ML20125D288

Discusses Requirement for Copies of Transcripts on Floppy Disk Media Re Invitation for bid,SECY-84-327.Estimated Quantity of Pages Based on Receipt of All Commission Meeting Requirements & All ASLB Requirements on Floppy Disks

ML20125D288
Person / Time
Issue date:	03/13/1984
From:	Hoyle J NRC OFFICE OF THE SECRETARY (SECY)
To:	Halman E NRC OFFICE OF ADMINISTRATION (ADM)
Shared Package
ML20125C863	List: ML20125C860 ML20125C882 ML20125C886 ML20125C912 ML20125C938 ML20125C967 ML20125C985 ML20125D014 ML20125D039 ML20125D086 ML20125D119 ML20125D131 ML20125D193 ML20125D211 ML20125D229 ML20125D253 ML20125D288
References
FOIA-84-734 NUDOCS 8506120300
Download: ML20125D288 (10)

Text

___ _.

e recryk UNITED STATES 6

a

==

4 E

TUCLEAR REGULATORY COMMISSION W ASHINGTON, D.C. 20S65 Af*Ow/

March 13,1984 OPPN:E OF THE CHAIRMAN

~V h

I MEMORANDUM FOR:

Edward alma, Director, Division of Contracts 4

FROM:

John ting Secretary 3

SUBJECT:

REQUIREMENT FOR COPIES OF TRANSCRIPTS ON FLOPPY i

DISK MEDIA, IFB NO. SECY-84-327 2 l Iil As you were sfreviously advised and as reflected in IFB NO. SECY-84-327

I the NRC has a firm requirement for an electronic record of individual

.l!

proceedings on floppy disks. The disks will have several applications, 4

including primarily word search, connunications among NRC Headquarters

(

and Regional Offices, and conversion to magnetic tape for use by the j

Atomic Safety and Licensing Board Panel (ASLBP).

4 The estimated quantity of pages (17,500) for both the basic and option y(ears is based upon receipt of all Consission meeting requirements l

j 15,000 pages) and all ASLBP requirements (2,000 pages) on floppy disks.

The estimate includes a small contingency of 500 pages.

l i

4 l

4

)

i l-

~

850612o300 850206 PDR FOIA l

RILEYB4-734 PDR Ii 4 #f 2. - -. - -

_ ::L __ -.

Original /$f/f4 n,.

i SCHEDULE A - Competitive Procurement Milestona Schedule

~(date) for RFPA No.

SEC.T-74 ~5SO Revision #

/

3// 3/f4 (date)

, TITLE.S TE'NOGAAPH/C-AE~ Pef 7/A//- SERVICES

'/JAs/97/A/ D.C. /!!Er/e//L/fAA/ AfEM 4 -YAf//7 DAf/S Al*A.)k; - X-29/2S' Negotiator HILESTONES PROJECTED DATE ACTUAL DATE 1. Initial Division of Contracts Contact with Program Office 2. Receipt of RFPA in DC i.a), ales ih/rv !' l $3. Milestone Chart Completion ihfire 1hr tv l 4. Statement of Work Agreed upon ihelev i it 4 i 5. RFP Draf ted by Negotiator > helev ihii19 6. Panel Meeting on RFP Draf t ihrlev ihriry 7. CBD Synopsis Mailed g 8. Special Approvals (specify) l E4D. RC?lFW- - - - - - - l h ?l8'S - - Ell N------ I SGS ' REV/EW. - - - - - - - l M lfY- - - -------lIA b------ 1 ' 2f8 )l22)f4 / 3/ $Y 10. Preproposal Conference .'a. l riry .1h3Jry 11. RFP Closing Date

12. Technical Evaluation of Individual Panel Members N,/A

13. 4ee4 Evaluation 6 /ev s/12l14

14. Panel Meeting on C

': tit:.E w s>>Jey 2 h3lr4

15. Competitive Range Recommenda-tion Report Issued a//B F0//)-#f ~13Y 0/I4

16. Hotification to Offerors of Competitive Range g[g 1

,,g n - '.' M iT Re[ sort (s) Requested OfA 3. Audit Inf ormation Received 3. Discussions initiated I 3. Discussions Completed -( ). Best and Final Offers Requested I 1 2. B;st and Final Offers Received 3. Tcchnical Evaluation of Individual Panel Members 4. Panel Meeting to Evaluate Btst and Final Offers i '5. Final Evaluation Report R;ceived 4 E Preaward Approvals (specify) $ E$f0N$10lkll*Y M _ _ _ _ _ _ _ _ EfMk4. _...'. _. l'KE BUMk _ QQRfE( _ _ _ _ _ _ _ _ q /_3lSy _ _ _ _ _ _ _ _ __________ I

27. Contract Mailed for Contractor Signature UlA

28. Contract Execution / Distribution r/who

29. CBD Award Notification / Award Notification to UnsuccesrJful g[g-[gy Offerors

30. Post-Award Orientation

..s i f//5'/ 94 n_ Pan 21 Chairman /> / fN

• s

/,c % SEP Members ~ d N._. Centract Negotiator YM/w; C V1,E '7nauM3, MrY 9

1 l QUESTIONS CONCERNING I IFB NO. SECY-84-327 \\ 1. Item 11 on page 13 of the IFB states that " Bidder shall list' three previous or current contracts for the same or similar services. Is it manbatory to list three contracts? If so, what are the-consequences if a bidder only has had one or two contracts? i Yes to the extent you can list three. To the extent you have less than three, we will review those contracts listed. The t Government must determine that the prospective contractor is 4 responsible before award can be made. Information obtained from the contacts listed will be used in making this determi-lj na tion. Please also refer to Item 12, page 14 of the IFB, li entitled

• Bidders ilualifications." regarding additional informa-l' tion the bidder may be recuired to submit.

2. How many of the estimated pages shown on pages 20 and 21 of the IFB are attributable to Consnission meetings? ACRS meetings? Board hearings? Other meetings and conferences? Speaking to pages of original transcript only, l; which are shown as Items 1(a) and 2(a) on Pages 20 and 21, our estimated page requirements are broken out as follows: ij ,i Connission Meetings g /6 ""# ACRS Meetings O,fde Soard Hearinos 3,F7( w lf Other Meetings and Conferences y i f, ** l g 1W fD,1) f 4 } NOTE: This is a requirements type contract. Please jl' refer to Ites No. 15 Estimated Requirements on Page 17 of the IFB regarding estimated 1 quantities of pages listed. ( foM-9+-139 1 C/I7 l. 1

3. Itcm (c) cn pag 2 20 ctotos that a ficppy disk record is required 'if ordered before transcrip-tion." How is this term defined? Can orders be shif ted from a typed original to floppy disks by giving such orders to the reporter at the time I of the meeting or hearing? l

• F The term "if ordered before transcription," means that the requirement for a floppy disk record of the proceeding will be identified in the work order. To the second part of your ques-tion, the Comission will always order the typed original of the transcript. Floppy disks are copy sales.

4. What organization or organizations within NRC require floppy disks? 'L The estimated requirements are primarily for Comission meetings and hearings before the Atomic Safety and Licensing Board Panel. 5. Does NRC intend to make mag tapes from the floppy disks? If not, what is their intended use? The answer is yes. 6. Are the 17,500 pages for floppy disks original pages or copy sales? i As indicated in our answer to Question No. 3, the estimated 17,500 pages for floppy disk records of proceedings shown on pages 20 and 21 of the IFB are " Copy Sales." l l I. l l i 4

7. 20 th? 17,500 pag 2 ostimato for tha floppy disks in cdditien to th2 oth2r pag 2s or cro th3y part I of the pages shown for the other categories? In other words, should the total original page estimate shown on pages 20 and 21 of the IFB be 50,775 or 68,2757 i ~ The 17.500 pages estimated for the floppy disks are a nert of the pages shown for the other categories. The total o[iginal i transcript page estimate is 50.775 as shown in Items 1(a) and 2(a) on pages 20 and 21 of the IFB. 8. The last sentence on page 31 states that "Pages stored on the disk are to be page for page the same information that is shown on the original I transcripts." Does this mean that the transcript j and disk smst conform line by line? I !i i j, The answer is yes, i: 1 i i ! 9. Why is an IBM Displaywriter, Model 6580A04 i with a Model 6360011 Diskette Unit using Text Pack 4 specified? The Government has a fire requirement for floppy disk records of f, certain proceedings. They will be read and processed on ll Government equipment specified in Article I.B.3.k. on pace 31 of l the IFB. Floppy disks furnished under the contract must be com-plately compatible with and capable of being successfully read and processed on this equipment. l 10. Is it acceptable to use monitored direct recording and the typed reproduction thereof for Licensing Board and Appeal Board hearings? The answer is yes. Please refer to the requirements regarding ~ accuracy and equipment capability specified in Article I.C.3.e.. 4 on page 27 of the IFB. 9 0 nw,,--,, - - -- - - - - ,,n,-,.-,,,., - -, - - - ,,,w,- ,-,,,,,m-

g 11. The terms

• illegible or unreproducibic" os used on the second line of page 30 are too subjective and vague.

Please define these terms. i We do not agree that these terms are too subjective,og vague. Please refer to the complete text of this subsection g., Legibility, pages 29 and 30 of the IFB. I 1 12. Under Article VI on page 35, 20 days is too long for acceptance. The current contract provision of eight days should be continued. Article VI. Inspection and Acceptance, states preliminary inspection and acceptance will be made by the Connission's receiving party but final inspection and acceptance shall be made by the Contracting Officer or his authorized representative. j Experience has shown that 8 days is inadequate for this purpose. Twenty days is required by the Government for final inspection and acceptance. .l l 13. Payment is tied to acceptance, that is, only i accepted work can be invoiced. That means the contractor must carry a 20-day backlog of work with payment occurring no sooner than 30 days after billing occurs. No small business can afford this cost of doing business. The present j contract provision providing for payment upon

l l delivery should be maintained.

f We acree that payment is tied to acceptance, as is the present contract. Final acceptance of services performed is required before payment can be made. Monthly invoices, as required under Article IX, Payment and Invoice Requirements, page 44 t

of the IFB, may be. submitted by the contractor for those ser-i vices performed during the billing period. Those services i l for which final acceptance has not been made or for those services which have been re.iected will be deleted from the I invoice at the time the invoice is processed for payment. ll Deleted items must be re-invoiced by the contractor in succeed-i ing monthly billings. i 1 e

14. Articlo VI, CCeticn B cn p:ga 35 chould be rGvioGd to otote that ' corrected itoms shall be received within five calendar days after receipt of notice of rejection and an adequate explanation of the reason for rejection." The suggested revision will not be incorporated F into the provision. At the time of rejection. - the contractor will be notified of the applicable contract specification under which the non-conforming work is rejected. Please note that Amendment One to the IFB changed 5 calendar days to read 5 business days. 15. Is rejected work subject to the penalty provisions of Article VII.A.? If so, how will the penalty 4 be assessed? Provide examples. First, the reduction of price under the provisions of Article VII.A., " Late or Defective Delivery " is not viewed as a penalty. The reduction in price for late delivery or delivery of defec-1 tive work is a form of consideration flowing to the Government in exchange for giving up its right to timely receipt of work of the quality specified. Work rejected under Articles I.B.3.e. and l

g. will be subject to reduction in price as noted in the pro-vision. The following examples are furnished:

Under Article I.B.3.e., Accuracy, pages 28 and 29 of the IFB, the contractor is required to furnish corrected { transcripts within 5 business days after notification of rejection. l If Daily copy was ordered: If replaced by 8:15 a.m.. the second business day, contractor will be paid at the 2-day rate. For deliveries after this time and within the 5 I business days, payment will be made at the 5-day rate. j If 2-Day copy was ordered: Contractor will be paid at the l 5-day rate. If 5-Day copy was ordered: For delivery made the next t .) business day following notice, payment will be made at the ~

( 5-day rate less 105. The 5-day rate will be further reduced by 10% per business day until delivery is made. Delivery is required within 5 business days. -p i.- 16. Questions 14 and 15 also apply to item (2) at the top of page 20. Please answer these questions in the context of item (2) at the top of page 28. Does this latter section provide the definition for rejected work under Article VI, section B? i As indicated in our answer to Question 14, any work rejected will cite the applicable contract specification causing the j rejection. It is the contractor's responsibility to ensure j that all work submitted is in complete compliance with the l requirements of the contract. Work rejected for errors in the transcripts under Article I.B.3.e.(2) page 28 of the IFB. is sub.iect to a reduction in price as discussed previously. The definition provided in Article I.B.3.e.(2) addresses specifically the worderror rate in delivered transcripts. Any portion of the contract work performed which is not in full cospliance with the specifications may be rejected. 17. } What is the wage determination for stenographer and transcriber for 2-day and 5-day deliveries? What is the wage determination for transcriber i only for 2-day and 5-day deliveries? 4 Absent specific categories for 2L and 5-day delivery on Wage Determination No. 76-553(Rev 7) Attachment No. 5 of the IFB, 1 the contractor shall pay no less than the minimum wage, currently $3.35 per hour. l

18. What is the wage daterminotion for the operator of monitoring tape recordings who does not transcribe the recording? The answer which is toolengthy to give here is providedinGeneralProvisionNo.53,Serii[e Contract Act of 1965, page 51 of the ITB, paragraph (a), and l also as noted on the wage determination. In no event shall the employee be paid less than the minimum wage. i i 19. What actions will NRC take to assure that the requirements of the Department of Labor Wage Dete11nination will be met by the successful j bidder? l The prospective contractor is expected to be fully informed g as to' the labor standards provisions of the contract and of his responsibilities thereunder. Compliance with these standards will be made a matter of pre-and postraward review. l e k ^l - - - - -. - ~....

TAnDE ASS (M1AHW Court Reporttra 1625 I Strect, N.W. SulIc 1(XM Wadiington,1) C. 2(WNWi (202) 293-31W) September 12, 1984 Mr. J. M. Felton, Director FREEDOM OF INFORMATON Division of Rules E Records ACI REQUEST. [Of/.f/_7 Office of Administration U.S. Nuclear Regulatory Commission N b /3'8 k Washington, D.C. 20555 l l

Dear Mr. Felton:

i Pursuant to the Freedom of Information Act, we request the following documents: 1. All documents, including drafts thereof and notes of meetings, concerning t he - evaluation and the negotiation of proposals submitted pursuant to Request l l for Proposal No. RS-SECY-82-473 (t hi s request includes all proposals, including pricing information); 2. All documents, including drafts thereof and notes of meetings, concerning (i) the administration of Contract No. 17-83-399, and (ii) NRC's decisionmaking f process not to exercise the option under NRC Contract No. 17-83-399; 3. All documents including drafts thereof l and notes of meetings, concerning matters related to IFB No. ASB-84-352 prior to the receipt of bids; 4. All documents, including drafts thereof and notes of meetings, concerning the evaluation of bids and contract award under IFB No. ASB-84-352; and (S ~ ~~ s. A

r - Letter to J. Felton September 12, 1984 Page 2 i 5. All documents, including drafts thereof and notes of meetings, concerning the issuance, evaluation and award under ~ IFB Ho. SECY-84-327. t l Please call me at 293-3950 if you have any questions concerning t hi s request. Sincerel y f M l, Ann Riley, 1 Vice President 1 l e 1 1 l t e 4 I i 3 i ) i e ,,y 4 -p,..-.- -_,..-_y,m3m._ ..m- -., _. -,,. _. ..,--}}