ML20003F336
| ML20003F336 | |
| Person / Time | |
|---|---|
| Issue date: | 09/16/1980 |
| From: | Kerr G NRC OFFICE OF STATE PROGRAMS (OSP) |
| To: | Cornell E NRC OFFICE OF THE EXECUTIVE DIRECTOR FOR OPERATIONS (EDO) |
| Shared Package | |
| ML19284C410 | List: |
| References | |
| FOIA-81-13 NUDOCS 8104200623 | |
| Download: ML20003F336 (3) | |
Text
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UNITED STATES 4 %e NUCLEAR REGULATORY COMMISSION j
a,I WASHINGTON, D. C. 20555
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SEP 161980 MEMORANDUM FOR:
E. Kevin Cornell Deputy Executive Director for Operations FROM:
G. Wayne Kerr, Acting Director Office of State Programs
SUBJECT:
NRC's DOCUMENT CONTROL SYSTEM In response to your memo of September 9, we wish to submit the following comments on NRC's Document Control System:
1.
The TERA personnel have been very responsive whenever we have had a problem in locating a document in the DCS. They have made a very concerted effort to educate us to the system.
2.
In terms of savings in dollars, it would be very difficult to estimate staff years per year saved because we are not able to make full use of the system as it presently exists.
If the system currently had a 3-year backfitting of documents we could better utilize the system. Also, we could further utilize the system if a subject index were available f1r retrieving documents.
3.
If the DCS were terminated it probably would not greatly impact on our office at this time. However, if the DCS were fully implemented as planned, we could greatly imorove the cutback in hard copy documents. Also, since our office interacts with all the program offices, it would be helpful to retrieve documents initiated by other offices as needed.
Basically, we could handle our paper flow and files more efficiently and it would result in both a savings in time and money.
4.
The DCS would be more useful to us if we had a video terminal, a subject index and a backfitting of documents covering at least 3 years (1977 to present). Since we have regional state liaison officers in each of the NRC regional offices, it would also help to have a digital terminal system with up-to-date microfiche of NRC dccuments available in all of the. regional offices NY G. Wayne err, Acting Director Office of State Programs l
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8104200bN L
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E. Kevin Cornell.
Enclosed are some more specific comments concerning the DCS, If you have any additional questions concerning this matter, please contact ce or Fred Hebdon (x29543) of my staff.
I,
,f WD'l N y
A Carlyle Michelson, Director s Office for Analysis and Evaluation of Operational Data
Enclosure:
Comments on the f;RC Document Control System cc w/ enclosure:
W. Besaw, DDC N. Carter, TERA S. Conver, DDC
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Coments on the NRC Document Control System i
l 1.
Are you satisfied with the services that the DCS has provided your office?
In general, the DCS bas been very responsive to the specific requests for services that have been made by this office. These services have included training sessions, special search strategies, etc. Unfortu-nttely, the usefulness of the DCS continues to be limited by several fundamental problems, People are not confident that they can find needed documents using a.
the DCS. We have not conducted a formal survey of the percentage of documents ava.ilable on the system, but we do see a general per-ception that the percentage is unacceptably low, particularly for internally generated documents. This perception has prevented people from developing sufficient confidence in the system to permit using DCS as their primary source of needed documents.
Consequently, groups (including this office) and individuals centinue to maintain separate manual files of important documents, b.
This office is located in the MNSS and does not have a video terminal.
Therefore, we must rely on a microfiche file. Unfortunately, it frequently takes several weeks before the microfiche copy of a cocu-ment appears in our file.
For example, on July 30, 1950, AEOD issued a report on the Browns Ferry, Unit 3 partial failure to scram event. The report was dis-tributed to several recipients (e.g., the Commissioners, the Director of NRR) as an enclosure to separate forwarding letters. On August 14, 1950, an initial search for the letter forwarding the report to the Directo" of NRR produced the microfiche address of the forwarding letter; however, that microfiche sheet was not available in our files until about September 1,1950. When it was eventually available, the microfiche included the forwarding letter, but not the enclosed report. Some additional searches and some assistance from TERA, Corp.
oroduced the microfiche address of the report. As of September 16, l
1950, the microfiche sheet containing the actual report is no*. yet i
available in our files.
j, c.
The DCS appears to be much less user oriented and much more inflexible than other document control systems we have used (e.g., RECON). For l
exa ple, if the review of a larce number of documents is interrupted, there is no way that we know of to resume at the point where the review was interrupted. The reviewer must start over with the first document in the group.
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