ML19284C409
| ML19284C409 | |
| Person / Time | |
|---|---|
| Issue date: | 09/18/1980 |
| From: | Snyder B Office of Nuclear Reactor Regulation |
| To: | Berkow H Office of Nuclear Reactor Regulation |
| Shared Package | |
| ML19284C410 | List: |
| References | |
| FOIA-81-13 NUDOCS 8101150479 | |
| Download: ML19284C409 (3) | |
Text
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SEP18 1980 o
ee MEMORANDUM FOR: Herbert N. Berkow, Chief Management Analysis Branch, PPAS, NRR FGOM:
Bernard J. Snyder, Program Director Three Mile Island Program Office, NRR
SUBJECT:
NRC DOCUMENT CONTROL SYSTEM This is in response to the questions in E. Kevin Cornell's memorandum of September 9, and your transmittal of that memorandum, of September 15 subject as above.
In general, it is perceived that the NRC Document Control System (DCS) has a potential for savings' of time and manpower within tne agency by eliminating the need to assemble, file and reproduce the majority of documents handled by the staff. In addition, being able to access new information more rapidly than in the past, with the video capability and potentially rapid entry of documents into the DCS, could be expected to increase staff efficienc6es in the future.
Unfortunately, the system has been essentially unaba11able (with few exceptions) to the TMI Program Office staff because of the lack of teminals convenient to us. Were the DCS more abailable to us, we would definately utilize the system.
My specific responses to your questions follow:
Question #1:
Are yoursatisfied with the services that the DCS has provided to your office?
Resconse:
DCS services have been limited to this office since there are no convenient teminals nr irby. However, experience with the DCS by some of my staff in pre-vious assignments has been extensive.
In that respect, the service was found to be adequate but could be improved:
a.
The DCS teminals could be active from 7:00 a.m. to 6:00 p.m., to coincide with flextime and personnel availability. The best time to use the DCS and to train on it would appear to be during the non-core time. 7:00 - 8;30 a.ni and 4:30 - 6:00 p.m., or later, b.
In most cases, because our business is 100% TNI, the documents the THI Program Office staff does search for are usually in the DCS.
s Unfortunately, neither a video teminal or video copier are con-
.s venient to my staff. And even though TMI-2 material is essen-I/
tially 100% on the DCS, we note it still takes severat days v
before new documents can be accessed. So, we remain dependent on mnw hmed ennu #4ine- - -
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Question #2:
To the extent possible, estimate the savings in tems of dollars or dtaff years per year you achieve now or will achieve when the system is fully implemented.
Response
Dollar estimates of savings incurred or expected to be incurred are not possible in the limited time available to respond to your request. However, the DCS, if properly applied and supported by NRC, has the potential for eliminating a majority of our files and the need for filing. We note GG-14 and 15s are expensive file clerks, but these personnel must often spend con-siderable time filing because no 4ther suitable means are available. A sub-stantial dollar and man-year savings could be realized by the agency if the need for such filing and duplication were eliminated by the DCS.
Question #3:
If the DCS were teminated, what effect would that have on your office?
Resoonse:
Unfortunately, with the system's limited use by this office, the present loss of the DCS would have little consequence to us at this time. However, we would utilize the DCS if it were more convenient.
Question #4:
What might be done to make the DCS more useful to your office?
Response
To make the DCS more useful to this office it must be made conveniently availbble to us. A total comitmentemust be made by NRC to provide full DCS service. The piecemeal may the. system has been allowed to develop is indicative of an apparent lack of understanding and encouragement o'1 the part of management and staff, and has rendered any real appreciation of the system somewhat limited. By total comitment, it is meant:
a.
Management must be fully behind implementation af the DCS. We must be comitted to make the DCS work through tne difficult adjustment and learning period. And, we must make the staff essentially dependent on the DCS, or they will fall back on old ways, b.
A sufficient number of teminals with video capability must be provided. This does not mean one teminal for each floor.
It means at least one teminalafor each section, branch, division, etc.
In some cases (i.e. Project Managers and Licensing Assistants),
j t t wouic mean one teminal for each Indtv1 dual.
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The DCS files must be complete and up to date. Every effort must be made to assure all documents for jal licensing actions, etc.
are in the DCS in a timely manner. Bacifitting must be completed in short order. All of the DCS files most also have vides access.
d.
Training must be provided to all personn31, and must be rigorous and frequent. Modern data aquisition systems are like foreign language skills, if they are not used constantly, the faculty cannot be maintained. The user beccus clumsy, reluctant to use the system further, and the system breaks down. Training and frequent use nust be routine.
e.
There must be a means to safeguard infomation in the system, in order to ensure sensitive documents (such as some internal memo-randa) are not accessible by just any one who has access to a terminal.
Should you wish to discuss these remarks, please contact Oliver Lynch on X27258.
f(/h g CUTU 4ernard J. Snyder, Program Director Three Mile Island Program Office Office of Nuclear Reactor Begulation cc:
D. Eisenhut S. Hanauer D. Ross F. Schroeder R. Vollmer B. Grimes H. Thompson C. Harwood og_
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