ML20128C835
| ML20128C835 | |
| Person / Time | |
|---|---|
| Issue date: | 10/20/1992 |
| From: | NRC OFFICE OF ADMINISTRATION (ADM) |
| To: | |
| Shared Package | |
| ML20128C759 | List: |
| References | |
| FOIA-92-401 NUDOCS 9302040153 | |
| Download: ML20128C835 (21) | |
Text
. .t kDh UM AGENCY PROCUREMENT REQUEST AGnn9Y InfoIDAt12D: U.S. Nuclear Regulatory Commission Washington, D.C. 20555 Gerald F. Cranford, Director Authorized Official: Office of Information Resources Managemer:t Alan M. Dolleck, Computer Systems Itchnisal_Cantast: Analyst l Systems Development Branch !
Division of Computer and Telecommunications Services !
Office of Information Resources Management !
MS P-712, 301-492-4298 l Cpnt racts_Contag1: Mary Jo Mattia, Contracting Of ficer Division of Contracts and Property Management Office of Administration MS P-902, 301-492-7133 The service to be provided will be performed primarily for NRC headquarters staff located in the Washington, D.C. metropolitan area, with the possible exception of the occasional requirement to provide support at one of the NRC regional offices.
EI239gi_ Title and Descriot19D NRC ADP Non-Corporate Systems Development and Maintenance The NRC is responsible for the protection of the public health and safety in the civilian use of nuc1 car power and nuclear materials. In the performance of its duties, the NRC utilizes a wide variety of automatic data processing tools, ancompassing numerous applications, including scientific, engincoring, administrative and management information systems. The NRC meets its computing requirements through the utilization of a number of hardware and software platforms, including mainframes, minicomputers and microcomputers (PCs).
The NRC is seeking to extend its current ADP support contract, from its current expiration date of June 4, 1992, to function as a bridge contract to continue to provide the necessary personnel to develop, maintain, improve, document, implement-and otherwise manipulate automated computer systems managed by the Office of Information Resources Management (IRM) for the offices of the NRC, while IRN is completing the process of obtaining a new contract as approved under CASE NUMBER KMA-92-0029. Typical 782 o;8i p 922= v DOHNAN92-401 pyg gipp 8-/
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. r examples of contractor development activities vould include performing studies for the purpose of determining user requirements or to validate new technological concepts; researching and writing scoping documents; system prototyping developing detailed program specifications; data adsinistration, database administration and implementing end-user training plans.
Typical maintenance activities would include problem analysis; error correction; and problem documentation.
CurIgnt SupnQrl currently, the NRC has two contracts for application softwars development, improvement and maintenance services. The first contract is with the System Automation Corporation (SAC), and in for the maintenance and development of corporate data applications. The second contract is with Applied Management syntems (AMS) and covers the maintenance and development of all non-corporate systems. Both contracts expire on June 4, 1992.
ACQR1Ri.t1911_IttIAtM The follow-on contract, approved by GSA under CASE NUMBER KMA 0029, is currently scheduled to be awarded on July 13, 1992.
Therefore, it is necessary that a sole source bridge modification, extending the contract through July 13, 1992, be issued to ensure continuous support of these critical services.
Although GSA approval is not needed to extend the current AMS contract until July 13, 1992, (the estimated cost to extend the contract is less than the $250,000 required for approval), the HRC believes it vould be prudent to submit an Agency procurement Request for any possible further contract exter.aion, to run 4
through September 30, 1992. This contingency is based on the possibility of some event, such as a further schedule slippage, 1
or a protest, which could delay award of the follow-on contract.
The NRC would like to have the option to exte.nd the period of performance of the existing contract in case some event delays the award, without having to rush a request to CSA for an extension approval. Tho Justification for Cther than Full and Open Competition attached hereto, supports this proposed action.
Ep11 mated Contract Life add Cost C9fLt Liff PISI(M Computer Application Programming $700,000 4 months Services e
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- EtK21Atory._Compiianca - ;
The NRC has reviewed all regulations applicable to4this procurement action and believes this action to be in full compliance. No deviations from the regulations are- being sought ,
by-the NRC.
Documentation Data +
Requirements analysis 10/18/91-Analysis of alternatives 10/18/91 >
Risk analysis -10/18/91- ,
Determination to support the use of compatibility limited requirements N/A Conversion study N/A Certified data to support any use of a specific make-and model specification N/A Description of those planned actions necessary to foster competition for subsequent acquisitions N/A P Agency Remar_kg This procurement action has been approved by the Director,-Office of Information Resources Management and by the competition Advocate, Division of Contracts and Property. Management.
Agency /GSA References s
None applicable cY5tfgrald, F
W Deputy Director Charles E.' 1 Division of omputer and: .
Telecommunications Services-Office of.Information Resources Management.
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, i j^f<\)7R-Co7DfR) l AGENCY PROCUREMENT REQUEST Assncy._InfpInitigD U.S. Nuclear Regulatory Commission Washington, D.C. 20555 Gerald F. Cranford, Director Authorized QLLicial: Office of Information Resources Management Wiltrod L. Hadison, Acting Chief Isshnical contact: Systems Development Branch Division of Computer and Telecommunications Services Office of Information Resources Management HS P-712, 301-492-7781
, cont taph_contapl: Hary Jo Mattia, contracting officer Division of Contracts and Property Management Office of Administration MS P-902, 301-492-7133 The service to be provided will be performed primarily for NRC headquarters staff located in the Washington, D.C. metropolitan area, with the possible exception of the occasional requirement to provide support at one of the NRC regional offices.
NRC ADP Corporate Systems PIpfggt Titlp_And DescriptioD: Development and Maintenance The NRC is responsible for the protection of the public health and safety in the civilian use of nuclear power and nuclear materials. In the performance of its duties, the NRC utilizes a wide variety of automatic data processing tools, encompassing numerous applications, including scientific, engineering, administrative and management information systems. The NRC meets its computing requirements through the utilization of a number of including mainframes, hardware and software platforms, minicomputers and microcomputers (PCs).
The NRC is seeking to extend its current ADP1992, support contract,as to function from its current expiration date of June 4, a bridge contract to continue to provide the necessary personnel to develop, maintain, improve, document, implement and otherwise manipulate automated computer systems managed by the office of Information Resources Management (IRM) for the offices of the NRC, while IRM is completing the process of obtaining The a new contract as approved under CASE NUMBER KMA-92-0029.
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contractor shall be responsible for providing the necessary computer programuing to support NRC program of fices and approximately~ twenty.(20) operational corporate application systems until the follow-on contract is awarded.
Typical examples of contractor development activities would include performing studies for the purpose of determining user requirements or to validate new technological concepts; researching and writing scoping documents; system prototyping; developing detailed program specifications; data administration, database administration and implementing end-user training plans. -
Typical maintenance activities would include problem analysis; error correction; and problem documentation.
Currsnt. Support currently, the HRC has two contracts for application software development, improvement and maintenance services. The first contract is with the System Automation Corporation (SAC), and is for the maintenance and development of corporate data applications. The second contract is with Applied Management Systems (AMS) and covers the maintenance and development of all i non-corporate systems. Both contracts expire on June 4, 1992.
AcauLsition_Sirds The follow-on contract, approved by GSA under CASE NUMBER KMA 0029, is currently scheduled to be awarded on July 13, 1992.
Therefore, it is necessary that a sole source bridge
! modification, extending the contract through July 13, 1992, be-issued to ensure continuous support of these critical services.
SAC is currently providjng services under contract no. HRC-33 337 which was - approved by GSA under Case Number KMA-92-0070.
This contract arpires on June 4, 1992. The NRC requests-that GSA grant approval authorization to extend the SAC contract through September 30, 1992. The NRC is proposing a contract extension through July 13, 1992, plus an option period through September 30, 1992. The NRC would like to have the option to extend the period of performance because of the possibility of some event, such as a further schedule slippage, or a_ protest, delaying award of the follow-on contract, beyond July 13, 1992. The Justification for Other than Full and Open competition attached hereto, supports this proposed action.
Estimated CQDID91_LifA_.Anst Cost Ersdust Cost Life Computer Application Programming $4SO,000 4 months Services l
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.- , 6-Regulaeory Complianc.e The NRC has reviewed all regulations applicable to this procurement action and believes this action to be in full compliance. No deviations from the regulations are being sought by the NRC.
pate Documentation Requirements analysis 10/18/91 Analysis of alternatives 10/18/91 Risk analysis 10/18/91 Determination to support the use of compatibility limited requirements N/A Conversion study N/A Certified data to support any use of a specific make and model specification N/A Description of those planned actions necessary to foster competition for subsequent acquisitions N/A Aggncy Remarka This procurement action has been approved by the Director, Office of Information Resources Management and by the competition Advocate, Division of Contracts and Property Management.
Aacnc32GSA_Referenees None applicable
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Charles E.f itzgerald, De uty Director f Division o Computer and Telecommunications Services office of Information Resources Management
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!* NUCLE AR REGULATORY COMMISSION .
i' I namotow. o. c. mu g M Q.4 gg - l s.,....j AGENCY PROCUREMENT REQUEST ]
hgg.ncy Information: U.S. Nucicar Regulatory Commission'--
Washington, D.C. 20555 Gerald F. Cranford,. Director MLth2I1 Eld of ficia11 of fice of Information Resources Management ,
I.gchnical contagli Wilfred L. Madison, Chief.
Systems Development Section 2 Division of Computer and Telecommunications Services of fice of inf ormation Resources Management MS P-810, 301-492-7781 C9nirApts contag.11 Penny Kinney, Contract Administrator Division of Contracts and Property Management '
Office of Administr6 tion MS P-902, 301-492-4800 The services to be provided will be performed primarily - for NRC '
headquarters staff located in the Washington, D.C. metropolitan area, with the possible exception of the occasional requirement to '
provide support at one of the NRC regional; offices. i Er_Qject Title _ and Descriptiont NRC ADP Systems Development and =
Haintenance The NRC is responsible for the protection-of the public health and safety in the' civilian use_ of nuclear power and nuclear materials.
In the-performance of its dutics, the NRC encompassing utilizes a wide -numerous variety of automatic data processing tools, J
applications, including scientific, engineering,- ' administrative ,'
and management information systems. 'The'NRC meets its computing requirements through the utilization of a number mainframes,- of hardware 'and minicomputers,: and software platforms, including microcomputer (PCs).
The proposed contract with System Automation Corporation (SAC) vill'.
provide.the necessary personnel to maintain,-improve,- document,,
implement and otherwise manipulate automated - computer systems managed by the of fice of Information Resources Management' (IRM)' for the offices of the NRC.
, 1 Typical maintenance activities would include problem analysis; error correction; and problem documentation, implementing existing rystens for operational uso, and implementing end-user training plans.
Current SupIgri Currently, the NRC has two contracts for application software _ '
development, improvement and maintenance services. The original contract is with SAC, and is for the maintenance and development of corporate data applications. This contract expires on December 17, 1991. The second contract is with Applied Management Systems (AMS) and covers the maintenance ar'd development- of all non-corporato systems. This contract expires on June 4, 1992. The services currently being provided by SAC and AMs are being combined into one effort for the competitivo follow-on procuromont. This contract is expected to be awarded by April 30, 1992.
ILC2Rilitlan_.EttAtf9Y In order not to have a disruption in these vital services, the NRC is proposing to enter into a six month contract with SAC for ADP systems maintenance of corporate data applications. This proposed contract will sorve as a bridge pending award of the proposed competitive follow-on procurement estimated at $29.5 million for five years inclusive of two option years. The justification for Other than rull and open Competition, attached hereto, supports the proposed action.
The NRC expects to award an indefinite quantity task ordering type contract under the standard industrial-classification code 7373. .
Task orders will be individually negotiated and awarded. The solicitation will be issued af ter DPA approval is grantad and the contract will be awarded prior to the expiration of the current SAC' contract.
No negotiations will be held with SAC until after DPA approval is granted.
EFAIMLtd_C911 TID 93_.JJLe arii_Casi ErDjiRG1 CREt IdLC ADP Systems Maintenance Services $650,000.00 6 months- ,
Etanlainty_Cnppiianee.
The NRC has reviewed all regulations applicable to this procurement action and believes this action to be in full compliance. No deviations from the regulations are being sought by the NRC.
N d
Agsney Remarks.
This procurement action has been approved by the Director, Office of Information Resources Management and by the competition Advocate, Division of Contracts and Property Management.
Documentation Date Requirements analysis 11/15/91 Anhlysis of alternatives 11/15/91 Risk analysis 11/15/91 Determination to support the use N/A of compatibility limited requirements Conversion study N/A Certified data to support any See attachment requirement available from only one responsible source certified data to support any N/A use of a specific make and model specification Description of those planned See attachment actions necessary to foster competition-for subsequent acquisitions haengylliSA_BELe_tsanna None applicable Charles E. Fitzgerald, Deputy Director Division of Computer and Telecommunications services office of Information Pesources Management
Attachment:
As stated l
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U.S. NUCLEAR REGULATORY COMMISSION Division of Contracts and Property Management Justification for Other than Full and Open Competition
- 1. The U.S. Nuclear Regulatory Commission (NRC) proposes to enter into a noncompetitive contract entitled "ADp Systems Development" with Systems Autom; tion Corporation (SAC) for a six month period. The estimated cost for the six months is $650,000.00.
- 2. The statutory authority permitting other than full and open competition is 41 U.S.C. 253(c)(2), as implemented by Subpart 6.302-2 of the federal Acquisition Regulation, which provides for limiting competition in those situations where there is an unusual and compelling urgency for the service and delay in continuing service would result in serious injury to the Government.
- 3. Currently Applied Management Systems (AMS), under contract no.
NRC-33-89-132, is providing ADp Systems Development and Maintenance services on systems other than the fully integrated Shared Information Network (SINET). This contract expires on June 4,1992. SAC, under contract no. NRC-33-87-224, has been developing and implementing SINET for approximately five years. This contract espires on December 17, 1991.
The services currently being provided by AMS and SAC are being combined into one effort for the competitive follow-on procurement. Award of the-follocon contract is not anticipated untti June of 1992. Since the-current contract with SAC expires on December 17, 1991, the NRC is proposing to enter into a six month contract for ADP systems development -
and maintenance, which will serve as a bridge pending award of a follow-on contract. This interim contract is the only feasible alternative to ~ ensure -
the smooth operation of NRC's fully integrateo corporate shared data base systems without any disruption.
The technical expertise that exists within SAC is directly related to their understanding of the NRC's fully integrated data base and applications.
This expertise has been developed over a five year period. Without this' egertise, no other contractor could undertake the responsibility of mait.taining the SINET data base and applications without the NRC expeiiencing an interruption in services.
SAC is currently providing the necessary personnel, materials and f acilit.es to develop and implement SINET 59 stems utilizing the DBMS package '.A-IDMS/DB, strategic information planning, and information o
L engineer'ng methodologies. The NRC cannot tolerate any interruption of services being provided by SAC at this time. The services at risk of'
- 4. ~%%C g ,- av& 4 9 egg / s ADP Systems Development :
2 interruption include the implementation of the Enforcement Action Tracking System and the Integrated Events Systems. Additionally, the continued maintenance and data base administration support of existing systems of vital importance to the agency are at risk. These systems support the headquarters and regional of fices that have responsibility for the health and safety of the public. -These systems include, but are not limited to the Haster Inspection Planning System, Inspection Follow-up System, RITSCARD System, Procedure Authority System, Employee Organization System, and the Part 21 System. Accordingly, any interruption in the support of these systems could adversely impact the NRC's mission.
The consequences of losing support for the above systems are severe in-nature. For example, the Office of Nuclear Reactor Regulation depends on SINET for the planning, administration, and follow-up of the NRC's Commercial Power Reactor inspection Program. Without SINET, the effective and ef ficient administration of the NRC's Commercial Power Reactor Inspection program is in jeopardy. This could effect the health and safety of the public. The NRC Inspection Planning Tool, the Master Inspection Planning System, would be at risk of not providing timely planning information to management and the technical staff responsible for this function. Additional follow-up activities which are driven by the timely distribution of event related reports would stand at risk of not being able to support the safety of the Nuclear _ Power Plants and other facilities.
Although AMS may possess some Itmited IDMS experience in dealing with SINET, SAC is the contractor possessing the best experience to support-SINET with the NRC experiencing minimal disruption in services. Another contractor would require a significant indoctrination period. SINET systems are used on a daily basis by headquarters and regional users to determine the severity of accidents (events) at nuclear power reactors and materials facilities, to subsequently record and distribute Daily Event I Notifications throughout the agency, and for inspection planning and l follow-up activities at nuclear power reactors and materials facilities.
Since these systems are fully integrated, an interruption in support of any one system has a high probability of impacting the functionality in other l systems.
~1n addition, the proposed bridge contract with SAC for the continued f~ performance of SINET systems development and maintenance will aid in enhancing and preserving full and open competition for the proposed competitive procurement estimated at 29.5 million for five years inclusive of two option years.
Therefore, based upon the above information, it is in the NRC's best interest to issue a contract to SAC for continued support for the SINET _
1 data base and applications during this six month interim period.
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I A0p Systems Development 3
1 4 In accordance with Subpart 5.202(a)(2) of the Federal Acquisition l
Regulation, this acquisition will not be synopsized in the Commerce '
Business Daily as the Commission's need for these services is of such compelling urgency that the Government would be seriously injured if this action were synopsized in compliance with the required t10.eframe.
5, A complete analysis of all costs will be completed prior to the award of the interim contract to determine that the anticipated cost to the Government will be fair and reasonable.
Technical Certification As prescribed by Subpart 6.303-1(b) of the rederal Acquisition Regulation, the Justification for Other Than Full and Open Competition for the acquisition of this service f rom SAC is hereby certified as complete and accurate.
'% AA h76ela G. Kruzic, Dire'ctor (Dat'e) ' Division of Computer and Telecommunications Services, IRM Contracting Officer's Certification in accordance with Subpart 5.303-1(a) of the Federal Acquisition Regulation, the accuracy and completeness of this Justification for Other Than Full and Open Competition is hereby certified.
J iq h s Mary Jo Mattia, Contracting Of ficer (Date)
ApPI01al Pursuant to Subpart 6.304(a)(1) of the Federal Acquisition Regulation, the above-described ju i ication for Other Than Full and Open Competition has been reviewed a ) approved ( ) disapproved.
Il 0/1 I p ward L. Halman, Competition AdvM (Datd)
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AGENCY PROCUREMENT REQUEST Agsney Infarp_Ationi, U. S. Nuclear Regulatory Commission Washington, D.C. 20555 ARttpI.ized OR icial: Gerald r. Cranford,, Director Of fice of Inf ormation Resources Management
'Lechnical
Contact:
Alan M. Do11eck, Computer Systems Analyst Division of Computer and Telecommunications Services Office of Information Resources Management MS P-712, 301-492-4928 CPAtIApla_CtrLtapi Robert B. Webber, Contract Negotiator Division of Contracts and Property Management Office of Administration MS P-1010, 301-492-4282 The services to be provided will be perfo'rmed primarily for NRC headquarters staff located in the Washington, D.C. metropolitan area, with the possible exception of the occasional requirement to provide support at one of the NRC regional offices.
Project Title and DgseripilAf11. NRC ADP Systems Development and Maintenance The NRC is responsible for the protection of the public health and safety in the civilian use of nuclear power and nuclear materials. In the performance of its duties, the NRC utilizes a wide variety of automatic data processing tools, encompassing numerous applications, including scientific, engineering, administrative and management infornation systems. The NRC meets its computing requirements through the utilization of a number of hardware and sof tware platforms, including mainframes, minicomputers and microcomputers (PCs)..
The NRC is seeking a contractor to provide the necessary personnel to develop, maintain, improve, document, implement and otherwise manipulate automated computer systems managed by the Of fice of Information Resources Management (IRM) for the of fices of the NRC. The contractor shall be responsible for providing the necessary computer programming to support NRC program offices and over one hundred (100) operational application systems.
Typical examples of contractor development activities would include performing studies for the purpose of determining user technological concepts; requirements or to validate new researching and writing scoping documents; system prototyping; developing detailed program specifications; data administration, training database administration and implementing end-user plans.
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i Typical maintenance activities would include problem analysis; error correction; and problem documentation.
,_urrent C Supppri Currently, the NRC has two contracts for application software development, improvement and maintenance services. The original contract is with the System Automation Corporation (SAC), and -is data for the maintenance and development of corporate applications. This contract expires on December 17, 1991. The second contract is with Applied Management Systems (AMS) and covers the maintenance and development of all non-corporate systems. This contract expires on June 4, 1992.
1 Acmtigition Sttategy .
This acquisition will be conducted under a 100% small business set-asido under standard industriai classification code number 7379. The NRC expects to award a Lebor Hour, Requirements type contract, for the services to be procured under the proposed
.ndividually negotiated and contract. Task orders will be-awarded. The solicitation document is expected to be released in the first quarter of fiscal year 92, and the contract is expected to be-awarded in the third quarter of fiscal year 92. J Estimated Contract Life aM Cost EEQaRGt C931 hiitt .
$29,500,000 5 Years Computer Application Programming Services Eggu,laigry Comnlian93 regulations applicable to this-reviewed The NRC has all procurement action and believes this action ~ to be - sought in full >
compliance. No deviations from the regulations are bein by the NRC.
D_ alt 2 DocumentAtloD Requirements analysis 10/18/91 Analysis of alternatives 10/18/91 Risk analysis 10/18/91-Determination to support-the use of -
compatibility limited requirements N/A Conversion study N/A f.
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Certified data to support any requirement available from only one responsible source li/A Certified data to support any use of a specific make arid model specification fi/A Description of : hose planned actions necessary to foster competition for subsequent acquistions 11/A 69EICY RorMrdi This procuremaint action has been approved by the Director, Office of Infcrmation Recources Management.
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69 R00 W .GF_A..Pa lei D A cn a lione applicable
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Charles Es' Fitzgeral'd, Deputy Director Division'of Computer and Telecommunications Services Office of Information Resources Management
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AGENCY PROCUREMENT REQUEST
- AGENCY: U. 5. Nuclear Regulatory Comission Washington 0.C. 20555 I The microcomputer sof tr/are will be installed on microcomputers located at the U.S. Nuclear Regulatory Comission (NRC) headquarters buildings in the ;
Washington, D.C. metropolitan area.
AUTHORIZED Off]CIAlt Cerald f. Cranford Director '
Of fice of Infomat}on Resources Management Clarice E. Nirer, Computer Systems Specialist 1ECHNICAL CONTACT: Division of Computer and Telecomunications '
Services Office of Infomation Resources Management Mail Stop P-530, Phone: 301-492-8314 Clois J. Wiggins, Contracting Of ficer "
CONTRACIS CONTACT: Division of Contracts and Property Management '
Office of Administration Mail Stop P-1010, Phone 301-492-4210 PROJECT TillE AND 0[$CRIP110N: Microcomputer Software Purchase The NRC is charged with regulating the comercial use of. nuclear materials to assure the health and safety of the public. - Access to shared information systems such as the Master Inspection Planning Systems (MIPS), Regulatwy Infomation Trackin System (R115) and the Executive Safety Information System The.NRC provides (EXIS) is accomplis ed through tha use of microcomputers.
microcomputers as workstations for employees to communicate with mainframes, minicomputers, word processing systems, local area networks, and other microcomputers to access and share infomation systems which support the NRC~
mission.
To provide other necessary computing capabilities to agency microcomputer users, word processing, comunications, database management, TheandNRCspreadsheet requires applications programs are installed on the microcomputers.
specific make and model microcomputer software to insure compatibility for-effective and efficient comunications of data (Iles created with.these programs.
CURRENT SUPPORT ~
The NRC currently has a fim fixed price requirements type contract to This contract wl)1 purchase specific make and model microcomputer software.
expire on March 7,1992.
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f!P RESOURCES 10 BE ACQVIRED This procurement is for the purchase of specific make and rodel microcomputer applications sof tware for new microcomputer systems. To provide compatible computin(, capabilities to new microcomputer Providing workstation specific make and model sof tware will avoid excessive delays and retraining of employees who have become f amiliar with and are experienced users of existing applications sof tware.
ACQVISITION STRATEGY The NRC espe:ts to andrd a firm fixed price requirements type contract for the purchase of specific make and model microcomputer software.
The planned milestones for release of the solicitation and contract award are as follows:
FY 1992 first quarter Issue Request for Proposal FY 1992 second quarter Contract Award The acquisition will be conducted using the other than full and open competi-tion pursuant to Part 201-39.6 of the federal Information Resources Manage 6ent Regulation (flRHR), which states that a specific make and model specification may be used when no other type specification can satisfy t 99-500.
A Justification for Other than full and Open Competition shall be certified, justified and approved in accordance with federal Acquisition Regulation (fAR) 6.303 and 6.304.
L511 HATED CONTRACT LIFE AND COST Cost- Life Product
$1.lH 1 Year Microcomputer Sof tware REGULATORY COMPLI ANCE The NRC has reviewed all regulations applicable to this procurement action and believes this action to be in full compliance, No deviations from the regulations are being sought by the NRC.
DATE DCCUMENTA110N 9/91 R .quirements analysis 9/91 Analysis of alternatives 2
iAAAM"#
4 DATE DOCUMENT ATION Detennination to support cccpatibility-Iltnited N/A requirements N/A Conversion study Certified data to support a requirement available N/A from only one responsible source Certified data to support a requirement using 10/91 a specific make and model specification Description of planned actions to foster competition 9/91 for subsequent acquisitions Justification for more than one agency to provide switching f acilitics or services at building N/A locations Exception to the use of fiS/f T5-2000 mandatory N/A network services Exception to the use of G5A local telecocraunications N/A service mandatory switching services AGENCY REKARKS This procurement action has been approved by the Director, Office of inform tion Resources Management.
AGENCY /GSA REIERENCES to the NRC for the purchase Reference G$A Delegation of Authority F}iA-91-0036of micro Technology for Of fice Systems (AUTOS).
{ / O Charles E. f 41'igerald, Deputy Director Division of Torputer and Telecocenunications Services Of fice of Inforration Resources Management
Enclosure:
Justification for Other than full and Open Competition I
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t U.5, NUCLEAR REGULATORY COMMISSION Division of Contracts and Property Management Justification for Other Than full and Open Competition 1.
Upon the basis of the following justification, the proposed specific make and model sof tware packages may be acquired by means otW than full and open competition pursuant to Part 201.39.601 of the Federal Informatten Resources Management Regulation (FIRMR).and the authority of 40 U.S.C. 759(g), as amended, as implemented by Subpart 6.302-1 of the federal Acquisition Regulation (FAR), The estimated cost of the proposed one year action is $1,038,394.
- 2. To provide adequate ADP support to agency users, 5,064 specific make and model software packages for use by NRC '
employees throughout the Commission.
Because the f!RMR gives preference to the use (,f standar6 sof tware, the NRC has chosen to purchase the following of IBM f-the-shelf commercially and MS 005, LOTUS available. sof tware to accommodate its needs:
1-2-3, Ashton-Tate dBase III plVS, Persof t SMARTERM 400, Digital Communications Associates CROS$ TALK XVI, Digital Communications Associates CROSSTALK Mark IV, Wordperfect, Harvard Graphics, Novell Netware 386, Microsof t Windows, and Quarterdeck QEHH 386.
3.
The NRC has over 15,000 of these packages currently in use by PC users and requires additional sof tware packages for new users This to be 100 percent compatible with the existing in-house sof tware.(a) training
- compatibility requirement is based on the following: class the NRC's Training Laboratory for all NRC standard stif tware currently l in use; (b) over 2500 employees have been trained in the use of. NRC l standard sof tware packages; and (c) the IRH staf f, .through the-l Information Technology Services Support Center (ITS), also provides user support and assistance to users of NRC standard sof tware packages in Headquarters, the- Regions and at resident sites.
- 4. NRC requires these sof tware packages be compatible to insure anFiles created ef f ectiva and ef ficient communication capability.
NRC are transmitted to and from all NRC facilities located throughout the country including the NRC butidings in the Bethesda/Rockville are using communications packages via a modem. numerous of Data must be able to be combined and transmitted to other of fices.
shared between users both within the same also between of fices-and Regions and resident sites.
Datasection/
must be branch converted, read and incorporated into other documents.
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5.
There are no other sof tware packages which would fully satisfy NRC's requirements. Although there are other sof tware packages which perform the same functions as the above-stated packages, their programmingUse o languages and formats are different.
cause excessive delays in communications between the NRC of fices because the user, the transfer and sharing of data wovid not be trans would be impossible to trade data without reformatting.
- 6. The programming codes (specifications) for these sof tware packages are copyrighted by the manuf arturer and, thus, are unavailable The development of functional for use by the NRC in a competitive unvironment.
specifications for off-tre-shelf software packages such as these would --.
be very time consuming and f aprar.tical due to the These complexity of the are general specifications involved and limited staf f available.
they hre not designed for one specific i.e.,
purpose sof tware packages, function but rather are multifunctiona1.
Because of this, it would be impossible for the IRH staff to develop specifications for these packages wh' 5 would be complete enough to '
assure that the acquired package would function in all respects as equired by our needs.
lf a sof tware package other than one of the NRC standa The contracts sof tware currently in place performingHRC that function.for the NR personnel need to be modified to incorporate the new package. f would have to be retrained in the use of the new packages at a cost o approximately $500,000.
Acquisition of totally compatibio sof tware is so essential in ensuring B.
continuity of critical operations within the NRC that acquisition of sof tware which is not 100 percent compatible is the
-Additionally, not a viableFo alternative.
redesign if Lotus 1-2-3 sof tware were not acquired.
NRC would experience delays and less than optimum utilization of skilled professionals (both NRC employees and those under contract to conversion to new sof tware packages were required.
NRC) i
- 9. The cost of all stand alone sof tware packages, if purchasedThe cost for multi-use
, individually, would be less than $1,000 each.
packages, where apprcpriate, of fers a cost advantage for the agency.
By consolidating a full year's requirements into one s administrative costs as > 111 as obtaining quantity discounts greater The than those available on the non-mandatory GSA schedule contracts.
Contract Negotiator will perform a cost analysis to en l
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t.' . , .
\
- 10. Upon approval of this justification for other than full and Business Daily (CBD) in accordance with FAR Part 5.201.
hchnicalCertificat_to3 As prescribed in Subpart 6.303-1(b) of the Federal Acquisition Regulation, the Justification for Other Than Full and Open Competition for the acquisition of specific make and model sof tware is hereby certified as complete and accurate.
A ' O-b ?M% FR ~
Ilf20h] Gerald F. Cranford, DireQof
~ 'D a t e' Office of Information Resources Management Contracting Officer's Certification in accordance with Subpart 6.303-1(a) of the Federal Acquisition ll and Regulation, the accuracy and completeness of this Justification for Other Than Fu Open Competition is hereby certified.
As .-
Y)0 VL Elois J. 91ggins, $jkiracting Of ficer
' Oste Contract Negotiation Branch No.1 Division of Contracts and Property Management Pursuant to Subpart 6 304(a)(3) of the Federal Acquisition Regulation, I
) disapproved the above described approved (
have reviewed and (
acquisition for other than full and open competition.
] 9( ./
j at g{ E ~L '.' Halm n', ' Director ivision of C tracts and Property Management
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