ML20147C089
| ML20147C089 | |
| Person / Time | |
|---|---|
| Site: | South Texas, 05000000 |
| Issue date: | 01/28/1987 |
| From: | Guthrie I HOUSTON LIGHTING & POWER CO. |
| To: | NRC OFFICE OF INSPECTION & ENFORCEMENT (IE REGION IV) |
| Shared Package | |
| ML20147C031 | List: |
| References | |
| FOIA-87-413 PROC-870128, NUDOCS 8801190073 | |
| Download: ML20147C089 (130) | |
Text
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HOUSTON LIGHTING & POWE R % v s t '4 PEv ..
SOUTH TEX AS PROJECT SAFETE AM PROGRAM INSTRUCTION MANUAL 3
titLa SAFETEAM Program Instruction susact swett 1 or 1 Preface ' oatt issuto 6/01/86 This SAFETEAM the following Program Instruction Manual has been written to accomplis objectives:
- Communicate Houston L.ighting & Power's Nuclear Group Policy'
- Establish appropriate instructions regarding the operation of the south Texas Project SAFETEAM
- Describe the SAFETEAM organization
- Identify instructions for the SAFETEAM
- Identify the Interface Agreements between the SAFETEAM and other project organizations The Manager, the South TexasSAFETEAM Program is responsible for the implementation of Project SAFETEAM.
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HOUSTON LIGHTING & POWER ~~ hum 8ER REV NO SOUTH TEXAS PROJECT SAFETE AM PROG R AM INSTRUCTION MANUAL TITLE g3 SAFETEAM Program Instruction SHEET 1 Os 1 SU RECT DATE 155VED Table of Contents 1/30/87 SECTION/ TITLE EUBJECT PREFACE TABLE OF CONTENTS I. POLICY A. NUCLEAR GROUP POLICY STATEMENT-SAFETEAM B. SAFETEAM POLICIES
- 1. Protection of concernees 2 Anonymity and confidentiality
- 3. Investigation assignments ,
- 4. Project support
- 5. SAFETEAM Review Committee
- 6. Reporting by SAFETEAM
- b. Executive management II. ORGANIZATION A. ORGANIZATION CHART B. DISCLOSURE STATEMENT III. PROCEDURES SAFETEAM INSTRUCTIONS (STI)
- 1. Interview Process (Appreciation Center) 2 3.
Classification of Concern (s)
Class I Concern Investigation Process
- 4. Class 2, 3, 4, and 5 Concern Process
- 5. Response Letter Process
- 6. Filing and Tracking Concerns
- 7. SAFETEAM Reports
- 8. SAFETEAM Review Committee
- 9. Recommendations / Suggestions
- 10. Potential Wrongdoing Investigations
- 11. Quick Concern Review (QCR) Progam IV. APPENDICES A. INTERFACE AGREEMENT (S)
B. SAFETEAM FLOW CHART C. DEFINITIONS D. DOCUMENTATION and FORMS i
i HOU570N UGHVING & POWE A webt E ' 1. *. i SOUTH VE X AS PROJECT tit u SAFE TE AM PROGR AM INSTRUCTION MANUAL 3
SAFETEAM Policy 8 *' C ' swett 1 or 1 Nuclear Group Policy S'tatement-SAFETEAM OAtt655U10 6/01/865 The $AFETEAM Program has been established by Houston Lighti
, provide all South Texas Project employees an additional opportunity their concern (s) about nuclear safety or quality anonymously a .
interview with SAFETEAM prior to their departure.All empl interviews are conducted of selected project employees. Additionally, schedule the investigation results is forwarded to the person .
Appropriate safeguards are included in the SAFETEAM polic maintained confidential. assure that the identity of any person expressing is protected and a Approved '
>J Iroup Vice President. Nuclear 1
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HOUSTON UGHisNG
- DOW( R %V8L W ht. *'
SOUD4 TE xAS PROJECT SAF[T[ AM PROGRAM INSTRUCTION MANUAL 3 i f iT L E SAFETEAM Policy 61 e, s-ttil }
sussici ret isseto Reporting o,0 Nuclear or Quality Concerns to SAFETEAM 6/01/86 Any employee working on the design, construction. quality assurance or operation of the South Texas Pro;ect (STP), is encevraste to bring to the attention of his/her supervis'or or other persons in th management chain of Houston Lighting & Power Company (HL&P): Bechtel Energy Corporation. Ebasco Constructors, Inc., or Subcontract or any nuclear or quality concern he/she may have.
Although SAFETEAM urges that South Texas Project employees communicate directly with their supervisor or other management representatives of their company, they are also free to communicate their nuclear or quality concern (s) directly with the South Texas Project SAFETEAM or the regional office of the Nuclear Regulatory Com, mission.
No employee of the South Texas Project will be discharged, or otherwise be discriminated against with respect to compensation, terms, conditions or privileges of empicyment, because the employes expresses concerns to SAFETEAM, so
'( long as the employee does not use the SAFETEAM program maliciously or frivolously.
SAFETEAM is available at the South Texas Project and may be contacted at 1-800-292-5123 in Texas and 1-800-231-5922. outside of Texas. Additionally, the mailing address for SAFETEAM is P. O. Box 308, Bay City. Texas 77414. SAFETEAM will maintain the an~onymity of anyone expressing a concern SAFETEAM will investigate concerns and respond in writing.
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a g J. H. Goldbers Scoup Vice President , Nucl ear
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HOUSTON UGHTING & POWE A WY8f a P t . '. '.
SOUTH TEXA$ PROJECT SAF E TE AM PROG R AM INSTRUCTION MANUAL 2 titL E 3
, SAFETEAM Policy 42
$sigt 1 o, )
Anonymity and Confidentiality
""d)01/96 The ourcose of this colicy is to orovide quidelines for oreservit the anonymity and confidentiality of a cerson(s) exotessing a concern (s) to SAFETEAM.
SAFETEAM is a management system imolemented at the South Texas Project to give emoloyees an ocoortunity to exotess their concern (s) about nuclear safety or quality anonymously anc confidentially.
At the SAFETEAM Accreciation Center the concern is exoressed to a SAFETEAM Interviewerform.
orenumbered SAFETEAM and the concern is documented on a two cart number, not a name. The cartThe concern (s) will be identified by a of the SAFETEAM form bearing the concernee's name and address is maintained under lock and key and not even the Investigator will know the name.
When the investigation is comolete and a Response Letter has been crecared to mail to the concernee, the letter is returned to the SAFETEAM Accreciation Center for mailing by the Interviewer, who will match the concern number with a name and address.
(~ The South Texas Project SAFETEAM has the caeability and the resconsibility of keeoing an individual's identity anonymous and confidential and will make every effort to do so.
There are rare instances where a person's identity does become known during the SAFETEAM investigation by the soecific nature of the concern or by action of the concernee. SAFETEAM will not acknowledge this identity or reveal the identity of the concernee, unless the concernee has agreed identity becoming known.or been forewarned the nossibility of his/her 1
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- d. L. puthrie j S *S7 M Prongam Manager s Q J/ E. Geiger i
panager,NuclearAssurance
NUMBEA REY NC HOUSTON UGHTING & POWER SOUTH TEX AS PROJECT SAFETE AM PROGRAM INSTRUCTION MANUAL 3 2 TITLE SAFETEAM Policy $3 SHEET 1 es2 DATEisSUEC l 5*'C' Investigation Assignments 04/01/87 The purpose of this policy is to provide guidelines far the assignment of investigations for concerns received by SAFETEAM.
All concerns received by SAFETEAM are placed into one of the five categories listed below and are investigated.
Class 1, Nuclear Safety or Quality concerns are investigated by SAFETEAM. Certain circumstances or unique conditions may require assistance to SAFETEAM from other organizations or merit special consideration. The circumstances and conditions include but are not limited to:
(a) Investigations involving the Group Vice President, Nuclear.
(b) Information received from a concernee that indicates impropriety of HL&P personnel or senior level contractor personnel.
(c) Investigations involving SAFETEAM employees (these '
investigations will be conducted by a qualified individual not directly associated with or reperting to anyene at the I' South Texas Project).
(d) Information received that is sensitive in nature and there is reason to believe it will be made public prior to the projected completion of an investigation.
(e) Investigations requiring specialized knowledge or technical skills.
All conditions above will be brought to the attention of the General Manager, Nuclear Assurance by the Manager, SAFETEAM Program.
The General Manager, Nuclear Assurance, shall, for:
(a) Discuss this situation with the Chairman of the Board. t (b,c & d) Discuss the situation with the Group Vice-President, Nuclear. These discussions will result in the selection of a l qualified individual or organization to conduct the l investigation. l (e) This condition will be resolved by the General Manager, Nuclear Assurance and the Manager, SAFETEAM Program.
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r NW8f A REV NO HOUSTON LIGHTING & POWER SOUTH TEXAS PROJECT SAFETE AM PROGRAM INSTRUCTION MANU A'. 3 2 TITLE SAFETEAM Policy $3 swast 2 od
- ' Investigation Assignments ['b/M/87 class 2, Management Concerns will normally be investigated by the cognizant organization or company. In some cases special circumstances or conditions may require consultation between the General Manager, Nuclear Assurance and the Manager, SAFETEAM Program to determine the investigation assignment.
Class 3, Industrial Safety concerns will be investigated by the cognizant organization or company.
Class 4, Security and wrongdoing concerns will be investigated by HL&P Nuclear Security Department with assistance as ' required from the cognizant organization or company, class 5, Miscellaneous Concerns will be investigated by the cognizant organization or Company.
Class 2, 3, and 5 concerns will be routed to cognizant organizations for investigation by the HL&P Project Investigations Coordinator.
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I. L. Guthrie J. E.' Geiger Manager, SAFETEAM Program Manager, Nuclear Assurance La
HOUSVON LIGM?iNG & POW (Q NUMet A Ptv %
SOUTH TE X AS PROJECT SAFETE AM PROGRAM INSTRUCTION MANUAL l Tif(( 4 )
, SAFETEAM Policy 04 switt l o, 1 SUBJf r7 Project .Sucoort. OAftIS$vto 6/01/86 The oroject ouroose sunoort of this policy is to orovide guidelines for requestin investigations by SAFETEAM.in the conduct of Class 1 (Nuclear Safety or Quali Investigation into certain Class 1 concerns will require Organizations. sucoort or assistance from other HL&P Project This Manager. sucoort will be requested in writino from the Deouty Project It is not required to document the resoonses to these requests Program. unless soecifically requested by the Manager, SAFETEAM interface with each Project Organization. Interface agreements document t
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- f. L . G'u t h r ie Manager, SAFETEAM Program a
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J./E. Gdiger~
Msnager, Nuclear Assurance
HOUSVON LIGHTING & POWER NW814 HLv %
SOUTH TEXAS PROJECT SAF E TE AM PROGRAM INSTRUCTION MANUAL q 3 tit L E SAFETEAM Policy 45 swtti 1 08 1 sussect out issuto SAFETEAM. Review Committee 6/01/86 ,
The ouroose of this colicy is to Drovide the SAFETEAM Review Committee (SRC) nolicy concerning the SAFETEAM Review Committee's resnonsibilities within the SAFETEAM Program.
The SRC is made uo of Houston Lighting & Power Comoany Dersonnel from Nuclear Assurance, Engineering and Licensing. These individuals i were selected because of their exoerience and exoertise with the engineering, construction, and coeration of a nucle'ar oower olant.
They are also knowledgeable concerning NRC licensing orocedures and quality assurance requirements.
The Manager. SAFETEAM Program is the Chairman of the SRC and is resconsible for scheduling and conducting meetings. The Chairman will orecare and sign all correscondence transmitting recommendations to the Project.
The (Class 1) SRC is resconsible for reviewing all nuclear safety or qualit:
concern Investigation Reoorts, Resoonse Letters, and making recommendations as required.
( The SRC will review all nuclear safety or quality concern Investigation Reports, draft and final, to ensure that the substance of the recort is resconsive to the concern; the recort clearly identifies fact (s) that succort the conclusions; and that the details of the investigation are technically accurate.
The SRC will review SAFETEAM Resoonse Letters, draf t and final, te ensure the results of the SAFETEAM Investigation are incoroorated into the letter and the concern is answered.
All recommendations made in Investigation Recorts are reviewed and concurred with or modified by the SRC orior to making formal recommendations to the Project for imolementation.
SAFETEAM will provide cocies of the SAFETEAM Monthly Analysis Reoorts to the SRC.
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l Man r, S . EAM Program I dk-f J./)s. Geige r' M4c.ager, Nuclear Assurance
T HOUSTON UGHVING & POWE R % vet a ht v s.
SOUTH TE X AS PROJECT SAFE TE AM PROGRAM INSTRUCTION MANU AL 6 1 f tTLE SAFETEAM Policy 46 sweet 1 o, 1
$UBJECT C att issytD Reporting'by SAFETEAM 6/01/86 The purpose of this policy is to provide guidelines for 1) reporting significant items to Executive Management and 2) processing information for consideration per Title 10 CFR 50.55(e)
Monthly reports will be provided to Management including a Month 1 Activity Report. Certain concerns received by SAFETEAM will require immediate notification to BL&P Management. Criteria for determining whether immediate notification to Management is required include:
- 1. Information received that is sensitive in nature and there is reason to believe it will be made public prior to the projected cocpletion of an Investigation.
- 2. Information received from a concernee that indicates impropriety of BL&P personnel or senior level contractor personnel.
- 3. Information received that has been or will be given to the NRC. Notification to Management in this instance will be at the discretion of the Manager, SAFETEAM Program.
When one or more of the above criteria are met, the Program Manager will notify Vice-President, the Manager, Nuclear Assurance or the Group Nuclear.
During the conduct of an investigation, the Investigator may discover a condition which should be reviewed to determine if PLP-02, Reporting Design and Construction Deficiencies to the NRC, is applicable. If this condition can be documented through an existing Project QA Document (NCR, CAR or SDR), the Investigator will immediately notify the Manager, SAFETEAM Program who will notify BL&P Project QA. If the condition can not be processed by this method, the Manager, SAFETEAM Program will immediately document his concern to the Manager, Nuclear Assurance Department. The Manager, SAFETEAM Program will concurrently notify the SAFUTEAM Review Committee. The SAFUTEAM Review Committee will decide whether to document the item in accordance
,, with procedure.PLP-02, Reporting Design and Construction Deficiencies to the NRC.
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(H I. L. Guthrie J ./,E. G e ih e r '
Manager, SAFETEAM Program M nager, Nuclear Assurance
i Nvv8tm REv No HOUSTON t.lGHTING & POWER SOUTH TEXAS PROJECT 3
SAFETE AM PROGR AM INSTRUCTION MANU At.
Tif ts SAFrTEAM Program Instruction sweet 1 or 1 DATE155VED SUBJECT SAFETEAM Organization Chart 4/01/87 NUCLEAR ASSURANCE DEPARTMENT SAFETEAM ORGANIZATION CHART GROUP VICE PRESIDENT NUCLEAR GENERAL MANAGER NUCLEAR ASSURANCE O
MANAGER, SAFETEAM PROGRAM SAFETEAM SECRETARY DEPUTY PROGRAM MANAGER ADMINISTRATIVE. ADMINISTRATIVE TECHNICIAN INVESTIGATOR INTERVIEWER COORDINATOR COORDINATOR LEAD INTERVIEWERS INVESTIGATORS INVESTIGATORS INVESTIGATORS
HouS70N LIGH71NG & POWE R Nuvst a 91 . ' . .
SOUTH TE XAS PROJECT SAF E TE AM PROGRAM INSTRUCTION MANUAL TitLt 3 SAFETEAM Program Instruction p<tti 1
$UBJE C T es 1 DATEi$$ LEO Disclosur.e' Statement 6/01/86 The personnel.Disclosure Statement shall be signed and dated by all SAFETEAM It must be clearly understood, that all SAFETEAM information is proprietary, be compromised. and the confidentiality of this information shall not Any violation of confidentiality will subject the violator to disciplinary action, to include termination.
ALL (STP)PERSONNEL TO THE SAFETEAM PROJECT - SOUTH TEXAS PROJE
'I, understand that except as provided by the Manager, SAFETEAM and other designated 4
members of STP Management, I SR ALL NOT reveal or use any research, investigative information furnished under the authority of SAFETEAM CONCEPT.
I SHALL NOT use or reveal any information for any purpose other than the purpose for which it was obtained in accordance with the SAFETEAM CONCEPT.
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HOUSTON LIGHTING & POM R Nuvele Hiv '.C SOUTH TEX AS PROJECT SAFE TE AM PROGRAM INSTRUCTION MANUAL gy.oi Tif(E 1 SAFETEAM Program Instruction ST-01 swatt 1 sumater or 4 Interview' Process (Appreciation Center) oart issuto 6/01/86 1.0 PURPOSE This instruction delineates the types of interviews and the method by which they are conducted, received and filed within the SAFETEAM Program.
2.0 SCOPE This instruction applies to the interview process conducted by the SAFETEAM Appreciation Center Interviewers, including: exit interviews, walk-in's and scheduled interviews.
3.0 DEFINITIONS Refer to Section IV, Appendix C, Definitions
4.0 REFERENCES
A. SAFETEAM Program Instructic.) Manual,Section II A, Organization
( B. SAFETEAM Program Instruction Manual,Section IV D, Documentation and Forms 5.0 RESPONSIBILITIES 5.1 The Manager, SAFETEAM Program is responsible for the maintenance, and implementation of this instruction.
5.2 The SAFETEAM Interviewer Coordinator is responsible f or the conduct of SAFETEAM interviews, and assignment of interviewer (s) duties.
5.3 The SAFETEAM Interviewer is responsible for conducting assigned interviews,
, , 6. 0 REOUI REMENTS SAFETEAM provides an opportunity for all employees of the South Texas Project to report nuclear safety or quality, or other concern (s) related to the South Texas Project. These concerns are expressed through a number of interview types. A description of the types of interviews are as follows:
HOUSTON LIGHVING & POWL R %vei d H L < '. .
SOUTH TE XAS PROJECT SAF E TE AM PROGR AM INSTRUC TION MANUAL t it t,t W-n i i SAFETEAM Program Instruction ST-01 sweet 2 os 4 susa ct oaf (I$$LdC Interview Process (Appreciation Center) 6/01/86 6.1 Exit Intervityg - Exit interviews are conducted on the last scheduled day of work for those employees who are exiting the jobsite. These employees have been terminated, laid off, completed their job assignment, or have voluntarily quit.
6.1.1 The exiting employee is welcomed to the Appreciation Center by a SAFETEAM Interviewer and the employee signs the SAFETEAM Register.
6.1.2 The exiting employee is shown a video tape recording featuring the Chairman of the Board of BL&P, thanking them for their contribution to the construction of the South Texas Project and soliciting their assistance in responding to S AF ETEAM. He asks their help by making SAFETEAM aware of any nuclear safety or quality related concern (s) and other concerns they may have and wish to express.
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6.1.3 The Chairman of the Board explains the interview process and assures them that concern (s) will be investigated, responded to, and the identity of the concerned will be kept anonymous.
6.1.4 The exiting employee remains for an interview, if they wish to express a concern (s).
6.1.5 If the exiting employee has a concern, they are 4
taken to a private office and their concern (s) is documented on a SAFETEAM Safety Concern Record and tape recorded, if the intervievee concurs, by the Interviewer.
6.1.6 As the e=ployee leaves the Appreciation Center, he/she is given a postage free, pre-addressed envelope containing a Concern Report on which to report a concern they may think of at a later date. The SAFETEAM Appreciation Center will arrange for BL&P Security to escort the concernee to the gate.
6.2 Scheduled Interviews - Employees directly involved with nuclear quality on the South Texas Project are selected 4
periodically for interviews at the SAFETEAM Appreciation 4
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SOUTH TE XAS PROJECT SAFETE AM PROGRAM INSTRUCTION MANUAL g7_n3 3 fif(t SAFETEAM Program Instruction ST-01 swtar 3 or 4
$USJE C T Q Af f i550tD Interview
- Process (Appreciation Center) 6/01/86 Center (e.g., Quality control Insper; tors, Quality Assurance and Start-up Engineers.) The cognizant organization will be notified by SAFETEAM to have the individual (s) report to the SAFETEAM Appreciation Center for a Scheduled Interview.
6.2.1 The scheduled employee is shown a video tape recording, featuring the Chairman of the Board of HL&P, the Manager (s), Nuclear Assurance and the SAFETEAM Program. The Chairman of the Board introduces the Manager (s), Nuclear Assurance and SAFETEAM Program who encourage the employee (s) to share any concerns they may have with the SAFETEAM Interviewer. The employee is informed their identity will remain confidential and that an investigation will be conducted into their concern (s). A response will be made directly to them, of the results of their concern. In addition, the employee is reminded that they may also express their concern (s) with a supervisory
{ member of the Company who employes them or the NRC and SAFETEAM is another mechanism they can i use to express a concern.
6.3 Mail-in and Phone call-in's - Mail-in and phone call-in concerns may be expressed to SAFETEAM at anytime. These l concerns are documented by an Interviewer on a SAFETEAM Safety Concern Report and placed in the SAFETEAM process the same as all other concerns to include anonymity of the concerned. :
l 6.4 Walk-in Interviews - Walk-in concerns may be expressed l to SAFETEAM at any time, and interviews are conducted by '
the Interviewer, the same as Exit or Scheduled interviews.
,, 6.5 Anonymous concerns - These concerns are also expressed through mail-in Concern Reports or over the telephone to an Interviewer or recorded on the SAFFTEAM telephone recorders leaving no name or address by which SAFETEAM may respond. Anonymous concerns are placed in the SAFETEAM process the same as all other concerns to include investigation if warranted and possible.
l HOUSTON LIGHTING & POWER Nuvet e pgy ., c SOUTH TEX AS PROJECT SAFETE AM PROGRAM INSTRUCTION MANUAL cm.n1 1 fif te SAFETEAM Program Instruction ST-01 SV9JE CT sweet 4 os 4 Daf t issuto Interview Process (Appreciation Center) 6/01/86 7.0 DOCUMENTATION See Appendix IV D, Documentation 8.0 ATTACBMENTS None i
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I HOUSTON LIGHTING & POWER Nuvete Rav No SOUTH TEXAS PROJECT S A FETE AM PRO G R AM INSTRUCTION M AN U A'. ST-0 2 2 titte SAFETEAM Program Instruction ST-02 sweet 1 o, 6
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Classification of Concerns '" '554'/01/87 1.0 PURPOSE ,
This instruction delineates how SAFETEAM concerns are classified for assignment of investigation. i 2.0 SCOPE ,
This instruction applies to all concerns received by SAFETEAM.
3.0 DEFINITIONS Refer to Section IV, Appendix IV C, Definitions 4.0 REFERENCE DOCUMENTS None 5.0 RESPONSIBILITIES 5.1 The Manager, SAFETEAM Program is responsible for the ,
maintenance and implementation of this instruct.icn.
5.2 The Manager, SAFETEAM Program is responsible for tho classification of all concerns received by SAFETEAM. In i his absence, concerns will be classified by the Depury Program Manager or a designee. :
5.3 The SAFETEAM Investigator Coordinator or a designee is '
responsible for assigning all Class 1 (nuclear safety or quality) concerns to a SAFETEAM investigator (s).
5.4 The Deputy Program Manager or a designee is responsible for assigning Class 2, 3, 4, and 5 concerns to the respective cognizant organization for their investigation and response.
6.0 REOUIREMENTS 6.1 The Manager, SAFETEAM Program or a designee receives the Safety Concern Record or Concern Report (see Section IV Appendix D, Documentation) of all concerns expressed ;
through the SAFETEAM Appreciation Center. :
i 6.2 The Manager, SAFETEAM Program or a designee reads and :
evaluates each concern and classifies them into one of the following categories:
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-0USTcN UGHTING & POWER %V8E 1 PE'G SOUTH TEXAS PROJECr SAFETE AM PROG R AM INSTRUCTION MANUAL e no e TITLE SAFETEAM Program Instruction ST-02 5*EIT 2 0' 6 susacT CATE'55wE3 Classification of Concerns 4/01/87 e Class 1 - Nuclear Safety or Quality Class 2 - Management
, Class 3 - Industrial Safety Class 4 - Security Class 5 - Miscellaneous 6.3 Keywerd Cede assignment - The Manager, SAFETEAM Program or designee determines the subject or subjects of each concern and assigns a code from the Keyword Code Glossary (Attachment A-1). This Keyword Code allows for computer search and sorting by subject.
Noter Some Safety Concern Records or Concern Reports are received with more than one concern expressed by the concerned individual . Each concern will be given its individual classification and keyword code assignment.
6.4 Concerns assigned a classification and keyword code are forwarded to either; the Deputy PTogram Manager or Investigator coordinator or designee.
l 6.4.1 The Investigator Coordinator or designee i
receives all concerns classified; Nuclear Safety or Quality (Class 1).
6.4.2 The Deputy Program Manager or designee receives all concerns classified; Management, Industrial Safety, Security or Miscellaneous (Class 2, 3, 4, and 5).
7.0 DOCUMENTATION See Appendix IV D, Documentation
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8.0 ATTACHMENTS Keyword Glossary and Codes, Attachment A-1 l
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NVueER REv No HOUSTON UGHTING & POWER SOUTH TEXAS PROJECT SAFETE AM PROG R AM INSTRUCTION MANUAL ST-02 2
, TITLE SAFETEAM Program Instruction ST-01 swtET 3 or 6 DATEIS$UED
$USJECT Classification of Concerns 4/01/87 KEYWORD GLOSSARY & CODES Attachment A - 1 CODE NO. KMYWOPA XXR SAFETEAM Review Committee Recommendations to the Project X01 Air Quality XO2 Anchor Bolts (anchor bolts, Hilti bolts, etc.)
XO3 Cable Tray ,
X04 Cables X05 Cadwelds (exothermal process) ,
XO6 Communication Problems (languag barrier between shifts,
- . supervisor won't listen) ,
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- ( XO7 Concrete XO8 Conduits (electrical, mechanical or other)
XO9 Design / Engineering (design changes, inadequacies)
X10 Discrimination X11 Document Control -
X12 Doors (all types)
X13 Drugs X14 Electrical Components X15 Falsification of Documents
- l J X16 Fire (electrical, mechanical or other) 1 X17 Hangers i
. I.E.: X l Class Keyword Code Number i
MLP 2 43tCE/SU
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NLvato Pev ,c MOUSTOM UGHTING & POWER SOUTH TEXAS PROJECT SAFETE AM PROG R AM INSTRUCTION MANUAL em_a9 7 TITLE
_CAPETPAM Proc ram Inst ruct ion ST-02 5HEtt 4 08 6 susanct cafe issyeo Classification of Concerns 4/01/87 Keyword Glossary & Codes Attachment A - 1 X18 H& I QA/CC (harassment and intimidation)
X19 H& I other (i.e., craftsmen)
X20 Housekeeping X21 HVAC (heating, ventilation and air conditioning)
X22 Lack of Resources (money, materials, tools, etc.)
X23 Lighting (all types)
X24 Maintenance X25 Manpower f X26 Mechanical Components X27 NDE X28 NRC (problems with)
X29 Paints and Coatings X30 Parking (roads, site access)
X31 Personnel Pay and Bours X32 Personnel Qualification (other than welding)
X33 Piping (all types)
X34 Problems or questions about SAFETEAM
, X35 Procedure problems (Complexity, Revision, Clarity, etc.)
X36 Procurement J X38 Rebar 1
M LP 2 43108.10
HOUSTON L.lGHTING & POWER %9sta P E < .c SOUTH TEX AS PROJECT SAFETE AM PROGR AM INSTRUCTION MANU AL g7_g7 7 TITLE 0'
SAFETEAM Procram Instruction ST-02 5HEET 5 6 Sus;ECT D AT[ l$$L E O Classification of Concerns 4/01/87 Keyword Glossary & Codes Attachment A - 1 X39 Recommendations (suggestions)
X40 Record Programs and Controls (not including drawing control, etc.)
X41 References to Brown & Root X42 Rigging X43 Safeguards information (operating plant security, i.e., documents, drawings, and equipment)
X44 Safety /First Aid (accidents, quality of care & service)
X45 Sanitation X46 Scaffolding X47 Soils (compaction, reservoir) ;
X48 Stainless steel (liners, pipes, tanks)
X49 Storage (equipment items)
X50 Structural Steel X51 Tools (shortages, quality, contamination, etec)
X52 Structural Steel X53 Traceability (material and control)
X54 Transfer, job assignment, or termination (other than HEI)
X55 Waste and inefficiencies (manpower, material, OT)
X56 Welding X57 Workmanship I
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HOUSTON LIGHTING & POWER NUMBE R Rav No SOUTH TEX AS PROJECT SAFETE AM PROGRAM INSTRUCTION MANUAL gm_n9 3 TITLE ,
SAFETEAM Program Instruction Manual s.4EET 6 C' 6 susney DATEt$5VED Classification of Concerns 4/01/87 Keyword Glossary & Codes Attachment A - 1 X58 Startup X59 Morale problem X60 Quantity vs Quality X61 Instrumentation & Control (calibration, equipment, etc.)
X62 Training or instruction X63 Nuclear Waste X64 FillerMater$1 Problems X65 Drawings (Legibility, quality, content)
X66 Nonconformance Report Problems (invalidation, suppression, disposition)
X67 Procedure violations (told to, verbal violations)
X68 Environmental X69 Quality Control i
X70 Quality Assurance X71 Wrong Doing X72 Malicious Mischief X74 Section 210a Complaints X75 Nuclear Operations i
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HOUSTON LIGHTING & POWER syveg u Hg,.,.
SOUTH TE XAS PROJECT SAF ETE AM PROGRAM INSTRUCTION MANUAL ST-03 1 title SAFETEAM Program Instruction ST-03 sweet 1 or 7 susact o ^ ? t '5 hd o Class 1 Concern Investigation Process 6/01/86 1.0 PURPOSE This instruction delineates how SAFETEAM investigations are conducted.
2.0 SCOPE This instruction applies to the activities associated with coordinating, investigating, and reporting investigations of Class 1 S AF ETEAM.
(Nuclear Safety or Quality) concerns received by 3.0 DEFINITIONS Refer to Section IV, Appendix C, Definitionc
4.0 REFERENCES
A. SAFDTEAM Program Instruction Manual,Section II B, Disclosure Statement
( B. SAFETEAM Program Instruction Manual, ST-02, Classification of Concerns C. SAFETEAM Program Instruction Manual, ST-07, SAFETEAM Reports D. Appendix IV D, Documentation and Forms i
5.0 RESPONSIBILITIES !
5.1 The Manager, SAFETEAM Program has the responsibility for the implementation, maintenance, and updating of l this instruction and keeping the SAFETEAM Review !
Committee advised of any significant changes. The !
Manager, SAFETEAM Program is responsible for ensuring l
that a complete and thorough investigation is '
conducted of all Class 1 concerns received by SAPDTEAM.
5.2 The SAFETEAM Investigator Coordinator is responsible i
l to the Manager, SAFETEAM Program for implementation of this instruction in its entirety. The SAFETEAM !
Investigator Coordinator will keep the Manager, 1 SAFETEAM Program advised of any significant or '
noteworthy investigation findings immediately.
. Additionally, the SAFETEAM Investigator Coordinator or
HOUSTON UGHTING & POWE R %V Bt " HI / 'd SOUTH TE XAS PAOJECT SAFtTE AM PROGRAM INSTRUCTION MANUAL Tit L(
e.m 3 SAFETEAM Program Procedure ST-03 o' svener swett 2 7 oa rt isstdo Class 1 Concern Investigation Process 6/01/86 designee is responsible for assigning all Class 1 concerns, the initial review of completed draf t investigation reports and informing the SAFETEAM secretary reports.
of the priority for typing investigation 5.3 The SAFETEAM Investigator is responsible for conducting a complete and thorough investigation of each concern assigned to him/her and providing a thorough concise and legible Investigation Report to the Lead or Investigator Coordinator, of the investigated concern (s). Additionally, the SAFUTEAM Investigator is responsible for the preparation of an '
Investigation Plan for each investigation conducted
~
and completing a SAFETEAM Investigator Daily Report form, Appendix IV D, Daily.
5.4 The SAFETEAM Secretary is responsible for typing the draft and final investigation reports. Final
(- investigation reports will be prioritized by the SAFETEAM Investigator Coordinator for typing by the SAFETEAM Secretary.
5.5 The SAFETEAM Administrative Technician is responsible for computer inputting and tracking of all concerns and their associated or related documentation, e.g. .
I SAFETEAM safety concern record (s), investigation reports, response letters, recommendation letters, recommendation log, letters of transmittal and investigation concern file folders. Additionally, the Administrative Review Committee Technician meetings.willTheattend all SAFETEAM Administrative Technician will act as a backup for the SAFETEAM Secretary when the SAFETEAM Secretary is absent.
, , 6. 0 REODIREMENTS 1
6.1 After a concern has been classified Class 1 in accordance with Instruction ST-02, the Investigator Coordinator will assign the concern to a SAFETEAM
- Investigator.
6.2
! The investigator, within two (2) working days from J
receipt of a Class 1 concern, reviews all information provided with the concern.
1 I
HOUS?OM UGHTING & POWER % vet a 9t, ..
SOUTH TE X A$ PROJECT SAF E TE AM PROG RAM INSTRUCTION MANU AL g7 03 i titti SAFETEAM Program Procedure ST-03 swear 3 m7 sussici catgissvg;
, Class 1 Co'ncern Investigation Process 6/01/86 6.3 If the Investigator determines sufficient information has not been provided to conduct a thorough investigation:
6.3.1 The Investigator will request in writing to the Interviewer Coordinator to gain additional information by contacting the concerned or scheduling another interview to get the additional information.
6.3.2 If this is not possible, a letter containing a ,
request fer the necessary information, is '
forwarded to the concernee by the Interviewer Coordinator.
6.4 An Investigation Plan, Appendix IV D, is completed by the Investigator and submitted to the Lead Investigator or Investigator Coordinator prior to conducting an investigation. The Investigation Plan will contain as a minimum k
6.4.1 Questions to be answered by the Investigation process.
6.4.2 The name, title, and company of those persons to be interviewed.
6.4.3 A list of documents the Investigator will use to conduct the investigation or to better understand the concern.
6.4.4 Those functions the Investigator will observe, and the jobsite areas where the function (s) will be observed as necessary.
6.5 The Investigator will submit the Investigation Plan to
.the Lead Investigator or Investigator Coordinator or designee for discussion and approval.
6.6 An investigation into the concern (s) is conducted.
During the investigation, the investigator will:
6.6.1 Requast the assistance of the appropriate personnel as appropriate for technical support.
HOUSVON LIGHTING & POWE A NuveE a HEv .,
SOUTH TEXAS PROJECT i
SAFE TE AM PROGRAM INSTRUCTION MANUAL q,p_nq i 3
TIT L E SAFETEAM Program Instruction ST-03 SHEET 4 0F 7 SU8JE CT 0.a.TE ISSUE D Class 1 Cohcern Investigation Process 6/01/86 6.6.2 Contact the appropriate Manager (s) or Supervisory personnel, informing them that .
SAFETEAM is conducting an investigation in their area, and advise them that it may be necessary to interview members of their staff, or craft personnel.
6.6.3 Make notes of those interviews conducted with !
all persons interviewed, utilizing SAFETEAM note pad.
6.6.4 Record the results of any processes or activity pertinent to the investigation. ,
6.6.5 Acquire copies of documentation for reference -
and file that vill aid or support the findings of the investigation. i 6.6.6 Resolve the who, what, when, where, why and how of each concern investigated.
( -
6.6.7 Complete and turn in daily, SAFETEAM Investigator Daily Report to the Lead '
Investigator or Investigator Coordinator.
6.7 When the Investigator is confident that he/she has conducted a thorough investigation, and answered all (
questions raised in the concern, a draft Investigation Report of the investigation is written. i 6.7.1 The Investigation Report will be formatted in accordance with Attachment A-1.
6.8 The draft Investigation Report is typed by the SAFETEAM Secretary and reture.'d c 'o the lavestigator.
.. 6.8.1 The Irvestigator reviews the draft Investigation Report for corrections, grammar, spelling and typographical errors.
6.8.2 The Investigatcr attaches to the report (corrected as necessary) all documentation associated with the concern (s).
6.8.3 An Investigators Log, Appendix IV D, (with an estimate of time spent completing the investigation and report) Jn submitted with the report, to the Investigator Coordinator.
I HOUSTON UGHTING & POWER % vet a Ht v .t SOUTH TEXAS PROJECT SAFETE AM PROGRAM INSTRUCTION MANUAL TITLE e_m 3 SAFETEAM Program Instruction ST-03 SHEET 5 or 7 SU8JE C T D AT( IS$UE D Class 1 Go'ncern Investigation Process 6/01/86 6.9 The Investigator Coordinator or designee initially reviews the Investigation Report, assuring that all questions raised in the concern are answered.
6.10 The investigation report is returned to the investigator for further investigation, if necessary or forwarded upon initial approval, to the Administrative Technician.
6.11 The Administrative Technician will provide the Manager, SAFUTEAM Program, Deputy Program Manager, and the Investigator Coordinator copies of all approved investigation reports on the Wednesday prior to the Monday SAFETEAM Review Committee Meeting.
6.12 The Manager, SAFETEAM Program, Deputy Program Manager and the Investigator Coordinator will review investigation reports for final approval, prior to transmitting the report (s) to the SAFETEAM Review
( Committee.
6.13 During this review, the SAFETEAM investigation report cover sheet will be annotated to reflect, if the concern was considered significant or not significant and if the concern was considered to indicate any wrong doings.
6.14 The SAFETEAM Administrative Technician will ensure that the SAFUTEAM investigation report cover sheet is annotated properly after each meeting.
7.0 DOCUMENTATION 7.1 Required documentation for Class 1 concerns may be in computer stored form, microfilm and hard copy file form.
7.1.1 All Class 1 concern documentation will be controlled to include controlled storage of computer, microfilm and hard file copy inrormation.
7.1.2 All Class 1 concerns will be transmitted in opaque covers.
7.1.3 Documentation concerning Class 1 concerns will be retrievable by the SAFETEAM Administrative Technician when requested by the Manager,
HOUSTON UGHTING & POWER % Met A H E / .6 SOUTH TEXAS PROJECT SAFETE AM PROGRAM INSTRUCTION MANUAL c;,p _0 3 3 TITLE SAFETEAM Program Instruction ST-03 swati 6 or 7 SU BJE CT D Af( IS$UED Class 1 Concern Investigation Process 6/01/86 SAFETEAM Program or designee.
7.1.4 The retention period of Class 1 concern documentati.on will be determined by HL&P Information Records Management.
8.0 ATTACRMENTS Attachment A-1 1
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HOUS10N LIGHilNG & POWLQ Nuvat a kl .T SOUTH 1E X A$ PROJE C1
$Af fl[ AM PROGRAM INSTRUCTION MANUAL liitt 37_03 )
SAFETEAM Program Instruction ST-03
$UBJE CT $witt 7 os 7 Class 1 Concern Investiqation PCocess Daf f iS5pf D 6/01/86 Houston Lighting & Power Company of fIC1 W! Wok ANDL'M To S&FL7 TAR I nvet t a ge t ort Fe $4FtftAN Investigator Coorsahator 3.6scr Formet OutIano for yowr Inveatalataon teport Concern No '..........
Ir.est a ge t a on Cenewetes by
- 1. ST ATE THE CONCtkut si t e ones s ely ane sve ta nc tly) them from as you see tapes antervaew. ressa ng transera pt, anterviewer's notes, or the A.
9 II. A Persont si int erva o was Ta tle Company
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2.
8 Natorials teviewet. Rev No. of a procesure teste of Publ a est r on showla be esos t current, tr the one se offeeta.
1 2
STATE of your THE a nve PERTINENT s t a ge t s en. M ACCUMUL&ftD. through the course 8
31 Last tne concerns one by one, followed by the anformataon
,, yow have obtasnot to lead yow to your cone)weaon. Refer to A t t a c h e_( antervaes mater:41, ett a s your conclusa ent aa.
T. R e c omme ns a t n o n e s S u g g e s t a ona VI Attachments Ins e s t a ga t or/ Da t e Attachment A-1
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HOUSTON UGHTING & POWE R NWeER HEv *;
SOUTH TEXAS PROJECT SAFE TE AM PROGRAM INSTRUCTION MANUAL RT-na 1 tit L E SAFETEAM Program Instruction ST-04 SHEET 1 OF 6
#" DATE ISSUED Class 2,.3, 4, and 5 Concern Process 6/01/86 1.0 PURPOSE This instruction delineates how Class 2, 3, 4, and 5 concerns will be processed.
2.0 EqQEE This instruction applies to the receiving, classification, keyword code assignment, routing, investigation, the need for additional concerns.
information and responses to Class 2, 3, 4, and 5 3.0 DEFINITIONS Refer to Section IV, Appendix C, - Definitions
4.0 REFERENCES
- 1. SAFETEAM Program Instruction Manual ST Classification of Concerns 2.
SAFETEAM Tracking Program Instruction Manual ST Filing and Concerns
- 3. SAFETEAM Program Instruction Manual Section IV, A-Interface Agreements, B - SAFETEAM Plow Chart and D -
Documentation 5.0 RESPONSIBILITIES i 5.1 The Manager, SAFETEAM Program has the overall t
responsibility for the implementation, maintenance and updating of this instruction and keeping the SAFETEAM Review Committee advised of any significant changes.
The Manager, SAFETEAM Program is responsible for ensuring that Response Letters to Class 2, 3, 4, and 5 are responsive to the concern (see Section IV, Appendix 1A'l and 1A 2) Interface Agreements and signing all Class 2, 3, 4 ar.d 5 response letters.
5.2 The SAFETEAM Deputy Program Manager is responsible to the Manager, SAFETEAM Program for implementation of this instruction in its entirety. The SAFETEAM Deputy Program Manager will serve as the point of contact for cognizant organizations responding to Class 2, 3, 4, and 5 concerns and will keep the Manager, SAFETEAM Program advised of any significant or noteworthy responses.
HOUSTON LIGHVING & POWE R % vet - H E v ' ',
SOUTH TEXAS PROJECT SAF E T E AM PROG RAM INSTRUCTION MANUA'.
fiTLE e-._ p 3 SAFETEAM Program Instruction ST-04 SMU 2 0' 6
- "" OATE t$$VED Class 2, 3, 4, and 5 Concern Process 6/01/86 5.3 The SAFETEAM Interviewer Coordinator or designee is responsible for receiving concerns and mailing the Response Letter to the concerned. The specific responsibilities include receising the concern by mail-in, walk-in, telephone or acheduled interviews; documenting the concern on a SAFUTEAM Safety Concern Record or Concern Report; creating a concern file folder; computer input of conce:n; transmitting the concern to the SAFETEAM Adminis:rative Technician; preparing a transcript of the concern; requesting additional information from concerned, if necessary; transferring the Response Letter from the cognizant organization stationary onto SAFETEAM letterhead stationary; mailing the Response Letter and closing the Concern.
5.4 The SAFETEAM Administrative Technician is responsible for maintaining a concern file folder for each class 2, 3, 4, and $ concern received by SAFETEAM. The specific responsibilities include creating a concern file folder; computer input of concern; transmitting the concern to HL&P management or Cognizant Organization (s); receiving Response Letter (s); routing letter (s) within the SAFETEAM process; computer input; closing the Concern and transmitting the Response Letter (s) to the SAFETEAM Interview Coordinator.
5.5 The SAFETEAM Secretary is responsible for assisting the SAFETEAM Administrative Technician and will act as the SAFETEAM Administrative Technician back-up in the absence of the Administrative Technician.
5.6 Cognizant Organizations who receive a Class 2, 3, 4, or 5 concern from SAFETEAM are responsible for conducting a thorough investigation into the concern, evaluating the results of the investigation, making recommendations, if ;
any, to the appropriate section head, preparing a response letter that is responsive to the concern on their letterhead stationery and forwarding the letter to S AF ETEAM. All Cognizant Organizations will provide a courtesy copy of their Response Letters simultaneously to the BL&P Project Manager. !
5.7 The Deputy Program Manager Program will review these response letters for approval and forward them to the ;
Administrative Technician. Should the Manager, SAFETEAM Program or Deputy Program Manager disapprove of a response letter as written, any suggested changes to the letter will be forwarded to the cognizant organization
HOUSTON UGHTING & POWE A NW8E 4 PEv %
SOUTH TEXAS PROJECT SAF ETE AM PROGRAM INSTRUCTION MANUAL e,p_ng 3 TIT L E SAFETEAM Program Instruction ST-04 SHEET 3 OF 6 SU BJE CT OATE ISSUED Class 2, 3, 4, and 5 Concern Process 6/01/86 for their approval and incorporation into the response letter. The SAFETEAM Administrative Technician will forward response letters to the SAFETEAM Interviewer Coordinator who will transfer the response letter from the cognizant organization (s) letterhead stationary to SAFETEAM letterhead stationary with a signature block for the Manager, SAFETEAM Program. A copy of the original response letter from the cognizant organization (s) will be maintained in the investigation concern file folder and a copy in the interviewers concern file folder.
5.8 The BL&P Project Manager is responsible for reviewing all response letters received for information purposes and may comment to the cognizant organization (s) through SAFETEAM. Additionally, BL&P management is responsible for responding to concerns in the same manner as described above in paragraph 5.6, where applicable. See Appendix 1A 1.
( 6.0 REOUIREMENTS 6.1 When a SAFETEAM concern is received by SAFETEAM and it has been classified by the Manager, SAFETEAM Program as a Class 2, 3, 4, or 5 concern, the Manager, SAFETEAM Program will forward these concerns to the SAFDTEAM Deputy Program Manager or designee.
6.2 The SAFETEAM Deputy Program Manager will review i
the concern for classification and keyword code j assignment. The SAFETEAM Deputy Program Manager will 1 assign the concern to a cognizant organization (s), by i placing the organization's name, bis /her initials and i date in the upper left portion of the concern form.
6.2.1 The SAFETEAM Deputy Program Manager or designee will review the tape transcript, Safety Concern Record or Concern Report to ensure that the concern is as stated.
, 6.2.2 If a determination is made by the SAFETEAM l l
Deputy Program Mananger that additional information is required to successfully investigate the concern by the cognizant organization (s), the SAFETEAM Deputy Program Manager will forward a written request to the Interviewer C6ordinator listing the specific ST-04 i
HousioN LIGHTING & POWER %M8EA HEY NC SOUTH TE X AS PROJECT SAFE TE AM PROGRAM INSTRUCTION MANUAL f tTLE ST-04 1 SAFETEAM Program Instruction ST-04 swetr 4 or 6 sussecT Class 2,.3, 4, and 5 Concern Process D A T E '55 o l 6/01/86 information required, and note this on the Safety Concern Record or Concern Report.
6.3 !
The concern will then be forwar6ed to the SAFETEAM Administrative Technician for processing.
6.3.1 SAFETEAM Administrative Technician will prepare a letter of transmittal for the concern to the appropriate cognizant organization and perform any required tracking actions such as computer inputs.
6.3.2 The letter of transmittal is then forwarded to the Manager, SAFETEAM Program or his designee for concurrence and signature.
6.3.3 The signed letter of transmittal and concern is then forwarded to the cognizant organization (s) by the SAFETEAM Administrative Technician,
(, utilizing the Project mail distribution system.
6.3.4 All Class 2, 3, 4, and 5 concerns will be enclosed in a sealed cpaque envelope, prior to being placed in the mail distribution system.
6.3.5 Any concern that is considered to be "sensitive" by the Manager, SAFETEAM Program will be hand delivered to a responsible individual of the cognizant organization (s).
6.4 The assigned cognizant organization (s) is responsible for conducting a thorough investigation into any concern received and responding to SAFETEAM in the form of a response letter for the concerned.
,, 6.4.1 All investigations will be resolved as to the who, what, when, where, why and how, if possible, by the cognizant organization (s).
6.5 Should the cognizant organization (s) determine that additional information is required to satisfy paragraph 6.4.1 above, a written request will be forwarded to the SAFETEAM Interviewer Coordinator listing the specific information required.
6.5.1 The information will be placed in a response type letter, and forwarded to the concerned. See Section IV D, Response Letter Format.
HOUSTON LIGHTING & POWE R NUMe(R P ( v Y, SOUTH TE XAS PROJECT SAF ETE AM PROGRAM INSTRUCTION MANUAL TIT L E c:7_ n 3 3 SAFETEAM Program Instruction ST-04
$U8 JECT SHEET 5 or 6 Class 2,.3, 4, and 5 Concern Process DATEISSUEO 6/01/86 6.6 Response letters will be written by the cognizant organization (s) in final format and will include a culmination of the entire cognizant organization (s) investigative effort in resolving the concern.
6.6.1 The response' letter will be forwarded to the Manager, SAFETEAM Program with a courtesy copy to the BL&P Project Manager, in opaque envelopes.
6.7 SAFETEAM and HL&P Project Management will review the Response Letter (s).
6.7.1 Manager, SAFETEAM Program or his designee will review the response letter (s) accuracy. If any comments are for adequac necessary,y the and response letter (s) with comments, will be returned to the cognizant organization and steps 6.4 through 6.6.1 above will apply.
( 6.8 Upon approval by the Manager, SAFETEAM Program or designee, the response letter (s) will be forwarded to the SAFETEAM Administrative Technician.
6.8.1 The SAFETEAM Administrative Technician will perform any required tracking actions and forward the response letter (s) to the Interview Coordinator who will transfer the Response Letter from the cognizant organization (s) letterhead stationary to SAFETEAM letterhead stationary with a signature block for the Manager, SAFETEAM Program. This letter will then be returned to the Administrative Technician.
6.8.2 The Administrative Technician will forward the i letter to the Manager, SAPETEAM Program for l signature and return the letter to the SAFETEAM Interviewer Coordinator for mailing after l j
making necessary computer tracking inputs. l 6.9 The Interviewer Coordinator has the responsibility for mailing the response letter (s) to the concernee.
6.9.1 The Interviewer Coordinator will address a SAFETEAM envelope with the concerned individual's address, ensuring that the i
HOUSTON LIGHTIRG & POWE R %vot A st< .,
SOUTH TEXAS PROJECT SAFETE AM PROGR AM INSTRUCTION MANU AL ST-04 1 ftTLE SAFETEAM Program Instruction ST-04 swrEr 6 or 6 SuSJE CT D Af r ISSUED Class 2,.3, 4, and 5 Concern Process 6/01/86 envelope is sealed and the address is legible.
6.9.2 Any computer input that is necessary pertaining to the concern will be inputted.
6.9.3 The response' letter will be mailed to the concerned individual by the SAFETEAM '
Interviewer Coordinator or designee.
7.0 DOCUMENTATION 7.1 Required documentation for Class 2, 3, 4, and 5 concerns may be in computer stored form, hard copy, or microfilm file form.
7.1.1 All Class 2, 3, 4, and 5 concern documentation shall be controlled to include controlled storage of computer, microfilm and hard file copy information.
( 7.1.2 All Class 2, 3, 4, and 5 concerns will be transmitted in opaque covers.
7.1.3 Documentation concerning Class 2, 3, 4, and 5 concerns will be retrievable by the SAFETEAM Administrative Technician when requested by the Manager, SAFrrEAM Program or designee.
7.1.4 The retention period of Class 2, 3, 4, and 5 concern docume7tation will be determined by BL&P Information and Records Management.
8.0 ATTACBMENTS None
-~
HOUSYON UGHTING & POWE R % vet H HE<'.,
SOUTH TEXAS PROJECT ;
SAFETE AM PROGHAM INSTRUCTION MANUAL ST-05 1 TIT L E SAFETEAM Program Instruction ST-05 swetT 1 os 3 SUBJE C T DAffiSDED Response Letter Process 6/01/86 1.0 PURPOSE This instruction delineates how SAFETEAM Response Letters are written, approved and forwarded to individuals expressing a concern to SAFETEAM.
2.0 SCOPE I 1
This instruction applies to all Response Letters.
3.0 DEFINITIONS Refer to Section IV Appendix C, Definitions
4.0 REFERENCES
A. SAFETEAM Program Instruction Manual, ST-03, Class I Concern Investigation Process, ST-04, Class 2, 3, 4, and 5 Concern Process; ST-07, SAFETEAM Reports and ST-08, SAFETEAM Review Committee B. SAFETEAM Program Instruction Manual,Section IV A, Interface Agreement (s) 5.0 RESPONSIBILITIES 5.1 The Manager, SAFETEAM Program has the responsibility for the maintenance, implementation and updating of this instruction and keeping the SAFETEAM Review Committee advised of any significant changes.
5.2 The Manager, SAFETEAM Program, Deputy Program Manager, Investigator Coordinator and the SAFETEAM Review Committee are responsible for the review of all final Class I Response Letters and the SRC is responsible for final approval of all Class I Response Letters.
5.3 The cognizant project organization (s) is responsible for providing a Response Letter for all Class 2, 3, 4, and 5 concerns assigned to their organization. :
5.4 The Manager, SAFETEAM Program, or designee is responsible for the review and signing of all Class 1, 2, 3, 4 and 5 Response Letters provided to a concerned l
indiv.idual. '
5.5 The SAFETEAM Investigator Coordinator is responsible for providing the SAFETEAM Interviewer Coordinator a copy of the Class 1 SAFETEAM Investigation Report in a timely manner so as to allow the SAFETEAM Interviewer
l HOUSTON UGHTING & POWE R % vee A HE s %
SOUTH TEXAS PROJECT SAFETE AM PROGRAM INSTRUCTION MANUA'. ST-05 1 TITLE SAFETEAM Program Instruction ST-05 swEEr 2 o, 3 j SUBJECT DATEl55UED Response Letter Process 6/01/86 1
Coordinator sufficient time to draft a response letter to accompany the investigation report to the mini-SAFETEAM Review Committee.
5.6 The SAFETEAM Interviewer Coordinator or designee is responsible for drafting a response letter for each Class 1 concern investigation report. This Response letter will be drafted and returned to the SAFETEAM Investigator Coordinator through the SAFETEAM Administrative Technician for tracking purposes.
Additionally, the SAFETEAM Interviewer Coordinator is responsible for transferring response letters written on the cognizant organization (s) letterhead stationary to the SAFDTEAM letterhead stationary with a signature block for the Manager, SAFETEAM Program and mailing all response letters to the concerned individual.
5.7 The SAFDTEAM Administrative Technician is responsible for tracking all response letters.
(, 6.0 REOUIREMENTS 6.1 When Class 1 response letter (s) are approved by the SAFETEAM Review Committee, the letter will be forwarded to the Interviewer Coordinator by the SAFETEAM Administrative Technician for mailing 6.2 When cognizant organizations provide SAFETEAM with a response letter to a Class 2, 3, 4, and 5 concern, the SAFETEAM Administrative Technician will forward the response letter (s) to the SAFETEAM Deputy Program Manager.
6.3 The SAFETEAM Deputy Program Manager will review the letter for content, clarity and accuracy and forward it to the Interviewer Coordinator through the SAFETEAM ;
.. Administrative Technician for record keeping purposes. '
6.4 The SAFETEAM Interviewer Coordinator or designee will transfer the response letter written on the cognizant organization (s) letterhead stationery to SAFETEAM l letterhead stationary with a signature block for the )
Manager, SAFETEAM Program and forward the letter to the l Manager, SAFDTEAM Program or designee for signature I through the SAFETEAM Administrative Technician. l 6.5 The Manager, SAFETEAN Program will review the response letter for approval or disapproval.
1
l l
HOUSTON LIGHTING & POWER NUMet A Rtv NC l SOUTH TE XAS PROJECT SAFETE AM PROGRAM INSTRUCTION MANUAL g,r - n ci i fif LE
, SAFETEAM Program Instruction ST-05 SHEET 3 Of 3 SU8JE C T C ATE sSSUED ,
Response. Letter Process 6/01/86 '
6.6 If disapproved, the Manager, SAFETEAM Program will return the letter to the cognizant organization (s) with comment (s) for incorporation into the response letter.
The cognizant organization will rewrite the response letter and return it to SAFETEAM where steps 6.2 through 6.4 above will be followed.
6.7 The Manager, SAFETEAM Program or designee sign the response letter (s) and return it to the SAFETEAM Interviewer Coordinator through the SAFETEAM Administrative Technician.
6.8 The SAFETEAM Interviewer Coordinator or designee will make necessary computer inputs, filing and mail the response letter (s) utilizing SAFETEAM mail distribution system.
7.0 DOCUMENTATION None 8.0 ATTACRMENTS
{
None
l l
)
HOUSTON LIGHTING & POWER NUMBER REV NO {
SOUTH TEXAS PROJECT ST-06 2 SAFETE AM PROGRAM INSTRUCTION MANU AL 1 11 SAFETEAM Program Instruction ST-06 sus;er o^re issus@/ 01/ 87 Filing and Tracking Concerns 1.0 PURPOSE This instruction delineates how concerns will be filed and tracked throughout the SAFETEAM process.
2.0 SCOPE This instruction applies to the tracking of concerns and specifically the receiving, documenting, opening, computer inputting, filing, requesting additional information, 30 day letters, routing, storage, mailing, tracking and closing of a Concern.
3.0 DEFINITIONS Refer to Section IV, Appendix C, Definitions
4.0 REFERENCES
SAFETEAM Program Instruction Manual, ST-02 Classification of Concerns, ST-04 Class 2, 3, 4, and 5 Concern Process, and
( ST-05 Response Process.
5.0 RESPONSIBILITIES The Manager, SAFETEAM Program has the responsibility for maintenance and implementation of this instruction.
The SAFETEAM Deputy Program Manager is responsible to the Manager, SAFETEAM Program for implementation of this instruction and will conduct Internal Audits of this instruction when directed by the Manager, SAFETEAM Program.
The SAFETEAM Interviewer Coordinator is responsible for implementation of any portion of this instruction that is applicable to the receiving, filing and tracking of a concern within the SAFETEAM Appreciation Center and specifically receiving and documenting concerns; opening concerns; computer inputting concerns; file maintenance; requesting additional information, 30 day letters; tracking; formulating response letters; mailing final approved response letters and closing ,
I concerns.
The SAFETEAM Administrative Technician is responsible for l implementation of any portion of this instruction that is l applicable to receiving, filing and tracking of a concern within the SAFETEAM Investigator's office and specifically
NUMBEA REv No HOUSTON LIGHTING & POWER SOUTH TEXAS PROJECT SAFETE AM PROGR AM INSTRUCTION MANU AL c _u -
TITLE SAFETEAM Program Instruction ST-06 SHEET 2 OF 11 SUSJECT DATEISSUED Filing and Tracking Concerns 4/01/87 documenting concerns; computer inputting concerns; file maintenance; tracking and logging concerns.
The SAFETEAM Secretary is responsible for being knowledgeable of the Administrative Technician responsibilities pertaining to filing and tracking of concerns and will act as the back-up in the absence of the Administrative Technician.
6.0 REOUIPEMENTS 6.1 Upon receiving a concern by telephone, walk-in or scheduled, the concern will be documented on a SAFETEAM Safety Concern Record at the SAFETEAM Appreciation Center. A mail-in concern is received on a SAFETEAM Concern Report, the concern is then transferred to a SAFETEAM Safety Concern Record by the Interview Coordinator or designee.
6.2 Part one (top part with concernee's name, address, and concern number) of the Safety Concern Record will be
( manually logged in the SAFETEAM Interviewer Coordinator's Daily Traffic Report, Concern Routing and 30 Day Status Letter Log.
6.2.1 Part one will then be placed in a designated file folder in a filing cabinet in the SAFETEAM Appreciation Center to await computer input.
6.2.2 When computer time is available, the following information will be inputted into the SAFETEAM's Interviewer's computer side.
- a. Concern number
- b. Date concern received
- c. Interview type (mail-in, walk-in, call-in, scheduled)
- d. Interviewer's initial
- e. Intensity rating (1 to 5), if applicable
- f. Interview taped or not taped
- g. Concernee's first name, middle initial, last name
- h. Concernee's address
- 1. Concernee's company code (see attachment A1)
- j. Concernee's job code (see attachment A2)
- k. Time on site (years and months)
- 1. Previous nuclear cxperience (years and months) ute 2 ncans
I l
NUVSE A REV NO HOUSTON LIGHTING & POWER I SOUTH TEX AS PROJECT
! SAFETE AM PROGRAM INSTRUCTION MANU AL ST-06 2 TITLE SAFETEAM Program Instruction ST-06 SHEET 3 c5 11 DATEISSUED SUBJECT l Filing and Tracking Concerns 4/01/87 6.2.3 The information listed in caracraph 6.2 and 6.2.2.c and h above is CONFIDENTIAL and will not be disseminated or revealed to any persen(s) or orcani23 tion (s) without the written permission of the Manager, SAFETEAM Program.
6.3 Information received from the concerned will be analyzed by the Interviewer and briefly summarized and typed on the bottom portion of the Safety Concern Record. This summary will reflect the actual concern of the concerned party. If a determination is made by the Interviewer that additional information is needed in order to investigate the concern, the Interviewer will make a note of this on the Safety Concern Record and the SAFETEAM Lead Investigator or Investigator Coordinator will note this and follow steps outlined in paragraph 6.5.1 below for Class 1 concerns.
6.3.1 The Safety Concern Record with any notes is reproduced and placed in a separate concern file folder in the file cabinet, numerically.
[
6.3.2 A transcription of the tape recording, if any, will be typed and reproduced in three copies, one for the Interviewers and Investigator's file and one for the Investigator.
6.3.3 The original copy of the Safety Concern Record and all relating documentation will be forwarded to the SAFETEAM Administrative Technician in an opaque envelope.
6.4 After classification of the concern is made, the SAFETEAM Administrative Technician will reproduce a copy of the original Safety Concern Record, which will now have the classification of the concern affixed, and forward the reproduced copy to the SAFETEAM Interviewer Coordinator.
6.4.3 The SAFETEAM Interviewer Coordinator will then place the reproduced Safety Concern Record in the respective concern file folder, removing and destroying the previous reproduced copy withcut the concern classification, w : ncsnv
1 l
l l
HOUSTON UGHTING & POWER NUMBE A REV NO SOUTH TEXAS PROJECT SAFETE AM PROGRAM INSTRUCTION MANUAL em_ng 9 TITLE SAFETEAM Program Instruction ST-06 SHEET 4 OF 11
$UBJECT DATE ISSUEO Filing and Tracking Concerns 4/01/87 6.4.2 The SAFETEAM Administrative Technician will then create a concern file folder for the Investigator's files. A copy of the original Safety Concern Record, and all related documentation will be placed in this concern file folder which will be stored in a filing cabinet within the Investigator's office. A copy of Class 1 concerns with tape transcriptions will be forwarded to the SAFETEAM Investigator Coordinator and Class 2 through 5 will be forwarded to the SAFETEAM Deputy Program Manager or designee. See paragraph 6.10 below for disposition of Class 2 through 5 concerns.
6.4.3 When computer time is available, the following information will be inputted into the SAFETEAM Investigator's computer by the Administrative Technician.
- a. Concern number
( b. Problem number (A through Z)
- c. Investigator's name
- d. Date received
- e. Class of problem (concern)
- f. Problem description (concern description)
- g. Date assigned 6.5 The Investigator Coordinator will review Class 1 concerns for subject, content, priority, difficulty of investigation, need for additional information and etc.
and assign the concern to a SAFETEAM Investigator for investigation.
6.5.1 If a determination is made by the SAFETEAM Investigator Coordinator or assigned Investigator that additional information is required from the concerned party, a memorandum describing specific information required, will be drafted and approved, typed by the SAFETEAM Secretary and forwarded to the SAFETEAM Interviewer Coordinator for mailing to the concerned party.
6.5.2 The SAFETEAM Interviewer Coordinator will mail the letter and track the concerned parties response in a separate log, ensuring that the concerned parties anonymity remains intact.
HOUSTON LIGHTING & POWER NUMBE A REV NG SOUTH TEXAS PROJECT SAFETE AM PROGRAM INSTRUCTION MANU AL em _ u e TITLE SAFETEAM Program Instruction ST-06 SHEET 5 op 11 SUBJE CT DATEiSSUEO Filing and Tracking Concerns 4/01/87 6.5.3 When an answer from the concerned party is received, the log will be annotated to reflect this, the letter reproduced in three copies with one being placed in the concern file folder in the Interviewer's filing cabinet, and two copies being forwarded to the SAFETEAM Administrative Technician where one copy will be placed in the Investigator's concern file folder and the remaining copy forwarded to the Investigator Coordinator.
6.5.4 If no answer is received in 60 days from a concerned party who is sent a letter requesting additional information, the SAFETEAM Deputy Program Manager will be notified by memorandum from the SAFETEAM Interviewer Ccordinator requesting disposition of the concern.
6.5.5 The SAFETEAM Deputy Program Manager will verify the investigation status cf the concern through
( documentation and discussion with the Investigator Coordinator and respond to the Interviewer Coordinator as to whether to close or leave open the concern in question.
6.6 During the time period that an investigation is in progress, the SAFETEAM Interviewer Coordinator will maintain a 30 Day Status Letter Log indicating the number of the concern and number of days that have elapsed since SAFETEAM's initial receipt of the concern.
6.6.1 A Status Letter (see Section IV, Appendix D) will be mailed every ~0 days by the SAFETEAM Interviewer Coordinator who will annotate the Status Log to reflect the date mailed.
6.6.2 When a concern is closed, the Status Log will be annotated to reflect what parts of the concern was closed, if parts of the concern remain open, a Status Letter will continue to be mailed to the concerned party each 30 days until the concern is closed in its entirety.
6.7 SAFETEAM Class I concern Investigation Reports will be typed in draft and final by the SAFETEAM Secretary or designate. SAFETEAM Class 1 response letters will be
NUV8E A RE9 NC HOUSTON UGHTING & POWER SOUTH TEXAS PROJECT SAFETE AM PROGRAM INSTRUCTION MANU AL ST-06 2 TITLE SAFETEAM Program Instruction ST-06 SHEET 6 CF 11 O ATE ISSUEC SUBJECT Filing and Tracking Concerns 4/01/87 typed in draft and final by the SAFETEAM Interviewer Coordinator.
O 6.7.1 The SAFETEAM Administrative Technician will tract the rout 3"g of investigation reports and response letters utilizing HL&P Form 3.09B (SAFETEAM Concern File Checklist Class I) and HL&P Form 3.10 (SAFETEAM Concern File Checklist Class 2).
6.8 When the Investigation report is approved by the Manager, SAFETEAM Program, the SAFETEAM Administrative Technician will forward a copy of the Investigation Report to the SAFETEAM Interviewer Coordinator, who will prepare a draft response letter. (A copy of the investigation report may be forwarded to the SAFETEAM Interviewer Coordinator by the SAFETEAM Investigator Coordinator prior to this step.)
( 6.8.1 The SAFETEAM Interviewer Cocrdinator will prepare a draft response letter which will consist of a letter that is responsive to the concern and includes a culmination of the entire SAFETEAM investigative effort.
6.8.2 The draft response letter is then forwarded to the SAFETEAM Investigator Coordinator. At this time the Response Letter Log is annotated to reflect this action by the SAFETEAM Interviewer Coordinator.
6.8.3 The SAFETEAM Investigator Coordinator will review the draft response letter for these items listed in paragraph 6.8.1 above and forward the draft response letter and investigatiot. report to the Administrative Technician. The investigation .
1 report and response letter is thers held by the SAFETEAM Administrative Technician until the Mini-SRC meeting is held on the Wednesday prict !
to the Monday SRC meeting.
6.8.4 The SAFETEAM Administrative Technician will stamp the draft response letter and investigation report "FOR REVIEW" and transmit them to the SAFETEAM Review Com.mittee after review by the Mini-SRC.
NUYBEA REV NC HOUSTON LIGHTING & POWER SOUTH TEXAS PROJECT ST-06 2 SAFETE AM PROGRAM INSTRUCTION MANU AL TITLE 7 11 SAFETEAM Instruction Manual ST-06 ssEn os susacT Filing and Tracking Concerns ATE 1SSUE4/01/8 7 6.8.5 After approval of the response letter and investigation report by the SAFETEAM Review Committee, comments, if any, will be incorporated into the letter or report. The SAFETEAM Interviewer Coordinator will receive and print the final copy of the response letter on SAFETEAM stationery, reproducing a copy for the concern file folder in the Investigator's and Interviewer's office. The investigation report will have any comments incorporated into it, stamped CONFIDENTIAL, and placed in the concern file folder by the SAFETEAM Administrative Technician. 6.8.6 Anytime a investigation report is released by SAFETEAM, it will be stamped CONFIDENTIAL with copy number of report annotated there-on.
6.8.7 Part one of the Safety Concern Record will be annotated to reflect the date the concern was closed by the SAFETEAM Interviewer Coordinator.
6.8.8 A SAFETEAM envelope is then prepared with the
/ address of the concerned par y and mailed, utilizing the SAFETEAM mailing distributien system.
6.8.9 Part one of the SAFETEAM Safety Concern Record will be placed in a designated file folder for computer input.
6.8.10 The SAFETEAM Interviewer Coordinator logs are annotated to reflect the concern is closed.
6.9 Depending on availability of computer time, computer input will be made to close the concern by the SAFETEAM Administrative Technician and Interviewer Coordinator.
6.9.1 The date used to close out the concern will be the date of the final response letter.
6.10 The SAFETEAM Deputy Program Manager will receive Class 2 through 5 concerns from the SAFETEAM Administrative Technician as described in paragraph 6.4.2 above.
6.10.1 The SAFETEAM Deputy Program Manager or designee will assign Class 2 through 5 concerns to the respective HL&P or Cognizant Contractor Organization (s) for their investigation and return ute 2 mesm>
NW8E R REV NO HOUSTON LIGHTING & POWER SOUTH TEXAS PROJECT SAFETE AM PROGR AM INSTRUCTION MANUAL em_og a TITLE SAFETEAM Program Instruction ST-06 SsEET 8 or 11 OATEISSVED SU BJE CT Filing and Tracking Concerns 4/01/87 the Safety Concern Records to the SAFETEAM Administrative Technician for transmittal.
6.10.2 The SAFETEAM Administrative Technician will then forward these Class 2 through 5 concerns to HL&P ,
or Cognizant Contractor Organization (s) with a letter of transmittal signed by the Manager, SAFETEAM Program or designee.
6.10.3 The SAFETEAM Administrative Technician will perform the steps outlined in paragraph 6.4.3 above for Class 2 through 5 concerns.
6.10.4 Should a determination be made by BL&P or a Cognizant Contractor Organization that additional information is required, the steps outlined in paragraph 6.5.1 through 6.6.2 where applicable, will be followed.
6.11 When a response letter to a Class 2 through 5 concern is received from HL&P or Cognizant Contractor
[ Crganization(s), the SAFETEAM Administrative Technician will direct the response letters to the SAFETEAM Deputy Program Manager for review.
6.11.1 The SAFETEAM Deputy Program Manager will review the response letter (s) for those items listed in paragraph 6.8.1 above, if the SAFETEAM Deputy Program Manager has comments, the response letter will be returned to EL&P or the Cognizant Contractor Organization with the Manager, SAFETEAM Program concurrence and comments, if the SAFETEAM Deputy Program Manager have no comments, the response letter (s) will be returned to the SAFETEAM Administrative Technician.
6.11.2 The SAFETEAM Administrative Technician will forward the response letter (s) to the SAFETEAM Interviewer Coordinator.
6.11.3 The SAFETEAM Interviewer Coordinator Will l transfer the response letter (s) from HL&P or Cognizant Contractor Organization (s) letterhead stationery to SAFETEAM letterhead stationery j with a signature block for the Manager, SAFETEAM )
Program.
NL8 2 01C9/351
HOUSTON LIGHTING & POWER NUMBE A REV NO SOUTH TEXAS PROJECT SAFETE AM PROGRAM INSTRUCTION MANUAL ST-06 2 TITLE SAFETEAM Program Instruction ST-06 SHEET 9 of 11
"'" ' Filing and Tracking Concerns '"'k/01/87 6.11.4 The SAFETEAM Interviewer Coordinator will forward the response letter to the SAFETEAM Administrative Technician and place the original response letter (s) from HL&P or the Cognizant Contractor Organization (s) in the SAFETEAM interviewer's concern file folder.
6.11.5 The SAFETEAM Administrative Technician will procure the signature of the Manager, SAFETEAM Program on the response letter (s), reproduce the response letter in two copies, placing one copy in the SAFETEAM Investigator's concern file folder and forwarding the original and one copy to the SAFETEAM Interviewer Coordinator.
6.12 The SAFETEAM Interviewer Coordinator will then place the reproduced copy of the response letter in the SAFETEAM interviewer concern file folder and follow those steps outlined in paragraph 6.8.6 through 6.9.1. above.
( 7.0 DOCUMEriTATION None 8.0 ATTACHMENTS Attachment A-1, All Crafts Listing Attachment A-2, Listing of Contractors HLR 2 43(OS/856
HOUSTON LIGHTING & POWER NUMBER REV NC SOUTH TEXAS PROJECT SAFETE AM PROGR AM INSTRUCTION MANU AL ST-06 :
TITLE SAFETEAM Program Instruction ST-06 SHEET 10 0, 11 Filing and Tracking Concerns "4/01/87 ATTACHMENT 1-2 STP CRAFT LISTING '
CODE DESCRIPTION CODE DESCRIPTION CODE DESCRIPTION
- 1. Temporary 36. Architect
- 2. Laborers 37. Designer ;
- 3. Carpenters 38. Operators
- 5. Cement Masons 39. SAFETEAM
- 6. Electricians Investigator
- 7. Ironworkers 40. Safety
- 8. Asbestos Representative Workers 41. Geologist
- 9. M111 wrights 42. Coordinator ,
- 10. Boilermakers 43. Consultant '
- 11. Painters 44. Expeditor l
- 12. Tear. it e rs 45. Estimator l
- 13. Pipefitters 46. Detailer
- 14. Bricklayers 47. Driller
- 15. Sheetmetal 48. Technician ;
( 16.
Workers Roofers
- 49. Dispatcher
- 50. Surveyor
- 17. Plumbers 51. Chem. Operator
- 18. General Foreman 52. Mechanic
- 19. Foreman 53. Procurement
- 20. QC Inspector 34. Insulators .
- 21. QA Inspector 55. Auditor i
- 22. Superintendent 56. Grinder :
- 23. Supervision or 57. Material Management other Specialist than CA 58. Analyst
- 24. QC Management or 59. PSSG Supervision 60. CCG
- 25. QA Management or 61. Contract Admin.
Supervision 62. Quality Tracker
- 26. Clerical 63. Accountant
- 27. Records 64. Scheduler
- 28. Training 65. Receiver
- 29. Welder 66. PSQ
- 30. Medical 67. Timek eepe r
- 31. Engineer 68. QA/QC S r .
- 32. Security Specialist
- 33. Drafter
- 34. Procedure Writer
- 35. Maintenance
-_ __, Yk# S f .
HOUSTON LIGHTING & POWER N UMBE R REv No SOUTH TEXAS PROJECT SAFETE AM PROGRAM INSTRUCTION MAN U AL em_og 6 TITLE SAFETEAM Program Instruction ST-06 SHEET 11OF 11_
SUBJECT OATE ISSUEO Filing and Tracking Concerns 4/01/87 ATTACRMENT A-2 STP CONTRACTOR LISTING
- 1. HL&P 43. Harding-Lawson Assoc.
- 2. Bechtel 44. Miller Pipeline
- 3. EBASCO 45. Temps. Inc.
- 4. Westinghouse 46 Interior Con.
- 5. Pevarg 47. Gilbont Assoc.
- 6. Protectise Coating, Inc. 48. Southwest Research, Inc.
- 7. Air Products & Chemicals 49. GKN Hayward Baker, Inc.
- 8. Prescon 50. Kemper, Inc.
- 9. Pittsburg Des-Moines Corp. 51. McCall
- 10. Automatic Sprinkler 52. Performance Co., Inc.
- 11. Hiller International 53. Impe11 Corp.
- 12. Babcock & Wilcox 54. Butler Service
- 13. Wiss, Janney, Elstner & Assoc. 55. NPSI
- 14. Intermech 56. BPI
- 15. Inryco, Inc. 57. Corbesco
- 16. Drymalla construction 58. HES
- 17. Robison-Presioso, Inc. 59. Nova
(- 18. D. L. Carroll 60. 01 sten Temp.
- 19. Evans Interiors, Inc. 61. CCF (Owens Corning 20 Dover Elevators Fiberglass)
- 21. National Standard Inc. 62. Reco Ind.
22 K. W. Electric Co. 63. Multi Amp.
- 23. Utility Service & Maintenance 64. IHC (Intermountain Health
- 24. Champion, Inc. Care)
- 26. J. C. Runk 66. IAC
- 27. Lystads, Inc. 67. Allied Fence
- 29. M& H Port-A-Potty 69. Gilbert / Commonwealth
- 30. Browning-Ferris, Inc. 70. SWEC
- 31. Brown-Minneapolis Tanks 71. Sunbelt Technical Serv.
- 32. MCC Powers 72. Stone & Webster
- 33. Lumbermans Mutual 73. Volt
- 34. Correctional Med. Serv. Co. 74. Nesco
- 35. Pittsburgh Testing Lab. 75. Aruin-Diamond
- 36. Wisco 76. General Physics
- 37. Mid-Co. 77. Power Cutting Inc.
- 39. Wackenhut Security 79. JCI
- 40. United Energy Services 90. Industrial Assist. Corp.
- 41. NPS 81. BWPC
- 42. NIC te 2 meuso
d PRELIMINARY CONCERN REVIEW PROJECT SAFETEAM' (PCR)
Concern Number: Investigator Date Received: PCR Comple,ted CONCERN (S):
PCR RESULTS:
INVESTIGATOR'S CONCLUSION:
I f THIS IS A (SAFETY RELATED) (NON-SAFETY RELATED) CONCERN.
l Investigator Signature SAPETEAM REVIEW COMMITTEE (SRC) REVIEW Will this concern, if substantiated, affect any of the following?
Yes No l Puel load? // //
The safe and reliable operation of the plant // //
The licensing process? // //
Public health and safety? // //
5% power cperation? // //
Pull power operation? // //
SRC REVIEW DATE:
HOUSTON LIGHVING & POWE R NWet A HEv No SOUTH TE XAS PROJECT SAFE TE AM PROGRAM INSTRUCTION MANUAL gp_og 3 tattE _
SAFETEAM Program Instruction ST-07 $wEET 1 08 3 SUB;E CT .
DATE#SSUEO S AF ETEAM ' Repor t s 6/01/86 1.0 PURPOSE This instruction establishes SAFETEAM Report requirements and l
- defines the type, purpose and content of each SAFETEAM report.
2.0 SCOPE This instruction applies to the SAFETEAM Appreciation Center 1
Traffic Report and Monthly Report.
SAFETEAM Appreciation Center Traffic Report is a manually
' produced report that provides total numerical numbers of individual's contacting SAFETEAM's Appreciation Center with or without concerns, number of exits, walk-in's, mail-in's, call-in's, scheduled interviews and mail-outs. This report is produced weekly and monthly.
The SAFETEAM Monthly Report is a manually produced report that provides a brief summary of SAFETEAM activities for the month This report is produced monthly.
3.0 DEFINITIONS Refer to Section IV, Appendix C, Definitions
4.0 REFERENCES
SAFETEAM Program Instruction Manual ST-02, ST-04 and ST-06 5.0 RESPONSIBILITIES 5.1 The Manager, SAFETEAM Program, has the overall responsibility for the implementation, maintenance and updating of this instruction.
5.2 The SAFETEAM Deputy Program Manager is responsible to the Manager, SAFETEAM Program for implementation of this instruction.
5.3 The SAFETEAM Administrative Technician is responsible for providing the SAFETEAM Deputy Program Manager with accurate, updated and legible documentation for use in formulating any SAFETEAM Report.
HOUSTON UGHTING & POWEQ % vee a I RE. *.0 SOUTH TE X AS PROJECT SAF E TE AM PRO G RAM INSTRUCTION MANUAL TITLE w_m 3 SAFETEAM Program Instruction ST-07 SU8sE C T .
s Ef t 2 o' 3 DafE 855vED SAFETEAM' Reports 6/01/86 5.4 The SAFETEAM Secretary is responsible for the typing, proper format and proof-reading of any SAFETEAM Repcrt.
5.5 The SAFETEAM Interviewer Coordinator is responsible for providing the SAFETEAM Deputy Program Manager with the same information in paragraph 5.3 above, if requested.
6.0 REOUIREMENTS 6.1 The SAFETEAM Administrative Technician and Interviewer Coordinator will provide accurate and updated information for formulating any manually produced SAFETEAM Report.
6.1.1 The SAFETEAM Appreciation Center Traffic Report and Monthly Report are provided at specified periods of time.
(
6.1.2 The information for these reports come from computer print-outa and documentation logs and require some working knowledge of the SAFETEAR report capabilities.
6.1.3 When information is requested for formulating a manually produced report, the information provided will be checked for accuracy and current date by the person providing the information.
6.1.4 This information will then be coepiled and formulated into a handwritten draft report and provided to the SAFETEAM Secretary.
6.2 The SAFETEAM Secretary will type the report in proper !
> format, using a typewriter or~ccmputer printer and proofread the report.
6.2.1 The typewritten report will be returned to the requestor for review and returned to the SAFETEAM Secretary for final typing.
6.2.2 T9e SAFETEAM Secretary will type the report in i final, proofread it, secure any required signatures and return the final report to the requestor.
HOUSTOR UGHTING & POWER Nuvat A He < sc SOUTH TEXAS PAOJECT SAF EiE AM PROGRAM INSTRUCTION MANUAL TsTLE 37 97 i SAFETEAM Program Instruction ST-07
$U5 JECT sut t ? 3 os 3 SAFETEAM Reports OATE155U(O 6/01/86 6.3 Upon complete review by the requestor for accuracy and content, the reviewer will sign the report if required and return it to the SAFETEAM Secretary with any additional instructions for distribution and etcet?ra.
6.3.1 The SAFETEAM Secretary will reproduce and file a copy of the report and distribute the report as required.
7.0 POCUMENTATION Current SAFETEAM Statistics Report Current SAFETEAM Traffic Report Current SAFETEAM Investigation Report 8.0 ATTACHM ENTS None e
t
HOUS70N LIGHTING & POWE R Nvvet a Hiv No SOUTH TE X AS PROJE CT SAF E TE AM PROGRAM INSTRUCTION MANUAL w_3g 3 title SAFETEAM Program Instruction ST-08 swtti 1 os 2
$U eJE CT ,
D AT E 155vt 0 SAFETEAM ' Review Committee 6/01/86 1.0 PURPOSE This instruction establishes the duties and rebponsibilities
. of the SAFETEAM Review Committee (SRC) .
2.0 SCOPE This instruction applies te-class 1 concerns processed through the SAFETEAM Review Committee.
3.0 DEFINITIONS Refer to Section IV, Appendix C, Definitions 4.0 EEFERENCES A. SAFETEAM Program Instruction Manual,Section I B-5, SAFETEAM Review Committee -
B. SAFFTEAM Program Instruction han'!al,Section IV C,
( Definitions 5.0 RESPONSIBILITIEE 5.1 The Manager SAFETEAM Program is the designated Chairman of the SAFETEAM Review Committe e.
5.2 The Manager, SAFETEAM Program is responsible for the maintenance and implementation of this Instruction.
5.3 The SAFETEAM Review Cotmittee is responsible for the '
review and final approval of all Class 1 investigatien reports and responce letters.
5.4 The SAFETEAM Review Conrittee will review and consider all recommendations Or suggest. ions presented in the investigation reports for submittal to the South Texas ,
Project Management.
l 6.0 REOUIREMENTS t
6.1 Copies of all Class I Investigation Report's) and Response Letter (s) are forwarded to each SAFETEAM Reviev :
Committee member for review, prior to the next scheduled ;
. meeting.
t i
HOUSVON UGHTING & POWL R NvMsg R Nt v s{ -
SOUTH TE X AS PROJECT SAF E TE AM PROGRAM INSTRUCTION MANUAL ST-08 TIT L E 10 SAFETEAM Program Instruction ST-08 s stT 2 o, 2
$ USA CT SAFETEAM Review Committee d/S$hk6 ,
,w 6.2 The SAFETEAM Review Committee members prepare domments concerning investAgation report (s) and response letter (s) in anticipation of the upcoming meeting.
6.3 The SAFETEAM Review Committee meets as scheduled, to review, approve or comment on all Class 1 investigation concern report (s) and response letter (s).
~
6.4 Class I concern (s) Investigation Report (s) or Response Letter (s) are reviewed and discussed collectively during SAFETEAM Revies Committee meetings.
6.5 The SAFETEAM Review Committee approves, approves with comments, or requests further investigation or rejects investigation report (s) and response letter (s).
6.6 The SAFETEAM Review Ccamittee reviews and approvel all recommendation (s) or suggestions resulting from investigations of concerns.
( 6.7 Recommendations or suggestions approved by the SAFETEAM Review Committee, are forwarded by the SAFETEAM Review Committee Chairman to EL&P Project Management for consideration and action.
7.0 Docurentatien See Section IV Appendia D 8.0 ATTACBMENTS None I
e
HOUSTON LIGHTING & POWER west a HEv a c SOUTH TEX A5 PROJECT SAFl TE AM PA0GR AM INST RUCTION M ANU/ '.
TITLt ST-09 1 SAFETEAM Program Instruction ST-09 sws T 1 os 2 susact Recommenda't ions /Suggest ions D ATE '55td o 6/01/86 1.0 PURPOSE This instrucL2on establishes how SAFETEAM recommendations or
- suggestions will be submitted to the SAFETEAM Review Committee and transmitted to South Texas Project Management for consideration.
2.0 SCOPE This instruction applies to recommendations or suggestions made by SAFETEAM as a result of Investigations and forwarded to the SAFETEAM Review Committee for approval.
3.0 DEFINITIONS Refer to Section IV, Appendix C, Detinitions 4.0 REPPRENCES See Appendix IV D, Documentation and Forms 5.0 RESPONSIBILITIES 5.1 The Manager, SAFETEAF Program is responsible for the maintenance and implementation of this instruction.
5.2 The SAFETEAM Investigator is responsible for developing recommendations or suggestions from his or her investigation.
5.3 The SAFETEAM Review Committee is responsible for approval and transmittal of the recommendation (s) or suggestion (s) to South Texas Project Management.
6.0 REOUTPEMENTS
., 6.1 The SAFETEAM Investigator will determine whether recommendation (s) or suggestion (s) are warsanted as a result of their investigation of a concera.
6.2 When warranted recommendation (s) or suggestion (s) are included in the SAFETEAM Investigatica Report.
6.3 The SAF7 TEAM Review Committee determines the validity of recommendation (s) or suggestion (s) as part of the investigation report.
l
HOUSTON LIGHTING & POWE R NWet A Hiv NO SOUTH TE X A$ PROJECT SAF E TE AM PROGR AM INSTRUCTION MANUAL ST-09 1 TtT L E SAFETEAM Program Instruction ST-09 swett 2 or 2 Recommendations / Suggestions 670Y/86 6.4 Recommendations which are determined to be valid are then forwarded to the HL&P Project Manager by the SAFETEAM Review Committee Chairman.
6.5 The BL&P Project Manager shall designate the individual or organization responsible for providing the response to the SAFETEAM recommendation (s) .
6.6 All responses to SAFETEAM recommendations shall be forwarded to the Manager, SAFETEAM Program, through the HL&P Project Manager.
6.7 All responses received by SAFETEAM shall be reviewed by the appropriate investigator to ensure that the response meets the intent of the recommendation. The investigator shall indicate acceptance of the response by initialing the attached tracking form.
6.8 The response is then forwarded to the Manager, SAFETEAM Program for final review, approval and signature.
k-6.9 Documentation of actions taken as a result of SAFETEAM recommendations or suggestions shall be maintained in the appropriate concern file folder.
7.0 DOCUM ENTATION See Appendix IV (D; 8.0 &TTACRMENTS None e
HOUSTON LIGHTING & POWER NUM8ER REV NC SOUTH TEXAS PROJECT SA FETE AM PROG R AM INSTRUCTION MANU Al. ST-10 1 TITLE SAFETEAM Program Instruction ST-10 suggy 1 e, 6 Potential Wrongdoing Investigations "'"""f/01/87 1.0 Purpose This instruction delineates how SAFETEAM will handle investigations that reveal a potential wrongdoing, prior to, during, or at the completion of an investigation of any concern or allegation received by SAFETEAM.
Reporting potential wrongdoing matters to the United States Nuclear Regulatory Commission (USNRC) .
2.0 Scope This instruction applies to the SAFETEAM investigation of any nuclear safety or nuclear quality concerns investigated by SAFETEAM or any other issues received by SAFETEAM and deemed a potential wrongdoing.
3.0 Definitions The generic NRC definition of wrongdoing is "alleged
( deliberate, purposeful, or willful violation of NRC
~
regulations, license technical specifications, licensee commitments to the NRC, or other laws or statutes of interest to the NRC."
- Record falsification
- Willful or deliberate violations of established procedures / instructions
- Material false statements
- Discrimination under Section 210(a) of Energy Reorganization Act; or
- Other improper conduct.
Although NRC practice is not precise, it seems to include within "wrongdoing" those allegations that involve a "non-technical" or "people concern", such as:
e.g.* Harassment and intimidation
- Falsification of documents
- Intentional or willful misconduct
- Drug or alcohol abuse
- Deliberate, purposeful or willful violation of NRC regulations
- Discrimination
- Material false statements
- Security emu
HOUSTON LIGHTING & POWER NUMBE A REV NC ,
SOUTH TEX AS PROJECT SAFETE AM PROGR AM INSTRUCTION MANU AL p , yp
_ y TITLE SAFETEAM Procram Instruction ST-10 SMEET 2 o' 6 oire issugo susat:T Potential Wrongdoing Investigations 4/01/87 The SAFETEAM Program will use these NRC definitions and practices as guidance in determining whether a concern involves potential "wrongdoing".
4.0 Reference Interface Agreement between South Texas Project Electric Generating Station (STPEGS) and SAFETEAM.
5.0 Responsibilities 5.1 The Manager, SAFETEAM Program, has the responsibility for the implementation, maintenance, and updating of this instruction and informing the SAFETEAM Review Committee (SRC) of any significant changes. The Manager, SAFETEAM Program, is responsible for making the final decision concerning what SAFETEAM investigation reports contain a potential wrongdoing (s), forwarding the report to the Nuclear Security Department (NSD),
reviewing the NSD investigation report and making l
4 -
recommendations to the SRC. This includes those wrongdoing investigation reports generated by NSD, however the recommendatiens, will be transmitted directly to the project. l 5.2 The Manager, SAFETEAM Program, or designee, has the responsibility for reporting all potentially ;
significant wrongdoing matter under investigation '
at the STPEGS to the USNRC Senior Resident Inspector (s) (STPEGS) and documenting same. !
5.3 The Manager, is additionally, responsible for 6 determining the significance of the information (wrongdoing) to be reported to the USNRC and coordinating such information with STPEGS Licensing and the Nuclear Security Department (NSD) prior to reporting to the USNRC.
5.4 SAFETEAM is responsible for maintaining the completed file of related correspondence and documentation of wrongdoing matters investigated by !
the NSD or other entities. l 5.5 The SAFETEAM Deputy Program Manager is responsible l for ensuring that SAFETEAM investigation reports, MLS 2 43f C8/Bil
HOUSTON UGHTING & POWER N VY8 E R REV NC SOUTH TEXAS PROJECT SAFETE AM PROGRAM INSTRUCTION M ANU AL 37 ,7 TITLE SwtET g oF SAFETEAM Procram Instruction ST-10 g
$U SJE CT OATEiSSVED Potential Wrongdoing Investigations 4/01/87 determined by the Manager, SAFETEAM Program, to contain potential wrongdoing (s), is forwarded to the NSD in a expeditious manner for their acceptance, rejection and/or action.
5.6 The SAFETEAM Interviewer Coordinator is responsible for identifying any potential wrongdoing (s) during the receipt of any nuclear safety or nuclear cuality goncern and annotating the SAFETEAM Concern Safety Record.
5.7 The SAFETEAM Investigator Coordinator is responsible for notifying the Manager, SAFETEAM Program, of any SAFETEAM investigation in process that reveals a potential wrongdoing (s).
5.8 The SAFETEAM Administrative Technician is responsible for transmitting SAFETEAM investigations containing potential wrongdoing (s) to the NSD and the SRC and performing all computer
( tracking functions associated with the report.
Responsible for transmitting SAFETEAM recommendations made as a result of NSD generated wrongdoing investigations directly to the project and ccmputer tracking same.
5.9 The SRC is responsible for reviewing ,
recommendations made by SAFETEAM and forwarding all 3RC approved recommendations to the STPEGS Project Management for their acceptance, rejection, and/or ,
action. ;
6.0 Requirerents 6.1 When the SAFETEAM Interviewer receives a concern containing potential wrongdoing (F), the SAFETEAM Safety Concern Record will be annotated in a conspicuous manner with the words "Potential Wrongdoing" and forwarded to the Manager, SAFETEAM Program.
5.2 The Manager, SAFETEAM Program, will review each i SAFETEAM Safety Concern Record for possible wrongdoing (s ) and will note any conspicuous annotations made by the SAFETEAM interviewers.
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NuY8Ea REv No HOUSTON UGHTING & POWER SOUTH TEX AS PROJECT em_3g 3 SAFETE AM PROGR AM INSTRUCTION MANU AL TITLE SAFETEAM Program Instruction ST-10 sHtti 4 or 6 OATt i$$UEQ syg;g;7 Potential Wrongdoing Investigations 4/01/87 Should the Manager, SAFETEAM Program determine that a potential wrongdoing is evident, a decision will be made to 1) notify the USNRC, 2) immediately forward the information to the NSD for their investigation; 3) perform 2) above and allow SAFETEAM to investigate the nuclear safety or nuclear quality issues or 4) perform 3) above and allow SAFETEAM to gather additional information to support the potential wrongdoing during their investigation prior to performing 1) or 2) above.
The Manager, SAFETEAM Program, will review the results of all investigations conducted by the NSD dealing with nuclear safety or nuc' lear quality and make recommendations to the SRC based on the conclusion of the NSD investigation.
6.3 The Deputy Program Manager will ensure that all information pertaining to potential wrongdoing (s) 1.e. , SAFETEAM Concern Records or SAFETEAM investigation reports, are forwarded to the NSD and (c will act a the SAFETEAM Interf ace between the NSD and SAFETEAM Concerning wrongdoing investigations.
6.4 The SAFETEAM Administrative Technician will prepare a letter of transmittal for SAFETEAM investigation reports forwarded to the NSD and enter them in the computer, Potential Wrongdoing Log (PWDL).
Investigation reports from tne NSD will be computer tracked on the PWDL. Any recommendations made by SAFETEAM to the SRC as a result of a investigation conducted by the NSD dealing with a potential ;
wrongdoing (s) will be entered in the computer, PWDL by the number of recommendations, e.g. 1, 2, or 3.
When recommendations are approved by the SRC, the recommendations are entered in the computer, SAFETEAM Recommendation Log and will follow the same procedure as other recommendations made to STPEGS Project Management.
6.5 The SAFETEAM Investigator Coordinator will cause :
any potential wrongdoing (s) revealed during a investigation of a nuclear safety or nuclear l quality concern (Class 1) to be reported to the Manager, SAFETEAM Program, in the most expeditious manner possible. SAFETEAM will continue to ,
investigate the technical portion of the concern '
wi
NL veta Rt v No HOUSTON LIGHTING & POWER SOUTH TEX AS PROJECT SAFETE AM PROGRAM INSTRUCTION MANUAL ST-10 1 flTLE SAFETEAM Program Instruction ST-10 ssegr 5 o, 6
"" Potential Wrongdoing Investigations "*'5/01/87 but will not attempt to investigate the potential wrongdoing portion of the concern. This does not however, prohibit the investigator from gathering information or facts that will aid the NSD in its investigation of the wrongdoing.
6.6 Upon completien of a Class 1 SAFETEAM investigation, the investigation report will be forwardcJ to the Manager, SAFETEAM Program, for review of a potential wrongdoing.
l 6.6.1 If it is determined that no potential wrongdoing exists, the SAFETLAM 4 investigation report will be processed as normal. l 6.6.2 If it is determined that a potential ,
wrongdoing exists, the Manager, SAFETEAM
( Program, will cause the investigation report
( to be transmitted to the NSD for their acceptance, rejection, and/cr action. The technical portion of the SAFETEAM investigation will continue to be processed as normal.
1 6.6.3 The NSD acceptance, rejection and/or action ,
will be documented and included in the concern file folder. If accepted by NSD, the Manager, SAFETEAM Program will follow
- instructions in paragraph 5.3 above.
6.7 Upon receiving a investigation report from the NSD, '
- the Manager, SAFETEAM Program, will review the
- report and determine what recommendation (s), if any, should be made and forward the ,
i r ecommendation (s ) to the SRC for their approval and forwarding to the STPEGS Project Management for their action. If the NSD investigation report was generated by NSD, and a recommendation is made by SAFETEAM, it will be transmitted directly to the Project.
I 6.8 When the STPEGS responds to the recommendation, the documentation will be placed in the respective
- SAFETEAM Concern file folder by the SAFETEAM
l I
i NUMBER REV NO HOUSTON LIGHTING & POWER SOUTH TEXAS PROJECT SAFETE AM PROGRAM INSTRUCTION MANU AL ST-10 1 TITLE SAFETEAM Program Instruction St-10 sseur 6 on 6 Potential Wrongdoing Investigations ""'8/01/87 Administrative Technician and annotated on the SAFETEAM Recommendation Log.
7.0 Documentation 7.1 All documentation concerning any SAFETEAM investigation report forwarded to the NSD for their investigation will be maintained in the respective SAFETEAM concern file folder.
7.1.1 All Class 1 concern documentation will be controlled to include controlled storage of computer, microfilm, and hard file copy information.
7.1.2 Documentation concerning potential wrongdoing (s) will be retrievable by the SAFETEAM Administrative Technician when requested by the Program Manager.
7.1.3 The retention period for documentation
( concerning potential wrongdoing (s) if determined to be wrongdoing, is life of plant.
- BLH/la L meAntavisi
NUMBER REV NO HOUSTON LIGHTING & POWER SOUTH TEXAS PROJECT SAFETE AM PROG RAM INSTRUCTION MANU AL ST-11 1 TITLE SAFETEAM Program Instruction ST-ll SWEET 1 os 5
$UdsECT OATEt$$VED Preliminary Concern Review Program 4/01/87 1.0 PURPOSE This instruction delineates how SAFETEAM will operate the Preliminary Concern Review (PCR) program. This PCR program will have no affect on the way the SAFETEAM concern will be investigated. The PCR is independent of the normal SAFETEAM investigation process of Class I concerns. Upon completion of a PCR, the concern will be investigated the same as all other class I concerns.
2.0 SCOPE This instruction applies to all Class 1 concerns received by SAFETEAM and determined to meet the PCR program criteria.
3.0 DEFINITIONS
~
PCR concerns are those concerns received by SAFETEAM that are classified Class I (nuclear safety or nuclear quality) dealing with Unit I, and those Unit II '
concerns that impact Unit I, which could affect the safe operation of the plant or pose a threat to the public's health and safety.
4.0 REFEREMcE DoccMENTS None 5.0 RESPONSIBILITIES 5.1. The Manager, SAFETEAM Program is responsible for i the maintenance and implementation of this instruction, 5.2 The Manager, SAFETEAM Program is responsible for making a determination as to which Class 1 concerns received by SAFETEAM will have a Preliminary Concern Review (PCR).
5.3 The Deputy Manager, SAFETEAM Program will act as the Manager, SAFETEAM Program designee in the Program Manager's absence. a i
MLP 2 4348SSI
h HOUSTON LIGHTING & POWER NVuet A Rev No SOUTH TEXAS PROJECT '
SAFETE AM PROGR AM INSTRUCTION MANUAL g7_ii 3 TITLE SAFETEAM Program Instruction Manual ST-11 swert 2 or 5 Sv8 JECT CATEl15veD Preliminary Concern Review (PCR) Program 4/01/87 1
4 1 5.4 The SAFETEAM Interviewer Coordinator is responsible for ensuring that all Class I concerns received by SAFETEAM are forwarded to the Manager, SAFETEAM Program in a expeditious manner.
Class I concerns received that may qualify for the PCR Program will be forwarded to the Manager, SAFETEAM Program within 24 hours2.777778e-4 days <br />0.00667 hours <br />3.968254e-5 weeks <br />9.132e-6 months <br /> from time of receipt by SAFETEAM.
5.5 The SAFETEAM Administrative Technician will forward Class I concerns for the,PCR Program to the SAFETEAM Investigator Coordinator in a expeditious manner, but may not exceed two hours from time of receipt.
5.6 The SAFETEAM Investigator Coordinator will assign
\ manner, but may not exceed two hours from time of receipt.
{'
5.7 The SAFETEAM Lead Investigator will accept the Class I concern (s) for the PCR program and physically perform the PCR, complete the necessary paperwork and return the package to the SAFETEAM Investigator Coordinator in a expeditious manner, but may not exceed 16 hours1.851852e-4 days <br />0.00444 hours <br />2.645503e-5 weeks <br />6.088e-6 months <br />.
5.8 The SAFETEAM Division Secretary will provide clerical support. :
] 6.0 REOUIREMENTS 6.1 The SAFETEAM Interviewer Coordinator or designee !
will review all concerns and determine which !'
concerns have a potential classification of a Class I concern or a Class I concern with PCR t
potential.
Those concerns having a potential of being '
classified as Class I with a potential for the PCR .
program will be processed within 24 hours2.777778e-4 days <br />0.00667 hours <br />3.968254e-5 weeks <br />9.132e-6 months <br /> and forwarded to the Manager, SAFETEAM Program. '
b t
3 HOUSTON LIGHTING & POWER NW8E R REY NO I SOUTH TEXAS PROJECT SAFETE AM PROGR AM INSTRUCTION MANUAL g7_ii j TITLE ;
SAFETEAM Program Instructicn ST-ll SHEET 3 or 5
$U3 JECT QATE155VED Preliminary Concern Review (PCR) Program 4/01/87 6.2 The Manager, SAFETEAM Program or designee will review all Class I concerns and determine which concerns qualify for the PCR program. This determination may be made based on the considerations of 1) is the concern nuclear safety or quality related?, 2) will the concern, if substantiated, affect the safe and reliable operation of the plant?, 3) will the concern, if substantiated, affect the licensing process?, and
- 4) will the concern, if substantiated, affect the public health and scfety?
If a determiration it made that the concern, if substantiated, could affect 1) through 4) above, the Manager, SAFETEAM Program will annotate the '
SAFETEAM Safety Concern Record in visible red letters, "PCR" and place the concern in the normal SAFETEAM Concern process in a expeditious manner, but may not exceed one hour from time of receipt.
( 6.3 The Deputy Manager, SAFETEAM Program or designee receives all Class I concerns, but will review and forward to the SAFETEAM Administrative Technician, those Class I concerns annotated with PCR in a expeditious manner, but may not exceed one hour from time of receipt.
6.4 The SAFETEAM Administrative Technician or designee will receive all Class I concerns from the Deputy Manager, SAFETEAM Program and process those SAFETEAM Safety Concern Records that have been annotated with PCR in a expeditious manner, but may not exceed two hours from time of receipt, to the SAFETEAM Investigator Coordinator.
The Administrative Technician will processes Class I concerns for the PCR Program the same as all other concerns, but will maintain a separate log of all PCR concern numbers.
i Upon receipt of the completed PCR form from the SAFETEAM Investigator Coordinator, the PCR form will be forwarded expeditiously to the Manager, SAFETEAM Program for review and approval, prior to being forwarded to the SAFETEAM Review Committee (SRC). .
i
HOUSTON LIGHTING & POWER NW8ER REv No SOUTH TEXAS PROJECT SAFETE AM PROG R AM INSTRUCTION MANU A:- ST-11 1 TITLE SAFETEAM Program Instruction ST-ll SWEET 4 o, 5
$UBJECT Q ATE iS5VED Preliminary Concern Review (PCR) Program 4/01/87 Cpon review and approval of the PCR form, the form will be forwarded to the SRC members for review and discussion at the next SRC meeting, via the SAFETEAM Administration Technician.
6.5 The SAFETEAM Investigator Coordinator or designee ;
will receive and review all Class I concerns, and assign Class I concerns annotated for the PCR program to a SAFETEAM assigned Lead Investigator in a expeditious manner, but may not exceed two hours from time of receipt.
The Investigator Coordinator will ensure that the SAFETEAM Lead Investigator understands the scope of investigation associated with the PCR and will monitor the assigned Lead Investigator's progress.
Should any unusual events be revealed prior to, during or after the investigation, that indicates a full investigation by SAFETEAM would probably
( substantiate the PCR concern, this will be brought to the attention of the Manager, SAFETEAM Program attention as soon as possible.
Upon receipt of the completed PCR form from the SAFETE.3 Lead Investigator, the Investigator coordinator will review the PCR form for accuracy and c)mpleteness and forward it to the SAFETEAM Administrative Technician in a expeditious manner, but may not exceed one hour from time of receipt.
~
6.6 The SAFETEAM Lead Investiga' ar or designee will receive Class I concerns for ACR Program from the SAFETEAM Investigator Coordinator.
The Lead Investigator will investigate these concerns in a expeditious manner, but may not exceed 16 hours1.851852e-4 days <br />0.00444 hours <br />2.645503e-5 weeks <br />6.088e-6 months <br /> from time of receipt.
Upon completion of the PCR, the Lead Investigator will complete the PCR Form (See Attachment) and return it to the SAFETEAM Investigator i Coordinator. j 6.7 The SAFETEAM Division Secretary will provide l
wu 2 ceansi
NWBER Rtv No HOUSTON LIGHTING & POWER SOUTH TEXAS PROJECT SAFETE AM PRO G R AM INSTRUCTION M ANU AL g7_11 i TITLE SAFETEAM Program Instruction ST-ll sHtti 5 or 5 D Af t 155UED sussect Preliminary Concern Review (PCR) Program 4/01/87 clerical support as required by he SAFETEAM Administrative Technician.
7.0 DOCUMENTATION None 8.0 ATTACHMENTS PCR Form BLH/la
(
4 i
HLP 2 4340a/S5)
HOUSTON LIGHTING & POWER NWsER mav SOUTH TE XAS PROJECT SAFETEAM PROGRAM INSTRUCTION MANUAL
- IA 1 ,.
d Section IV Appendices IA 1 swear 1
p !
, smerInterface Agreement between cars asuto South Texas Project and SAFETEAM 7/23/E July 18, 1986
!aterface Agreeeeat between South Texas Freject Electric Cenerating Station and SAFETEAN Pureaman To describe the relationship between the South Texas Project Electric Generating Station (STEPCS) and SAFITRAN for the following activitiess I. Processing recommendations from the SAFETEAM Review consittee (SRC) on class I, Nuclear Safety or Quality Concerns. .
II. Processing response letters for SAFETEAM .
transmittal to concernee's on Class 2, 3, 4, and 5 concerns.
k III. Engineering support to SAFETEAM.
IV. Interface between Project CA and SAftTEAM.
V. Interface between Nuclear Security and SArtitAM.
I. Precenair> feceeEe M atfeme frem the f1P M PA M enwiaw fe-efttee
, fStc) e fi clama T eemeerna.
A. Recer.tendations to the South Texas Project fica the SRC are generated as a result of 1) recer.rendations made by the investigator and accepted by the SRC and 2) reccerendations made by the SRC as a result of review and discussion of completed investigations. These recer. endation(s) are tra smitted to the STPECS Ceruty Project Manager.
- 8. Upon Receipt of the receraendation(s), STPECS Manage =ent has the responsibility to 1) review and concur with or reject each recoraendation, 21 formally coe.runicate the concurrence or rejection to SAFETEAM
.. including the names of individuals responsible for 1.mplementation of these receratendation(s) within 30
, days of the receipt of the recoraendation(s), 3) follow up and ensure that racer.cendations are 1 plerented and
- 4) f ormally communicate with SArtTIAM what has teen imple:ented or status of i=plementation.
C. SAFETEAM is responsible for maintaining a corplete file of each concern including investigation reports, response letters, retcamendation letters and other related corresponde.co or documentation.
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HOUSTON UGHTING & POWER Nween msg SOUTH TEXAS PROJECT SAFETE AM PROGRAM INSTRUCTION MANU AL IA 1 raftsSection IV Appendices IA 1 SHEET 2 op o Art issuto
" 'CTInterface Agreement between South Texas Project and SAFETEAM 7/24/
5 Interface Agreement Page 2
!!, Praemamtma emanensa fattars far ELpfTW1M transmittal ta ~
canearmaaIn en etaan 2, 3, a, anA q ennearna.
l A. Class 3, 3, 4, and 5 concerns will be forwarded directly to the cognisant organisation for !
investigation and suosequent action, if any. l
- 3. The cognizant organisation will provide 1ArrTEAR with a response letter within 30 days from date of receipt.
The investigation and response to Class 4 drug related !
concerns are exempt from this 30 day r m irement. '
- STPEC3 Menagement will receive a copy of the res p nse ,
letter. They may communicate any comments with the -
response letter to SAf tTEAM. -
l C. SAFtTEAM will' review the response letter. If S AF ET EAM :
or STPtos Management have ccmaents, they will be
( resolved with the cognisant organisation(s), if SAf tTEAM or STPEGS Management have no comments, the content of the response letter from the cognisant organisation(s) will be transferred to SAf tTEAM >
letterhead stationery with a signature block for the Manager, SAFETEAM Program. The Manager, SAFETEAM Program will sign the response letter, and saintain the ,
original letter from the cognizant organisation(s) on i file. L D. SAFETEAM will rail the response letter to the concerned individual.
It!. Ene!-*+et-e foreert to fart??tw- -
l A. Pertedically SAFETEAM investigators require infor.att:n a.
assistance from HL&P or Bechtel Engineering. This l support will be requested through the reputy Pro;ect i Manager, STPEC3.
IV. Interface hetvean tredeet ca mad tArr? tin l A. Hardware deficiencies or programaatic pteblems which are !
identified during the conduct of investigations by SAFETEAM investigators, will be docu=ented and turned <
over to ML67 Project CA personnel it=ediately. Pro;ect 1 CA will evaluate the probles, and assure the <
< responsibility for any action deered necessary, and d
notify SAftTEAM of the action taken. ].
- 5. If an NCR or FDR is generated as a result of an investigation, the docueent nu=cer will se referenced in the approved investigation report.
l l
- I
HOUSTON UGHTING & POWER Nuusta n a v.
SOUTH TEXAS PROJECT SAFETE AM PROGRAM INSTRUCTION MANUAL IA 1 2 section IV Appendices IA 1 ,,,,, 3 5
- * 'C7 Interfa'ce Agreement between o*Ts issuto South Texas Project and SAFETEAM 7/24fg Interface Agreement Page-3 C. If an NCR or SDR is not generated, Project CA vill notify the Manager, SArtTEAM Progras.
D. If assistance f rom Project CA is required by SAFETF.AM a request will be made through the appropriate Project CA supervisor.
- 3. All Class 1 concern (s) information will be distributed to the EL&P Project CA Manager. Documents to be distributed includes concera record, final investigation report, final response letter and recommendation letter.
V. fetar8 ten betweem Yuelear faeurity amA 11PE?'kM.
A'. Whenevere 'the Mtnacer, SAf tTEAM determines that 1;otential wrongdoing' for wrongdoing issues (see definiticas) Attachment or issues that appear to
(* have an eierent of wrongdoing have been properly identified during the receipt of a concern or conduct of an investigation by SAFCTEAM, the issue will be referred to the Manager, Nuclear security. SAf rTEAM will howeve r, continue to investigate the ' technical portion' of the ccncern, utilising the normal established procedure to closure.
- 5. The Nuclear Security Oopartment employs investigators who are qualified in appropriate investigative techniques, applicable laws and criminal investigative precedures to investigate the ' wrongdoing my individuals' portion of the concern.
C. During the course of the investigatica ty the Nuclear Security Ce;artrent any need for additirnal inforeatten fr:m the concernee will be provided tf possible th.: ugh SArtTEAM to maintain confidentiality.
D. When the Nuclear Security capartment corplates their investigation, they will write a report eased on the conclusions drawn from their investigation. This
.* toport will be sutmitted to the Manager, SAf tTEAM Fr: gram.
E. 5ArtTLAM will assure responsibility for a copy of the final typewritten investigation report from toe Nuclear security Departrent and develop a response letter to the concernee when required . In those cases where b o t h t h e S Af tT EAR report and Nuclear Security report are available simultaneously, SAFETEAM will c:mbine the reports and develop the response letter.
4
l f
HOVorON UGHTING & POWER NWeta may I SOUTH TEXAS PROJECT SAFETE AM PROGRAM INSTRUCTION MANUAL IA 1 Il nrti Section IV Appendices IA 1 $Hitt 4
op 5
s m cr Interfa'ce Agreement Between oart asuro j South Texas Project and SAFETEAM 7/23/86 ,
I Interface Agreement Page 4 ,
l I
i l
F. SAf tTIM wille per procedure, present the investigation report (s) and response letter (s) to the SAFETIM Aeview Committee for review and approval. Further handling of the concern from this point forward will be in accordance with section ! A, B, and C of this document and the normal established flow of SAFETEAN documents.
la At t ac h=ent ,
/7 /d '- .
//~ /
ApprovaY for SAFFTZAA
( !. L. Cuthrie, Manager, SArt; TAM
, *hs d Approval for STP Project S. M. cow, rgputy Project Manager
& Ad $ ?ihi vf<~
Approval for Project CA Manager T .J. Jordan, Manager, CA 6/ VN Approval f or Nuclear Secur tty .e; Art ent '
A. O. Bill, Manager, Nuclear Security I
I
_ _ . - - -- ~-_ _. .. . _ _ _ . - - , _ _ , _ . - - . _ ,. - - - _ ,
NWata may.
HOUSTON LIGHTING & POWER SOUTH TEXAS PROJECT IA 1 2 SAFETE AM PROGRAM INSTRUCTION MANU AL nrta 5 5 section IV Appendices IA 1 SHEET CP o Are issveo smerInterface Agreement between 7/24/gg South Texas Project and SAFETEAM Interface Agreement Page 5 ATTAC3 MENT 1 CUI ANCE FCR IDLVf!FICATICN CF PCSSIBLE 'WRCNGCCI3G' The generic NRC definition of wrongdoing is ' alleged deliberate, purposeful, or willful violatica of NRC regulations, license technical specifications, licensee commitments to the NRC, or other laws or statutes of interest '
to the N1C.'
This has been further defined by the NRC to include allegations of:
- Record falsification
- Willful or deliberate violations of established precedures/ instructions
- Material falso state =ents
- Discrimination under section 213(a) of Energy Reorganisation Acts or
- Cther improper conduct.
Although NRC practice is not precise, it see=s to include within "wrongdoing' those allegations that involve a
'non-technical' or people concern,' such as:
. e.g. ' !!a r a s s=ent and intimidation
- ralstficatien of decurents
- Intentional or willful mts-enduct
- Drug or alechol atuse
- :eltberate, purposeful or willful v'. 12:icn of NRC regulations
- Discrimination
- Material falso statecents )
i
- 3ecurity i
TheSAFETLAMProgramwillusetheseNRCdefinitionsand practices as qui ance in detersining whether a c:ncern involves posstele 'vrengdoing'.
l l
1 ILC/la j I
i 1
H0vb10% t'Gali% & 'vol 4 - ._
s.vst u G, Sout M t t x As Pm0>l C1
$ AIi11 AY P AOCR AV A51Rutil0 A Vuu At 1A 2 i tet ti 1 l Section IV Appendices I A 2 g ,,, ) 3, 2 Int er in , Int er f ace Agr eera nt 1,etwcen South Texas 'M' Proieet Noelear P1 ant Ope r at ions Dept , and SArrTEAM 6/01/86 Interface Agreement between South Te as Project Elect ric Cenerating station Nuclear Plant Operations Department and SMETEM Pureenet To describe the relationship between the South Texas Prcject tiertric Ceretating f t ation ($7PE !: Nuclear Plant operations te;attaent (NPCO) and SM 7EM f or the following activities:
- 1. Processing recommendations f rom the SAFETEM Review Committee (s>c) on Class I, Nuclear safety or Quality Concerns relative to the 8 PEC3 IrPCD.
II. Processing response letters for sur7EM transmittal to concernee's on Class 2, 3, 4, and 5 coactras a r elative to the STP!CS NPCD.
1.
P?seet 13e r e c e n* e n d at i en t frem the R AF F* f_\.M t ev i ew c ew_t i t t e e 1170 en class I cenetres.
! A.
I Sectesendations to the STPEG8 NPCD from the SRC are generated as a result of 1) recommendations made by the
! investigator and accepted by the SAC and 2) recommendations made by the SRC as a result of review and disenssion of complete investigation reports. These recommendations are i transmitted to the STPECS KPCC with copies to the Manager, Duclear Assurance, Ranager, IL&P QA and 5712C3 Project Ran a ge r .
! 3. Dpon receipt of the recommendatioes, sTPscs NPcc Ranagement has eachthe responsib!!1ty)to recommendation, 1) review 2 formally and concur et reject communicate the concurrence or rejectice to sMETEM including the saaes of individuals responsible for laplementation of these recoenendations within 30 days of the receipt of the recommendations, 31 follow op and ensure that recoamendations are implemented and 4) formally ecsaunicate with sArtTr.u vbat has been
,, implemented or status of implementation, j C. SArr?!.a is responsible for malataining a cceplete file i of each concern inclod! investigation rep rts, response letters, recommendation etters and etber related correspondence er documentation.
i t
I
.... . . . - _ I e0v510N UGH 1 NG & Pc6L m _-
%vit . et , s !
$OUTH Tt X A$ PROJ[CT
$Alll( AV PROGRAV INSTRUCTION V A%UAL 1A 2 testi 01 Section IV Appendices IA 2 5.g g 2 e, 2 5' ' d "
I n t e r im 7.nt e f f a c e Ag f ec tra nt between South Texas "'"'
Project'Nucleaf Plant Opet at j ons Dept . and SAFETEAp 6/01/86 Interface Agreesent Page 2 II. Pf oc e s s in e r e a r eris e l e t t e r a f orR M E* tap transmittal to concermee's en class 2. 3. 4. and 5 ceneerna.
A.
Class 2, 3, 4, and 5 concerns w!11 be forwarded diteetly to the STF ECS NPOD f t,t investigation and swLsequent acticas, if any.
B.
The 57 PEG 3 NPOD w!!! provide SAT M EA.R with a response letter within 3C days f ree dat e of receipt.
C.
S AF M LAr wi 2 ) review the response lettet. If EAF nt.AM bas coe.eent s, they will be tesolved with the STP2C5 EPoD if f r om t h e STPECS EPCD wil l be t r a n s f e r r ed t o EAf f7EM8A 3etterhead stationery with a signature block for the man a g e r , S Ar t?t.AA P r og r a m.
will algn the response letter, maintaining the originalThe Manager, SAFMIAM lettet from 87Ptcs EPoD on file.
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SAPMEAM Individual. will mall the response letter to the concerned *
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SAFETE AM PROGR AM INSTRUCTION MANUAL 0 flTLE Section IV Appendix B ssegrl 2
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- u= 4 STANS LETTER 30 DAY 5 SJWEY LTA CLASS 1 we E'O A33 Fr/: AT:O!;5 ASC ; Assigned LTR :etter CC Courtesy C0py MGR Manager COMP C0=pletion CPS Cperations COCPC Coordinator QA Ouslity Assurance CEP Ceputy FISP Fesponse Etic Engineering RPT Feport I!T* Interview SEC Saf eteam Feview CC=:nittee I!T/ Investigator VP Vice President l
HOU570N UGH 7 NG & POWE R swet a st< sc.
SOUTH T(X AS PROJECT i SAF E TE AM PROGR AM INSTRUCTION M ANU AL 1
t TLE Section IV Appendix C swett I c, 3 SUSstCT .
Daftissuto Definitions 6/01/86 Appreciation center - an established facility where an employee, or ex-employee may express their concern (s) .
carbon coov fcci - a duplicate copy of documentation normally a hard l -
copy.
Comments - are remarks or questions arising from information provided in a response letter to a concernee.
Comoanv code - code number assigned to STP contractors and sub-contractors.
Comeuter inout -
information placed in the computer which is used to track a concern through the SAFETEAM process.
Comeut er outout -
is a hard copy of a particular report or inf ormation stored in the SAFETEAM computer, pertaining to concerns with assigned keyword codes.
coonizant oroanization - is the assigned or
(. responsibility for investigating a concern.ganiration with the 1
concern - an interest, uncertainty, or apprehension expressed by an '
employee, or ex-employee relative to the operation, safety, management or construction of the nuclear project.
Concern classification classifications:
- concerns are divided into (5) five
- 1. Nuclear Safety or Quality
- 2. Management
- 3. Industrial Safety
- 4. Security )
- 5. Miscellaneous Concern Report (Investication Report) - a final report stating the concern as interpreted. Including a history of the investigation, a conclusion and recommendatiens or suggestions resulting from that investigation.
Concerned - is the individual who expressed a concern to SAFETEAM.
Coordinator - SAFETEAM employee assigned the responsibility of directing a staff of interviewers or investigators to maintain the quality of interviews or investigations.
Filina cabinet - a fireproof filing cabinet with a substantial Icck and key.
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I HOUSTON LIGHTING & POWL A NWeg a pt < si SOUTH T E X A$ PROJECT SAFE TE AM PROGRAM INSTRUCTION MANUAL i
Titti Section IV Appendix C s=tti 2 e, 3 i
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) Definitions 6/01/86 l
Floater disk - tracking system data base for SAFETEAM computers.
Flow chart - a chart, constructed for the purpose of tracking the i
history of a concern, the steps and route by which a concern is l
expressed, investigated, reported reviewed, approved and responded to.
Intensitv - a number from 1 to 5 indicating how attentive the person being interviewed was.
Interface Acreement - an agreement which describes the relationship i between a contractor, or outside agency doing business with the i
l South Texas Project and SAFETEAM for the purpose of processing recommendations (on Class 1 concerns), processing response letters (on Class 2, 3, 4, and 5 concerns), and utilizing engineering support for SAFETEAM.
Interviewer - a SAFETEAM employee whose function is to interview, gather and compile information from a concernee, and forward that informatien to the investigative staff, for investigation. .
Interviewer File - a file maintained for the preservation and confidentiality of all information gathered as a result of a SAFETEAM interview.
Investicator - a SAFETEAM employee whose function is to investigate and submit for review and approval an objective report on their ;
investigative finding (s).
Investication File - a file maintained for the preservation of all documentation relating to each individual concern.
)
Investications Suoervisor - an BL&P employee with the responsibility '
of communicating with, assigning to, and maintaining contact by those organizations investigating or responding to Class 2, 3, 4, and 5 concerns. Acts in the capacity of the Manager, SAFETEAM l
- Program or designee.
Job code - code number assigned to a job title at STP.
l l Revverd Glosserv and codes - a glossary with code numbers and keywords describing subjects of concerns.
More information - is additional information that is required from the concernee in order to complete an investigation of a concern in a timely manner.
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i HOUS?ON LIGH? LNG & POWLQ W%s e t at HEv % ,
SOUTH T(X AS PROJECT SAF[T( AM PROGR AM INST AUCTION MANU AL i f lT ( t Section IV Appendix C Swif t 3 or 3 I
$L 0st CT . part issut o l Definitiens 6/01/86 l
Procram Manaaer - an HL&P employee with the responsibility to provide leadership, managernent and supervision for all facets of the :
SAFETEAM Program and report regularl
- Assurance on the program's progress.y to the Manager, Nuclear -
Proiect - is Houston Lighting and Power Company, Scuth Texas Project y Manager, SAFETEAM - an independent administrative program which provides all 4
emp1'.;yees an opportur;ity to express a nuclear safety or nuclear quality concern.
SArETEAM Monthlv Recort - a report to the Manager, Nuclear Assurance and the Vice-President in charge of Nuclear Operations, the first of each month, addressing SAFETEAM statistical data gathered for the previous month.
l SArE*EAN Peview Corzittee - a group, assigned the responsibility to :
- review and approve all Investigation Reports and Response Lett'ers to !
employees that have expressed concerns to SAFETEAM. !
PesconscMter - A culmination of the investigative effort by l i
SAFETEAM vritten normally in non-technical language. .
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n-01 1 TITLt Section IV Appendix D SHEET 1 0F 2
$UBJE C T OATEIS5ufD Documentation and Forms 6/01/86
. - ~ _ .
FORN/ TITLE
.PAGE :
SAFETEAM Brochure !
1 l SAFETEAM Visit Verification Slip' 2 !
SAFETEAM Register i 3 ;
SAFETEAM Safety Concern Record 4 ,
t Letter to Ex-South Texas Project. Employee 5 SAFETEAM Postage Free Envelope 6
^
SAFETEAM Concern Report (Mail-in) 7-8 SAFETEAM Letters oi Concern Transmittal 9-10 I SAFETEAM Daily, Weekly and Monthly Traffic Reports 11-13
(
'dditional Information Letter Log Example 14 telephono Call-in Log 15 30 Day Response Letter Log 16 30 Day Status Lttter 17 Concern File Checklist (Class 1 and 2 - 5) 18 SAFt: TEAM Investigation Plan 19 SAFETAM Investigator's Log 20 I Interoffice Record Transmittal Slip 21 !
Office Memorandum to SAFETEAM Review Committee 22 Response Letter Format '
23 Response Letter Example 24 i Survey Letter Example 25 Suggestion Letter Example
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HOUSTON LIGHTING & POWER $:vMet A H s '. ;
SOUTH TEXAS PROJECT SAFETE AM PROGRAM INSTRUCTION MANUA' D-01 1 IITLe Section IV Appendix D swerr 2 or 2
- " Documentatlon and Forms "6fbE/86 FORM / TITLE PAGE Additional Information Letter Example 27 60 Day Status Letter Example 28 Recommendation Letter Example 29 Answer to Survey Letter Example 30 Survey Log Sheet 31 SAFETEAM Investigator Daily Report 32 SAFETEAM Interview Notes 33 SAFETEAM Tracking Sheet 24
(- SAFETEAM Investigation Report Cover Sheet 35
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PROJECT ut ~ _ SAFETEAM' P O Boi 402 Ndsworth. leia. 77483 040E (5121972 7100 Lear Ex. South Texas Project Employee:
Cur :ecc:ds ir.dicate that yec ve: ( e.;:Lyed cr. tht S c v *. :
Texas Pro]ect with either Houston Lighting & Power, Bechtel, Ebasco, or one of the sub-contractors. You may have been terminated, transferred, laid-off, voluntarily quit, or you may even be presently re-employed on the project. Regardless of your present status, and since you may not have exited thru (
SAFETEAX concerns you before, may have thishadis an at opportunity for you to express any that time.
(
The South Texas Project has established a SAFETEAM Program to help identify and investigate nuclear safety and quality concerns.
We want the South Texas Project to operate safely, so we are contacting any concernsex-employees about to determine if they left the project with any nuclear safety or quality. If you have the enclosed concerns or calling us at one of our toll freeany, pleas numbers.
YOUP CONCERN. PLEASE BE AS SPECIFIC AS POSSIBLE ABOUT TBE DETAILS OF If you want a response from the South Texas Project SA?ETEAM, you report. must provide us with the information requested on the concern This additional information. will also allow us to contact you if we need any
'SAFETEAM Program" personnel vill know who you are.You identity will be prote Very truly yours, SOUTH TEXAS PROJECT Manager, SAFETEAM Program
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l-Mg 1, SOUTH s / lEXAS b, PROJECT SAFETEAM' P.0 Boi 408 Wadswo'th. Texa> 77483 0408 (5121972 7100 Mr.
F53eco Contructo!5, Inc.
F. O. Ecx 1647 Bay City, Texas 77414
SUBJECT:
SOUTH TEX AS PROJ ECT ELECTRIC GENERATING STATION SAFETEAM Concern No. _ _ _ _ _ _ _ _ _ _ _ _
Dear Mr.
(- Attached for your action is the subject concern which has been classified as a _ ___ __ concern.
Sincerely, Manage r , SAFETEAM Prog ram
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6/0)/86 rv Ts Tg SOUTH ik 9 TEXAS PROJECT uz 5 AF El E AM e o eu,4os oew. ,in. 3.,. 774e3 040s (5i2,972 itoc Mr.
Bechtel Energy Corooration '
P. O. Box 15 Bay City, Texas 77414 SUBJ ECT:
SOUTH TEX AS PROJECT ELECTRIC GENERATING STATION S AFET E AM Conce r n No __ _._
Dear Mr.
Attached for your action is the subject concern which has been classified as a (n) _ _ , _ _ , _ _ _ _ , concern.
Sincerely.
,, Manager SAFETEAM Program ws CC:
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.2 S AFETE AM - e c ,, . .o. . . . m, . ., ,... up
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bear Concern No.
On Project S ATT*LA*.. We h. ave notyou arpressed a concerri to the sowth fanas yet cow;1eted out this mat ter. but we are wrking on it. investigetton regsrding Te u v*.11 r e c e ive a vr t t t e-in estigatter is cot-leted. tespe.se te your center?. as sect. as our mit ter yow car call me directly at $12 If you have ar.) questa:ns rega*darg this 972-?211.
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!ef g [ n-n1 i Section IV Appendix D il 39 ' 35 Docunent$ tion and Forms 6/01/86 (This form is to be submitted in legible handwriting prior to conduct ing the invest igat ion. )
STP SAFETEAM INVESTIGATION PLAN Concern No.
Investigator I.
List tape the concerns as taken from the interview notes, transcript, or letter.
Add additional page if necess6ry.
A.
B.
C.
D.
II.
Questions investigation.
to be answered (specific and concise) to complete the
(- 1.
2.
3.
4.
5.
III.
Individual (s) to interview (name, title and company). Add additional page if necessary.
1.
2.
3.
4.
IV.
Documents to be reviewed (title, procedure no., etc.). Add additional page if necessary.
1.
2.
3.
4.
5.
Note:
This plan must be submitted prior to starting the investigation.
without reviewing Please those do not delete changes or add with the to Section I or II Coordinator.
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6/0l/86 STP S AFETl:Av. INVESTIGATORS LOG CONCLkN 4______.,_____.
INVESTIGATOR _ ___ ___._- ______
DATE STARTED _.________ ______ .__ ____
DATED COMPLETED _ ___ _____________ ___
' E S'i 1 M A ~ i.D
- Time (hrs.) to comolete investigation and write report l
COMMENTS / REMARKS / PROBLEMS IN INVESTIGATION
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i HOU510N UGH 7 SNG & POWL Q s wvst a ut. s J 1, SOUTH T E X AS PROJE CT SAf[T[ AM PROGRAM INSTRUCil0N MANUAL l lif L t n.oi 3
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Docurantation and Forms 6/01/86 4
c,4- coe.:, r u .. ........
lemanvow kPg,g({ tochh&I(
the *oproe1wnst,
( &" 78 (Cg8 Tto%.easeessVt vewa co*ce*n to the Sowt*
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a r.t e r v i e w to address this letter.
Vow empressed the (cIlow;ng cor.ce e t o t he SAr[tga .
161erviewee:
lht Iollowing a5 a s we.a t s on c f the anvettagatao* ntc rc5*
c o n c e r r. :
k Thank5 for empressing vowe concern to vs. Yowr interest in helmang assure that the Sowth Tomas Pr0;ect operates safele and relaat1, as apsreciated. We think that we have seswe'ed vov e coecean, bwt if we have answnderstood what vow waated 95 tc t r.v e s t i g a t e , p l e a s e ( c,r.t a c t vs. 5 % o w
- e v c, w tave aa, fwethe-ewestnor.s tell us at:wt. abcwt vcw" cor.cern or any other c otic e' ns vc. wi th te please weite or calt S A- ( t E A". . The 1 : *. ' - 3 r e e nw= Lees fo- SArtigA.
1-800-231-5922 :( voware 1-800 292-5123 at row ar e ir Tesas a*d are outside of Te as. You will reach our aeswe numberang to we machine can get to back Please leave your code number and telephone to vow.
Ve*v trui, vowes.
Managet. SAFETCA* Pregear 1
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HOv510N tIGM1 tNG & POWL R
% vet 4 Hg, n, SOUTH TE X A$ PROJECT
$Af fit AV PROGRAM INSTRUCTION VANUAL
!siti D-01 i Section IV Appendix D
$c BJi C t s~ttt 24 on 35 Docun.ent at ion and For nis r a t t 16.51 3 6/01/86
'M SOUTH
, ') TEXAS PROJECT S AFETE AM * ,0 s.. an ne.# 5,..
me mr mtw not o
tear c:r:ere hc TesesYow toca$4FtTram Project the csrcetunaty on may to 2. eapress 1ps$
a e cnc e r n t; t he Sowth We looked ante yowr coneern and here as what we found In keepang wath o
- promase to do our test to pre s e r ve c onf a de nt a al a t y, we are usa ng E 6. e code number of your concern to address thas letter.
Tow empressed the f ollowa ng concern to the SaftTEAN I nt e r va e we r-A.
. Tow were concerned that when type 304 s t a a nle s s steel and
( type 316 staamiesa faller metal are fwsea together eraths can fore as at cools down eoneern The f ollows ng as a swomataon of the anvestagetson anto your Saftftam anvestagated your concern about type 304 staan1ess steel ane as crachang typethe3t6 st a atool metsis nies downe faller metal boang tused together and The SATLTtau Invent a gator revaewed the and Sate Procedwres Ameracan Soe t e t y of Methanical Engsneers iASMts Code The use of 15 316 faller metal and 304 staaaless materaal as a common seesptable e ons t r ue t a on practnee When t ype 304 staanless steel and t>pe ER 316 estantess faller metal are fused together, tratks can form as tr.e metals cool down ,
t Tha a wcwis not be wncommon wa t h other metals as well all I nt ae rse for ppr c h veldang Procedures are swbmatted to tec ht el taga ne era ng oval I
tec ht el has awthorased Intermech to wtalase 19-316 faller metal on any not been used duet fabracation, but t o dat e the process has
- Thanks f or espres s a no your conrern to us Tour asterest an relaablyasswre helping that the Sowt h Teras Project operat es saf ely and I as appreciated !
We thant we hewe answered your cone ern, but please af wec onthave ac t ossunderst6od we what you wanted us to s aves t a ga t e, ,
Showld you have any further guestaons about i your concern er any other concerns yow wash to t ell as about.
please wrate er call SAFETRAM The tell f ree tele phone numbers for SoftTtAN are 1 400 292 1123 4f yow are as Tesas and 1 800 234 S$22 af you are owtende of Teses Tow will reach our a ns we ri ng ma c hi ne ao please leave your code number and telephone number so we can get back to yow 1ery truly powes.
\
1 HOU510% t 'GH1 NG & PO n l A l
% vat u he . C I SOUTH T[x AS PROJECT t SAIiT( AM PROGR AM INSTRUCTION VANUAL t ii, t -
D-01 1 Section IV Appendix D sus.t e t swatt 25c 35 2 Document At ion and Fof fnc on t t i.m e c.
6/01/86
-_-*4 SOUTH s O TEXAS PROJECT SAFETEAM- e e n . sn m.r -e.u ,... mn w w m ne
. : ..r -
Tou previously four opinion expressed s concern to SATI*LAV and we are interested in of our perfort.ance.
Tetas Prefect SAft*LAr's effort LeTo insure the ef f ectiveness of the South resporiding to concerns autressed through t h e SATTTI.M Pr o g r am. De woul d ap p r a c ta t e your c oop e r a t ion la an s ee r in g t he following twestices. Flesse ettcle either Tes er so.
1.
1sve you received a reseense to yevr concert (s)? Tes Eo
- 1. Did the response address your concern (s)? Tes 3o leur participation it k
1ATI?!M operates effective 1; amd effielently.ar.everiet these guestions 411 help assure that Please sip and returt this fellow up questionnaire in the emelesed self addres same sed st ar;et ervelopt . Th t s q u e s t t e nt.a i r e vi l l be ha r d l e d withe t6 inc l udtor.f f dertiality e t her be l e's. as four origteal concern. !! ?ou have an3 cennect s , plea se Should you need additional space, use t he ba c k o f the sheet.
Very truly ycNrs.
MaAager. 'M.AM M og r am M ikv tac to sur e W estst e
Canc irtee TLa t e
HOU510N tIGHilNG & POWL R %'oth H '. f SOU7H T(X A5 PROJE CT
$Af t1[ AM PROGRAM INSTRUCTION VANU AL tatt _
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Section IV Appendlx D fdEti sus.q ci _2608 33 Docunentation and Forn.c :.a t ist.a n 6/01/86
)
{. SOUTH
- r o t,. ali n +. 4.. t... > >ais na ar iiir>iit tier Deer Concern No TesesTow techSaftTEAN project the oppor ton una t y to meal Septe*ber it. an1995 e owggestaon to the Sowlh In hetpang wi t h our prom.ee to de owr best to preserve confadentaalaty, we are wssag the code nweber of your awggestaon to eddr e ss t ha e letter.
Tow sopreseed the followang awggestaon to 3&F1Tr&M i
Tow feel the eenn access road at the north gate entrance i s houl d be strapod and metal poets with reflectora showls be anstalled on the outskarte at to S&FLTIAN the appreenstee your swggestaon and we have referred Co ns t r we t a an Se r va c es Ita na ge r, theseo i If you ha ve any further eoneerns, you may cont act 3& FIT 2aN by eslinog {
1 512va972
!ater ever7100 on our or by leavnog e amessete for a return es11 from an 1 toll-free numbers the SaftTEAM toll-free !
nwebers are t 500 af yow are outesde of Teoss292 5123 af you are as Teene or t 800 231-5922 !
Tow will reach our ansverang )
machase.
that we asy so get please boekle to a verowyowr todo number and telephone muster 40 very truly yours.
Manager, SAFITgaN Program I 1
I
wovs10*. t iGsli% & PO A t A
%ven w it. C SOUT H 1( x AS P AOJE C7
$Af t1[ AM PR00 RAM ihSTRUCil0N M ANUAL t,t it n-ni 1 __
Sect len IV Appendir D 1 suostet ut:t 27 o' M Docurt.ent a t,1 on and Fof fns Ua t t ish t o 6/01/86 N .
SOUTH TEXAS PROJECT SAFETEAM' ,0 ie m . a,..ne t.... nm un nim, nu e ;
i tear Cortern NL Tow took the oppor t vna t p to essress yewe e one e e ns to ehe Sewt h Tesas projeta taitiram or meren i 19t5 In se,s.rt v a t >. .
c.e t :=.se it er c.* test te a-ete
- ec**.ce**.a:', .e e*
. .ni i r. e .::e r.-aer cf c.t e r. : e r . . e . tc eteress tr.s .e:tet Tow empressed t he f ollows ms concern to SaftTIAM Tow were concernes about the way the Job sato ae cleaned wp he apprecarte rewr concern and would lake t o t nvest a let e at.
however, we 84e not receswe euf f aelent da t a n t e a n yowr mea l* 4 m conce r n t o condwet an anwestaEstaen In orger t o res pone to yoWr c o r.c e r n s , we wall nees more speenf a e i nf or es t a on sweh as
( i.
What so yow mean p *- yowr stateneat 'the way the Job as elear.ea wp*)
Do & JW refer to rubbash. et wa pae nt, ,
maternalti r
2.
Da4 you ever voice your concerns to a foreman, 1 tIfwpe t o.
r va ser, d e pa r t me nt head. or andwatraal safety
- to who**
3 Can yow gave a apecafac l oc a t a on wnere thaa protlee ccewrs*
4
&nv et her apeenfae detaals that you c a r. pro.ase that wall and a n an a nvent a tat aon If yow Can prova de us wi t h that additional specafac anformataon. SaftT(4M wall be able to anvestagate yowr eoneern W4tnout at t na e a af or ma t a on. we wall be unstle to Iwily a ave s t a da t e few ese talk ta a SAFtttan anter.aewer 9/ callant 1 %it 972 Sabt estensaon 2500 or by leava nt e a4ssage for a retwrn
- ' call free an a nt er vaewe r on owe tell free nuators The SaftTEAM toll free nuators are i 800-292 542) at yow are an Tenas er 1 800 231 5922 al yow are outsade of Temas Tow wall reach our ans nuaterve rso a ng seme eenc ha backne to s oyou please leave your cose swater ens telephone if you prefer, y o u ma y fall out the emeloses eencera toport wi t h the assataonel speenfae anformataon ama meal at to es an the self edaressed stempes enveldpe provates Once we have the necessary information, we wall anvestagate your eencern 84fttram will keep your n a me c ont a se nt i al Towr anterest a n helpans ass wre ,
that the appree n stSouth et Teams prosect operates safely and relaonly as i tery trwly yours.
wov51oN t iGH1M & POM O %"t "
SOUTH T(X A$ PROJEC1 hl M
$Af fli AM PROGRAM INS 1RUQil0N VANUAL i .i o n-01 1 Section IV A1)pendix D seenci 5"tti 28 or 35 Docuf:(n t a,t.)on and Forrns U*'t '55 "
t,/01/86
'y', TEXASSOUTH s
PROJECT m S AFETE AM - t e n . in r.s ni t... >>er un nu m im Dest Concert Do.
1owen SATITT.M toch the apportwetty to arpress yowt concern to the Sowth Tenas Project la keeptog with our prestee to de evr best to ptestrave tanfidentialit?. we are estag the code nualer of your tencers to address this letter.
l
\ As vow are essre. SATITIAr sent vow a letter earlier 1r.diesting that we were wratag on your concert and we still are. 3cwever, the invest:3etion it.te this matter is takiag a loeger period of tLac than erpetted. SAFTTLA? vill de its best to have the results of the levestigatter sent to you as so:m as possible.
Since your concern was provided to SAJTTIM over 60 days age, you might have additional Lnf ormattoo or esemples to add. If you de have any taferution er ens questioss. I urge you La contact se personally at 512-972-7211 er wy aestatant, s. L. tall at 512 172 7131.
confidentialit7. plaaae saa your coda number,la order ta centinue preserving your e t ch anotbet way of contacting na is h stilistag SAFITIM's tell-free sunbers.
ar e 1-600-212-512) if you are ta fases, and I-400-231-5922 11 you are set side of Tes.as. lov vill rasch eve asevertag machine, so plaase leave your code number. telephone number e tim to contact you and vbe you would 1the to talk with, so that we r_an get both with yew. Tov can also w*1te to as using the entleted self-address +d. stamped envelope.
At a tn, thank you for expresetas your concern to ma. Tour interest ta helping assure that the Sowth fessa Project operates safely and reltably La appreciated.
Very trV3 pgits.
a g I14 /hw Entleewte
sovslo% ticati% & pont a SOUTH TE X AS PAOJiCT g,;i,i , y,z SAfl1[ AM PROGR AM INST AUCTION MANUAL n-M 1_
Section IV Appendix
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As a result of the investigation into the subject concern, the 8Ar n t.AM Review Cou itt ee mat es the f ollowing r ec ou er.dat ions:
A.
The globecognizant 0 ganlaation strut / spring nut should emarine the reeaining line and other like instal:ations to det erzine:engagerent s on the 32 Analyser 1) if others are not properly engaged.
2) if other how theyimproper engagezents are found, determine will affect the overall 2ine.
int egrity of the inst rueentation structural
- 3. ;
The esistscognizant to make theorgantaation engagement should determine if the need nut a doeunented QC check point.of the globe strut /apring ;
The3.subject W. PhillipsInvestigation at Est. 7212. neport may be reviewed by contacting Mr .
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with the Interviewer on September 4,1985.Tr.as you espressed letter is in reference to yo dissatisfaction with EMETF.AA's response to your concern (No.
105I5).
you had wanted to know if the cracks were repaired.
have reeleved the EMETEAA investigation report and response I letter.
your concern as stated to the SAFETEAA interviewer, and theT response letter sent te you stated that cracks in the Fuel Bandling building (PEB)theUnit sia Iconcrete were wall
{ substantiated.
tag placed ' theAarea.Defici ency notice (Dn) was writter, and a hold EAFFTI.AA tw .ae Project Manager.In additica, a recessendation was made by It was accepted and at final area turnover cracks and imperf ections in concrete would be addressed and dispositioned accordingly.
S AF ETE.AA is an adsinistrative prograa established for the purpose of identifyiSg and investigating nuclear saf ety or quality concerns. S AF ET T,AA investigates these concerns and response to the individual expressing the concern (s)w. rites If a corrective action is necessary, such as in the c.ase of your concern corrective action is necessary, auch as in the case of organisation is accordance with established procedures. SAF FT EAA is notified when the corrective action has been completed.
la your particular concern RAFrTr.AA substantiated that sin concrete wall cracts esist, verified that a Deficiency in the area.notice was written, verified that a bold tag was placed Based on existing procedures the sia crags to the 1-1320 was closed. concrete wall were repaired oc may 8,1985, and Deficiency Botice
,, If for some reason, ym are still dissatisfied with SArrTF.AA's response to your concerns you are always free to contact the United Statos Buclear Regulatory Commissioe.
SAFrff.AA per your request.Baclosed are the copies of original letters you provided yoor interest is- aelping assure that operates mately ;.no reliably is appreciated.the South Texas Project I 1
Tory truly yoors, !
Chairman, SAFETEAA Revies Consist ee !
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TEXAS PROJECT
.. SAFETEAM" P.O. Box 408 Wadsworth, Texas 77483 0408 (512)972 7100 January 28, 1987 United States Nuclear Regulatory Commission (USNRC)
Region IV 611 Ryan Plaza Drive, Suite 1000 Arlington, Tx. 76011
Subject:
SOUTH TEXAS PROJECT ELECTRIC GENERATING STATION SAFETEAM Program Instruction Manual
Dear USNRC:
The attached SAFETEAM Program Instruction Manual is being provided to Mr. William M. McNeil, Reactor Inspector for use by the USNRC Region IV.
As revision and deletions of the manual occur, your office will receive this information.
Ver trul -yours,
/ L y,' f
. L. Gut rie Manager,'SAFETEAM Program I acknowledge receipt of one SAFETEAM Program Instruction Manual from STP - SAFETEAM.
I
. William M. McNeil 1/28/87 i
l BLH/la cc: B. L. Ball
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HOUSTDOI LICHTIBIG ABID F0WER 00erANY NUCrJtAR SECURITY DEPARTImitt VICE PRESIDENT NUCLEAR PLANT OPERATIONS MANAGER NUCLEAR SECURITY A.O. Hill PHYSICAL PROTECTION SAFEGUARDS SERVICES MANAGER SERVICES L.J. Ryley MANAGER C.L. Kern SUPERVISOR GENERAL SUPERVISOR 'CENERAL SUPERVISOR- SUPERVISOR OUTAGE & MODIFICATION OPERATIONS & TRAINING I PLANS & PROGRAMS INVESTICATIONS &
SUPPORT D, A.W. Wooda J.R. Moore ASSESSMENTS i L.C. George D E. Monre a
Octobetr Gm 003b /
^"*"" Houston Lighting & Power Company OFFICE MEMOR ANDUM J.H. Goldberg October' 15, 1985 To from S M* D**
h Interim Investigation Report wwpv marssev saga South Texas Project Electric Generating Station An investigation was initiated as a result of a SAFETEAM Concern. An indi-vidual expressed a concern about drug usage by Ebasco Constructors Incor-porated (ECI) craf t personnel and The Wackenhut Corporation (TWC) contract security personnel. On September 18, 1985 an HL&P Nuclear Security Division representative and a representative of a SAFETEAM conducted an interview with the concernee. During the interview five (5) WC employees were in-p11cated as users of drugs (two involving on-site use). Thirteen (13) ECI employees were implicated as users involved in the sale or distribution of drugs (four of which identified as on-site activity). The concern was officially transmitted to the Nuclear Security Division for investigation on September 24, 1985.
The TWC corporate office was immediately notified to mobilize the necessary personnel to conduct an internal investigation to determine the validity of the allegattens of misconduct by TVC personnel. No immediate investigative action was initiated involving craft personnel in anticipation of additional information that may have been gleaned from the TVC investigation.
The TWC investigation ter.ma initiated intervieve and polygraph examinations of all implicated TWC personnel. This led to the decision to interview and polygraph all TVC employees assigned to the Scath Texas Project (STP). These interviews and polygraph examinations were scheduled throughout the week beginning Thursday, September 26, 1985.
The Nuclear Security Division was provided daily status reports. IVC employ-ees failing the polygraph examinations were immediately suspended and restricted from the STP site. These daily status reports implicated HL&P enployees (10), subcontractors (3), Bechtel Power Corporation (BEC) employ-aos (6), and additional ECI (48) and TWC (23) employees associated with illegal drug activities, on and off the sitt. Thus making a total of 108 STP employees implicated for on and of f-site drug use.
From the names and information developed during the early stage of this investigation, dog search activities were expanded to include assigned work ;
l areas of implicated employees.
HL&P Employee Relations Department and the Nuclear Security Division initi-ated interviewing the implicated HL&P personnel during the week of September 30, 1985. Detailed information obtained during these intervieve is main-tained by the Employee Relations Department.
Interviews were terminated October 1,1985, as only information involving off site drug usage was being developed and that implementation of appropri-ate aggressive long-term corrective action would be more useful to the
- l FROM US NRC RIV STP C 10/15/85 15:31 P. 2
i j 10qs' A 11144) . .
Houston Lighting & Power Company ;
I OFFICE MEMOR ANDUM From PAS
- 2 Interim Investigation Neport ,
Sub/tet South Texas Project Electric Generating Station !
I project than continuing the interviewing.
\
As a result of these findings the following innnediate actions were initi-ated.
- Twenty-eight (28) TWC employees have been terminated. TVC has implemented a policy of pre-employment and random urinalysis, as well as pre-employment polygraph examination.
- The work of all employees implicated during this investigation for en 01 off-site drug activity, is being reviewed to ensure that the ;
quality of their work is acceptable. l
- All investigations of persons implicated for on site usage will be continued to conclusion - verification of on site usage will result in termination.
- The week of October 21, 1985. Managers and Supervisors will ,
initiate discussions regarding the potential on-the-job safety )
impact of employee drug use away from the work place and planned ;
additional measures to discourage such activities. '
- All site personnel admitting to illegal drug use off-site are being counseled and instructed by site supervision to cease and desist. This activity will be completed by October 21, 1985.
1he following long-tera corrective actions are being pursued:
- The Project is developing a plan to implement a Mandatory Drug Screening Program involving urinalysis testing for all employees assigned to the South Texas Project. This program will begin in January 1986.
- Increased use of drug detection dogs has started and expansion of undercover operations will be undertaken.
In undertaking the above actions, we feel the Project will significantly strengthen our current policy. This policy will, in fact, be representative l
.of Institute of Nuclear Power Operations (INPO) corporate performance objectives and criteria and the EEI Guide to Effective Drug and Alcohol / Fitness for Du_ty Policy Development. We will provide the final report upon cospletion of the on-going investigation. This is anticipated to be approximately November 4, 1985.
I SMD/A0H/ad q cc: J.T. Westermeier E.A. Turner A.O. Hill A. Zaccaria i
= ens sie w m ii, e,m e i n , i so n a i st, m i m m - ma_.m m
' HL&# 1008 A (1144) .
A '"" p HOUSt0n blg}lting & Power Comh@Q n r W f P"*f.S"N.
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OFFICE MEMOR ANDUM J.H. Gcidberg November 5, 1985 g
S.M. Dew from Final Investigation Report South Texas Project Electric Generating Station This Final Report supplements my interim investigation report of October 15, 1985 regarding our investigation resulting from a SAFETEAM concern. Specific details and results leading to the conclusions of the investigation are confidential and are available in the files of the Nuclear Security Division on a need to know basis.
Outlined below is a summary of each South Texas Project organization in .
volvement as a result of the investigation. The employee totals indicated represents a reconciliation and correction of the totals indicated in the Interie Investigation Report, dated October 15, 1985.
~
- Seventy-four (74) War.kenhut Corporation employees were interviewed. Twenty eight (28) employees were terminated. No on-site use was substantiated during the interviews or follow-up investigative activity.
- Thirteen (13) HL&P employees were interviewed of the eighteen (18) implicated. No on-site use was substantiated during the interviews. Eleven (11) employees admitted to of f-site use and were instructed to cease and desist. No HL&P employees were terminated.
- Interviews for HL&P Sub-contract employees were conducted for one (1) of the three (3) personnel whose names were revealed during the course of the investigation. This individual was interviewed due to admission of of f-site use. This individual has been terminated by the subcontract organization for poor performance. No on-site use was st2bstantiated during the interview.
- Eight (8) of the forty-two (42) s.amed Ebasco Constructors Incorporation (ECI) employees were interviewed. These individuals were implicated during the course of the investigation as being involved in the o site distribution and/or use of illegal drugs. No on-site, if-site distribution or use was substantiated during the interviews. No ECI employees have been terminated.
- Interviews were not conducted f or the four (4) Bechtel employees implicated during the course of the tw tigation.
RECEIVED NOV 7 885
,I e
e HLaP 10o8 A (1144! ,
Houston Lighting & Power ConipggDyp,L OFFICE MEMOR ANDUM To J.H. Goldberg from Page 2 Sub/tet Final Investigation Report South Texas Project Electric Generating Station We have provided a comprehensive listing (Attachment A) of names to the Matagorda County Sheriff's Department for his intelligence purposes. To date, the Sheriff's Department has not confirmed any activity involving South Texas Project employees icplicated to date, we will continue to follow-up with his office. Additionally, the work of the individuals named have been reviewed and found acceptable in all cases. Documentation of the adequacy of each person named is available in the Security files - Attach-ment B shows a numerical summary of this review. During the week of October 28, 1985, management initiated discussions regarding the potential on-the-job saf ety impact of employee drug use away from the workplace.
Employees were notified in writing on October 30, 1985 of an expanded "Fitness For Duty" program for the Project, which will include mandatory urinalysis drug screening and tests for alcoholic beverage use. This program requires disciplinary action (removal from site and/or dismissed) for both on and off-site usage. A description of our full corrective action program with the implementation schedule is outlined in Attachment C.
This investigative activity concludes our efforts as a result of the origi-nal SAFETEAM concern identified to the Nuclear Security Division on Septem-ber 24, 1985. We have now initiated the process to implement our long-term corrective action which will be implemented in January 1986.
SMD/A0H/ed cc: J.T. Westermeier E.A. Turner A.O. Hill A. Zaccaria l
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W ATTACHMD"I A Names on file at Houston Lighting & Power Company's offices.
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I-ATTACHMENT B SAFETY REVIEW STATUS CHART ,
Organization No. of Reviews No. Completed Egpected -Completion Date ;
HL&P 18 18 Completed t
HL&P Sub-Contractors 3 3 Completed (Temporaries)
Wackenhut 28 28 Completed Bechtel 4 4 Completed Pittsburg Testing ! ! Completed Ebasco 42 42 Completed 96 96 HL&P and Contractor Managers and Supervisors initiated work reviews to ensure that the quality of their work is acceptable. These reports :
document how this work review was carried out and the results of that !
work review. These work reviews are maintained by the Nuclear Security
, Division. .
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l j' t ATTACHNINT C P SOUTH TEXAS PROJECT (STP)
DRUG / ALCOHOL CONTROL CORRICTIVE <
ACTION PROGRAM 1 ?
l The South Texas Project fitness for duty policies and planned activities ;
will provide adequate guidance and support to ensure effective imple- [
mentation of fitness for duty programs at the Project. The implementa-s tion of these policies and activities should result in a drug-free working environment.
i i
1 A clear written policy on drug and alcohol use that applies to employ-t i ees, contractors, and visitors has been promulgated by the aroup Vice '
! i
- President-Nuclear. This policy includes specific guidelines with regard ;
i j to use, possession, or sale of drugs, both on and off site. This policy -
4 was explained in a meeting with employees on October 29, 1985, and in a memorandum on October 30, 1985 to all STP employees. The STP Fitness For l Duty Policy was issued to all employees on November 4,1985. !
I 2
4 :
j The following elements and schedule is provided for the fitness for duty q program:
! i l
J l a. Prospective employees will be screened by chemical testing for I
i involvement with drugs or alcohol before assignment to work. KL&P l
employees are currently screened. Contractors will begin
] screening in January 1986, i
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- b. All employees involved in nuclear-related activities are provided with and have knowledge of appropriate information on drugs and alcohol. We conducted a Drug Awareness Week, October 21-26, 1985.
Project employees attend drug abuse training sessions conducted by the Ebasco Training Department. The HL&P Nuclear Training Department will provide General Employee Training covering these areas during plant operations, as a badging criteria,
- c. Training will be provided to STP managers and supervisors in tech-niques used to recognize and handle personnel suspected of being unfit for duty. A supervisory guide, in a question and answer format, is being developed to assist managers and supervisors to deal with employees unfit for duty. The guide hi .11tes disciplinary options and examples for effective policy implementation. This guide will be provided to supervisors during the first week of December, 1985,
- d. We will develop an employee acristance program, specifically de-signed for the Project's Fitness For Duty Policy. The program will be mv.teled af ter the HL&P Fitness For Duty program, but w.111 vary bec eue of the safety-related nature of nuclear construction and op ions. This aspect of the program will be in place on December 16 .995, vith the assignment of a full-time psychologist.
- e. 'atoratory methods of urinalysis drug testing and alcohol
>r hC; 1 e as vill be conducted using standard equipment 2
a beginning in-January 1986. Preliminary test results showing positive will be confirmed by an appropriate additional test, at an off-site laboratory. The policy provides for actions to be taken to determine the condition of any "covered employee" exhibiting behavior suggest-ing lack of fitness for duty. The Drug and Alcohol Screening Program will include baseline, periodic and random screening.
- f. A working liaison has been established between the Nuclear Security Division and the Federal, State and Local Law Enforcement Agencies.
Representatives of the division met with the Federal Buteau of Investigation (FBI), the Drug Enforcement Agency (DEA), the Depart-ment of Public Safety, (DPS), Narcotics Division and the Sheriff of
!ktagorda County during the month of October 1985 to discuss the scope of the drug situation at the South Texas Project, as well as, the situation's impact on the licensing process. All of the law enforcement agencies have agreed to exchange intelligence and illegal drug related information when appropriate. However, the DPS, Narcotics Division and the Sheriff of Matagorda County stated that they did not have the resources available to support undercover operations.
- g. We have establish.ed a sound investigative program, as an important adjunct to the enhanced fitness for duty program. The investigative program focuses on procedures established in interface agreements between the HL&P Nuclear c ecurity Division, Bechtel and Ebasco, as 3
e
, s i
vell as, interface agreements between the Nuclear Security Division and the SAFETEAM Division. These agreements provide mechanisms for the resolution of drug allegations, development of measures to report to management, the true scope of the Project's Drug and Alcohol situation and a clearly identified Project organization responsible for investigating illegal drug activity. These Interface Agreements will be signed during the week of November 4, 1985.
- h. During the week of October 30, 1985, the Project estn'ulished a Toll-Free Drug Hot-line, as a mechanism to allow employees to report to management concerns related to fitness for daty of co-workers.
Verification techniques allowed by the enhanced Fitness For Duty Policy, will effectively eliminate the false implication of co-workers. We will give greater publicity to the Hot-line in future additions of "Bottom-Line" and the "South-Texas".
- 1. We are developing an Interdepartmental Procedure, to promulgate procedures, as well as, a system of records and reports to ensure effective implementation of the overall Fitness For Duty Program. We will have a draft of the Fitness For Duty Interdepartmental Proce-dure available for review on December 1. '185. The goal for publica-tion of this procedure is the week of De er 21, 1985.
In summary, we believe that the enhanced Fitness For Duty Policy ad-dresses all of the key elements of che EEI Cuidelines, the INPO Corpo-rate Objectives and the NRC's draf t ,311cs c;tt.:e nt on Fitness For Duty.
.