ML20003F344
| ML20003F344 | |
| Person / Time | |
|---|---|
| Issue date: | 09/22/1980 |
| From: | Scott R NRC OFFICE OF ADMINISTRATION (ADM) |
| To: | Besaw W NRC OFFICE OF ADMINISTRATION (ADM) |
| Shared Package | |
| ML19284C410 | List: |
| References | |
| FOIA-81-13 NUDOCS 8104200637 | |
| Download: ML20003F344 (2) | |
Text
.
s UNITED STATES E N, e M NUCLEAR REGULATORY COf4 MISSION n
2 e /c e (v o}% % ^
was>uNGTON. D. C. 20555 QS/t
- e#
SEP 2 2 1980 MEMORANDUM FOR: William J. Besaw, Director Division of Technical Information and Document Control, ADM FROM:
R. Stephen Scott, Chief Document Management Branch, TIDC, ADM
SUBJECT:
IMPACT OF DISCONTINUING DCS ON DOCUMENT MANAGEMENT 3 RANCH PROGRAMS AND RECOMMENDED IMPROVEMENTS IN DCS Per Myrna Steele's request of September 22, 1950, we have examined the possible impact of discontinuing the DCS on the work of DMB. The following represents the major applications of DCS to the support services we provide to NRC:
1.
Regulatcry Information Distribution System (RIDS).
The Document Management Branch provides an c:en, sort, identificatien, control and dissemination support function for NRR and IE.
More than 150 i ems submitted by licensees are identified for selective distributions each day.
DCS provides maintenance for and production of autcmated distributien lists for this effort. Should DCS be discontinued, alternative means for acccmplishing the effort would be required.
Conversion to a manual effort, assuming '4RC recuires the present turn-ar:und-time, would require an acditional 10 or 11 persens and an additicnal 800 scuare feet or more of additional space.
Mcwever, assuming no increase in staffing, the turn-around-time would become 5-7 days. Also 400 scuare feet of operational space would be recuired for effective control of backlog submittals.
In addition, there would result a significant loss in our ability to locate submittals and respcnd to staff and licensee queries regarding their status.
To retain such capacity would recuire some type of locater system. The cost for such a system would be a: proximately 5360,000 per year, expressed in time-sharing
~
costs.
2.
FDR Accession List D"3 has been repuired to provide the PDR with a daily comprehensive listing of all 500 er m:re documents sent to the PDR each day as a prerecuisite to their accep-tance.
If DM3 had to produce the list manually, without the support of DCS, we estimate I
8il04200toF1
+
w r
. that we would require an additional 15-20 highly qualified persons. There would also be a substantial reduction in the number of factors indexed as well as in the quality of the final product. To maintain quality control and assure a useable list would require some form of ADP support.
If purchased on time-sharing, we estimate the cost at $10-15K per month.
3.
Records Management Title 44 requires each Federal Agency to maintain an efficient and effective records management program.
DCS is intended to serve that end in two respects:
e Automatic record series indexing, identification and retrieval e Conversion to microform for storage and retention.
Without DCS, an additional 5-8 persons would be required for the efforts listed above.
In addition, NRC would be required to acquire contractor support for microform conversion and increase space and records storage equipment require-ments substantially. Production of Docket 50 microforms alone, which are now provided by the t'ational Technical Information Service through the use of the DCS data base, would cost more than $250,000 per year.
No effort has been made to calcula e cther efforts, since continued DCS support was assumed in our planning.
DB believes that DCS should be further utilized in paperwork management throughcut TJRC in efforts that will procuce more assurance of document control, adequate dissemination and cost-effective applications and storage. For example:
1.
RIDS should be expanded to previde a central agency p: int for receipt, control and dissemination of licensing information.
2.
The " electronic mail" concept exists within the DCS framework and should be capitali:ed upon to reduce costly copying and distribution.
3.
The DCS framework can logically be tied-into the Federal In'crmation l
Locator System (FILS), and assist in meeting requirements of the new Federal Paperwork Reduction Act of 1980.
4.
DCS can be used to identify gaps or miscues in the exchange of dccumentation l
between licensees and NRC.
f I
5.
DCS can be used to examine trends in issues, problems, etc.
l N
R. Stephen Scott, Chief Document Management Branch, TIDC l
v