ML21019A321

New Hampshire Regulations He-P 4021

ML21019A321
Person / Time
Issue date:	01/14/2021
From:	Michelle Beardsley NRC/NMSS/DMSST
To:
Beardsley M
Shared Package
ML21019A218	List: ML21019A275 ML21019A290 ML21019A316 ML21019A321 ML21019A342
References
Download: ML21019A321 (14)

Text

PART He-P 4021 RECORDS, REPORTS, AND ADDITIONAL REQUIREMENTS He-P 4021.01 Units and Quantities For Records (a) Each licensee or registrant shall use the SI units becquerel, gray, sievert and coulomb per kilogram, or the special units curie, rad, rem and roentgen, including multiples and subdivisions, and shall clearly indicate the units of all quantities on records required by He-P 4020 through 4023.

(b) Notwithstanding the requirements of He-P 4021.01(a), when recording information on shipment manifests, as required in He-P 4023.06, information shall be recorded in SI units or in SI units and special units as specified He-P 4021.01(a).

(c) The licensee or registrant shall make a clear distinction among the quantities entered on the records required by He-P 4020 through 4023, such as:

(1) Total effective dose equivalent; (2) Shallow dose equivalent; (3) Lens dose equivalent; (4) Deep dose equivalent; or (5) Committed effective dose equivalent.

He-P 4021.02 Records of Radiation Protection Programs.

(a) Each licensee or registrant shall maintain records of the radiation protection program.

(b) Radiation protection program records shall include:

(1) The provisions of the program; and (2) Audits and other reviews of program content and implementation.

(c) The licensee or registrant shall retain the records required by He-P 4021.02(b)(1) until such time as each pertinent license or registration requiring the record is terminated in accordance with this chapter.

(d) The licensee or registrant shall retain the records required by He-P 4021.02(b)(2) for 3 years after the record is made.

He-P 4021.03 Records of Surveys.

(a) Each licensee or registrant shall maintain records showing the results of surveys and calibrations required by He-P 4022.01 and He-P 4022.16(b).

(b) The licensee or registrant shall retain these records for 3 years after the record is made.

(c) Until each pertinent license or registration requiring the record is terminated in accordance with this chapter, the licensee or registrant shall retain each of the following records:

(1) Records of the results of surveys to determine the dose from external sources of radiation used, in the absence of or in combination with individual monitoring data, in the assessment of individual dose equivalents;

(2) Records of the results of measurements and calculations used to determine individual intakes of radioactive material and used in the assessment of internal dose; (3) Records showing the results of air sampling, surveys, and bioassays required pursuant to He-P 4022.08(a)(4)a. and (a)(4)b.; and (4) Records of the results of measurements and calculations used to evaluate the release of radioactive effluents to the environment.

He-P 4021.04 Records of Tests for Leakage or Contamination of Sealed Sources. Records of tests for leakage or contamination of sealed sources shall be kept in units of becquerel or microcurie and maintained for inspection by the DHHS/RHS for 5 years after the records are made.

He-P 4021.05 Records of Prior Occupational Dose.

(a) The licensee or registrant shall retain the records of prior occupational dose and exposure history as specified in He-P 4020.09 on DHHS/RHS Form Y or equivalent until such time as each pertinent license or registration requiring this record is terminated in accordance with this chapter.

(b) The licensee or registrant shall retain records used in preparing DHHS/RHS Form Y or equivalent as specified in He-P 4020.09(c)(2) for 3 years after the record is made.

(c) Upon termination of the license or registration, the licensee or registrant shall permanently store records on DHHS/RHS Form Y or equivalent as specified in He-P 4020.09(c)(2), or shall make provisions with the DHHS/RHS for transfer to the DHHS/RHS.

He-P 4021.06 Records of Planned Special Exposures.

(a) For each use of the provisions of He-P 4020.10 for planned special exposures, the licensee or registrant shall maintain records that describe:

(1) The exceptional circumstances requiring the use of a planned special exposure; (2) The name of the management official who authorized the planned special exposure and a copy of the signed authorization; (3) What actions were necessary; (4) Why the actions were necessary; (5) What precautions were taken to assure that doses were maintained ALARA; (6) What individual and collective doses were expected to result; and (7) The doses actually received in the planned special exposure.

(b) The licensee or registrant shall retain the records until such time as each pertinent license or registration requiring these records is terminated in accordance with this chapter.

He-P 4021.07 Records of Individual Monitoring Results.

(a) Each licensee or registrant shall maintain records of doses received by all individuals for whom monitoring was required pursuant to He-P 4022.02, and records of doses received during planned special exposures, accidents, and emergency conditions.

(b) Assessments of dose equivalent and records made using units in effect before August 6, 1998, shall not have to be changed.

(c) The records specified in He-P 4021.07(a) shall include, when applicable:

(1) The deep dose equivalent to the whole body, lens dose equivalent, shallow dose equivalent to the skin, and shallow dose equivalent to the extremities; (2) The estimated intake of radionuclides; (3) The committed effective dose equivalent assigned to the intake of radionuclides; (4) The specific information used to calculate the committed effective dose equivalent pursuant to He-P 4020.08(a) and (c), and when required by He-P 4022.02; (5) The total effective dose equivalent when required by He-P 4020.06; and (6) The total of the deep dose equivalent and the committed dose to the organ receiving the highest total dose.

(d) The licensee or registrant shall make entries of the records specified in He-P 4021.07(a) at intervals not to exceed one year.

(e) The licensee or registrant shall maintain the records specified in He-P 4021.07(a) on DHHS/RHS Form Z, or equivalent containing the following:

(1) The full name of the individual monitored for occupational radiation dose; (2) The monitored individuals identification number and identification type; (3) The sex of the monitored individual; (4) The date of birth of the monitored individual in the format MM/DD/YYYY; (5) The monitoring period for the which the report is filed, in the format MM/DD/YYYY -

MM/DD/YYYY; (6) The name of the licensee or registrant; (7) The license or registration number or numbers; (8) For the monitoring period reported, an indication as to whether the dose data listed represents:

a. A dose record, if the dose data listed is a final determination of the dose received to the best of the licensees knowledge;

b. A dose estimate, if the listed dose data are preliminary and will be superseded by a final determination resulting in a subsequent report. An example of such an instance shall be dose data based on self-reading dosimeter results and the licensee intends to assign the record dose on the basis of TLD results that are not yet available;

c. A routine exposure, if the data represents the results of monitoring for routine exposures; and

d. A planned special exposure (PSE), if the data represents the results of monitoring of planned special exposures. If more than one PSE was received in a single year, the licensee or registrant shall sum them and report the total of all PSEs; (9) The symbol for each radionuclide that resulted in an internal exposure recorded for the individual; (10) The lung clearance class for all intakes by inhalation; (11) The mode of intake, including inhalation, absorption through the skin, oral ingestion, or injection; (12) The intake quantity of each radionuclide in curies; (13) For the monitoring period, the following dose data:

a. The deep dose equivalent (DDE) to the whole body;

b. The lens dose equivalent (LDE) recorded for the lens of the eye;

c. The shallow dose equivalent recorded for the skin of the whole body (SDE,WB);

d. The shallow dose equivalent recorded for the skin of the extremity receiving the maximum dose (SDE, ME);

e. The committed effective dose equivalent (CEDE) recorded for the maximally exposed organ, or NR for Not Required or NC for Not Calculated;

f. The total effective dose equivalent (TEDE); and

g. The total organ dose equivalent (TODE) for the maximally exposed organ; (14) Additional comments, as necessary, to demonstrate compliance with the dose limits. An example may be to enter the note that the SDE,ME was the result of exposure from a discrete hot particle. Another possibility shall be to indicate that an overexposed report has been sent to theDHHS/RHS in reference to the exposure report; and (15) The date and signature of the person designated to represent the licensee or registrant, certifying that the information contained on the form is complete and correct to the best of his or her knowledge.

(f) The licensee or registrant shall maintain the records of dose to an embryo/fetus with the records of dose to the declared pregnant woman.

(g) The declaration of pregnancy, including the estimated date of conception, shall also be kept on file, but may be maintained separately from the dose records.

(h) The licensee or registrant shall retain each required form or record until such time as each pertinent license or registration requiring the record is terminated in accordance with this chapter.

(i) The records required under this section shall be protected from public disclosure, under the authority of RSA 91-A:5, and the Privacy Act of 1974, Public Law 93-579, 5 U.S.C. 552a, because of their personal privacy nature.

He-P 4021.08 Records of Dose to Individual Members of the Public.

(a) Each licensee or registrant shall maintain records to demonstrate compliance with the dose limit for individual members of the public.

(b) The licensee or registrant shall retain the records required by He-P 4021.08(a) until such time as each pertinent license or registration requiring the record is terminated in accordance with this chapter.

He-P 4021.09 Records of Waste Disposal.

(a) Each licensee shall maintain records of the disposal of licensed materials made pursuant to He P 4023.02, He-P 4023.03, He-P 4023.04, He-P 4023.05, and He-P 4062.

(b) The records of disposal required by (a) above shall include as a minimum:

(1) Type of radioactive material; (2) Activity at time of disposal; (3) Date of disposal; and (4) Method of disposal.

(c) The licensee shall retain the records required by (a) above until such time as each pertinent license requiring the record is terminated in accordance with this chapter.

He-P 4021.10 Records of Testing Entry Control Devices for Very High Radiation Areas: Irradiators.

(a) Each licensee or registrant shall maintain records of tests made pursuant to He-P 4022.06(c)(9) on entry control devices for very high radiation areas.

(b) These records shall include the date, time, and results of each such test of function.

(c) The licensee or registrant shall retain the records required by (a) above for 3 years after the record is made.

He-P 4021.11 Form of Records.

(a) Each record required by He-P 4020 - 4023 shall be legible throughout the specified retention period.

(b) The record shall be the original or a reproduced copy or a microform, provided that the copy or microform is authenticated by authorized personnel and that the microform is capable of producing a clear copy throughout the required retention period.

(c) The record may also be stored in electronic media with the capability for producing legible, accurate, and complete records during the required retention period.

(d) Records, such as letters, drawings, and specifications, shall include all pertinent information, such as stamps, initials, and signatures.

(e) The licensee shall maintain safeguards against tampering with and loss of records.

He-P 4021.12 Reports of Stolen, Lost, or Missing Licensed or Registered Sources of Radiation.

(a) Each licensee or registrant shall report stolen, lost, or missing licensed or registered sources of radiation to the DHHS/RHS by telephone.

(b) Reports shall be made as follows:

(1) Immediately if an aggregate quantity is equal to or greater than 1,000 times the quantity specified in He-P 4092, or if a radiation machine, and under such circumstances that it appears to the licensee or registrant that an exposure could result to individuals in unrestricted areas; or (2) Within 30 days if an aggregate quantity is greater than 10 times the quantity specified in He-P 4092, or if a radiation machine, and is still missing.

(c) Each licensee or registrant required to make a report pursuant to He-P 4021.12 shall, within 30 days after making the telephone report, make a written report to the DHHS/RHS.

(d) Reports shall contain:

(1) A description of the licensed or registered source of radiation involved, including:

(a) For radioactive material, the kind, quantity, and chemical and physical form; and (b) For radiation machines, the manufacturer, model and serial number, type and maximum energy of radiation emitted; (2) A description of the circumstances under which the loss or theft occurred; (3) A statement of disposition, or probable disposition, of the licensed or registered source of radiation involved; (4) Exposures of individuals to radiation, circumstances under which the exposures occurred, and the possible total effective dose equivalent to persons in unrestricted areas; (5) Actions that have been taken, or will be taken, to recover the source of radiation; and (6) Procedures or measures that have been, or will be, adopted to ensure against a recurrence of the loss or theft of licensed or registered sources of radiation.

(e) Subsequent to filing the written report, the licensee or registrant shall also report additional information on the loss or theft within 30 days after the licensee or registrant learns of such information.

(f) The licensee or registrant shall prepare any report filed with the DHHS/RHS pursuant to He-P 4021.12 so that names of individuals who may have received exposure to radiation are stated in a separate and detachable portion of the report.

He-P 4021.13 Notification of Incidents.

(a) Notwithstanding other requirements for notification, each licensee or registrant shall immediately report to the DHHS/RHS by telephone each event involving a source of radiation possessed by the licensee or registrant that may have caused or threatens to cause any of the following:

(1) An individual to receive:

a. A total effective dose equivalent of 0.25 Sv or 25 rems or more;

b. A lens dose equivalent of 0.75 Sv or 75 rems or more; or

c. A shallow dose equivalent to the skin or extremities or a total organ dose equivalent of 2.5 Gy or 250 rads or more; or (2) The release of radioactive material, inside or outside of a restricted area, so that, had an individual been present for 24 hours2.777778e-4 days <br />0.00667 hours <br />3.968254e-5 weeks <br />9.132e-6 months <br />, the individual could have received an intake 5 times the occupational ALI.

(b) The provision in He-P 4021.13(a)(2) shall not apply to locations where personnel are not normally stationed during routine operations, such as hot-cells or process enclosures.

(c) Each licensee or registrant shall, within 24 hours2.777778e-4 days <br />0.00667 hours <br />3.968254e-5 weeks <br />9.132e-6 months <br /> of discovery of the event, report to the DHHS/RHS by telephone each event involving loss of control of a licensed or registered source of radiation possessed by the licensee or registrant that may have caused, or threatens to cause, any of the following:

(1) An individual to receive, in a period of 24 hour2.777778e-4 days <br />0.00667 hours <br />3.968254e-5 weeks <br />9.132e-6 months <br />s:

a. A total effective dose equivalent exceeding 0.05 Sv or 5 rems;

b. A lens dose equivalent exceeding 0.15 Sv or 15 rems; or

c. A shallow dose equivalent to the skin or extremities or a total organ dose equivalent exceeding 0.5 Sv or 50 rems; or (2) The release of radioactive material, inside or outside of a restricted area, so that, had an individual been present for 24 hours2.777778e-4 days <br />0.00667 hours <br />3.968254e-5 weeks <br />9.132e-6 months <br />, the individual could have received an intake in excess of one occupational ALI.

(d) The provision in (c)(2) above shall not apply to locations where personnel are not normally stationed during routine operations, such as hot-cells or process enclosures.

(e) The licensee or registrant shall prepare each report filed with the DHHS/RHS pursuant to He-P 4021.13 so that names of individuals who have received exposure to sources of radiation are stated in a separate and detachable portion of the report.

(f) Reserved.

(g) The provisions of He-P 4021.13 shall not apply to doses that result from planned special exposures, provided such doses are within the limits for planned special exposures and are reported pursuant to He-P 4021.15.

He-P 4021.14 Reports of Exposures, Radiation Levels, and Concentrations of Radioactive Material Exceeding the Limits.

(a) In addition to the notification required by He-P 4021.13, each licensee or registrant shall submit a written report within 30 days after learning of any of the following occurrences:

(1) Incidents for which notification is required by He-P 4021.13; (2) Doses in excess of any of the following:

a. The occupational dose limits for adults in He-P 4020.05;

b. The occupational dose limits for a minor in He-P 4020.11;

c. The limits for an embryo/fetus of a declared pregnant woman in He-P 4020.12;

d. The limits for an individual member of the public in He-P 4020.13;

e. Any applicable limit in the license or registration; or

f. The ALARA constraints for air emissions established under He-P 4020.04(d);

(3) Levels of radiation or concentrations of radioactive material in:

a. A restricted area in excess of applicable limits in the license or registration; or

b. An unrestricted area in excess of 10 times the applicable limit set forth in He-P 4020 or in the license or registration, whether or not involving exposure of any individual in excess of the limits in He-P 4020.13; or (4) For licensees subject to the provisions of U.S. Environmental Protection Agencys generally applicable environmental radiation standards in 40 CFR 190, levels of radiation or releases of radioactive material in excess of those standards, or of license conditions related to those standards.

(b) Contents of Reports.

(1) Each report required by (a) above shall describe the extent of exposure of individuals to radiation and radioactive material, including:

a. Estimates of each individuals dose;

b. The levels of radiation and concentrations of radioactive material involved;

c. The cause of the elevated exposures, dose rates, or concentrations; and

d. Corrective steps taken or planned to ensure against a recurrence, including the schedule for achieving conformance with applicable limits, ALARA constraints, generally applicable environmental standards, and associated license or registration conditions; (2) Each report filed pursuant to (a) above shall be protected from public disclosure under the authority of RSA 91-A:5 and the Privacy Act of 1974, Public Law 93-579, 52 U.S.C. 552a, and shall include for each individual exposed:

a. The name;

b. Social security number, as authorized by 10 CFR 20.2203(b)(2); and

c. Date of birth; (3) With respect to the limit for the embryo/fetus in He-P 4020.12, the identifiers shall be those of the declared pregnant woman; (4) The report shall be prepared so that this information is stated in a separate and detachable portion of the report; and

(5) The report shall be clearly labeled Confidential Information: Not for Public Disclosure and shall be protected from public disclosure under the authority of RSA 91-A:5 and the Privacy Act of 1974, Public Law 93-579, 52 U.S.C. 552a.

(c) All licensees or registrants who make reports pursuant to (a) above shall submit the report in writing to the DHHS/RHS.

He-P 4021.15 Reports of Planned Special Exposures. The licensee or registrant shall submit a written report to the DHHS/RHS within 30 days following any planned special exposure conducted in accordance with He-P 4020.10, informing the DHHS/RHS that a planned special exposure was conducted and indicating the date the planned special exposure occurred and the information required by He-P 4021.06.

He-P 4021.16 Report to Individuals of Exceeding Dose Limits. When a licensee or registrant is required pursuant to He-P 4021.14 or He-P 4021.15 to report to the DHHS/RHS any exposure of an identified occupationally exposed individual, or an identified member of the public, to radiation or radioactive material, the licensee or registrant shall also provide a copy of the report submitted to the DHHS/RHS to the individual, and such report shall be transmitted at a time no later than the transmittal to the DHHS/RHS.

He-P 4021.17 Reports of Individual Monitoring.

(a) This section applies to each person licensed or registered by the DHHS/RHS to:

(1) Possess or use sources of radiation for purposes of industrial radiography pursuant to He-P 4030 and He-P 4034; or (2) Possess or use at any time, for processing or manufacturing for distribution pursuant to He-P 4030, He-P 4032, or He-P 4034, radioactive material in quantities exceeding any one of the quantities indicated in Table 4021.1:

Table 4021.1 Radionuclide Activity Ci GBq Cesium-137 1 37 Cobalt-60 1 37 Gold-198 100 3,700 Iodine-131 1 37 Iridium-192 10 370 Krypton-85 1,000 37,000 Promethium-147 10 370 Technetium-99m 1,000 37,000 (b) Each licensee or registrant in a category listed in (a) above shall submit an annual report of the results of individual monitoring carried out by the licensee or registrant for each individual for whom monitoring was required by He-P 4022.02 during that year, and that may include additional data for individuals for whom monitoring was provided but not required.

(c) The licensee or registrant shall use DHHS/RHS Form Z or equivalent as specified in He-P 4021.07(e) containing all the information required by DHHS/RHS Form Z for filing the annual report described in (b) above.

(d) The licensee or registrant shall file the report required by (b) above, covering the preceding year, on or before April 30 of each year, and the licensee or registrant shall submit the report to the DHHS/RHS.

He-P 4021.18 Notifications and Reports to Individuals.

(a) Requirements for notification and reports to individuals of exposure to radiation or radioactive material shall be as specified in He-P 4019.05.

(b) When a licensee or registrant is required pursuant to He-P 4021.14 to report to the DHHS/RHS any exposure of an individual to radiation or radioactive material, the licensee or registrant shall also notify the individual.

(c) Such notice shall be transmitted at a time not later than the transmittal to the DHHS/RHS and shall comply with the provisions of He-P 4019.05.

He-P 4021.19 Reports of Leaking or Contaminated Sealed Sources.

(a) The licensee or registrant shall file a report within 5 days with the DHHS/RHS if the test for leakage or contamination required by He-P 4001.05 indicates a sealed source is leaking or contaminated.

(b) The report shall include:

(1) The equipment involved; (2) The test results; and (3) The corrective action taken.

He-P 4021.20 Additional Requirements.

(a) Each specific licensee shall, no less than 30 days before vacating or relinquishing possession or control of premises which may have been contaminated with radioactive material as a result of licensees activities, notify the DHHS/RHS in writing of intent to vacate.

(b) If in the course of a survey as required by He-P 4022.01, a licensee should find a surface contaminated to levels in excess of the values specified in Table 4021.2, Column 1, the licensee shall immediately institute measures to reduce the contamination to the levels specified.

(c) No licensee shall allow surfaces or surfaces of objects contaminated to levels in excess of the values specified in Table 4021.2 to be released to unrestricted areas.

(d) Where surface contamination by both alpha and beta-gamma emitting isotopes exists, the limits established for alpha and beta-gamma emitting isotopes shall apply independently.

(e) The radioactivity on the interior surfaces of pipes, drain lines or ductwork shall be determined by making measurements at all traps and other appropriate access points to the interior of the pipes, drain lines or ductwork.

(f) Surfaces of premises, equipment or scrap that may be contaminated and that are of such size, construction or location as to make the surface inaccessible for purposes of measurement, shall be presumed to be contaminated in excess of the levels.

(g) The amount of removable radioactive material per 100 square centimeters (cm2) of surface area shall be determined by wiping that area, with dry filter or soft absorbent paper and with the application of moderate pressure, and assessing the amount of radioactive material on the wipe with an appropriate instrument of known efficiency.

(h) For objects of lesser than 100 cm2 surface area, the entire surface shall be wiped and the above levels reduced in direct proportion to the area of the object.

(i) Measurements of fixed contaminant shall not be averaged over more than 1.0 square meter.

(j) For objects of lesser than 1.0 square meter area, the average shall be derived from measurements made on each of the surfaces of the object.

(k) Disintegrations per minute (dpm) shall be determined by correcting the counts per minute observed by an appropriate detector and count rate meter, for background, efficiency, and geometric factors associated with the instrumentation.

(l) Fixed beta-gamma contamination levels shall be measured through not more than 7 milligrams per square centimeter of total absorber.

He-P 4021.21 Permissible Levels of Surface Contamination. Levels of surface contamination shall be in compliance with the restrictions set forth in Table 4021.2 below:

Table 4021.2 Permissible Levels of Surface Contamination Fixed Removable Nuclide Average Maximum U-natural, U-235, U-238 and associated decay 5,000 dpm 15,000 dpm 1,000 dpm products 100 cm 2 100 cm 2 100 cm 2 Transuranics, Ra-226, Ra-228, Th-230, Th-228, 100 dpm 300 dpm 20 dpm Pa-231, Ac-227, I-125, I-129 100 cm 2 100 cm 2 100 cm 2 Th-nat, Th-232, Sr-90, Ra-223, Ra-224, U-232, 1,000 dpm 3,000 dpm 200 dpm I-126, I-131, I-133 100 cm 2 100 cm 2 100 cm 2 Beta-gamma emitters (nuclides with decay 5,000 dpm 15,000 dpm 1,000 dpm modes other than alpha emission or spontaneous 100 cm 2 100 cm 2 100 cm 2 fission except Sr-90 and others noted above).

He-P 4021.22 Reports of Transactions Involving Nationally Tracked Sources. Each licensee who manufactures, transfers, receives, disassembles, or disposes of a nationally tracked source shall complete and submit a National Source Tracking Transaction Report as specified in He-P 4021.22(a) through (e) for each type of transaction.

(a) Each licensee who manufactures a nationally tracked source shall complete and submit a National Source Tracking Transaction Report, to include the following information:

(1) The name, address, and license number of the reporting licensee; (2) The name of the individual preparing the report; (3) The manufacturer, model, and serial number of the source; (4) The radioactive material in the source; (5) The initial source strength in becquerels (curies) at the time of manufacture; and (6) The manufacture date of the source.

(b) Each licensee that transfers a nationally tracked source to another person shall complete and submit a National Source Tracking Transaction Report, to include the following information:

(1) The name, address, and license number of the reporting licensee; (2) The name of the individual preparing the report; (3) The name and license number of the recipient facility and the shipping address; (4) The manufacturer, model, and serial number of the source or, if not available, other information to uniquely identify the source; (5) The radioactive material in the source; (6) The initial or current source strength in becquerels (curies);

(7) The date for which the source strength is reported; (8) The shipping date; (9) The estimated arrival date; and (10) For nationally tracked sources transferred as waste under a Uniform Low-Level Radioactive Waste Manifest, the waste manifest number and the container identification of the container with the nationally tracked source.

(c) Each licensee that receives a nationally tracked source shall complete and submit a National Source Tracking Transaction Report, to include the following information:

(1) The name, address, and license number of the reporting licensee; (2) The name of the individual preparing the report; (3) The name, address, and license number of the person that provided the source; (4) The manufacturer, model, and serial number of the source or, if not available, other information to uniquely identify the source; (5) The radioactive material in the source; (6) The initial or current source strength in becquerels (curies);

(7) The date for which the source strength is reported; (8) The date of receipt; and

(9) For material received under a Uniform Low-Level Radioactive Waste Manifest, the waste manifest number and the container identification with the nationally tracked source.

(d) Each licensee that disassembles a nationally tracked source shall complete and submit a National Source Tracking Transaction Report, to include the following information:

(1) The name, address, and license number of the reporting licensee; (2) The name of the individual preparing the report; (3) The manufacturer, model, and serial number of the source or, if not available, other information to uniquely identify the source; (4) The radioactive material in the source; (5) The initial or current source strength in becquerels (curies);

(6) The date for which the source strength is reported; and (7) The disassemble date of the source.

(e) Each licensee who disposes of a nationally tracked source shall complete and submit a National Source Tracking Transaction Report, to include the following information:

(1) The name, address, and license number of the reporting licensee; (2) The name of the individual preparing the report; (3) The waste manifest number; (4) The container identification with the nationally tracked source.

(5) The date of disposal; and (6) The method of disposal.

(f) The reports in (a) through (e) above:

(1) Shall be submitted by the close of the next business day after the transaction; (2) May be submitted in a single report for multiple sources and transactions; and (3) Shall be submitted to the National Source Tracking System by using:

a. The on-line National Source Tracking System;

b. Electronically using a computer-readable format;

c. By facsimile;

d. By mail to the address on the National Source Tracking Transaction Form (NRC Form 748); or

e. By telephone with follow-up by facsimile or mail.

(g) Each licensee shall correct any error in previously filed reports or file a new report for any missed transaction within 5 business days of the discovery of the error or missed transaction. Such errors may be detected by a variety of methods such as administrative reviews or by physical inventories required by

regulation. In addition:

(1) Each licensee shall reconcile the inventory of nationally tracked sources possessed by the licensee against that licensees data in the National Source Tracking System; (2) The reconciliation shall be conducted during the month of January in each year; and (3) The reconciliation process shall include resolving any discrepancies between the National Source Tracking System and the actual inventory by filing the reports identified by He-P 4021.22(a) through (e). By January 31 of each year, each licensee shall submit to the National Source Tracking System confirmation that the data in the National Source Tracking System is correct.

(h) Each licensee that possesses Category 1 or Category 2 nationally tracked sources shall report its initial inventory of Category 1 or Category 2 nationally tracked sources to the National Source Tracking System by January 31 each year.

(i) The information in (h) above may be submitted by using any of the methods identified by He-P 4021.22(f)(3).

(j) The initial inventory report shall include the following information:

(1) The name, address, and license number of the reporting licensee; (2) The name of the individual preparing the report; (3) The manufacturer, model, and serial number of each nationally tracked source or, if not available, other information to uniquely identify the source; (4) The radioactive material in the sealed source; (5) The initial or current source strength in becquerels (curies); and (6) The date for which the source strength is reported.