NRC Generic Letter 1988-18

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NRC Generic Letter 1988-018: Plant Record Storage on Optical Disks
ML031130450
Person / Time
Site: Beaver Valley, Millstone, Hatch, Monticello, Calvert Cliffs, Dresden, Davis Besse, Peach Bottom, Browns Ferry, Salem, Oconee, Mcguire, Nine Mile Point, Palisades, Palo Verde, Perry, Indian Point, Fermi, Kewaunee, Catawba, Harris, Wolf Creek, Saint Lucie, Point Beach, Oyster Creek, Watts Bar, Hope Creek, Grand Gulf, Cooper, Sequoyah, Byron, Pilgrim, Arkansas Nuclear, Three Mile Island, Braidwood, Susquehanna, Summer, Prairie Island, Columbia, Seabrook, Brunswick, Surry, Limerick, North Anna, Turkey Point, River Bend, Vermont Yankee, Crystal River, Haddam Neck, Ginna, Diablo Canyon, Callaway, Vogtle, Waterford, Duane Arnold, Farley, Robinson, Clinton, South Texas, San Onofre, Cook, Comanche Peak, Yankee Rowe, Maine Yankee, Quad Cities, Humboldt Bay, La Crosse, Big Rock Point, Rancho Seco, Zion, Midland, Bellefonte, Fort Calhoun, FitzPatrick, McGuire, LaSalle, 05000000, Zimmer, Fort Saint Vrain, Washington Public Power Supply System, Shoreham, Satsop, Trojan, Atlantic Nuclear Power Plant, Clinch River
Issue date: 10/20/1988
From: Crutchfield D M
Office of Nuclear Reactor Regulation
To:
References
GL-88-018, NUDOCS 8810250164
Download: ML031130450 (5)


w --zOR NEC&UNITED STATESNUCLEAR REGULATORY COMMISSIONWASHINGTON. D.C. 20555October 20, 1988TO: ALL LICENSEES OF OPERATING REACTORS AND HOLDERS OF CONSTRUCTIONPERMITSSUBJECT: PLANT RECORD STORAGE ON OPTICAL DISKS (GENERIC LETTER 88-18)The NRC has been requested by two utilities and an NSSS supplier to approvethe use of optical disk document imaging systems for the storage and retrievalof record copies of quality assurance records. The purpose of this genericletter is to inform addressees that the staff approves the use of this methodof record keeping when appropriate quality assurance controls are applied.Appendix B of 10 CFR 50, under criterion XVII, "Quality Assurance Records,"establishes requirements for a record keeping system, and chapter 17 of theStandard Review Plan (NUREG-0800) expounds on these requirements, The purposeof the record keeping system is to ensure that records are available whenneeded. ANSI N45.2.9-1974, Requirements for Collection, Storage, andMaintenance of Quality Assurance Records for Nuclear Power Plants," asendorsed by Regulatory Guide 1.88 (Rev. 2) and Basic Requirements 17,Supplement 17S-1, and Appendix 17A-1 of ANSI/ASME-NQA-1 1983 edition, "QualityAssurance Program Requirements for Nuclear Facilities," as endorsed byRegulatory Guide 1.28 (Rev. 3) both describe quality assurance controlsregarding records. Appropriate quality controls for an optical disk documentimaging system include the following-o The optical disk technology does not allow deletion or modificationof record images.O The image of each record is written onto two optical disks.O The legibility of each record-image-is verified to ensure thatthe image is legible on both disks. If the image Is illegible, thehard copy record is maintained as the record copy.* One optical disk is stored in the document imaging system foron-line retrieval.O The second (backup) optical disk is stored in a records storagefacility meeting the requirements of ANSI N45.2.9-1974 for singlecopy storage or in a separate remote location.0 To ensure permanent retention of records, the records stored on anoptical disk are acceptably copied onto a new optical disk before themanufacturer's certified useful life of the original disk is exceeded.This includes verification of the records so copied.O Periodic random inspections of images stored on optical disks areperformed to verify that there has been no degradation of image quality.O If the optical disk document imaging system in use is to be replaced byan incompatible new system, the records stored on the old system'sdisks are acceptably converted into the new system before the oldsystem is taken out of service. This includes verification of therecords so copied.Contact: J. S raul, Performance & Quality Evaluation Branch Licensees using optical disks for record storage should notify theupdated FSAR per 10 CFR 50.71(e) or by letter per 10 CFR 50.4(b)7.applicants should notify the NRC in the SAR per 10 CFR 50.34.NRC in anLicenseSincerely,>edaA7tDennisActingOfficeH. CrutchfieldAssociate Director for Projectsof Nuclear Reactor Regulation;. ..

UNITED STATESNUCLEAR REGULATORY COMMISSIONWASHINGTON, D. C. 20555October 20, 1988MEMORANDUM FOR:FROM:SUBJECT:All Project ManagersDennis M. CrutchfieldActing Associate Director for ProjectsOffice of Nuclear Reactor RegulationGENERIC LETTER 88-18Enclosed is Generic Letter 88-18 which provides new staff positions regardingplant record storage on optical disks. The letter indicates approval of theuse of this method of record keeping when appropriate QA controls are applied,and it lists appropriate controls.Licensees andplant recordsstaff and thereported.applicants are requested to inform the NRC if they begin storingon optical disks. This information will be reviewed by theacceptability of the licensee/applicant's program will beIn accordance with thereview is not needed.Jordan to Sniezek memorandum of October 14, 1988, CRGR/s/GHolahan for D. CrutchfieldDennis M. CrutchfieldActing Associate Director for ProjectsOffice of Nuclear Reactor RegulationEnclosure:Generic Letter 88-18C'elckx-- i C7 rwt(z0le>o(A) A *14DCru field1O/Jgo /88Contact: J. G. Spraul,492-1021PQEB, HRv'l /' AP7"PC,- e4cFI_6 /c-?/

Edward L. Jordan-2 -SEP 16 1988Distribution:WQA ReadingTEMurley, NRRJHSniezek, NRRFJMiraglia, NRRDMCrutchfleld, NRRCHBerlinger, NRRSAVarga, NRRJOThoma, NRRJWRoe, NRRJAZwolinskl, NRRSHWelss, NRRFCHawkins, NRRJGSpraul, NRRHSmith, NRRPDR,/--1A-LH11 CCV -D bcFt!~-dV- C,~AAPc C,-C9 /tQAB:DLPQ:NRR*JGSpraul:nkp08/ /88C:GCB:NRR*CHBerlinger08/ /88QAB:DLPQ:NRR*FCHawkins08/ /88C:QAB:DLPQ:NRR*SHWeiss08/ /88giY/y/it/NR sbTaglia0S /88DD:DLPQ:NRR*JAZwollnski08/ /88D:DLPQ:NRR*JWRoe08/ /88* See previous concurrence.W /A- h0S A/( I/L' (fI~C ---5t S/71t- ( --L

Edward L. Jordan-2 -Distribution:UCS-QAB ReadingTEMurley, NRRJHSniezek, NRRTTMartin, NRRCHBerlinger, NRRJWRoe, fIRRJAZwolinski, NRRSHWeiss, NRRFCHawkins, NRRJGSpraul, NRRCl-*pCf7~B /.IA jIKIS-fI'-rI {- ( ( ICrAB:DLPQ:NRR QA PQ:NRR C :: :NRR)JGSpraul:nkp FCH kins SH is0O8/jf/88 08/jA/88 08,j'/8rA .18r- IDD:DLP. RR4 Zwolinski/j i/88D:DLPQ.NRR/ //88C /M ,C:GCB:NRR IIICHBerlinger T'O/V01/88 01[R :ADTIMartin1/ /88NRR:DDJHSniezek08/ /88

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