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MEMORANDUM FOR:
File i
FROM:
Contract Administrator i
SUBJECT:
DETERMINATION TO EXERCISE OPTION TO EXTEND THE TERM 0F' CONTRACT N0. NRC-10-82-358 WITH BINDER, ELSTER, MENDELSON, ANDWHEELER,INC.,(BEMWI)
Reference:
Federal Procurement Regulation (FPR) Part 1, Section 1-1507(f)
.In accordance with the RFP reference, the following is set forth as justification of the determination to exercise the option to extend the term of the contract:
1.
Contract No. NRC-10-82-358, for Career Counseling Services, was awarded to BEMWI on January 13 1982, as the result of negotations i
conducted under competitive RFP RS-ADM-82-358.
Fixed costs for initial and subsequent one-hour counseling sessions were negotiated at the time of award.
2.
Article III of the contract provides the Government with an option to extend the contract term for the one-year period from February 1, 1983, through January 31, 1984. The contractor was given preliminary notice of the Government's intention to exercise its option on January 19, 1983.
3.
Exercise of the option to extend the contract term is the most advantageous method of fulfilling the Government's needs, price and the following factors considered:
a.
The requirement covered by the option fulfills an existing l
Government need.
b.
Funds are available.
c.
An informal analysis of prices and an examination of the market indicates the option price is the more advantageous offer.
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The incumbent contractor developed and implemented the program currently used to counsel NRC personnel at Headquarters and in the five regional offices.
Exercise of the option will insure the continued uniformity and consistency of efforts necessary to maintain the effectiveness of the counseling program.
4.
Based on the foregoing, it is determined to be in the best interest of the Government to exercise the option to increase the total number of counseling hours required.
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0 d^lLL 0-Q, (date) '
Marie Page, Contract ' Administrator Administrative Contracts Branch Division of Contracts Reviewed and Approved:
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_ Patricia A. Smith Contracting Officer md
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AM[NDMENT OF
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l Binder, Elster, tiendelson and Wheeler, Inc.
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.ra ID ACCOUNTING AND APPROPRIAfiON DA1 A (l/,t.p,,res)
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Appropriation Symbol Increase 41-20-2/-202 31 X0200.403
$45,23T 77
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.e...... w.o >2 i2 DESCRIPTR)N CF Auf NDu[NT / aAODir C ATION l'ie purpose of this nodification is to exercise the Government's unilateral option to extend the contract performance period, and to effect a bilateral agreement for performance of regional liaison services during the extended performance period.
1.
Pursuant to Article III, subparagraph 2, entitled Option To ExteniThe Period Of Performance, the Government hereby exercises its option to extend tne contract performance period for an additional one year period from February 1,1983 through January 31, 1984, at the following prices set forth under contract schedule Li ne Item flumber 2, Option Year 1 and tir.e Item !! umber 4:
2.
Option year 1:
Continuation Estimated Unit of Services for a twelve month period.
_ Ouantity-Unit Price Amount 2A.
Initial one-hour sessions 100 EA.
$112.53
$11,253.00 2C.
Subsequent one-hour sessions 300 EA.
$ 53.44
$16,032.00 4.
Contractor to furnish private office space to conduct counseling sessions at a location proximate to the llRC employee's work sit..es in..the central Bethesta c
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sacOe rOeereOS is nouatD 10 5,GN Tsi5 DOCUMENT AND RETueN M _ CCPits 10 iS$uiNG OFitCE II umitD ST Att5 OF Au t tic A is N s.m. Of C ON1e aC TOR / Os t t roe BY__ ___ ____
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..Amt OF ( CN'E Aa'NG CF F.C E R ' I V e, f ro.tJ Patricia A. Smith
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Unit Amount
- 48. Option year l contract Quantity Unit Price period 12 Months
$366.09
$4,393.08 TOTAL FOR OPTION YEAR ONE
$ 31,678.08 B.
Article I, Regional Liaison Services, is revised to add the following:
As subparagraph 6:
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Regional liaison services including quarterly telephone contact 5j with career counselors, to be provided for the period from h
February 1,1983 through January 31, 1984 I
Payment for the extended performance period will be made as follows:
l-I$
1H Unit Amount Dy L
6A. Liaison Services 1 lot
$12,143.69 6B. Other Expenses Ceilings:
J 1.
Telephone Not to exceed 400.00 2.
Postage Not to exceed 50.00 3.
Secretarial / Clerical (40 hrs. @l0.00 hr.)
400.00 4.
Extra Counseling Materials Not to exceed 560.00
($28.00 per set, not to o..
exceed 20 sets)
$13,553.E9 1
C.
Article IV, Deliveries - subparagraph 3 is revised to read:
3.
Reports specified in Article II paragraph 3.3 shall be delivered to the C0AR at three month intervals (i.e., April, July and October 1983 and January 1984) for a total of four reports.
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Article VI, Payment i s revised as follows:
1.
Subparagraph D - Delete $48,365.58 and
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Insert $92,187.35 2.
Add the following as subparagraph E.1:
E.1.
Payment for items described as "Other Expenses" in Article I, subparagraph 6.B. shall be made on a cost reimbursable basis.
The NRC shall pay an estimated total cost of $1,410.00
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chargeable to B&R Number 41-20-27-202, and Appropriation No.
j 31X0200.403.
The Contractor shall submit monthly invoices to i
the NRC for these items, in accordance with " Billing Instructions O
for NRC Cost-Type Contracts."
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E.
As a result of this modification, the total amount of the contract is 9@
increased by $45,231.77 from $50,660.58 to $95,892.35.
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