ML14198A347

Task Order No. NRC-HQ-20-14-T-0010 Under Delivery No. NRC-HQ-50-14-E-0001

ML14198A347
Person / Time
Site:	Mcguire, Catawba, McGuire
Issue date:	07/16/2014
From:	Alcantara H Acquisition Management Division
To:	Kalmbach R Southwest Research Institute
References
NRC-HQ-50-14-E-0001, TAC ME8829, TAC ME8830, TAC ME8831, TAC ME8832
Download: ML14198A347 (29)

Text

ORDER FOR SUPPLIES OR SERVICES PAGE OF PAGES IMPORTANT: Mark all packages and papers with contract and/or order numbers.

1 29

1. DATE OF ORDER

2. CONTRACT NO. Ifany_

6. SHIP TO:

07/10/2014 NRC-HQ

a. NAME OF CONSIGNEE

3. ORDER NO.

4. REQUISITION/REFERENCE NO.

NRC-HQ-20-14-T-0010 NRR-14-0206 US NUCLEAR REGULATORY COMMISSION-

5. ISSUING OFFICE (Address correspondence to)

b. STREETADDRESS US NRC -

HQ MAIL PROCESSING CENTER ACQUISITION MANAGEMENT DIVISION 4930 BOILING BROOK PARKWAY MAIL STOP 3WFN-05-C64MP ATTN LATOYA COOPER WASHINGTON DC 20555-0001

c. CITY

d. STATE

e. ZIP CODE ROCKVILLE MD 20852

7. TO SHIP VIA

a. NAME OF CONTRACTOR S W R I B. TYPE OF ORDER

b. COMPANY NAME la.

PURCHASE

b. DELIVERY

c. STREET ADDRESS REFERENCE YOUR:

6220 CULEBRA RD Except for billing instructions on the reverse, this delivery order is subject to instructions contained on this side only of this form and is Please furnish the following on the terms issued subject to the terms and and conditions specified on both sides of conditions of the above-numbered

d. CITY

e. STATE

f. ZIP CODE this order and on the attached sheet, if contract.

SAN ANTONIO TX 782385166 any. includina deliverv as indicated.

9. ACCOUNTING AND APPROPRIATION DATA

10. REQUISiTIONING OFFICE See Schedule OFF OF NUCLEAR REACTOR REGULATION

11. BUSINESS CLASSIFICATION (Check appropriate box(es))

12. F.O.B. POINT Li a. SMALL

b. OTHER THAN SMALL cI

c. DISADVANTAGED

[_Ld. WOMEN-OWNED I

e. HUBZone Lf.

g. WOMEN-OWNED SMALL BUSINESS (WOSB)

[

h. EDWOSB SERVICE-DISABLED ELIGIBLE UNDER THE WOSB PROGRAM

13. PLACE OF

14. GOVERNMENT BIL NO.

15. DELIVER TO F.O.B. POINT

16. DISCOUNT TERMS ON OR BEFORE (Date)

a. INSPECTION

b. ACCEPTANCE Destination Destination

17. SCHEDULE (See reverse for Rejections)

QUANTITY UNIT QUANTITY ITEM NO.

SUPPLIES OR SERVICES ORDERED UNIT PRICE AMOUNT ACCEPTED (a)

(b)

(c)

(d) e)

(If)

(g)

The Contractor shall provide services in accordance with the Statement of Work entitled "Technical Assistance in Support of Duke Energy Carolinas, LLC License Amendment Request for Conditional Exemption of the End Cycle MTC Measurement at Catawba Continued

18. SHIPPING POINT

19. GROSS SHIPPING WEIGHT

20. INVOICE NO.

21. MAIL INVOICE TO:

a. NAME US NUCLEAR REGULATORY COMMISSION 17(h)

TOTAL (Cont.

pages) 44

$38,853.00 SEE BILLING INSTRUCTIONS ON REVERSE b STREET ADDRESS (or P.O. Box)

ONE WHITE FLINT NORTH 11555 ROCKVILLE PIKE MAILSTOP 03-EI7A 17(i)

GRAND TOTAL 44

$38,853.00 C. k1 I Y ROCKVILLE 20852-2738

22. UNITED STATES OF AMERICA BY (Signature)

23. NAME (Typed)

HUGO ALCANTARA TITLE, CONTRACTINGIORDERING OFFICER AUTHORIZED FOR LOCAL REPRODUCTION PREVIOUS EDITION NOT USABLE OPTIONAL FORM 347 (Re,. 212012j Pre-ned by GSNFAR 4B CFR 53.213(f)

SUNSI REVISW COMPLETL JUL 1862014Z2 7EtAPLATE - ARMo

ORDER FOR SUPPLIES OR SERVICES PAGE NO SCHEDULE - CONTINUATION 2

IMPORTANT. Mark all packages and papers with contract and/or order numoers.

DATE OF ORDEER CONTRACT NO.

ORDER NO.

07/10/2014 NRC-HQ-50-14-E-0001 NRC-HQ-20-14-T-0010 ITEM NO.

SUPPLIES/SERVICES QUANTITYIUNIT[

UNIT I

AMOUNT QUANTITY ORDERED PRICE ACCEPTED (a)

(b)

(C)

(d)

(e)

(f)

(g) and McGuire."

NRC Contracting Officer's Representative:

Andrew Proffitt 301-415-1418 Period of Performance: 07/10/2014 to 01/09/2015 lAccounting Info:

2014-X0200-FEEBASED-20-20D008-ll-4-149-1128-251B Labor/Fee The obligated amount of award: $38,853.00.

The total for this award is shown in box 17(i).

00001 38,853.00 TOTAL CARRIED FORWARD TO 1ST PAGE (ITEM 17(H))

[

$38,853.00 AUTHORIZED FOR LOCAL REPODUCTION OPTIONAL FORM 348 (Rev. 4T2006)

PREVIOUS EDITION NOT USABLE P-.d GSAAR

," FRm 32I3(

7

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CONTRACTOR ACCEPTANCE OF TASK ORDER NRC-HQ-20-14-T-0010 Acceptance of Task Order No: NRC-HQ-20-14-T-0010 should be made by having an official, authorized to bind your organization, execute two copies of this document in the space provided and return one copy to the Contracting Officer. You should retain the other copy for your records.

Accepted Task Order No. NRC-HQ-20-14-T-0010:

Name R.

B.

Kalmbach Executive Director, Contracts Title July 14, 2014 Date

SECTION B - Supplies or Services/Prices NRCB010 BRIEF PROJECT TITLE AND WORK DESCRIPTION (a) The title of this project is: Technical Assistance in Support of Duke Energy Carolinas, LLC License Amendment Request for Conditional Exemption of the End of Cycle MTC Measurement Methodology at Catawba and McGuire (b) Summary work description: The objective of this task order is to obtain technical assistance to ensure that the changes allow for continued safe operation at Catawba and McGuire and that the review is completed according to schedule.

VEMOUQFh2?ERFGHMANE -Jul 1:0,-2014 -Jna~

,21 CLW ESCR1~INO 1ES1ATMED FIXED1

.TOTTALCP?-FF:

(1" 1

SP.PUIES1SERV3ICES,

ý.COST..

FE 00001 Review and Evaluate the Technical & Regulatory Bases for the LAR and Provide Input for the NRC Safety Evaluation Report Total

$38,853.00 NRCB040A CONSIDERATION AND OBLIGATION-COST-PLUS-FIXED-FEE ALTERNATE I (a) The total estimated cost to the Government for full performance of this contract is

$38,853.00 of which the f

represents the estimated reimbursable costs, and of which -reens the fixed-fee.

(b) There shall be no adjustment in the amount of the Contractor's fixed fee.

(c) The amount currently obligated b the Government with respect to this contract is

$38,853.00, of which the o of 1represents the estimated reimbursable costs, and of which

"-represents t e fixed-fee.

(d) This is a fully-funded contract and FAR 52.232 "Limitation of Cost" applies.

(e) In accordance with, FAR 52.216 Fixed Fee, it is the policy of the NRC to withhold payment of fee after payment oflpercent of the fee has been paid in order to protect the Government's interest. The amount f_* ed-fee withheld from the contractor will not exceed 3 ercent of the total fee ori, whichever is less. Accordingly, the maximum amount of fixed-fee that may be held in reserve issm 4

SECTION C - Description/Specifications TASK ORDER STATEMENT OF WORK (SOW)

Technical Assistance in Support of Duke Energy Carolinas, LLC License Amendment Request for Conditional Exemption of the End of Cycle MTC Measurement Methodology at Catawba and McGuire Project

Title:

Technical Assistance in Support of Duke Energy Carolinas, LLC License Amendment Request for Conditional Exemption of the End of Cycle MTC Measurement Methodology at Catawba and McGuire Job Code:

Task Area:

Contract No.:

Task Order No.:

Budget & Reporting No.: 11-4-149 NRC Requisition Office: Nuclear Reactor *egulztior°t" NRC COR: Andrew Proffitt Fee Recoverable: Yes TAC Numbers: ME8829, ME8830, ME8831, ME8832 Docket Number: 50-413, 50-414, 50-369, 50-370 Contractor:

Type of Contract/Order:

Period of Performance (including option items/periods): 6 Months VY 5

Statement of Work for Technical Assistance in Support of Duke Energy Carolinas, LLC License Amendment Request for Conditional Exemption of the End of Cycle MTC Measurement Methodology at Catawba and McGuire

1. PROJECT TITLE Technical Assistance in Support of Duke Energy Carolinas, LLC License Amendment Request for Conditional Exemption of the End of Cycle MTC Measurement Methodology at Catawba and McGuire

2. BACKGROUND Duke Energy Carolinas, LLC (Duke Energy) has submitted a license amendment request (LAR) pursuant to 10 CFR 50.90 for Catawba and McGuire. The submittal proposes to modify the end of cycle (EOC) moderator temperature coefficient (MTC) surveillance requirement (SR) by allowing an exemption to the SR when certain conditions are met. This exemption will be determined on a cycle-specific basis.

The amendment is based on Duke Energy Methodology Report SPC-NE-1 107-P, Revision 0, "Conditional Exemption of the EOC MTC Measurement Methodology.

The exemption is predicated on demonstrating that the reactor is operating as designed. Approval of the conditional exemption of the EOC MTC measurement is being pursued to remove the performance of an infrequent plan evolution, to eliminate a reactivity transient, and to improve plant availability.

The Nuclear Regulatory Commission (NRC) is needs technical assistance to ensure that the changes allow for continued safe operation at Catawba and McGuire and that the review is completed according to schedule. The review must be performed in accordance with NUREG-0800, "Standard Review Plan for the Review of Safety Analysis Reports for Nuclear Power Plants."

3. SCOPE OF WORK The Center must provide all resources necessary to accomplish the tasks and deliverables described in this Statement of Work.

The Center must perform a review and evaluation of the technical and regulatory basis for the LAR. The Center must provide input for the NRC safety evaluation report (SER) that documents the NRC's technical, legal, and safety basis for approving the license amendment.

4. SPECIFIC TASKS The Center must perform the following tasks:

Using the criteria and guidelines found in Standard Review Plan (SRP) Chapter 15, review the LAR submitted by Duke Energy:

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Task 1 Kickoff Meeting l.a Preparation for Kickoff Meeting Become familiar with the LAR submittal by Duke Energy.

l.b Attend Kickoff Meeting Attend a one-time kick-off meeting (either in person or via conference call) to discuss the scope of work, expectations, task order management, and performance requirements of the task order. The kick-off meeting shall be held within ten (10) working days after the Center receives of LAR materials.

Task 2 Review LAR Submission 2.a Evaluate the LAR Submittal Review the LAR to determine the technical accuracy and regulatory compliance of the request.

2.b Prepare Draft Technical Evaluation Report Prepare a draft Technical Evaluation Report (TER) that incorporates the results of the review and evaluation. The TER should be organized to parallel the applicable sections in NRC's Standard Review Plan, Chapter 4. The TER may include other relevant information that is not included in the SRP. Only input to SER sections requiring revision must be included in the TER. The TER must contain draft text, tables, and illustrations, as appropriate, suitable for inclusion in NRC's SER. The TER must provide sufficient information to adequately support the NRC staff's rationale for why there is reasonable assurance that public health and safety is protected.

It must be written so that a person with either non-nuclear technical background or non-technical background can understand the basis for conclusions cited.

Prepare final draft TER that incorporates comments provided by the Contracting Officer Representative (COR).

As directed by the COR, participate in conference calls with Duke Energy to discuss the LAR materials.

2.c Prepare RAIs Identify unresolved issues and any additional or clarifying information needed in the LAR submission. Prepare draft RAIs for use by NRC in requesting more information from Duke Energy to clarify issues raised during review of the LAR.

As directed by the COR, participate in conference calls with Duke Energy to discuss additional information to be provided or clarified with the LAR.

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2.d Review RAI Responses Review Duke Energy's responses to the RAIs to determine whether they adequately resolve the outstanding issues.

2.e Update the TER Update the draft TER prepared under Task 2.b to incorporate Duke Energy's RAI responses and revise related portions of the draft text, tables, and illustrations in the TER. Prepare a final TER that incorporates comments provided by the COR.

As directed by the COR, participate in conference calls with PPL to discuss the responses of the RAls.

5. APPLICABLE DOCUMENTS AND STANDARDS 10 CFR 50.90 10 CFR 50.37 10 CFR 50 Appendix A General Design Criteria SRP Chapters 4 and 15

6. DELIVERABLES AND DELIVERY SCHEDULE The schedule for project deliverables is shown in the following table.

Deliverable Deliverable and Acceptance Criteria Deliverable Number Due Date 1

For Task 2.b, Draft TER NLT 4 weeks after award of Acceptance Criteria: Report must have the task order required content and follow the required format 2

For Task 2.b, Final Draft TER NLT 1 week after receipt of Acceptance Criteria: All COR comments are COR comments addressed in the TER.

3 For Task 2.c, Draft RAls NLT 4 weeks after award of Acceptance Criteria: RAls are technically sound, adequately address identified issues, and include a regulatory basis for each request.

4 For Task 2.c, Final RAls NLT 1 week after receipt of Acceptance Criteria: All COR comments are COR comments reflected in the RAls.

8

5 For Task 2.e, Draft Updated TER NLT 2 weeks after receipt of Acceptance Criteria: Deliverable contains required RAI responses content 6

For Task 2.e, Final Updated TER NLT 1 week after receipt of Acceptance Criteria: All COR comments are COR comments addressed in the updated TER All deliverables shall include the following identifying information:

Agreement No.

Task Order No.

JCN No.

TAC No.

Licensee Site The Center must provide all reports as draft products. The COR will review all draft deliverables (and coordinate any internal NRC staff review, if needed) and provide comments back to the laboratory. The Center must revise the draft deliverables based on the comments provided by the COR, and then deliver the final version of the deliverable.

When mutually agreed upon between the Center and the COR, the Center may submit preliminary or partial drafts to help gauge the Center's understanding of the particular work requirement.

The above deliverables shall be provided electronically and in hard copy (upon request) to the Contracting Officer (CO) and COR.

The COR will acknowledge receipt of deliverables by e-mail.

7.

REQUIRED LABOR CATEGORIES Specialized experience must include expertise in such areas as PWR operation, nuetronics, PWR technical specifications, the computer codes CASMO and SIMULATE, and transient analysis.

Specific qualifications for this effort include:

Professional Level 2 with extensive background experience in PWR operation, nuetronics, PWR technical specifications, the computer codes CASMO and SIMULATE, and transient analysis.

The Center shall provide a project manager to oversee the effort and ensure the timely submittal of accurate and complete deliverables.

The NRC will rely on representation made by the Center concerning the qualifications of the personnel assigned to this task order, including assurance that all information contained in the technical and cost proposals, including resumes, is accurate and truthful.

The resume for each professional proposed to work under this task order (principal investigators, technical staff, employees, consultants, specialists or subcontractors) shall describe the individual's experience in applying 9

his or her area of engineering specialization to work in the proposed area. The use of particular personnel on this task order is subject to the COR and CO approval.

This includes any proposed changes to key personnel during the life of the task order.

The estimated level of effort in professional staff hours apportioned among the tasks by labor category is as shown in the table below The estimate is advisory only and not to be considered as the sole basis for development of a staffing plan.

Task Number Labor Category Estimated Labor Total Hours FY 2014 1

Professional W

Level 2 Project Manager 2

Professional Level 2 Project Manager Total

8. GOVERNMENT-FURNISHED PROPERTY N/A

9. PERIOD OF PERFORMANCE The period of performance for this task order is date of task order award through the following 6 months.

10. PLACE OF PERFORMANCE N/A.

11. SPECIAL CONSIDERATIONS TRAVEL Optional: 1 Person, 2 Day Trip to NRC Headquarters or Licensee Facility.

All travel requires written approval from the COR. Foreign travel for the DOE laboratory personnel requires a 60-day lead time for NRC approval. For prior approval of foreign travel, the DOE laboratory shall submit an NRC Form 445, "Request for Approval of Official Foreign Travel." NRC Form 445 is available in the MD 11.7 Documents library and on the NRC Web site at:

http://www.nrc.gov/reading-rm/doc-collections/forms/. Foreign travel is approved by the NRC Executive Director for Operations (EDO).

10

SECTION D - Packaging and Marking NRCD020 BRANDING The Contractor is required to use the statement below in any publications, presentations, articles, products, or materials funded under this contract/order, to the extent practical, in order to provide NRC with recognition for its involvement in and contribution to the project.

If the work performed is funded entirely with NRC funds, then the contractor must acknowledge that information in its documentation/presentation.

Work Supported by the U.S. Nuclear Regulatory Commission (NRC), Office of Nuclear Reactor Regulation, under Contract/order number NRC-HQ-50-14-E-0001/

NRC-HQ-20-14-T-0010.

NRCDO10 PACKAGING AND MARKING (a) The Contractor shall package material for shilm6nt to the NRC ilh gch a manner that will ensure acceptance by common carrier and safe delivery at destination.

Containers and closures shall comply with the Surface Transportation Board, Uniform Freight Classification Rules, or regulations of other-carriers as applitable to the mode of transportation.

(b) On the front of the package, the Contractor shall clearly identify the contract number under which the product is being provided.

(c) Additional packaging and/or marking requirements are as follows: None.

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SECTION E - Inspection and Acceptance 2052.215-71 PROJECT OFFICER AUTHORITY (OCT 1999)

(a) The contracting officer's authorized representative hereinafter referred to as the project officer for this contract is:

Name: Andrew Proffitt Address: U.S. Nuclear Regulatory Commission Mail Stop: OWFN 10-B03 Washington, DC 20555 Telephone Number: 301-415-1418 (b) Performance of the work under this contract is subject to the technical direction of the NRC project officer. The term technical direction is defined to include the following:

(1) Technical direction to the contractor which shifts work emphasis between areas of work or tasks, authorizes travel which was unanticipated in the Schedule (i.e., travel not contemplated in the Statement of Work or changes to specific travel identified in the Statement of Work), fills in details, or otherwise serves to accomplish the contractual statement of work.

(2) Provide advice and guidance to the contractor in the preparation of drawings, specifications, or technical portions of the work description.

(3) Review and, where required by the contract, approve technical reports, drawings, specifications, and technical information to be delivered by the contractor to the Government under the contract.

(c) Technical direction must be within the general statement of work stated in the contract. The project officer does not have the authority to and may not issue any technical direction which:

(1) Constitutes an assignment of work outside the general scope of the contract.

(2) Constitutes a change as defined in the "Changes" clause of this contract.

(3) In any way causes an increase or decrease in the total estimated contract cost, the fixed fee, if any, or the time required for contract performance.

(4) Changes any of the expressed terms, conditions, or specifications of the contract.

(5) Terminates the contract, settles any claim or dispute arising under the contract, or issues any unilateral directive whatever.

(d) All technical directions must be issued in writing by the project officer or must be confirmed by the project officer in writing within ten (10) working days after verbal issuance. A copy of the written direction must be furnished to the contracting officer. A copy of NRC Form 445, Request for Approval of Official Foreign Travel, which has received final approval from the NRC must be furnished to the contracting officer.

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(e) The contractor shall proceed promptly with the performance of technical directions duly issued by the project officer in the manner prescribed by this clause and within the project officer's authority under the provisions of this clause.

(f) If, in the opinion of the contractor, any instruction or direction issued by the project officer is within one of the categories defined in paragraph (c) of this section, the contractor may not proceed but shall notify the contracting officer in writing within five (5) working days after the receipt of any instruction or direction and shall request that contracting officer to modify the contract accordingly. Upon receiving the notification from the contractor, the contracting officer shall issue an appropriate contract modification or advise the contractor in writing that, in the contracting officer's opinion, the technical direction is within the scope of this article and does not constitute a change under the "Changes" clause.

(g) Any unauthorized commitment or direction issued by the project officer may result in an unnecessary delay in the contractor's performance and may even result in the contractor expending funds for unallowable costs under the contract.

(h) A failure of the parties to agree upon the nature of the instruction or direction or upon the contract action to be taken with respect to the instruction or direction is subject to 52.233 Disputes.

(i) In addition to providing technical direction as defined in paragraph (b) of the section, the project officer shall:

(1) Monitor the contractor's technical progress, including surveillance and assessment of performance, and recommend to the contracting officer changes in requirements.

(2) Assist the contractor in the resolution of technical problems encountered during performance.

(3) Review all costs requested for reimbursement by the contractor and submit to the contracting officer recommendations for approval, disapproval, or suspension of payment for supplies and services required under this contract.

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SECTION F - Deliveries or Performance NRCF032 TASK/DELIVERY ORDER PERIOD OF PERFORMANCE (SEP 2013)

This order shall commence on July 10, 2014 and will expire on January 9, 2015.

NRCF010 PLACE OF DELIVERY-REPORTS The items to be furnished hereunder shall be delivered, with all charges paid by the Contractor, to:

a. Name: Andrew Proffitt (1 Electronic Copy)

b. Contracting Officer's Representative (COR)

c. Address: Andrew.Proffitt@nrc.gov (1 hard copy)

d. Name: Hugo Alcantara (1 Electronic Copy)

e. Contracting Officer (CO)

f. Address: Hugo.Alcantara@nrc.gov (1 hard copy) 14

SECTION G - Contract Administration Data NRCG030 ELECTRONIC PAYMENT (SEP 2014)

The Debt Collection Improvement Act of 1996 requires that all payments except IRS tax refunds be made by Electronic Funds Transfer. Payment shall be made in accordance with FAR 52.232-33, entitled "Payment by Electronic Funds-Central Contractor Registration".

To receive payment, the contractor shall prepare invoices in accordance with NRC's Billing Instructions. Claims shall be submitted on the payee's letterhead, invoice, or on the Government's Standard Form 1034, "Public Voucher for Purchases and Services Other than Personal," and Standard Form 1035, "Public Voucher for Purchases Other than Personal - Continuation Sheet." The preferred method of submitting invoices is electronically to: NRCPayments@nrc.gov.

15

SECTION H - Special Contract Requirements 2052.215-70 KEY PERSONNEL. (JAN 1993)

(a) The following individuals are considered to be essential to the successful performance of the work hereunder:

Name Title Lane Howard Program Manager Bob Fosdick Principal Investigator

• The contractor agrees that personnel may not be removed from the contract work or replaced without compliance with paragraphs (b) and (c) of this section.

(b) If one or more of the key personnel, for whatever reason, becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding 30 work days, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the contractor shall immediately notify the contracting officer and shall, subject to the concurrence of the contracting officer, promptly replace the personnel with personnel of at least substantially equal ability and qualifications.

(c) Each request for approval of substitutions must be in writing and contain a detailed explanation of the circumstances necessitating the proposed substitutions. The request must also contain a complete resume for the proposed substitute and other information requested or needed by the contracting officer to evaluate the proposed substitution.

The contracting officer and the project officer shall evaluate the contractor's request and the contracting officer shall promptly notify the contractor of his or her decision in writing.

(d) If the contracting officer determines that suitable and timely replacement of key personnel who have been reassigned, terminated, or have otherwise become unavailable for the contract work is not reasonably forthcoming, or that the resultant reduction of productive effort would be so substantial as to impair the successful completion of the contract or the service order, the contract may be terminated by the contracting officer for default or for the convenience of the Government, as appropriate.

If the contracting officer finds the contractor at fault for the condition, the contract price or fixed fee may be equitably adjusted downward to compensate the Government for any resultant delay, loss, or damage.

2052.215-78 TRAVEL APPROVALS AND REIMBURSEMENT (OCT 1999) -

ALTERNATE I (OCT 1999)

(a) Total expenditure for travel may not exceed $1,035.00 without the prior approval of the contracting officer.

(b) All foreign travel must be approved in advance by the NRC on NRC Form 445, Request for Approval of Official Foreign Travel, and must be in compliance with FAR 52.247-63 Preference for U.S. Flag Air Carriers. The contractor shall submit NRC Form 445 to the NRC no later than 30 days prior to the commencement of travel.

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(c) The contractor will be reimbursed only for travel costs incurred that are directly related to this contract and are allowable subject to the limitations prescribed in FAR 31.205-46.

(d) It is the responsibility of the contractor to notify the contracting officer in accordance with the FAR Limitations of Cost clause of this contract when, at any time, the contractor learns that travel expenses will cause the contractor to exceed the travel ceiling amount identified in paragraph (a) of this clause.

(e) Reasonable travel costs for research and related activities performed at State and nonprofit institutions, in accordance with Section 12 of Pub. L. 100-679, must be charged in accordance with the contractor's institutional policy to the degree that the limitations of Office of Management and Budget (OMB) guidance are not exceeded.

Applicable guidance documents include OMB Circular A-87, Cost Principles for State and Local Governments; OMB Circular A-122, Cost Principles for Nonprofit Organizations; and OMB Circular A-21, Cost Principles for Educational Institutions.

NRCH480 USE OF AUTOMATED CLEARING HOUSE (ACH) ELECTRONIC PAYMENT/REMITTANCE ADDRESS The Debt Collection Improvement Act of 1996 requires that all Federal payments except IRS tax refunds be made by Electronic Funds Transfer. It is the policy of the Nuclear Regulatory Commission to pay government vendors by the Automated Clearing House (ACH) electronic funds transfer payment system.

Item 15C of the Standard Form 33 may be disregarded.

NRCH470 GREEN PURCHASING (SEP 2013)

(a) In furtherance of the sustainable acquisition goals included in Executive Order 13514, "Federal Leadership in Environmental, Energy, and Economic Performance,"

products and services acquired under this contract/order shall be energy-efficient (Energy Star or Federal Energy Management Program (FEMP) designated),

water-efficient, biobased, environmentally preferable (e.g., Electronic Product Environmental Assessment Tool (EPEAT) certified), non-ozone depleting, recycled content, and non-toxic or less toxic alternatives, to the maximum extent practicable in meeting NRC contractual requirements.

(b) See NRC's Green Purchasing Plan (GPP) at:

http://pbadupws.nrc.gov/docs/ML1219//ML12191Al30.pdf and the General Service Administration's (GSA) Green Procurement Compilation at:

http://www.gsa.gov/portal/content/198257.

(c) The contractor shall flow down this clause into all subcontracts and other agreements that relate to performance of this contract/order.

NRCH410 WHISTLEBLOWER PROTECTION FOR NRC CONTRACTOR AND SUBCONTRACTOR EMPLOYEES (a) The U.S. Nuclear Regulatory Commission (NRC) contractor and its subcontractor are subject to the Whistleblower Employee Protection public law provisions as codified at 42 17

U.S.C. 5851.

NRC contractor(s) and subcontractor(s) shall comply with the requirements of this Whistleblower Employee Protection law, and the implementing regulations of the NRC and the Department of Labor (DOL). See, for example, DOL Procedures on Handling Complaints at 29 C.F.R. Part 24 concerning the employer obligations, prohibited acts, DOL procedures and the requirement for prominent posting of notice of Employee Rights at Appendix A to Part 24 entitled: "Your Rights Under the Energy Reorganization Act".

(b) Under this Whistleblower Employee Protection law, as implemented by regulations, NRC contractor and subcontractor employees are protected from discharge, reprisal, threats, intimidation, coercion, blacklisting or other employment discrimination practices with respect to compensation, terms, conditions or privileges of their employment because the contractor or subcontractor employee(s) has provided notice to the employer, refused to engage in unlawful practices, assisted in proceedings or testified on activities concerning alleged violations of the Atomic Energy Act of 1954 (as amended) and the Energy Reorganization Act of 1974 (as amended).

(c) The contractor shall insert this or the substance of this clause in any subcontracts involving work performed under this contract.

NRCH400 SECURITY REQUIREMENTS RELATING TO THE PRODUCTION OF REPORT(S) OR THE PUBLICATION OF RESULTS UNDER CONTRACTS, AGREEMENTS, AND GRANTS Review and Approval of Reports (a) Reporting Requirements. The contractor/grantee shall comply with the terms and conditions of the contract/grant regarding the contents of the draft and final report, summaries, data, and related documents, to include correcting, deleting, editing, revising, modifying, formatting, and supplementing any of the information contained therein, at no additional cost to the NRC. Performance under the contract/grant will not be deemed accepted or completed until it complies with the NRC's directions. The reports, summaries, data, and related documents will be considered draft until approved by the NRC. The contractor/grantee agrees that the direction, determinations, and decisions on approval or disapproval of reports, summaries, data, and related documents created under this contract/grant remain solely within the discretion of the NRC.

(b) Publication of Results. Prior to any dissemination, display, publication, or release of articles, reports, summaries, data, or related documents developed under the contract/grant, the contractor/grantee shall submit them to the NRC for review and approval. The contractor/ grantee shall not release, disseminate, display or publish articles, reports, summaries, data, and related documents, or the contents therein, that have not been reviewed and approved by the NRC for release, display, dissemination or publication. The contractor/grantee agrees to conspicuously place any disclaimers, markings or notices, directed by the NRC, on any articles, reports, summaries, data, and related documents that the contractor/grantee intends to release, display, disseminate or publish to other persons, the public, or any other entities. The contractor/grantee agrees, and grants, a royalty-free, nonexclusive, irrevocable worldwide license to the government, to use, reproduce, modify, distribute, prepare derivative works, release, display or disclose the articles, reports, summaries, data, and related documents 18

developed under the contract/grant, for any governmental purpose and to have or authorize others to do so.

(c) Identification/Marking of Sensitive Unclassified Non-Safeguards Information (SUNSI) and Safeguards Information (SGI). The decision, determination, or direction by the NRC that information possessed, formulated or produced by the contractor/grantee constitutes SUNSI or SGI is solely within the authority and discretion of the NRC. In performing the contract/grant, the contractor/grantee shall clearly mark SUNSI and SGI, to include for example, OUO-Allegation Information or OUO-Security Related Information on any reports, documents, designs, data, materials, and written information, as directed by the NRC. In addition to marking the information as directed by the NRC, the contractor shall use the applicable NRC cover sheet (e.g., NRC Form 461 Safeguards Information) in maintaining these records and documents. The contractor/grantee shall ensure that SUNSI and SGI is handled, maintained and protected from unauthorized disclosure, consistent with NRC policies and directions. The contractor/grantee shall comply with the requirements to mark, maintain, and protect all information, including documents, summaries, reports, data, designs, and materials in accordance with the provisions of Section 147 of the Atomic Energy Act of 1954 as amended, its implementing regulations (10 CFR 73.21), Sensitive Unclassified Non-Safeguards and Safeguards Information policies, and NRC Management Directives and Handbooks 12.5, 12.6 and 12.7.

(d) Remedies. In addition to any civil, criminal, and contractual remedies available under the applicable laws and regulations, failure to comply with the above provisions, and/or NRC directions, may result in suspension, withholding, or offsetting of any payments invoiced or claimed by the contractor/grantee.

(e) Flowdown. If the contractor/grantee intends to enter into any subcontracts or other agreements to perform this contract/grant, the contractor/grantee shall include all of the above provisions in any subcontracts or agreements.

19

SECTION I - Contract Clauses 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

20

SECTION J - List of Documents, Exhibits and Other Attachments BILLING INSTRUCTIONS FOR COST-REIMBURSEMENT TYPE CONTRACTS (MAY 2013)

General:

During performance and through final payment of this contract, the contractor is responsible for the accuracy and completeness of data within the Central Contractor Registration (CCR) database and for any liability resulting from the Government's reliance on inaccurate or incomplete CCR data.

The contractor shall prepare invoices/vouchers for reimbursement of costs in the manner and format described herein. FAILURE TO SUBMIT INVOICES/VOUCHERS IN ACCORDANCE WITH THESE INSTRUCTIONS MAY RESULT IN REJECTION OF THE INVOICENOUCHER AS IMPROPER.

Standard Forms:

Reimbursement requests shall be submitted on the payee's letterhead, invoice/voucher, or on the Government's Standard Form 1034, "Public Voucher for Purchases and Services Other than Personal," and Standard Form 1035, "Public Voucher for Purchases Other than Personal--Continuation Sheet."

Electronic InvoiceNoucher Submissions: The preferred method of submitting invoices/vouchers is electronically to the U.S. Nuclear Regulatory Commission, via email to: NRCPayments(anrc.gov.

Hard-Copy InvoiceNoucher Submissions:

If you submit a hard-copy of the invoice/voucher, a signed original and supporting documentation shall be submitted to the following address:

NRC Payments U.S. Nuclear Regulatory Commission One White Flint North 11555 Rockville Pike Mailstop 03-El 7A Rockville, MD 20852-2738 Purchase of Capital Property:

($50,000 or more with life of one year or longer)

Contractors must report to the Contracting Officer, electronically, any capital property acquired with contract funds having an initial cost of $50,000 or more, in accordance with procedures set forth in NRC Management Directive (MD) 13.1, IV, C - "Reporting Requirements" (revised 2/16/2011).

Agency Payment Office: Payment will continue to be made by the office designated in the contract in Block 12 of the Standard Form 26, or Block 25 of the Standard Form 33, whichever is applicable.

Frequency:

The contractor shall submit requests for reimbursement once each month, unless otherwise authorized by the Contracting Officer.

Format:

Invoices/Vouchers shall be submitted in the format depicted on the attached 21

sample form entitled "Invoice/Voucher for Purchases and Services Other Than Personal". Alternate formats are permissible only if they address all requirements of the Billing Instructions. The instructions for preparation and itemization of the invoice/voucher are included with the sample form.

Task Order Contracts: The contractor must submit a separate invoice/voucher for each individual task order with detailed cost information. This includes all applicable cost elements and other items discussed in paragraphs (a) through (s) of the attached instructions.

In addition, the invoice/voucher must specify the contract number, and the NRC-assigned task/delivery order number.

Billing of Costs after Expiration of Contract:

If costs are incurred during the contract period and invoiced after the contract has expired, you must cite the period during which these costs were incurred. To be considered a proper expiration invoice/voucher, the contractor shall clearly mark it "EXPIRATION INVOICE" or "EXPIRATION VOUCHER".

Final invoices/vouchers shall be marked "FINAL INVOICE" or "FINAL VOUCHER".

Currency:

Invoices/Vouchers must be expressed in U.S. Dollars.

Supersession: These instructions supersede previous Billing Instructions for Cost-Reimbursement Type Contracts (July 2011).

22

INVOICENOUCHER FOR PURCHASES AND SERVICES OTHER THAN PERSONAL (SAMPLE FORMAT - COVER SHEET)

1. Official Agency Billing Office NRC Payments U.S. Nuclear Regulatory Commission One White Flint North 11555 Rockville Pike Mailstop 03-El 7A Rockville, MD 20852-2738

2. InvoiceNoucher Information

a. Payee's DUNS Number or DUNS+4. The Payee shall include the Payee's Data Universal Number (DUNS) or DUNS+4 number that identifies the Payee's name and address. The DUNS+4 number is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the Payee to identify alternative Electronic Funds Transfer (EFT) accounts for the same parent concern.

b. Taxpayer Identification Number. The Payee shall include the Payee's taxpayer identification number (TIN) used by the Internal Revenue Service (IRS) in the administration of tax laws. (See IRS Web site:

http://www.irs.qov/Businesses/Small-Businesses-&-Self-Employed/Employer-ID-Number s-(EINs)).

c. Payee's Name and Address.

Show the name of the Payee as it appears in the contract and its correct address. If the Payee assigns the proceeds of this contract as provided for in the assignment of claims terms of this contract, the Payee shall require as a condition of any such assignment, that the assignee shall register separately in the Central Contractor Registration (CCR) database at http://www.ccr.gov and shall be paid by EFT in accordance with the terms of this contract.

See Federal Acquisition Regulation (FAR) 52.232-33(g) Payment by Electronic Funds Transfer - Central Contractor Registration (October 2003).

d.

Contract Number. Insert the NRC contract number (including Enterprise-wide Contract (EWC)), GSA Federal Supply Schedule (FSS), Governmentwide Agency Contract (GWAC) number, or Multiple Agency Contract (MAC) number, as applicable.

e. Task Order Number. Insert the task/delivery order number (If Applicable).

Do not include more than one task order per invoice or the invoice may be rejected as improper.

f. Invoice/Voucher.

The appropriate sequential number of the invoice/voucher, beginning with 001 should be designated.

Contractors may also include an individual internal accounting number, if desired, in addition to the 3-digit sequential number.

g.

Date of Invoice/Voucher.

Insert the date the invoice/voucher is prepared.

h.

Billing Period. Insert the beginning and ending dates (day, month, year) of the 23

period during which costs were incurred and for which reimbursement is requested.

i. Description of Deliverables.

Provide a brief description of supplies or services, quantity, unit cost, and total cost.

j. Work Completed.

Provide a general summary description of the services performed or products submitted for the invoice period and specify the section or Contract Line Item Number (CLIN) or SubCLIN in the contract pertaining to the required deliverable(s).

k.

Shipping.

Insert weight and zone of shipment, if shipped by parcel post.

I. Charqes for freiqht or express shipments.

Attach prepaid bill if shipped by freight or express.

m.

Instructions.

Include instructions to consignee to notify the Contracting Officer of receipt of shipment.

n.

For Indefinite Delivery contracts, the final invoice/voucher shall be marked "FINAL INVOICE" or "FINAL VOUCHER".

o. Direct Costs. Insert the amount billed for the following cost elements, adjustments, suspensions, and total amounts, for both the current billing period and for the cumulative period (from contract inception to end date of this billing period).

(1)

Direct Labor. This consists of salaries and wages paid (or accrued) for direct performance of the contract itemized as follows:

Labor Hours Cumulative Cateqory Billed Rate Total Hours Billed (2)

Fringe Benefits.

This represents fringe benefits applicable to direct labor and billed as a direct cost. Where a rate is used indicate the rate. Fringe benefits included in direct labor or in other indirect cost pools should not be identified here.

(3)

Contractor-acquired property ($50,000 or more). List each item costing $50,000 or more and having a life expectancy of more than one year. List only those items of equipment for which reimbursement is requested.

For each such item, list the following (as applicable): (a) an item description, (b) manufacturer, (c) model number, (d) serial number, (e) acquisition cost, (f) date of purchase, and (g) a copy of the purchasing document.

(4)

Contractor-acquired property (under $50,000), Materials, and Supplies.

These are equipment other than that described in (3) above, plus consumable materials and supplies.

List by category.

List items valued at $1,000 or more separately.

Provide the item number for each piece of equipment valued at $1,000 or more.

(5)

Premium Pay. This enumeration in excess of the basic hourly rate. (Requires written approval of the Contracting Officer.)

(6)

Consultant Fee. The supporting information must include the name, hourly or 24

daily rate of the consultant, and reference the NRC approval (if not specifically approved in the original contract).

(7)

Travel.

Total costs associated with each trip must be shown in the following format:

Start Date Destination Costs From To From To (Must include separate detailed costs for airfare, per diem, and other transportation expenses. All costs must be adequately supported by copies of receipts or other documentation.)

(8)

Subcontracts.

Include separate detailed breakdown of all costs paid to approved subcontractors during the billing period.

(9)

Other Costs. List all other direct costs by cost element and dollar amount separately.

p.

Indirect Costs (Overhead and General and Administrative Expense).

Cite the formula (rate and base) in effect in accordance with the terms of the contract, during the time the costs were incurred and for which reimbursement is requested.

q.

Fixed-Fee.

If the contract provides for a fixed-fee, it must be reimbursed as indicated in the contract. Cite the formula or method of computation.

Include this information as it applies to individual task orders as well.

(1) The NRC will withhold payment of 15% of the negotiated contract fixed-fee amount, not to exceed $100,000.

(2) If the fee withholding amount has reached $100,000, the contractor may resume billing the NRC for the balance of its fee under subsequent invoices.

for work completed.

(3) Any fee amounts withheld by the NRC will be paid to the contractor during contract closeout in increments, following the submission/settlement of indirect rate proposals in accordance with FAR 52.216-8, "Fixed Fee" (JUN 2011).

r. Total Amount Billed.

Insert columns for total amounts for the current and cumulative periods.

s. Adiustments.

Insert columns for any adjustments, including outstanding suspensions for deficient or defective products or nonconforming services, for the current and cumulative periods.

t.

Grand Totals.

25

3.

Sample InvoicelVoucher Information Sample Invoice/Voucher Information (Supporting Documentation must be attached)

This invoice/voucher represents reimbursable costs for the billing period from through Amount Billed Current Period Cumulative (a) Direct Costs (1)

Direct labor (2)

Fringe benefits (% of direct labor)

(3)

Government property ($50,000 or more)

(4)

Government property, Materials, and Supplies (under $50,000 per item)

(5)

Premium pay (NRC approved overtime)

(6)

Consultants Fee (7)

Travel (8)

Subcontracts (9)

Other costs Total Direct Costs:

(b)

Indirect Costs (provide the rate information applicable to your firm)

(10)

Overhead

% of (Indicate Base)

(11)

General and Administrative (G&A) ___%

of (Indicate Base)

Total Indirect Costs:

(c)

Fixed-Fee:

26

(12)

Fixed-Fee Calculations:

i.

Total negotiated contract fixed-fee percent_ and amount ii.

85% allowable fee amount $

iii.

Cumulative fee billed on prior invoices $

iv.

Fee due this invoice (not to exceed 85% of fee earned based upon negotiated contract fee percentage) $

Note: The fee balance withheld by NRC may not exceed $100,000.

Total Fixed-Fee:

(d)

Total Amount Billed (e)

Adjustments (+/-)

(f)

Grand Total (The invoice/voucher format provided above must include information similar to that included below in the following to ensure accuracy and completeness.)

SAMPLE SUPPORTING INFORMATION The budget information provided below is for format purposes only and is illustrative.

Cost Elements:

1)

Direct Labor- $2,400 Labor Cumulative Category Hours Billed Rate Total Hours Billed Senior Engineer I Engineer Computer Analyst 100 50 100

$14.00

$1,400

$10.00 $

500

$ 5.00 $

500

$ 2,400 975 465 320 1,760 hrs.

2)

Fringe Benefits - $480 Fringe @ 20% of Direct Salaries Labor Category Salaries

$1,400 Fringe Amount

$280 Senior Engineer I 27

Engineer

$ 500

$100 Computer Analyst

$ 500

$100

$2,400

$480

3)

Government-furnished and contractor-acquired property ($50,000 or more) -

$60,000 Prototype Spectrometer - item number 1000-01 = $60,000

4)

Government-furnished and contractor-acquired property (under $50,000),

Materials, and Supplies - $2,000 10 Radon tubes @ $110.00

=

$1,100 6 Pairs Electrostatic gloves @ $150.00

=

$ 900

$2,000

5)

Premium Pay - $150 Walter Murphy - 10 hours1.157407e-4 days <br />0.00278 hours <br />1.653439e-5 weeks <br />3.805e-6 months <br /> @ $10.00 Per Hour (Reg. Pay) = $100 x 1.5 OT rate =

$150 (EX:

Premium pay for this individual was approved and authorized under this contract by the NRC Contracting Officer by letter dated 6/1/2011.)

6)

Consultants' Fee - $100 Dr. Carney - 1 hour1.157407e-5 days <br />2.777778e-4 hours <br />1.653439e-6 weeks <br />3.805e-7 months <br /> fully-burdened @ $100 = $100

7)

Travel - $2,640 (i)

Airfare:

(2 Roundtrip trips for 1 person @ $300 per r/t ticket)

Start Date End Date Days From To Cost 4/1/2011 4/7/2011 7

Philadelphia, PA Wash, D.C.

$300 7/1/2011 7/8/2011 8

Philadelphia, PA Wash, D.C.

$300 (ii)

Per Diem: $136/day x 15 days = $2,040

8)

Subcontractinq - $30,000 Company A

= $10,000 Company B

= $20,000

$30,000 (EX:

Subcontracts for Companies A & B were consented to by the Contracting Officer by letter dated 6/15/2011.)

9)

Other Costs - $5,100 Honorarium for speaker at American Nuclear Society conference = $5,000 Nuclear Planet Journal subscription fee = $100 28

10)

Overhead Expense - $41,148 Overhead @ 40% of Total Direct Costs

11)

General and Administrative (G&A) Expense - $22,784 G&A @ 20% of Total Costs, excluding subcontracts and consultants

12)

Fixed-Fee - $8,218 Fixed-Fee applied to Total Costs @ 5%

Fixed-Fee Calculations:

i.

Total contract fixed-fee $100,000 ii.

85% allowable fee $85,000 iii.

Cumulative fee billed on prior invoices $85,000 iv.

Fee due this invoice (not to exceed 85% of fee earned based upon negotiated contract fee percentage) $8,218 Total Amount Billed

$175,020 Adjustments (+/-)

$8,218 Grand Total

$166,802 29