ML24242A092

NRC 44 Employee Fitness Center Records

ML24242A092
Person / Time
Issue date:	07/19/2024
From:	NRC/OCIO
To:
References
NRC 44
Download: ML24242A092 (5)

Text

SYSTEM NAME AND NUMBER:

Employee Fitness Center RecordsNRC 44.

SECURITY CLASSIFICATION:

Unclassified

SYSTEM LOCATION:

Primary systemFitness Center, NRC, Two White Flint North, 11545 Rockville Pike,

Rockville, Maryland.

SYSTEM MANAGER(S):

Office of Chief Human Capital Officer Contra cting Officer Representative, Office of the

Chief Human Capital Officer, U.S. Nuclear Regulatory Commission, Washington, DC 20555-

0001.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 7901; Executive Order (E.O.) 9397, as amended by E.O. 13478.

PURPOSE(S) OF THE SYSTEM:

Maintaining membership for the NRC Fitness Center.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

NRC employees who apply for membership at the Fitness Center, including current and

former members.

CATEGORIES OF RECORDS IN THE SYSTEM:

The system includes applications to participate in NRCs Fitness Center, information on

an individuals degree of physical fitness and their fitness activities and goals; and various

forms, memoranda, and correspondence related to Fitness Facilities membership and

financial/payment matters. Specific information contained in the application for membership

includes the employee applicant's name, gender, age, badge id, height, weight, and medical

information, including a history of certain medical conditions; the name of the individual's

personal physician and any prescription or over-the-counter drugs taken on a regular basis; and the name and address of a person to be notified in case of emergency.

RECORD SOURCE CATEGORIES:

Information in this system of records is principally obtained from the subject individual.

Other sources of information include, but are not limited to, the NRC Fitness Center Director,

staff physicians retained by the NRC, and the individuals personal physicians.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

In addition to the other types of disclosures permitted under subsection (b) of the Privacy

Act, the NRC may disclose information contained in this system of records without the consent

of the subject individual if the disclosure is compatible with the purpose for which the record was

collected under the following routine uses:

a. To the individual listed as an emergency contact, in the event of an emergency;

b. To the National Archives and Records Administration or to the General Services

Administration for records management inspections conducted under 44 U.S.C. 2904 or 2906;

c. A record from this system of records which indicates a violation of civil or criminal law,

regulation or order may be referred as a routine use to a Federal, State, local or foreign agency

that has authority to investigate, enforce, implement or prosecute such laws. Further, a record

from this system of records may be disclosed for civil or criminal law or regulatory enforcement

purposes to another agency in response to a written request from that agencys head or an

official who has been delegated such authority;

d. A record from this system of records may be disclosed as a routine use to a Federal,

State, local, or foreign agency to obtain information relevant to an NRC decision concerning

hiring or retaining an employee, letting a contract, or issuing a security clearance, license, grant

or other benefit;

e. A record from this system of records may be disclosed as a routine use to a Federal,

State, local, or foreign agency requesting a record that is relevant and necessary to its decision on a matter of hiring or retaining an employee, issuing a security clearance, reporting an

investigation of an employee, letting a contract, or issuing a license, grant, or other benefit;

f. A record from this system of records may be disclosed as a routine use in the course

of discovery; in presenting evidence to a court, magistrate, administrative tribunal, or grand jury

or pursuant to a qualifying order from any of thos e; in alternative dispute resolution proceedings,

such as arbitration or mediation; or in the course of settlement negotiations;

g. A record from this system of records may be disclosed as a routine use to a

Congressional office from the record of an individual in response to an inquiry from the

Congressional office made at the request of that individual;

h. A record from this system of records may be disclosed as a routine use to NRC-paid

experts or consultants, and those under contract with the NRC on a need-to-know basis for a

purpose within the scope of the pertinent NRC task. This access will be granted to an NRC

contractor or employee of such contractor by a system manager only after satisfactory

justification has been provided to the system manager;

i. A record from this system of records may be disclosed as a routine use to appropriate

agencies, entities, and persons when (1) NRC suspec ts or has confirmed that there has been a

breach of the system of records, (2) NRC has determined that as a result of the suspected or

confirmed breach there is a risk of harm to individuals, NRC (including its information systems,

programs, and operations), the Federal Government, or national security; and (3) the disclosure

made to such agencies, entities, and persons is reasonably necessary to assist in connection

with NRC efforts to respond to the suspected or confirmed breach or to prevent, minimize, or

remedy such harm; and

j. A record from this system of records may be disclosed as a routine use to another

Federal agency or Federal entity, when the NRC determi nes that information from this system of

records is reasonably necessary to assist the recipient agency or entity in (1) responding to a

suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and

operations), the Federal Government, or national security, resulting from a suspected or

confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:

Records are maintained on paper and electronic media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:

Information is indexed and accessed by an individuals name and/or NRC Badge ID

number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS

Fitness Center records are retained according to the National Archives and Records

Administrations General Records Schedule 2.7: Employee Health and Safety Records, item

080, Non-occupational health and wellness program records. Destroy 3 years after the

project/activity or transaction is completed or superseded, but longer retention is authorized if

needed for business use.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:

Records are maintained in a building where access is controlled by a security guard

force. Access to the Fitness Center is controlled by keycard and bar code verification. Records

in paper form are stored alphabetically by individual s names in lockable file cabinets maintained

in the NRC where access to the records is limited to agency and Fitness Center personnel

whose duties require access. The records are under visual control during duty hours.

Automated records are protected by screen saver. Access to automated data requires use of

proper password and user identification codes. On ly authorized personnel have access to areas

in which information is stored.

RECORD ACCESS PROCEDURES:

Same as Notification procedures.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures.

NOTIFICATION PROCEDURES:

Individuals seeking to determine whether this system of records contains information

about them should write to the Freedom of Informat ion Act or Privacy Act Officer, Office of the

Chief Information Officer, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001,

and comply with the procedures contained in NRCs Privacy Act regulations, 10 CFR part 9.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

DISCLOSURES TO CONSUMER REPORTING AGENCIES:

Disclosures Pursuant to 5 U.S.C. 552a(b)(12): Disclosures of information to a consumer

reporting agency are not considered a routine use of records. Disclosures may be made from

this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15

U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966, as amended (31 U.S.C.

3701(a)(3)).