCY PREPAREDNESS

JIC

PLANT STATUS

RUMOR BOARD

RUMOR CONTROL FOLDER If necessary contact information services to obtain access.

The following steps provide instruction to successfully use the Rumor Control Board in the Joint Information Center.

NOTE: Any SONY-TV remote will operate any LCD Sony TV in the JIC. You may need to stand very close to the TV you want to operate in order to control only that TV.

1.0 Using the SONY TV remote control located in JIC Cabinet #3, turn the Rumor Control display screen on .

If necessary, select the TV operating mode for PC input, by using the TV remote as follows :

o Select Home o Select External Inputs o Scroll down to PC o Select PC 2.0 Logan to the computer and login using your personal user ID and password. Do not use the generic profile accounts set up for the Internet News Monitor function on the Rumor Control Board PC.

3.0 Open up Excel and find the file titled "Rumor Control Log TEMPLATE.xis" in the "Groups on Domain1, Emergency Preparedness, JIC, Rumor Board" location and open it:

3.1 Immediately Save the File as another name so the template is usable for future drills, exercises, or events.

3.1.1 To do this click on File, Save As, and enter another name. It is recommended that you use the date of the drill, exercise, or actual event you are participating in. For example, if you are responding on 12/15/08 for a drill, then the recommended file name is 12/15/08 ERO Drill.xis. Files associated with Rumor Control should be saved in the Rumor Control folder .

Attachment 7 .10, Instructions for Rumor Control Board

Number: 13.12.19 IUse Category: INFORMATION Major Rev: 025 Minor Rev: N/A

Title:

JIC Management Page: 40 of 44 3.2 Once you have successfully changed the name of the file , edit the date/heading at the top of the file to match the drill/event you are participating in. The template heading in the file is shown below. Using the same example, if you were responding for the 12/15/08 ERO Drill, you would simply change the date in the header from 9/10/2008 to 12/15/2008. If you were responding for an actual event, you would eliminate the words, THIS IS A DRILL and any references to the word "drill" from the heading.

AUAAATHIS IS A DRILL******DriM or Event Date: 9/10/2008 ""' THIS IS A DRILLuuu 3.3 After you have updated the heading, you are ready to display the log on the Rumor Control display screen.

3.4 To display the Rumor Control file on the monitqr in the JIC Phone Team Area, follow the steps below:

3.4.1 Click on the Restore Down button ( ~ ) which is located in the upper right hand corner of the file.

3.4.2 Next move the file by grabbing it with your mouse along the blue title bar that runs across the top of the file. See example below:

: ~ Elle

~

1..:;a !]'!]

J3 I

~dlt E

l£lew U I~

Insert I

Format

/ Arial Iools j2ata '.t[lndow

10

tfelp j B I Type a questl0!1 for help

_ (1 0

X

- - - - THIS IS A DRILL~ r i l l or Event Date: 9/1012008 ..... THIS Ru mor T Was told to burn her garden (Source: Victoria

. - - - - --=-- - ---L, Moore, Publ ic and will call back) Place your mouse on this Comments: The Agriculture Advisory by bar andthen<frJgthefile Franklin County states the recommenda tion to the right until you see it appear on.tht monitor in to not eat vegetables or produce picked or the front of the rQOm harvested since 10:52 a.m. September 9, 200 8. Closure: Franklin County news Release #6 919/08 at 4:30 p.m .

1.!.l

~

4 *= §. :;

Attachment 7.10, Instructions for Rumor Control Board

Number: 13.12.19 IUse Category: INFORMATION Major Rev: 025 Minor Rev: N/A

Title:

JIC Management Page: 41 of 44 3.4 .3 After successfully moving the file so it displays on the Rumor Control Monitor in the JIC Phone Team area , click on the Maximize button (..QJ) . At this point the file should fully display on the screen. You can change what appears on the monitor by scrolling through the document on the screen itself. Typically, you will want to display the most recent Open rumors.

3.5 When new data needs to be entered in the Rumor Control Log , it is easiest to click the Restore Down button on the file (on the Rumor Control screen itself), and drag the file to the left in the same manner as you did in step 3.4.2 above. The only difference is that you will drag the file to the left so it appears on your computer monitor. This allows for easier data entry as opposed to trying to update the file on the monitor in the front of the room . After updating the data, save the file, and move it back to the Rumor Control monitor in the JIC Phone Team Area as described in step 3.4.2.

3.6 The following steps provide instruction for updating the log with rumors as they are provided to you.

3.6.1 As you receive Rumors, enter them in the log in a similar format to that shown below. In the example below, the rumor is entered in regular text. The response provided to the individual who inquired about the rumor is shown in italics. The closure to the rumor is shown in blue .

3.6.2 3.6.3 Indicate whether or not the rumor is true by placing an "X" in either the T (true) or F (false) column of the Rumor Control Log .

Closure information should be a reference to the formal communication method used by JIC management to dispel the rumor.

- - - - THIS IS A DRILL******Drill or E\ient Date: 9/10/2008 ..... THIS IS A DRILL** .. ** I Rumor !Time Was told to burn her garden (Source: Victoria Moore, Public and will call back)

Comments: The Agriculture Advisory by Franklin County states the recommendation is to not eat vegetables or produce picked or harvested since 10:52 a.m . September 9, 2008. Closure: Franklin County news Release #6 9/9/08 at 4:30 p.m . I 9:55 a.m . XI

Attachment 7.10, Instructions for Rumor Control Board

Number: 13.12.19 j Use Category: INFORMATION Major Rev: 025 Minor Rev: N/A

Title:

JIC Management Page: 42 of 44 3.7 After you have entered a new rumor in the Rumor Control Log, the rumor should be forwarded to the appropriate individual on your team to gather information to respond to the rumor.

3.8 After entry of rumors or updates to rumors, be sure to save your work and remember to display the Log on the actual monitor in the JIC Phone Team Area. The Rumor Control Log also displays in the JIC command area. In this manner, all JIC personnel who fill a spokesperson function are keptinformed of new rurnors and their status oh a real-time basis.

3.9 Periodically, print the log and provide it to the appropriate members of your team so they can use the information to help craft key communications and messages to dispel rumors.

3.10 When requested by the Assistant JIC Manager (Press Conference Moderator) or other JIC Management, print a copy of the Rumor Control Board Log for their use in preparing for press conferences.

3.11 Prompt JIC management if there are open rumors that require a response.

3.12 Return the SONY TV remote control to JIC Cabinet #3 upon termination of the drill or event.

END

Attachment 7.10, Instructions for Rumor Control Board

Number: 13.12.19

/ Use Category: INFORMATION Major Rev: 025 Minor Rev: NIA

Title:

JIC Management Page: 43 of 44 JIC DISTRIBUTION GUIDELINES -

Document Types and Hardcopy Distribution (The JIC may use EP-supplied job aid(s) that meet or exceed the quantities listed below.)

NOTE: See JIC Faxing Protocol Quick Cards for Faxing instructions. **#of Copies includes Controllers/Evaluators.

Number of Copies Copies to TYPE OF DOCUMENT Requested ** Distribution List Final News Releases (all agencies). Do NOT copy and distribute unless so 46** A requested by News Release Coordinator or Agency Representative. /

E~~ Messages - NOTE: These messages have top priority. 46** A News Advisories from State 46** A Protective Action Status 46** A Proclamation of Emergency from County Commissioner 46** A Proclamation of Emergency from Governor 46** A Classjfication Notification Form (CNF) 27** B Plume Map/Dose Projections [CAUTION: Do NOT deliver to anyone not on List C.] 6** C CGS Technical Data 6** C CGS Protective Action Recommendations 6** C CG_S_ Protective Action Decisions (PAD) 33** D CGS Plant Status from EOF, Plant, or JIC 33** D JIC Staffing Roster, Form 26282 (completed version). Distribute copies to _JIC Min. of 14 Copies. -

Manager, both Assistant JIC Managers, JIC Information Manager, JIC Support Manager, both JICPhone Team Supervisors, and the offsite representatives. ALSO: Fax to EOF Manpower Scheduler ALSO: Fax to EOF Manpower Scheduler.

Staffing Rosters / Org charts received from other CGS emergency centers Duplication is not necessary unless should be delivered directly to the JIC Support Manager after being logged. requested.

Drafts or miscellaneous items received via FAX & intended for a specific individual Log in and deliver to addressee. Do not or agency represented in the JIC. For instance, Oregon counties might fax in draft £QJrL unless addressee requests News Releases to the JIC. Deliver these to the Oregon PIO in the JIC. They might distribution.

be distributed as News Releases at a later time.

NOTE: Ensure each document being distributed has its sequential number in upper right corner of all pages before duplicating.

Attachment 7.11, JIC Distribution Guidelines

Number: 13.12.19

/ Use Category: INFORMATION Major Rev: 025 Minor Rev: N/A

Title:

JIC Management Page: 44 of 44 Hardcopy Distribution Lists (The JIG may use EP-supplied job aid(s) that meet or exceed the quantities listed in the table below.)

NOTES: (1) *Cover numbers in upper right corner when copying* documents to be distributed to the media.

(2) . Adjust totals as necessary to accommodate requests for more or fewer copies.

(3) Deliver in any order deemed efficient by the Distribution Team Supervisor.

(4) Rush News Release delivery to JIC Receptionist to aid hard copy delivery to media present.

(5) Notify at least one Phone Team Supervisor when delivering to Phone Team r9om Distribution A Distribution B Distribution C Distribution D 1

News Releases< A>, CNFs Plume, Tech Data, PARs CGS PADs; Plant Status Emergency Alert System (not for media or public) . (not for media or public) (not for media or public)

Protective Actions, etc. Number Number Number Number

_JIC--Manager------------------------*----------------1---------- _JIC _Manager-(ASAP)-----------------------1----------- _JIC _Manager-------------------------------------------1------------

_Asst._ J IC_ Manager-------------------------------2 ---------- _Asst._ J IC_ Manager------------------------------- 2 ---------- _Asst._ J IC_ Manager-------------------------------2 __________ _

_Secretary *------------- -----------------------------------1 *---------- Secretary ------------------------------------------------ 1----------- _Secretary----------------------------------------- ________ 1-----------

_Benton_ County __________*----------------------------1----------- _Benton_ County _____________________________________ 1________--- _Benton_ County --------------------------------------1------------

-Fran kl in_ County ______________ --_____________________ 1----------- _Franklin_ County _____________*---------------------- 1----------- _Franklin_ County -----------------------------------1__________ __

_Washington--State--------------------------------- 2 ---------- _Washington State--------------------------------- 2 __________ _Washington__State_--------------- ----------------2-----------

-~~gon _State*------------------* -----------------~2) ___---- _~~gon_ State _________*--------------------------------;}2r------- _~~gon _State------------------------------------ ~r-**-----

-DOE-----------------------------------------------------------27J.i*------- -DOE--------.--------------------------------------------------* 2(2l-------- DOE 22<2>

FEMA 27J.l FEMA * . 2(2) FEMA 2<2>

_Information_ Manager ---------------------*---tl2J------- _Information_ Manager------- *------------------1----------- _Information_ Manager ------------------------1------------

Media Coordinator 2 *

Media Coordinator 1

-Spokesperson __-------------------------------------- 1----------- _Spokesperson_______*-----------.---------------- 1--------- _Spokesperson-------------------- ------------------- 1----------- _Spokesperson ____*-----------------------------------1*-----------

_Technical_ Spokesperson ----------------1----------- _Technical_ Spokesperson---------------- 1----------- _Technical_ Spokesperson__ *---------------1----- ----- _Technical_ Spokesperson ---------------1------------

-News_ Release_ Editor-------------------------1----------- _News_ Release_ Editor--------------------------1 *--------- _HP_ Spokesperson---------------------------------1----------- _News_ Release_ Editor------------------------1------------

=~:~l~i.~~=~bxC:: : = 6~~'=: .~~~~~~=~*~~;.rvisors___ 2k__

Actual Event Total:

1 43 Actual Event Total: 24 Actual Event Total: 3

-~'!.~!_el!_n:!S________ J_Q'"--

Actual Event Total: 31 Control Cell 1

_Control _Cell--_(drills onlyL_---------------1----------- Engineer(drills only)__------------------------- ___________ Control Cell_(drills_ only)_____--_____----_ 1 ___------

Evaluators (drills only) 2 Evaluators (drills only) 2 Evaluators (drills only) 2 Evaluators (drills only) 2 Drill Total: 46** Drill Total: 27** Drill Total: 6** Drill Total: 33**

- Drill Jotal includes Controllers & Evaluators. END Attachment 7.11, JIC Distribution Guidelines

ML20054A307

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