ML20206C525

Informs of Issuance of Solicitation for Commercial Svcs for Project Entitled, Document Duplication Svcs for NRC Public Document Room. Std Industrial Classification Code for Acquisition Will Be 7334

ML20206C525
Person / Time
Issue date:	04/22/1999
From:	Stewart S NRC OFFICE OF ADMINISTRATION (ADM)
To:	AFFILIATION NOT ASSIGNED
References
CON-GENERAL RS-CIO-99-172, NUDOCS 9905030067
Download: ML20206C525 (100)

Text

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\n1.C j e u: j p t UNITE 3 STATES j

j NUCLEAR REGULATORY COMMISSION WASHINGTON, O.C. 20566 4 001 I

\...../

i April 22,1999 OFFERORS:

SUGJECT: REQUEST FOR PROPOSAL NO. RS-CIO-99-172, ENTITLED, " DOCUMENT DUPLICATION SERVICES FOR THE NRC PUBLIC DOCUMENT ROOM" The U.S. Nuclear Regulatory Commission (NRC) is issuing a solicita+. ion for Commercial Services for the project entitkd above. The full scope of work anticipated is as set forth in Section B.

This requirement is a 100% Small Business Set-Aside. The Standard industrial Classification (SIC) Code for this acquisition is 7334. The small business size standard is no more than

$5.0 million average annual receipts for an offeror's preceding three fiscal years.

It is our intention by this solicitation to secure the best qualified organization available to perform this project, cost and other factors considered. A fixed-price, requirements type contract is anticioated with a base period of performance of two (2) years, with 1 one-year option period.

The solicitation package is enclosed. If you desire to respond, your proposal should address the proposal requirements set forth in Section E of the solicitation. All proposals will be evaluated against the evaluation criteria shown in Section E.

If you have any questions conceming the requirements of this solicitation, please contact Carolyn A. Cooper, Contract Specialist, on (301) 415-6737 (ccilect calls will not be accepted).

Sincerely,' ,

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, n /m Sh on D. Stewart, Contracting Officer Division of Contracts and Property Management Office of Administration ,

01'l001

Enclosure:

As stated >

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r V gTO 9905030067 990422 PDR CONTR GENERAL PDR ,

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1 a Page 1 04/26/99 BIDDER'S MAILING LIST FOR SOLICITATION NUMBER: RS-CIO-99-172 COMPANY PHONE / FAK (Large Busineses are Identified with an Asterisk)

BEST COPY & PRINTING INC. 301-816-2820 RAJ JOSHI 301-816-0169 11746, PARKLAWN DRIVE ROCKVILLE, MD 20852

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BLUEBOY BLUEPRINTING CORPORATION 202-265-0272 HIRAM O' RUSSELL 202-986-0172 1526.14th STREET, M..W SUITE 311 l WASHINGTON, DC 20005 j COMPDISK 847-965-8404 RICK RENNER 847-965-8426 6228 OAKTON STREET MORTON GROVE, IL 60053 DC NEWS & DATA, INC. 202-463-8112 (

DAVID CLEVELAND 202-289-4359 1925 K STREET N.W.

SUITE 210 WASHINGTON, DC 20006 DEPARTMENT OF VETERANS AFFAIRS NO PHONE PARIS BRUSH 810 VERMONT AVENUE N.W ROOM 765 WASHINGTON, DC 20420 GET IMAGING 919-713-0545 MARK CORNUTT 919-713-0543 3 3906 WAKE FOREST ROAD l SUITE C RALEIGH, NC 27609 GOVERNMENT CONTRACT SERVICES 561-833-7797 CONTRACT MANAGER 561-833-3826 1016 NORTH DIXIE HIGHWAY 2ND FLOOR WEST PALM BEACH, FL 33401 l

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r 1 4 Page 2 04/26/99 l

l BIDbER'S MAILING LIST FOR SOLICITATION NUMBER: RS-CIO-99-172 -

COMPANY PHONE / FAX (Large Busineses are Identified with an Asterisk)

INTERNATIONAL VIDEO PRODUCTIONS 973-655-1611 MICHAEL DECHESER 973-655-1612 516 BLOOMFIELD AVE SUITE 5 i MONTCLAIR, NJ 07042 KRAFT'S CREATIONS ASSOCIATES 973-347-0224 ADELE HUBBARD 973-347-4286 92 U.S. HIGHWAY 46 NETCONG, NJ 07857 NATIONAL PHOTO SERVICE 312-644-5211 DAVE RUNDELL 312-644-6285 114 W. ILLINOIS STREET CHICAGO, IL 60610 P.S.S. INC. 573-308-1270 ROSALIE NIE 573-308-1274 P.O. BOX 250 ST. JAMES, MO 65559 1

PHOTO COMMUNICATIONS INC 301-770-6016 l KENNY TRESY 301-770-6014 4 5408 RANDOLPH ROAD l ROCKVILLE, MD 20852 1 QUALEX INTERNATIONAL 202-293-3222 VICTOR GARAYKCOCHEA NONE 2120 "L" STREET, N.W.

i SUITE LL1 WASHINGTON, DC 20037 SJK ASSOCIATES 703-866-1516 SAM KANAKRY 703-644-0772 7120 STANCHION LANE BURKE, VA 22015 '

i l WATKINS SYSTEMS INC 301-270-4501 l MICHAEL SHAFFER 301-270-2256 I 7112 WILLOW AVENUE TAKOMA PARK, MD 20912

r 1 SQUCITATION/ CONTRACT / ORDER FOR COMMERCIAL ITEMS 1. REQUISITON NUMBER PAGE 10F 64 CIO-99-172

2. CONTRACT NO. 3 AWARD! EFFECTIVE DATE 4. ORDER NUMBER 5. SOUCITATION NUMBER 6. SOLICITATION ISSUE DATE

! RS-CIO-99-172 April 23, 1999

7. FO3 SOUCITATION c,NAME D. TELEPHONE NUMBER INo Collect Calls) 8. OFFER DUE DATErLOCAL INF07.MATION CALL: Carolyn A. Cooper (301) 415-6737 mE 05/21/1999 tein n m l 8 ISSUED SY CODE _. j 10. THi$ ACQUISITION l$ 11. DELIVERY FOR FOB 12. DISCOUNT TERMS I

DESTINATION UNLESS l UNRESTRICTED SLOCK IS M ARKED

[SEE SCHEDULE N/A U.S. Nuclear Regulatory CORni$$lon SET ASCE: 100  % FOR Division of Contracts and Property Mgt* 13a. THis CONTRACT 15 A RATED ORDER UNDER Attn: T 7 I-2 [ SMAa SUSINESS DPAS til CFR 7001 Contract ManagelRent Branch W:Shington DC 20555 C SM ALL DISADV. 8USINESS I SB. RA DNG N/A Sw

14. METHOD OF SOLICITATION

$2 STANDARD- 00,000/3 yr]RFO IFS RFP

16. DELIVER TO 16 ADMINISTREMED BY CODE l CODE l U.S. Nuclear Regulatory COReiS$10n DivlSiOn of Contract $ and Property Mgmt.

11545 ROCkville Pike, M/S T-7-I-2 ATTNE MS. Carolyn A. Cooper RoCkville MD 20852 17s. CONTPACTONOFFE ROR CODG l l FACILITY CODE l l15a. PAYMENT WILL BE MADE SY CODE l

TELEPHONE NO.

' 18b SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

] 17b CHECK IF REMITTANCE IS DiFFLRENT AND PUT SUCH ADDRESS IN OFFER SEE ADDENDUM

! 18. 20. 21. 22. 23.

' 24.

ITEM NO. SCHEDULE OF SUPPLIES $ERVICES OUANTITY UNIT UNIT PRICE AMOUNT l See Section B, Supplies / Service $

! 25. ACC"JUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only) d P=5 SOUCITATION INCORPORATES BY REFERENCE FAR $2.2121,62.212 4. FAR 52.212 3 AND $2.212 5 ARE ATTACHED. ADDENum ]iARE h ARE NO U 27B. CONTRACT / PURCHASE ORDER INCORPORATES SV REFERENCE FAR 52.212 4. FAR $2.212 SARE IS ATTACHED. ADDENDA RE NOT ATTACHED

28. CONTRACTOR 16 REQUIRED TO SIGN TH15 DOCUMENT AND RETURN COPIES 29. AWARD OF CONTRACT. REFERENCE OFFER l TO ISSulNG OFFICE. CONTRACTOR AGREES 10 FURNISH AND DELIVER ALL l' EMS SET m DATED . YOUR OFFER ON SOLICITATION (SLOCK FORTH OR OTHERWISE IDENTIFIED ABCVE AND ON A'NY ADDITIONAL SHEETS SurJECT TO U 51, INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH THE TERMS AND CONDITIONS SPECIFilD HEREIN HEREIN IS ACCEPTED AS TO ITEMS.

l 30s. SIGNATURE OF OFFEROR / CONTRACTOR 318 UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICERI l

[ 301 NAME AND TITLE OF SIGNER (TYPE OR PRINTI 3Dc. DATE SIGNED Sib. NAME OF CONTRACTING OFFICER (TYPE OR PRINT 4 31" DATE SIGNED t 32a. OUANTITY IN COLUMN 21 HAS BEEN 33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED I

CORRECT FOR

, [MECEfVED ]lNSPECTED h ACCEPTED CONTRACT. EXCEPTAND CONFORMS TO THE AS NOTED PARTIAL j l FINAL l

36 PAYMENT 37. CHECK NUMBER 1 32B. SIGNATURE OF AUTHORI2ED GOVT. REPRESENTATIVE 32c. DATE ] COMPLETE PART4AL h FINAL 38 $/R ACCOUNT NUMBER 39 SIR VOUCHER NUMBER 40. PAID SY 42a RECIEVED BY (Pnnt) dia.1 CERTIFY THIS ACCOUNT 15 CDPRECT AND PROPER FOR PAYMENT 41D. SIGNATURh AND TITLE OF CERTIFYING OFFICER dic,DATE 42b. RECEIVED AT ILocationt 42c. DATE PAC'O (YYlMM/DD) 42d. TOTAL CONTAINER $

AUYMOQiZED FOR LOCAL REPRODUCTON STANDARD FORM 1449 410-956 Prescribed by CSA . FAR 148 CFRt 53.212

[iL e-TABLE OF, CONTENTS PAGE i

PART I'-:THE SCHEDULE. . . . . . . . . . . . . . . . . . . . . . . . . . 1 l SECTION A - SOLICITATION / CONTRACT FORM . . . . . . . . . . . . . . . . . 1 SF 1449 SOLICITATION / CONTRACT / ORDER FOR COMMERCIAL ITEMS . . . . . 1 SECTION B - CONTINUATION BLOCK . . . . . . . . . . . . . . . . . . . . . 5 B.1 PROJECT TITLE . . . . . . . . . . . . . . . . . . . . . . . . . . 5 l B.2-BRIEF DESCRIPTION OF WORK . . . . . . . . . . . . . . . . . . . . 5 l B.3 SCHEDULE OF ITEMS AND PRICES. . . . . . . . . . . . . . . . . . . 5

'B.4 BACKGROUND. . . . . . . . . , . . . . . . . . . . . . . . . . . 9 B.5 SCOPE OF WORK . . . . . . . . . . . . . . . . . . . . . . . . . 10 B.5.1 Estimated Volume of Work . . . . . . . . . . . . . . . . . . 10 B.5.2 Characterization of PDR. . . . . . . . . . . . . . . . . . . 11-B.S.3 Types of Documents .. . . . . . . . . . . . . . . . . . . . 11 B.S.4 Document Media . . . . . . . . . . . . . . . . . . . . . . . 11 B.S.5 Physical Arrangement of Documents. . . . . . . . . . . . . . 13 i

B.S.6 Care and Handling of Documents . . . . . . . . . . . . . . . 13 B . 5. 7. Copyrighted Documents. . . . . . . . . . . . . . . . . . . . 14 B.S.8 Reproduction Order Forms . . . . . . . . . . . . . . . . . . 14 B.5.9 ~On-line Order System . . . . . . . . . . . . . . . . . . . . 16 l B.5.10 Withdrawal of PDR Documents. .. . . . . . . . . . . . . . . 16 l- B.6 CONTRACTOR PERSONNEL REQUIREMENTS . . . . . . . . . . . . . . . 16 B.7 PDR ORIENTATION . . . . . . . . . . . . . . . . . . . . . . . . 17 B.8 CONTRACTOR WORK AREA. . . . . . . . . . . . . . . . . . . . . . 18 B.9 REPRODUCTION SERVICES TO BE PERFORMED BY THE CONTRACTOR . . . . 18 B.9.1 Paper to Paper Reproduction. . . . . . . . . . . . . . . . . 18 l B.9.2 Paper to Paper Reproduction - Standing Orders. . . . . . . . 19 B.~9.3 Paper to Paper Reproduction - Self Service . . . . . . . . . 20 B.9.4 Paper to Paper Reproduction - Standard, Oversized and. . . . 20 l Engineering Drawings B.9.5 Microform to Paper (Blowback-) Reproduction. . . . . . . . . 21 RB.9.6 Microform to Microform Reproduction. . . . . . . . . . . . . 21 l B.9.7 Diskette Reproduction. . . . . . . . . , . . . . . . . . . . 22  !

l D.9.8 . Video Cassette Reproduction. . . . . . . . . . . . . . . . . 22 i l

B.9.9 Audio ~ Tape Reproduction. . . . . . . . . . . . . . . . . . . 23 D.9.10 Photographic Reproduction. . . . . . . . . . . . . . . . . . 23 ,

B.9.11 Electronic Full Text (EFT) / Bibliographic Citations to. . . . 24 I Diskette or Paper Reproduction  :

B.9.12 Hitlist Creation . . . . . . . . . . . . . . . . . . . . . . 24 i

B.9.13 Finished Products. . . . . . . . . . . . . . . . . . . . . . 25 l

! B.9.14 Compact Disk (CD-ROM) Duplication. . . . . . . . . . . . . . 25 l B.9.15 Compact Disk (CD-ROM) to Paper Duplication . . . . . . . . . 26 i B.9.16- Statistics . . . . . . . . . . . . . . . . . . . . . . . . . 26 i B.10 REPRODUCTION COMPLETION SCHEDULE. . . . . . . . . . . . . . . . 27 l B .10 .1 ' Turnaround Times . . . . . . . . . . . . . . . . . . . . . . 27 ,

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! B.10.2 Recording the Completion of the Reproduction Process . . . . 28 B.11 DELIVERY OPTIONS AND SCHEDULES. . . . . . . . . . . . . . . . . 28 B.12 RETURN OF ORIGINAL DOCUMENTS TO THE PDR READING ROOM. . . . . . 29 1 B 13 CUSTOMER INQUIRIES. . . . . . . . . . . . . . . . . . . . . . .

. 30 '

B.14 QUALITY CONTROL . . . . . . . . . . . . . . . . . . . . . . . . 30 I B.14.1 Quality Control - Reproduction . . . . . . . . . . . . . . . 30 i B.14.2 Quality Control - Turnaround Time and Delivery Schedule. . . 31 '

B.14.3 Quality Control - Re-Filing. . . . . . . . . . . . . . . . . 31 B.14.4 Quality Control - Responses to Questions /Public Relations . 32 l

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TABLE OF CONTENTS PAGE B.14.5 Filled Reproduction Orders . . . . . . . . . . . . . . . . . 32 B.15 BILLING POLICY AND PROCEDURES . . . . . . . . . . . . . . . . . 32 B.16 POST AWARD ORIENTATION. . . . . . . . . . . . . . . . . . . . . i 34 l i

SECTION C -' CONTRACT CLAUSES . . . . . . . . . . . . . . . . . . . . . . 35 C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) . . . . 35 C.2 ADDENDUM to FAR 52.212-4 Contract Terms and Conditions- . . . . 35 Commercial Items C.3 52.212-5 CONTRACT TERMS AND COlTDITIONS REQUIRED TO . . . . . . 35 IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (JAN 1999)

C.4 52.216-21 REQUIREMENTS (OCT 1995) . . . . . . . . . . . . . . 38 C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT . . . . . . 39 (MAR 1989) 5 C.6 SEAT BELTS. . . . . . . . . . . . . . . . . . . . . . . . . . . 40 C.7 DURATION OF CONTRACT PERIOD . . . . . . . . . . . . . . . . . . . 40 C.8 FEDERAL, STATE AND LOCAL TAXES. . . . . . . . . . . . . . . . . 40 C.9 RELEASE OF USER INFORMATION . . . . . . . . . . . . . . . . . . 40 C.10 REPORTS, DOCUMENTATION AND OTHER DELIVERABLE END ITEMS. . . . . 41 C.11 GOVERNMENT FURNISHED EQUIPMENT / PROPERTY (JUNE 1988) . . . . . . 41 C.12 CONTRACTOR-PROVIDED PROPERTY AND MANPOWER FOR ON-SITE . . . . . 42 REPRODUCTION AND RELATED SERVICES C.12.1 Machines . . . . . . . . . . . . . . . . . . . . . . . . . . 43 C.12.2 On-site / Paper to Paper . . . . . . . . . . . . . . . . . . 43 C.12.3 On-site / Microfiche to Paper. . . . . . . . . . . . . . . . . 43 C.12.4 On-site / Microfiche to Microfiche . . . . . . . . . . . . . . 43 C.12.5 On-site /Self-service Equipment . . . . . . . . . . . . . . 43 C.12.6 Facsimile Equipment. . . . . . . . . . . . . . . . . . . . . 43 C.12.7 Computer and Peripherals . . . . . . . . . . . . . . . . . . 43 C.12.8 Filing Cart. . . . . . . . . . . . . . . . . . . . . . . . . 44 C.12.9 Miscellaneous Equipment and Supplies . . . . . . . . . . . . 44 l C.13 CONTRACTOR PROVIDED PROPERTY AND MANPOWER FOR OFF-SITE. . . . . 44 i REPRODUCTION AND RELATED SERVICES I C.14 CONTRACTOR BACKUP EQUIPMENT . . . . . . . . . . . . . . . . . . 45 C.15 EQUIPMENT REMOVAL . . . . . . . . . . . . . . . . . . . . . . . 45 SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS , . . . . . . . 46 D.1 ATTACHMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 SECTION E - SOLICITATION PROVISIONS. . . . . . . . . . . . . . . . . . . 47 E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY . . . . . . . 47 REFERENCE (FEB 1998)

E.2 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS- . . . . . 47 COMMERCIAL ITEMS (FEB 1999)

E.3 52.233-2 SERVICE OF PROTEST (AUG 1996). . . . . . . . . . . . 56 E.4 TIMELY RECEIPT OF PROPOSALS. . . . . . . . . . . . . . . . . . 56 E.5 52.237-1 SITE VISIT (APR 1984) . . . . . . . . . . . . . . . . . 56 E.6 PROPOSAL PRESENTATION AND FORMAT. . . . . . . . . . . . . . . . 57 E.7 TECHNICAL AND MANAGEMENT ORAL PRESENTATION AND SUPPORTING. . . . 58 DOCUMENTATION - INSTRUCTIONS E.7.1 Oral Technical and Management Presentation - Location. . . . 58 E.7.2 Technical and Management Oral Presentation - Schedule. . . . 59 E.7.3 Technical and Management Oral Presentation - Topics . . . . . 59 E.7.4 Technical and Management Oral Presentation Supporting Documen 60 E.8 EVALUATION OF COMMERCIAL ITEMS . . . . . . . . . . . . . . . . . 62

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i TABLE OF CONTENTS PAGE I l E.9 EVALUATION FACTORS FOR AWARD. . . . . . . . . . . . . . . . . . . 63 1

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• RS-CIO-99-172 Section B i

SECTION B - CONTINUATION BLOCK D.1 PROJECT TITLE

.The title of this project is as follows:

" DOCUMENT DUPLICATION SERVICES FOR THE NRC PUBLIC DOCUMENT ROOM" 3.2 BRIEF DESCRIPTION.OF WORK The Contractor shall provide all labor, equipment, materials and supplies, except as specified cr otherwise provided herein, to provide document reproductien,. document delivery and related-services to the public and to Public Document Room (PDR) staff (acting on behalf of the public) related to paper to paper

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reproduction, microform to paper (blowback) reproduction, microform to microform reproduction, facsimile transmissions, diskette

. duplication, video cassette duplication, audio tape duplication, photograph duplication, full text to diskette duplication, full text to paper duplication, CD-Rom to CD-Rom duplication and CD-Rom to Paper duplication.

This service can be very labor intensive due in part to the  !

continual need to: disassemble and to reassemble multi-page i documents and folders, the nature of the blowback process and many other tasks associated with the processing, delivering, and billing of individual orders. Contractor staff are required to retrieve and ;

re-file 48X ARMS microfiche which are housed and maintained by the i Contractor in the Contractor's work area and also re-file folders which are submitted with reproduction orders. l

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D.3 SCHEDULE OF ITEMS AND PRICES I The Contractor shall provide a schedule of costs and processing times for all document reproduction services specified herein. l

-Pricing shall incorporate the following specifications:

1. Prices shall be stated as per page (paper to paper or blowbacks) or per item (microforms, diskette, video or audio cassette) charges.

2. Prices shall be stated in whole cents.

3. The same per page charge applies for paper to paper reproduction t .of pages up to and including 11" x 14". This charge shall be the base rate. 1

4. 11" x 17" pages reproduced at full size will be charged an oversize rate.

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• RS-CIO-99-172 Section B

5. Per page charge for paper to paper reproduction shall be the same for blowbacks of the same size.

6. Prices shall not include applicable sales and use taxes, which the Contractor must collect separately from the requester.

7. Separately show the Federal, State and Local taxes.

8. Facsimi]e prices shall distinguish local, domestic long distanca, and foreign long distance.

This contract shall be at no cost to the Government. Under this contract, the Government shall not be liable for any compensation, expense, loss or damage incurred by the Contractor. The Contractor shall obtain payment from each requester for any services rendered plus applicable sales and use taxes.

I. THE FOLLOWING PRICES ARE FOR THE TWO-YEAR BASE PERIOD:

Description Of Processing Estimated Unit Total Services Times

• Quantity Unit Price Amount

1. PAPER TO PAPER REPRODUCTION

a. Standard Size (up to 11" X 14" reduced) :

Base Rate 5,728,000 page $ $

Priority Rate 572,000 page S $

b. Oversize (Including Engineering Drawings) :

11" x 17" 2,900 page $ $

Over 11" x 17" 330 page $ $

c. Self-Service 187,000 page $ $

2. MICROFORM TO PAPER REPRODUCTION (BLOWBACKS)

a. Microfiche to Paper:

Basa Rate 2,244,000 page $ $

Priority Rate 224,000 page $ $

b. Aperture cards:

Reduced Size Print 40 page $ $

Full Size Print 80 page $ $

3. MICROFORM DUPLICATION

a. Microfiche Repro 28,000 card $ S

b. Aperture Cards 480 card S $

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RS-CIO-99-172 Section B

! 4. FACSIMILE TRANSMISSION

a. Local Service 19,600 page $ $

l b. Long Distance 24,400 page $ $

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c. Foreign Long l Distance 140 page $ $

5. DISKETTE DUPLICATION

a. Base Rate 2,300 disk $ $

b. Priority Rate 230 disk $ $

6. VIDEO CASSETTE DUPLICATION

a. Base Rate 60 tape $ $

b. Priority Rate 6 tape $ $

7. AUDIO TAPE DUPLICATION

a. Base Rate _

60 tape $ $

8. PHOTOGRAPHIC DUPLICATION

a. Slides / Negatives 6 slide $ $

b. Photographs 6 print $ $

9. FULL TEXT (EFT) / CITATIONS TO DISKETTE

a. Base Rate 8 disk $ $

10. FULL TEXT (EFT) / CITATIONS TO PAPER

a. Base Rate 100 page $ $ l

11. CD-ROM TO dD-ROM REPRODUCTION

a. Base Rate 10 CD $ $

12. CD-ROM TO PAPER REPRODUCTION

a. Base Rate 100 page $ $

ESTIMATED TOTAL AMOUNT FOR TWO-YEAR BASE PERIOD: $

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RS-CIO-99-172 Section B II. THE FOLLOWING PRICES ARE FOR THE OPTION YEAR:

Description Of Processing Estimated Unit Total i

Services Times

• Quantity Unit Price Amount

1. PAPER TO PAPER REPRODUCTION l

a. Standard Size (up to 11" X 14" reduced) :

Base Rate 2,864,000 page $ $

Priority Rate 286,000 page $ $

i b. Oversize (Including Engineering Drawings: )

11" x 17" 1,450 page $ $

Over 11" X 17" 165 page S $

c. Self-Service 93,500 page $ $

2. MICROFORM TO PAPER REPRODUCTION (BLOWBACKS)

a. Microfiche to* Paper:

Base Rate 1,122,000 page $ $

Priority Rate 112,000 page $ $

b. Aperture cards:

Reduced Size Print 20 page $ $

Full Size Print 40 page $ $

3. MICROFORM DUPLICATION

a. Microfiche Repro 14,000 card $ $

b. Aperture Cards 240 card S $

4. FACSIMILE TRANSMISSION

a. Local Service 9,800 page $ $

b. Long Distance 12,200 page $ $

c. Foreign Long Distance 70 page $ $

5. DISKETTE DUPLICATION

a. Base Rate 1,150 disk $ $

b. Priority Rate 115 disk $ $

6. VIDEO CASSETTE DUPLICATION

a. Base Rate 30 tape $ $

b. Priority Rate 3 tape $ $

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8 -' RS-CIO-99-172 Section B

7. AUDIO TAPE DUPLICATION l

a. Base Rate 30 tape $ $ l

b. Priority Rate 3 tape $ $

8. PHOTOGRAPHIC DUPLICATION l

a. Slides / Negatives 3 slide $ $ l

b. Photographs 3 print $ $ i i

9. FULL TEXT (EFT)/ CITATIONS TO DISKETTE l l

a. Base Rate 4 disk $ $ i

10. FULL TEXT (EFT)/ CITATIONS TO PAPER

a. Base Rate 50 page $ $

11. CD-ROM TO CD-ROM REPRODUCTION

a. Base Ritt 5 CD $ $

12. CD-ROM TG PAPER REPRODUCTION

a. Base Rate 50 page $ $

ESTIMATED TOTAL AMOUNT FOR OPTION YEAR: $

ESTIMATED GRAND TOTAL FOR BASE AND OPTION YEAR: $ I

• NOTE: See Attachment No. 10 for acceptable maximum processing time frames.

D.4 BACKGROUND The U.S. Nuclear Regulatory Commission's (NRC) Headquarters Public Document Room, herein referred to as PDR, is currently located in the lower level of the Gelman Building, 2120 L Street, N.W.,

Washington, D.C. The PDR provides access to copies of publicly available documents maintained by NRC. As a part of this service, the NRC requires that document duplication services for various types of media reproduction be provided so that the public can obtain copies of the documents.

The Headquarters PDR contains more than 2.3 million documents, and the collection grows at the rate of over 350 new items every day.

During an average month, the PDR serves about 1,300 requesters. In 1997, a total of 27,535 reproduction orders were processed by the Contractor. (See Section D, Attachment No. 2, PDR Reproduction Statistics).

The PDR is open to the public Monday through Friday, from 7:45 a.m.

to 4:15 p.m. (Eastern Standard Time), with the exception of Federal holidays. These normal hours of operation are herein referred to as PDR workdays.

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RS-CIO-99-172 Section B D.5 CCOPE OF WORK The Contractor shall furnish all labor, equipment, materials, and supplies, except as specified or otherwise provided herein, to provide document reproduction, document delivery and related services to the public and the PDR staff (acting as the public's representative). All paper to paper reproduction, including full text documents from both the PDR's computer system called the Bibliographic Retrieval System (BRS) and the NRC's electronic on-line Agency Documents Access and Management System (ADAMS), with the exception of oversized items, shall be performed on-site unless equipment failure or an excessive volume of orders requires the use of backup equipment to meet required turnaround times and delivery schedules. Blowbacks from 20X, 24X, and 48X microfiche may be done on-site or off-site as long as the turnaround times are met.

Services required hereunder shall include, but are not necessarily limited to the following:

(1) Picking up orders and documents at designated locations in the PDR; (2) Filling reproduction orders for documents as listed on NRC order forms or authorized substitutes by producing paper copies from paper, paper copies from microform, or duplicating microforms. The duplication of other media, for example, video cassettes, audio cassettes, 3 1/2" diskettes, CD-ROMS as well as CD-ROM to paper, photographic material, and the downloading of full text, textual abstracts and citations from ADAMS to either diskette or paper is also required. (See Subsection B. 5. 9, for more information on ADAMS);

(3) Collating and stapling individual documents (or rubber banding large documents);

(4) Answering" inquiries on the status of reproduction orders; (5) Completing the financial transactions with the public for services rendered; (6) Delivering filled orders to the public as requested via pickup at the PDR, first-class mail, shipping services, or facsimile transmission; (7) Printing and processing specified categories of online orders and updating the on-line order system for all online orders (except standing orders);

(8) Re-filing some documents as specified and returning others to a central location in the PDR; and (9) Providing periodic and occasional ad hoc statistical reports.

D.5.1 Estimated Volume of Work The NRC makes no guarantee to the Contractor concerning the number of pages or documents to be produced or the use of one medium versus Page 10 of 64

e 8 5 RS-CIO-99-172 Section B another. '(See'Section D,/ Attachment No. 2, PDR Reproduction

, Statistics.)

3.5.2 Characterization of PDR The PDR serves a varied'public. Users may. include engineers and other technical-professionals, information brokers, representatives of utilities, the nuclear industry, law firms, and Government agencies, college students, public interest groups and private individuals. Users may be residents ,of foreign countries or regresentatives of foreign governments and corporations. Users typically fall into one of two basic groups: (1) frequent repeat users with a steady and' constant need for PDR documents or (2) infrequent or one-time users.

Orders for reproduction services are requested by the following types of users:

(1) On-site public requesters representing themselves; (2) On-site public requesters representing their firm / organization;

'(3) On-site information brokers representing their clients; (4) PDR staff acting for public requesters' mailing, e-malling, or faxing letters to the PDR; (5) PDR staff acting for public requesters placing telephone calls to the PDR; (6) 'PDR staff. acting for public requesters who have established standing orders for particular documents; and I (7) Either PDR staff or public requesters via the ADAMS on-line ordering module.-

D.5.3 Types of Docum nts  !

A PDR document may be a letter, a drawing, a regulation, a formal printed report, an informal report, a legal document, a transcript,  !

etc. A document can be a " single document" (one document) or a

" document package" (a forwarding letter or memorandum with one or more " single documents" as attachments or enclosures). The " single document" has a page range from one.to several thousand pages and may.contain some oversized drawings. The document package has a page range from two to over 10,000 pages :nd may contain some  ;

oversize drawings. '

D . 5 .~ 4 Document Media The primary media for documents in the PDR are paper, microform (microfiche or aperture cards), and electronic full-text. In the case of pre-ADAMS material, a given document can be available in paper, microform, or both, as well as in the electronic medium. In late 1999, new documents will be available only in electronic form Page 11 of 64

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s o RS-CIO-99-172 Section B from ADAMS (See Subsection B.5.91. In general, almost all paper documents are located in folders or in 3-ring binders. There are three categories of paper documents:

a. -Regular size (standard and legal size- 8-1/2" x 11" and 8-1/2 x 14")

b- -Oversized (11" x 17")

c. -Engineering drawings (larger than 11" x 17")

a. Regular sized: Most paper documents are on 8-1/2" x 11" loose-leaf or stapled sheets. However, the following documents also fall into the category of the regular sized: )

- Documents with a glued spine which cannot be cut l

- Jocuments with pages smaller than 8-1/2" x 11"

b. Oversized: Most oversized documents are 11" x 17" and are documents with foldout pages. However, the following d zuments also fall into the category of oversized:

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- 8" x 17" pages of formal reports (e.g. NUREG Rainbow series) -

14-7/8" x 11" computer page printouts

c. Engineering Drawings: Most engineering drawings are larger then 11" x 17" (engineering drawings / blueprints, or blue-print like, are generally 18" x 24" or 24" x 36" or larger). j Microfiche may contain one or more " single documents" or " document packages." The microfiche have the following reduction ratios:

- 20X (12 columns with 5 or 6 rows)  !

- 24X (14 columns and 7 rows) '

- 48X: There are two types of 48X: the ARMS microfiche (produced by NRC) have 28 columns and 13 rows; and IHS microfiche (produced by a commercial firm, IHS) have 28 columns and 14 rows l The 48X ARMS collection represents almost all of the NRC documents made publicly available since October 1978. On ARMS microfiche, documents are randomly filmed as received and are found by means of a microfiche address consisting of the microfiche number and the beginning and ending frame numbers. The 5-digit microfiche number appears in the upper left hand corner on the microfiche. The Contractor maintains (marks, files and keeps complete) a collection of two sets of 48X ARMS microfiche provided by the PDR (See Subsection C.11) .

The requester (or PDR staff acting for the requester) selects the medium to be reproduced. The Contractor may not select an alternate format without consulting with the requester or a PDR reference staff member. At times, this may be necessary due to inferior quality of the format originally selected.

At the present time, the PDR has a limited number of audio cassettes and video cassettes, as well as photographic material which are available for reproduction. The reproduction of 3-1/2" computer l Page 12 of 64 i

p RS-CIO-99-172 Section B l

.. diskettes,.CD-ROMS, and reproduction to paper or diskette from j electronic full text is currently being performed. Should there be l

a demand to download full text files from BRS or ADAMS to CD-ROM, as a reproduction option, then a contract modification under the Changes Clause will be negotiated.

NOTE 1: Since technology is changing no rapidly, the NRC reserves the right to provide different services to PDR users in whatever fashion is best for the agency and the public. In addition, this Statement of Work reflects the current operating experience of the PDR. With the impending implementation of ADAMS, there may be significant changes in how the public is served by both NRC staff and the document reproduction Contractor. Should there be significant changes to this contract, then a contract modification under the Changes Clause will be negotiated.

NOTE 2: The Contractor's proposal for this contract shall include procedures for dealing with these media.

D.5.5 Physical Arrangement of Documents The shelf arrangement of paper documents in the PDR is a function of the number of pages in a document and the PDR file to which it belongs: One document may be in a folder (this includes tab or expandable file folders as well as 3-ring binders); one large document may be divided over a number of folders; or, most likely, a number of-documents arranged in a date order may exist in one folder. There are a few cases in which a formal printed document stands alone and is not in a folder. The term " folder" will also include these items. Folders and documents are organized in varying ways based on the document type or subject and may be filed by date, by PDR alphanumeric file code or by both date and code. The folders may have a metal clip or an Ames Easiclip fastener holding the documents in place inside the folder. (See Section D, Attachment No.

1 "PDR File Classification System, NUREG-BR-52, Rev. 2.")

Microfiche documents are in microfiche envelopes or 8-1/2" x 11" microfiche panels c< itaining one or more microfiche. Microfiche in envelopes are kept abinets specifically designed for their storage. Panels containing microfiche are kept in 3-ring binders.

Aperture cards are kept in cabinets specifically designed for their storage. Video and audio cassettes and some diskettes are also kept in their own secured cabinet.

3.5.6 Care and Handling of Documents The PDR staff has primary responsibility for maintenance of the document collection. However, the Contractor shall be responsible for making a conscious effort to prolong the life of each document and folder which it processes and re-files, and to prevent its deterioration and destruction. Repeated use, disassembly and reassembly of multi-page documents and folders inevitably degrade

'their condition, resulting in a wide variation in the condition of documents in the collection.

The Contractor shall routinely replace broken Ames folder fasteners Page 13 of 64 l

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• RS-CIO-99-172 Section B with replacement pieces supplied by the PDR. Broken folders and folders with missing or illegible labels shall be identified during the course of work and returned promptly to PDR staff for repair and/or replacement. The Contractor shall be responsible for training and monitoring his staff on the proper handling of

! documents.

1 D.5.7 Copyrighted Documents occasionally copyright protected documents are placed in the PDR.

Notices'of the copyright law are posted in the PDR Reading Room and in the Contractor work area to alert the public to their responsibilities in regard to copyright. Since mid-1991, PDR staff has also alerted the public and the contractor by attaching a notice to known copyrighted documents (See Section D, Attachment No. 4)

These copyrighted documents may be copied for " fair use" only. The Contractor is authorized to make only one copy of such a document per order. Responsibility for further compliance with the law rests with the document requester.

A special situation may exist regarding copyrighted documents. A current example concerns Westinghouse Electric Company.

Westinghouse has granted NRC a temporary waiver to its copyright restrictions. This waiver requires the requester to copy the Company's copyright notice itself regardless of where it appears in the document. A special copyright notice (See Section D, Attachment No. 5) is attached to Westinghouse documents to which this requirement applies in order to alert both the Contractor and the public. As with most other copyrighted documents, the Contractor may produce one copy of any part or all of the document per order. The requester is responsible for identifying and including in the reproduction order the copyright notice which Westinghouse placed in or attached to its document.

Rarely, is a document placed in the PDR for viewing only and is restricted from copying entirely. These documents are clearly marked (See Section D, Attachment No. 6.) Any order requesting a copy of such a document must be returned to the requester by the Contractor without further processing.

The copyright issue continues to evolve. The Contractor.shall respond as instructed by the Project Officer when policy and procedures for handling copyrighted materials change. All Contractor personnel must be informed about and recognize the PDR's methods for marking copyrighted material and must respond accordingly.

B.5.8 Reproduction Order Forms An order is defined as the order form (s) or acceptable substitutes plus folder (s) and/or microform (s) (except for 48X ARMS microfiche) or non-print media from which copies are to be made. The requester is responsible for specifying documents to be copied. The Contractor is not expected to make subjective decisions about which documents are to be reproduced. Except for 48X ARMS microfiche, the Page 14 of 64

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. . RS-CIO-99-172 Section B on-site public requester or a PDR staff member retrieves documents from the PDR which are attached to the order forms described herein.

Orders for diazo reproductions of 48X ARMS microfiche or blowbacks from them are submitted without attached microfiche. The contractor must obtain these microfiche from the Contractor maintained 48X ARMS collection described in Subsection C.11 of this contract.

There are three government supplied preprinted NRC tripartite order forms (See Section D, Attachments Nos. 7 - 9). The forms are letter i

size, carbonless, and contain copies for the onsite requester, the recipient, and the contracter. The forms identify all pertinent reproduction, billing, and shipping information. The PDR reserves the right to revise the format of these forms as needed during the contract period. The Contractor's record management system shall permit repeat users to complete the billing data in an abbreviated manner, linking the requester to information already in the Contractor's files. In some cases, a letter, a fax request, l computer printout, on-line order form, an Internet request or other l

acceptable substitute will be submitted with or in lieu of the form.

l All order forms and authorized substitutes have control numbers.

l The preprinted NRC order forms include requisition numbers.

Letters, e-mails and faxed requests are logged-in and assigned a l four-digit number by the reference staff. On-line orders in BRS have a unique system generated number (See Subsection B.5.9) . In the case of standing orders, the system generated order number is I l

supplemented by a unique document type code. (Also See Subsection i B.9.1). The on-line order system will change with the j implementation of ADAMS. j The same logged-in letter may be given to the Contractor on several l occasions with a PDR staff notation of " partial order #1," " partial l order #2", etc or " final." In some instances, a preprinted order l form may be attached to a letter request in order to clarify the order. The PDR staff shall record only the letter log-in number in the " Billing Data" block of the preprinted order form, since the letter itself will contain pertinent billing information. This

. letter log-in number shall be used for order identification on an invoice.

The "Special Instructions / Comments" block on the preprinted forms may serve a variety of purposes. The requester may indicate in that block that several different order forms are to be linked together as one large order for pickup or mailing / shipping at the same time to the requester or recipient. When orders for different amounts or types of documents are linked, the order with the longest processing

, time dictates the processing time for the entire group of orders. A i

requester may also use "Special Instructions / Comments" to reference a purchase order number.

all order The forms requester shall and place themcomplete and with the shall time /date appropriate stamp folders and /or non-48X ARMS microforms at designated locations in the PDR. Time and date may be handwritten and initialed by PDR staff.

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• RS-CIO-99-172 Section B The Contractor may not accept letter, fax,-Internet, or telephone L

requests for documents submitted by the public directly to the Contractor. When such requests are received, the Contractor shall refer telephone callers to the PDR Reference Staff and hand carry any letter, fax, or Internet requests to a PDR reference staff member.

The Contractor shall not sell or share with any individual or organization any mailing lists or listings of PDR clients obtained while performing as the PDR document reproduction contractor.

D.5.9 On-line Order System The current PDR computer system, BRS, has a module for placing orders on-line. ADAMS, the replacement on-line system also has a module for placing reproduction orders on-line. Orders produced through either of the on-line order systems may be for any type of document. The Contractor shall update the status of all on-line orders following completion of the reproduction process as expla'ined by the NRC Project Officer.

The Contractor shall also print on-line orders for blowbacks from 48X microfiche prior to processing them (See Subsection B.9.5).

The Contractor shall establish a fixed schedule for printing online orders at least twice each PDR workday between 7:45 a.m. and 4:15 p.m., once before noon and once between 3:00 p.m. and 4:15 p.m.

Processing times for Contractor printed orders shall be measured from the time an on-line order is printed Facsimile or priority service may be requested and correspondin schedules shall apply. If printing or updating on-line orders is de ayed because either the BRS or ADAMS is down, processing deadlines shall be extended four hours beyond the time the syste,. is up and running.

The Project Officer will provide instructions and guidance for both printing and updating the status of on-line orders during the PDR Orientation. (See Subsection B.7).

D.5.10 Withdrawal of PDR Documents occasionally, the PDR Records Manager may be directed by NRC to withdraw a document immediately. The Records Manager or a designated PDR employee shall retrieve all copies of the document in the Contractor's possession. If this means interrupting an order in progress, the Contractor shall notify the Project Officer who will explain the situation to the requester.

D.6 CONTRACTOR PERSONNEL REQUIREMENTS Because the Contractor provides a service for the PDR and its users, and because members of the public commonly perceive the Contractor as an extension of the PDR, all interactions between Contractor staff and the public and between Contractor staff and PDR staff shall be pleasant, courteous and professional at all times. The Project Officer will report all complaints about Contractor employee behavior toward the public or PDR staff to the Project Manager. If the NRC Project Officer receives two complaints concerning a single Page 16 of 64 l

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• ' '* RS-CIO-99-172 Section B individual, thel Contractor shall immediately reassign that person to tasks which involve no public or PDR staff contact.

Each Contractor employee who will be working under this contract shall be a citizen of the~ United States or a residential alien who has been lawfully admitted to the United States for permanent residence. The Project Manager and all other Contractor employees who interact with the PDR' staff and users shall be fluent in reading, understanding and speaking English.

A minimum of'two. persons, includes one on-site supervisor and one Reproduction Clerk, shall be on duty at all-times at.the PDR on-site Contractor facility during each PDR workday from 7:45 a.m. to 4:15 p.m. Monday through Friday. Additional personnel are to be provided by the contractor on an as needed basis to meet the processing and delivery schedules established in this contract for document reproduction services and to accomplish all related tasks. When work is done at the on-site location outside of regular PDR hours, there shall be a supervisor present if more than one Contractor' employee is working-on-site.

The Contractor'shall maintain a current roster of on-site employees which includes name, position title, brief position description, and work schedule of all employees assigned to this contract, including backup personnel and shall submit a copy to the Project Officer. Any changes'made to the roster must be submitted to the

' Project Officer by 4:15 p.m. the next PDR workday following a staff change.

The Contractor on-site supervisor and Reproduction Clerk are to be considered the Key Personnel under this contract. The Contractor on-site supervisor and Reproduction Clerk shall be knowledgeable o'f all contract-related responsibilities and procedures and shall have access to all orders and billing records. In addition, a strong customer service orientation is a critical attribute for the on-site supervisor and Reproduction Clerk.

Contractor' personnel shall refer all questions related to PDR policy

-and procedures, reference services, or information brokers to the PDR Reference Librarian on duty in the Reading Room or to the PDR' Reference Librarians if the inquiry is received when the Reading Room is closed.

D.7- PDR ORIENTATION All initial Contractor onsite employees shall participate in a PDR orientation conducted by the Project Officer which includes training in folder re-filing and folder repair and in the filing and maintenance of the 48X ARMS microfiche collection housed in the Contractor's work area. These training sessions shall be scheduled  :

for all Contractor onsite employees within the first two days of the l contract period in consultation-with the Contractor. Training and instruction guides shall also be provided for using and updating the ADAMS on-line ordering system, when operational. This training shall be limited to Contractor supervisors and to employees assigned on-line order system tasks. The orientation and training shall be ,

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• RS-CIO-99-172 Section B rcpacted quarterly to accommodate new Contractor employees. All training sessions shall be considered on the job work time paid by the Contractor. The sessions shall last no more than two hours. No Contractor employee shall be permitted to re-file documents in the PDR Reading Room plior to attending a training session or being trained by a contractor employee who has attended a session.

Training of new employees by the contractor is not a substitute for cttending the next quarterly session. The Contractor shall be responsible for subsequent supervision of filers. The placement of auditing sheets within folders may be required from time to time as necessary to check accuracy of refilling.

At least two initial Contractor on-site employees, (including the on-site supervisor) , will be trained by the Project Officer in printing orders and updating the online order module. The Contractor shall be responsible for subsequent training and supervision of Contractor employees in these activities. ,

I D.8 CONTRACTOR WORK AREA j Access to the Contractor work area (:Rc m LL-1 of the German Building I 2120 L Street, NW, Washington, D.C.) ; hall be limited to Contractor j personnel, NRC personnel, and equipment or building services personnel. Customer transactions, including document pickup, shall be conducted at the customer service counter. (See Section D, Attachment No. 16 for diagram.)

Only business related to this contract may be conducted in the ,

Contractor work area and other NRC space. The Contractor is i expressly prohibited from the use of federal equipment, space etc.

provided under the contract for private purposes.

Children are not allowed in the NRC work space for any reason unless accompanied by.an adult who is not an on-duty employee.

The on-site facility shall be kept neat and orderly at all times. j The Contractor shall not store PDR documents or files on the floor l vnile they are in his possession. The Contractor shall not store or hold the personal property of PDR users or other members of the 1 public within the Contractor work area.

The Contractor shall comply with all building maintenance, security, and emergency requirements and procedures established by the NRC and in cooperation with building management.

D.9 REPRODUCTION SERVICES TO BE PERFORMED BY THE CONTRACTOR D.9.1 Paper to Paper Reproduction The requester identifies documents and/or pages to be reproduced by paper clipping those items in a folder (s) and attaching a completed order form to the folder (s). If the requester wants all the pages in a given folder, a written instruction may simply be given on the order form instead of paper clipping the entire document.

The Contractor shall disassemble, copy, reassemble, and re-staple Page 18 of 64

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• RS-CIO-99-172 Section B the original document, and reassemble the file folders. The copy shall be assembled, collated and stapled (when the original document was stapled) or rubber-banded together- (large documents) .

The Contractor shall~ retain the proper sequence of pages/ documents, in both the original and the copy. Special care in maintaining proper sepence shall be taken whenever the requester orders more than one document from a folder, a multi-volume document, or a large document placed in a series of. folders.

When an order form requests all pages from more than one folder, the Contractor shall identify the pages belonging to each folder. This will enable the requester to read the pages sequentially as they appeared in the' folders. An example would be a large multi- volume document or document package or a set of related folders which

-constitute a " reading file." The Contractor may reproduce.a copy of i the label on the folder and treat it as the first page for the stack of pages' produced from that folder.

When a paper document with a spine is submitted with an order form, I the Contractor shall request permission from a PDR staff member to cut off the spine to aid in reproduction. In most cases, permission is given. If permission is not granted, the Contractor shall still perform the reproduction.

The customer shall not be charged for blank pages, except for the occasional blank page buried within a two-sided document or an occasional blank sheet which appears in a one- sided original. The Contractor shall examine documents carefully prior to copying in order to identify two-sided documents and reproduce them accordingly. When a document consists of a mixture of two-sided and one-sided sheets, the Contractor shall identify and note the number of single-sided sheets which appear in groups of three or more and exclude the corresponding blanks from the total page count. A customer may request and shall receive reimbursement for any blank pages received that do not fall within these guidelines.

The contractor shall provide all paper to paper copied products on either white bond.or white recycled paper. Any special services, requested by the customer, above and beyond this standard, (e.g.

colored paper, three-holed paper) must be done at the plain-paper price and is not required in this contract.

Special services must be specified in the contract proposal and must be made known by the Contractor and available to all customers upon request.

D.9.2 Paper to Paper Reproduction - Standing Orders Certain types of documents are of interest to more than one j requester on a regular basis. The PDR maintains standing orders for  ;

requesters who have given the PDR written authorization to reproduce these documents as they are received. The PDR's online standing order system generates. individual orders for each requester who has established a standing order. These orders are submitted as a group in a folder with the standing order documents and shall be processed Page 19 of 64 l i

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N e e. RS-CIO.-99-172 -

Section B es a group bys the-Contractor within specified turnaround times based on the: number of pages in an individual order, not the total pages

-for the group of orders, The-Contractor shall record the number of pages per order on.the record sheet located in the standing order folder.

NOTE: The existing standing order program may change once the new agency document management-system becomes operational.

D.9.3 Paper to Paper Reproduction - Self Service The Contractor shall provide'and maintain self service paper to paper reproduction equipment in the PDR Reading Room. The equipment must accommodate the needs of both infrequent or one-time users (e.g., coin-operated access) and frequent, perhaps daily, users.

(e.g., account / vending card access). Simple, self-explanatory instructions on use of the copier must be posted on the machine.

The equipment must produce copies in standard letter and legal sizes at a minimum. Other desirable features include: multi-page self feeder, two-sided copying, and access by vending card.

The purpose of the machine is to provide quick, low volume copying for PDR Reading Room users. The PDR reserves the right to restrict the number of copies made by an individual to thirty pages when other users are waiting to use the machine.

The Contractor shall respond immediately when customers or PDR staff notify the Contractor that a customer has encountered problems with the self-service machine, e.g., paper supply out, illegible copies, jammed pages, malfunctioning vending apparatus, etc.

Self-service shall be available at all times when the PDR Reading Room is open. The Contractor shall notify the Project Officer when the machine is.out of order and make alternative arrangements for self-service during down time. The self-service machine shall be repaired or replaced within 24 hours2.777778e-4 days <br />0.00667 hours <br />3.968254e-5 weeks <br />9.132e-6 months <br /> of placing the service call.

3.9.4 Paper to Paper Reproduction - Standard, Oversized and Engineering Drawings

' The standard size- (letter and legal) for most of the documents in the PDR is 8-1/2 x 11" or 11" x 14". There are also oversized pages which are 11" x 17", usually foldouts accompanying documents.

There are also engineering documents, blueprints or maps larger than 11" x 17", usually 18" x 24" or 24" x 36" or larger.

Pages up to legal size 8.5 " x 14" are to be charged at the standard rate. Pages 11" x 17" shall be charged at the oversized rate.

Pages larger than 11" x.17" shall be charged at the engineering

drawing rate, The Contractor shall have the capability to produce, off-si.te or on-site, full size reproduction of all oversized pages including both blue prints and blueline or blackline engineering drawings.

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t 3.9.5 . Microform to Pcpsr (Dlowb ck-) Rcproduction l The_Contraccor'shall provide'blowbacks from microforms. The l microforms to be blown back consist of second generation aperture cards and second generation microfiche, with the following reduction i ' ratios: 20X (60 and 72 frames), 24X (98 frames), and 48X (364 and 392' frames). The Contractor shall be capable of providing aperture card blowbacks in both full size and reduced 18" x " 24" size prints on-bond paper. Microfiche blowbacks shall be on 8 x 11" white l bond or white recycled paper.

L The Contractor shall print online orders from the. ADAMS' legacy l library for 20X, 24X, 48x blowbacks; process the orders; and update the on-line order system as instructed.

The1 Contractor shall staple or rubber-band each multi-page paper document produced from microfiche. When multiple documents on a single microfiche.are marked by the requester on the blowback form with special non-sequential grid locations, the Contractor shall' keep non-sequential grids separate and staple or rubber-band each document or set of pages accordingly.

When an order form exists for all pages of a multi-microfiche document on 20x or 24x microfiche, the contractor shall identify the  !

pages for each microfiche. This will enable the requester to read the pages sequentially as they appeared on the sequential microfiche. This may be accomplished by providing a number and or a brief identification of the microfiche on a cover sheet for each stack of pages. .The stacks may represent one or more microfiche documents identified on the order form. Microfiche test framer or "end of file" frames shall not be included in reproduction orders.

Sometimes different orders will call for the use of the same i contractor-maintained microfiche. In such cases, it is the  !

l Contractor's responsibility to establish procedures to ensure that i both orders can be completed within their respective turnaround  !

times. -In other words, microfiche out of file is not an acceptable i excuse for not completing orders within established turnaround l l times.  !

l i l D.9.6 Microform to Microform Reproduction l The. Contractor shall produce, either on-site or off-site, black '

l diazo duplicates of aperture cards and microfiche. Nearly all the  ;

PDR microform collection is second generation diazo film. An 1 l undetermined amount of third generation microforms may also exist.

Duplicates shall be produced on 5 millimeter thick polyester diazo ,

film. Each microfiche duplicate shall be placed in an individual  !

plain protective envelope for the requester. On each duplicate i aperture card,.the Contractor shall record the identifying numbers i which appear on the PDR aperture card.

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• RS-CIO-99-172 Section B D.9.7 DickGtto R prsduction The Contractor shall produce on virus-free machines duplicate copies of diskettes provided by the PDR. The diskettes contain selected publicly available documents. Upon receipt of the next diskette, the Contractor shall return the superseded diskette and erase the previous data, if any, on his hard drive. The Contractor shall not accumulate extensive back-files of machine readable data. Requests for older or retrospective data that have been previously erased will be handled by PDR staff, as deemed necessary.

The most frequent duplication of diskettes will be the standing order for Selected Documents on Diskette which is issued weekly on one or more diskettes. This diskette program may not be continued once ADAMS is operational.

The Contractor's stock of blank diskettes will be virus scanned using commercially- available software designed specifically for virus detection. The files to be copied on these virus-free diskettes are currently in text file format. The specifications for these diskettes are as follows: diskettes are standard 3.5 inch (90mm), either double-sided 720K or 1.44 MB diskettes formatted in DOS for IBM compatible personal computers.

NOTE: On every diskette reproduced, a disclaimer file in Wordperfect called " NEWS" must also be copied to indicate that the electronic version is different from the paper copy.

Each diskette shall have a label that clearly indicates the date '

copied and the contents of that diskette (e . g . SECY/PDR SD (for Selected Documents) 6/28/94 (date the diskette was made) 10 Files (number of documents on the diskette). Each duplicate diskette produced shall be in a protective envelope for each requestor.

Diskette reproduction shall accommodate both one time requesters or those customers who wish a standing order for electronic documents.

Reproduced diskettes shall be subject to the same mailing options and delivery times as other reproduced media (e.g, U.S. Mail, Federal Express). The mailing of reproduced diskettes shall be done in standard padded 3.5" mailers.

D.9.8 Video Cassette Reproduction The Contractor shall produce either on-site or off-site duplicate copies of vict otrpes in color or black and white provided by the PDR. The specif:. cations for the videotape copies are as follows:

Magnetic tape copies shall be VHS professional grade video cassette tapes (e.g. Sony, Fuji, 3-M) with a total 120 minutes playing time.

Each reproduced video cassette shall come with a protective sleeve and shall be labeled in two places. The first label shall be on the spine of the plastic protective case. The second label shall be on the cassette itself and can be a copy of the label on the PDR manter copy, identifying the contents. The labels shall convey information provided by the PDR and may include: the title, relevant subject contents, date, and tape length / duration.

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• RS-CIO-99-172 Section B Reproduced videotapes shall be subject to the same mailing options and delivery times as other reproduced media (e.g. U.S. Mail, Federal Express). Videotapes shall be mailed in protective envelopes (bubble-wrap _or equivalent).

The master videotape shall be returned to the PDR upon completion of the duplication process.

D.9.9 Audio Tape Reproduction The Contractor shall produce, either on-site or off-site, duplicate copies of audiotapes provided by the PDR. The copies shall be made on high-quality, brand name (e.g. Sony, 3-M, Maxell) 60, 90, 120-minute cassette tapes depending on the tape length of the submitted tape to be copied. In some cases, both sides of the tape l may have to be copied.

Each cassette tape copy must come with a protective sleeve and shall have a label indicating the subject matter, provided by the PDR, the date of the information and the tape number designation (e.g. 1 of 3, 2 of 3, 3 of 3).

Reproduced cassette tapes shall be subject to the same mailing )

options (e.g. U.S. Mail, Federal Express) and delivery times as {

other reproduced media. Mailing shall be in bubble-envelopes or a comparable package.

The master audio tape shall be returned to the PDR upon completion of the reproduction process. j D.9.10 Photographic Reproduction i

The Contractor.shall produce off-site or on-site duplicate copies of photographs, 35mm slides, or negatives either in color or black and white.

The finished reproductions shall be placed in a protective envelope or container. Each protective' envelope or slide container for the reproduced group of photographs or slides shall have a label with information provided by the PDR that identifies the contents of the package and its origin.  !

Reproduced slides, negatives, or photographs shall be subject to the same mailing options and delivery times as other reproduced media (e.g. U.S. Mail, Federal Express). Special packaging shall be required to insure that the contents arrive safely.

The m?. ster slides, negatives or photographs shall be returned to the PDR upon completion of the reproduction process.

Ordering Information All requests for. reproducing diskettes, videotapes, audiotapes, slides and photographs shall be submitted to the contractor on the existing NRC Form 171A, Multi-Media Duplication Request, with Page 23 of 64

• RS-CIO-99-172 Section B

. appropriate annotations or a computer-generated standing order printout (See Section D, Attachment No. 8).

l All-reproduced diskettes, video tapes, audio tapes, slides, and. '

photographs.are subject to the requirements outlined in Subsection B.14, " Quality Control".

3.9.11' Electronic Pull Text (EFT)/ Bibliographic Citations to Diskette.or Paper Reproduction As one of the PDR options for production of documents on diskette or paper from EFT, the Contractor shall be able to produce for the public full text documents from either BRS or ADAMS.

ADAMS (Agency-wide Documents Access and Management System) comprises the policies, processes, and software tools to manage NRC documents in an electronic environment, rather than paper-based environment.

ADAMS will-replace such legacy systems as Nuclear Document System, (NUDOCS) and the PDR's Bibliographic Retrieval System (BRS) and will be available to the public via the Internet. The databases for the public will house the electronic text of documents, their images, j and bibliographic data. The ADAMS system will enable everyone with access to the Internet to visit the NRC Home Page and its Electronic Reading Room and search for, retrieve, view, download, and print NRC

' documents.

NRC will make its public documents available i electronically through the ADAMS Public Libraries on an external server.

In addition, the Contractor shall provide lists of bibliographic citations that are either required by the public on diskette or are in excess of the standard limitation for a complimentary copy from.

PDR staff. ,

3.9.12 Hitlist Creation l The hitlists, created by the public off-site or on-site at terminals i in the Electronic Reading Room, will contain selected documents in full text or textual abstracts of documents. In addition, PDR

'Re2erence Staff may also search BRS or ADAMS and create hitlists on behalf of the public.

l Once any search is completed and the desired records identified, the results of the search can be saved. The saved hitlist will then be copied either on a diskette or on paper by the contractor.

The Contractor shall identify all orders by the hitlist's filename.

All orders from saved hitlists will be filled by downloading or printing. If the requestor requires a diskette, then the Contractor provides a diskette. If the requestor requires paper output, then the Contractor prints the document and/or abstracts or the bibliographic citations.

v To order the hitlist downloaded onto a diskette or printed on paper,

-the hitlist name (and the number of records in the hitlist) can be:

1) Written onto NRC form 171A and submitted to the contractor.

Instructions to produce a diskette or hard copy for the specified Page 24 of 64 L

• C RS-CIO-99-172 Section B

-hitlist would be made on the NRC Form 171A . -The Contractor shall type in the name of the specified saved hitlist, call it up, and reproduce the hitlist in the format requested by the customer on the NRC Form 171A. Use of the NRC Form 171A is most common for on-site customers; 2)- Transmitted to the Contractor as a written record (letter, fax, e-mail, transcribed phone call) by the PDR Reference Librarians; 3) Transmitted to the Contractor through BRS or ADAMS on-line order modules,'via PDR Reference Librarians, as appropriate.

Full text documents downloaded onto diskettes shall be defined as one logical file; e.g. as many entire documents as will fit shall be copied onto a diskette (720K/1.44MB). If a document would cause 720K/1.44MB to be exceeded, then a second diskette shall be started.

(See Section-C for specific hardware / software requirements).

The diskette options are similar to those of the standing order option outlined in Subsection B.9.7 (3.5 inch in high and low densities). If the' customer does not specify diskette size then the i default diskette' size will be 3.5"/1.44MB. l The contractor shall use virus-free diskettes and a high-speed printer to print the hard copy. The Contractor shall scan his blank diskettes for viruses, using virus detection software. On every diskette produced 1from pre-ADAMS full text documents, a .

disclaimer file in ASCII text called " NEWS"'or other unique file >

name must also be copied to indicate that the full text documents,'

are different from the paper copy. The hard copy output of text and abstracts shall be done on a high-speed laser printer. Either i single-sheet or continuous feed paper can be used. The print l quality shall be such thatLthe copy is legible.

b B.9.13 Finished Products l t

The Contractor'.s handling of the finished products shall be as follows: Eachdiskettewithtextdocumentsproducedshallbepla/ ced

'in a protective envelope and shall have a label with the name off the hitlist and the date copied. The printout shall have similar ]

' distinguishing information identifying the order on the first ppge.

I Reproduced diskettes and printed output shall be subject to thy$iil, mailing options and delivery times as other media (e.g.

same U.S.

Federal Express). The mailing of reproduced diskettes shall He done in standard padded 3.5" mailers. l All data reproduced on diskette or in paper are subject to tha requirements outlined in Subsection B.14 " Quality Control".

Defective diskettes or poor quality printouts due to toner pnoblems will be grounds for re-processing the order.

B.9.14 Compact Disk (CD-ROM) Duplication The Contractor shall produce on-site or off-site duplicate;jcopies of compact disks (e.g. CD- ROMS with either text, images, sou#d and/or l -motion) provided by the PDR. In all cases, the compact dijks to be duplicated are copies and not the original master. The dt9 plicated discsmustconformtoISOstandardsandmustbeplayablejnall Page 25 of 64 1

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RS-CIO-99-172 Section B standard platforms (UNIX, Windows, and Macintosh).

Each reproduced CD-ROM must be placed in a heavy envelope or jewel case. The labeling may either be on the CD-ROM itself or the envelope ~. The labeling should contain the same information as the PDR copy.

The turnaround time'for the replication process shall be no more than one week.

Reproduced CD-ROMS shall be subject to the name mailing options and delivery times es other reproduced media (i.e. U.S. Mall, Federal Express). Special protective packaging (jewel cases, bubble-wrap) shall be required to insure that the contents arrive undamaged.

The NRC's CD-ROM copy shall be returned to the PDR upon completion of the reproduction process.

B.9.15 Compact Disk (CD-ROM) to Paper Duplication The Contraccor shall produce on-site paper copies from compact disks (CD-ROMS; provided by the PDR. The Contractor shall have the ability to reproduce to paper individual pages, chapters, or everything from a CD-ROM (e.g. FSAR). The file structure and print function, however, can vary for each individual CD-ROM. Until there are uniform standards for CD-ROM submittals, the Contractor shall notify the PDR of the problems with the reproduction order, if the Contractor is unable to reproduce specific sections of a CD-ROM.

E The customer will then be given the option of having the contents of the CD-ROM copied in it's entirety to paper or receiving a CD-ROM copy.

The paper copies shall be single-sided copies on white bond or white recycled paper. Any special services requested by the customer above and beyond this standard (e.g. colored paper, three-holed paper) must be done at the plain-paper price and is not required by this contract.

l The reproduced paper products from the CD-ROM shall be subject to the same mailing options and delivery times as other reproduced medie (i.e., U.S. Mail, Federal Express). The NRC's CD-ROM copy shall be returned to the PDR upon completion of the order.

B.9.16 Statietics Statistics by media type, including special instructions in any section, shall be kept by the Contractor and submitted on the monthly statistics form under Category V. (See Section D, Attachment No. 12). These statistics shall include separate data l for text showing a) the number of paper pages reproduced, b) the number of microfiche reproduced, c) the number of diskettes reproduced, d) the number of videotapes reproduced, e) the number of audiotapes reproduced, f) the number of photographs or slides reproduced; and the number of compact disks reproduced.

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1*' 4 RS-CIO-99-172 Section B D.10 REPRODUCTION COMPLETION SCHEDULE D.10.1 Turnaround Times Nearly'all requesters have an immediate need for documents. The Contractor shall use his schedule of turnaround times for all document reproduction services, as submitted in its proposal and as incorporated into this. contract. L'c ? shall be considered the l acceptable maxima for the specified types of services. Variables may include: type of media, size of original, size of reproduction, and volume of order. Priority (rush) service shall be. offered, in addition-to a standard turnaround schedule. (See Section D, Attachment'No. 10).

Because a requester may not have a preference between paper to paper reproduction and blowbacks, the Contractor shall offer turnaround -

times for both processes that are reasonably similar. For example, four hours for paper to paper versus two. days for the same number of blowbacks would be unacceptable.

Processing times shall be measured from the time an order is time /date stamped and placed on a designated pickup table or from the time the Contractor opens either the BRS or ADAMS on-line order modules. Hours refer to continuous clock hours to inform the requester when he can expect an order to be' filled. When the clock hours expire outside the PDR workday (after 4:15 p.m.), orders shall

- be filled by the following PDR workday at 7:45 a.m.

Paper orders shall be picked up every half hour beginning at 8:00 a.m. with a final pick up at 4:15 p.m. Additional pickups are at the Contractor's discretion but may not substitute for' checking the pickup locations on the half hour. There are two order pickup locations: one in the Reading Room and one.near the PDR staff office.'The Contractor shall check for on-line orders at least twice daily, in mid-morning and mid-afternoon. When the requester neglects to time and date stamp the request form, the Contractor shall manually note the time and date of pickup on the form.

When problems arise with information or lack thereof, on an order form during the piccup stage or upon the start of reproduction, the Contractor shall attempt to contact the requester that same day, if the requester is on-site or within local calling distance. When the requester cannot be contacted or is not within local calling distance, the Contractor shall give the order to the Project Officer for further guidance. When the aecessary information cannot be readily obtained, the Project Officer may suggest returning the documents to the PDR and having the Contractor note the reason for not completing the request on the order form. The Contractor shall keep the order form to answer eventual inquiries regarding it.

If business is such at any time during the life of the contract that its is determined by the NRC Project Officer that the Contractor has been having difficulty meeting specified turnaround times in the contract, the Contractor shall be required to purchase additional hardware / software or hire additional personnel to handle the volume,

at no extra cost to the Government.

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• RS-CIO-99-172 Section B l

C.10.2 Recording the Completion of the Reproduction Process Following the completion of the reproduction process, the Contractor shall record the quartity and type of service (pages, microfiche, etc.) on the order form (s) as well as the time and date of completion. The requester co with the order for delivery. py of the order form is then placedThe Contractor shall make a c

'the original letter request, on-line order form, or standing order form for delivery with the reproduction order. When the original

letter request is accompanied by a preprinted order form, both the 1

customer copy of the order form and a copy of the letter request shall be delivered with the reproduction order.

The Contractor shall prepare an invoice for the order following established procedures set forth in Subsection B.15, Billing Policy and Procedures.

3.11 DELIVERY. OPTIONS AND SCHEDULES I

l AllLorders processed on-site or off-site shall be distributed from J the Contractor's reproduction facility in'the PDR. The Contractor shall offer a variety of delivery options, including but not_ limited  ;

to, onsite pickup, U.S. Postal Service, express services, and J facsimile transmission. The Contractor shall use his daily delivery schedule, as submitted in the proposal and as incorporated into this contract.

COD shall be an option for non-account holders who have an immediate need for an order. Postage for delivery, domestic and foreign, by the U.S. Postal Service shall be accurately calculated onsite.

l Express service companies to be used shall be specified and remain in effect for the duration of the contract period. Should a delay occur in an evening express service pickup,. then the Contractor

.shall make arrangements for a pickup the following morning.

l The Contractor shall provide both foreign and domestic facsimile service. Facsimile orders may be limited by number of pages in relation to turnaround time. A PDR user requesting facsimile service will submit a standard PDR reproduction order form or authorized substitute indicating that the documents should be faxed.

The requester shall also complete a fax cover sheet (See Section D, l

Attachment No. 11). Facsimile turnaround times shall apply l regardless of whether requested documents are originally in paper or microform.

l The Contractor shall maintain a log of all mailed / shipped and faxed l orders which clearly identifies the order and the time, date, and i method of delivery. This log shall be readily accessible and shall l be used to respond to inquiries from requesters and PDR staff.

All orders completed before noon shall be mailed / shipped the same day. Orders completed in the afternoon shall be mailed / shipped by the next PDR workday. Exceptions may apply based on the Contractor's priority service options and billing policy and I

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• RS-CIO-99-172 Section B

} procedures. The size or type of order shall not be cause for delay

'of delivery.

If an order has to be re-processed due to a Contractor error, the i Contractor shall not charge the customer a second time to send the l corrected order. The Contractor shall ship the corrected order by ,

the same method as the previous order at no extra cost. (See I l Subsection B.15, Billing Policy and Procedures.)

B.12 RETURN OF ORIGINAL DOCUMENTS TO THE PDR READING RCOM  ;

I As orders are filled, the Contractor shall return all PDR folders, i microforms (except the Contractor's 48X microfiche), and other media to the PDR on a flow basis during the day. However, at a minimum, all folders, microforms, and other media processed before noon on a given PDR work day shall be returned by 2 p.m. the same day.

Documents processed after noon on a given PDR work day shall be returned before 9 a.m. tne next business day. This is required to ensure that documents are readily available for requesters seeking the same or different documents in a given folder or on microform.

No Contractor employee shall be permitted to re-file documents in the PDR Reading Room prior to receiving instructions by the Project Officer or by a Contractor employee who has attended the PDR Orientation provided by the Project Officer' . (See Subsection B.7.)

All folders or individual paper documents that stand alone shall be returned by the Contractor to the appropriate location in the PDR shelving area and re-filed according to established procedures, as provided by the Project Officer.

Occasionally, an on-site requester may supply a personal copy of a paper document (previously reproduced by the Contractor) as a source for additional. copies. A note on the document will indicate to the Contractor, the on-site person to whom the documents shall be 4 returned. Also, occasionally a note may be placed on a foider  ;

instructing the Contractor to return it to the Reference Desk or a i particular PDR staff member.

The Contractor shall count all folders prior to re-filing, and the monthly total will be listed on the monthly statistics report.

Occasionally, the Contractor will be given usage survey forms which shall be completed by noting the number and kind of folders returned to the PDR on the specified day. (See Section B, Attachment No. 13).

Microforms submitted with orders shall be returned by the Contractor to one central location in the PDR Reading Room in separate, respective groups of 20X, 24X, and 48X microfiche and aperture cards secured with rubber bands. All PDR microfiche shall be returned in the same envelopes in which they were submitted, face forward so headers are readable. When multiple microfiche are placed in a single envelope, the Contractor shall place them in correct numerical sequence with the first microfiche on top. When a slip sheet appears in a PDR microfiche envelope in order to separate the first and second microfiche, the Contractor shall place the slip sheet in that position in the PDR envelope, even if it was Page 29 of 64

• ^

• RS-CIO-99-172 Section B-incorrectly placed when received.

The Contractor shall be responsible for the re-filing and maintenance of the 48X ARMS microfiche in the cabinets located in the Contractor's assigned area at the PDR. The Contractor shall

. count the number of 48X microfiche re-files and report that number on the monthly statistic. report. Periodically, the collection will be. independently audited by the NRC Project Officer for completeness and integrity.

D.13- CUSTOMER INQUIRIES The PDR on-site location for the Contractor shall be the information point for requesters or recipients on the status of reproduction orders. The Contractor shall be available on.PDR workdays (Monday through. Friday from 7:45 a.m. - 4:15 p.m., except Federal holidays) at the on-site location to respond to inquiries and to complete the selling transaction for pickup orders. (See Subsection C.13.)

The Contractor shall establish a routine work flow pattern from the time of order pickup through the re-filing of documents and billing.

Contractor staff shall be able to respond to customer inquiries about orders at any point in the process. The Contractor shall have the capacity to retrieve order-information by requester.name or organization, customer account number, requisition number, letter request number (assi on-line order number, and standing order code /gned date. byNot PDR allstaff),

requesters awaiting orders have copies of NRC order forms because someone else may have placed the order on their behalf. The Contractor shall respond to routine inquiries on status of orders within a few minutes. A requester's lack of knowledge of a requisition number or letter number is not, by itself, sufficient excuse for the Contractor failing to locate an j order.

B.14 QUALITY CONTROL D.14.1 Quality Control - Reproduction i The contractor shall provide paper reproductions to the public that l- are complete, clearly legible, centered on the sheet, reflect uniform density throughout the image, and are free from any excessive background or toning. All paper reproductions shall be properly collated, stapled (rubber banded in the case of large documents), and be in black image on white bond or white recycled paper.

The Contractor.shall provide diazo duplicates of microforms on a 5 mil. thick, clear, polyester base. The quality of all microforms produced must be such that the resolution requirement listed below lbs resolved when read in accordance with the procedures of M.S. 3 Microcopy Resolution Test Chart 1010: Diazo Microfiche - a minimum 1 of 135 line pairs per mm. There shall be no more than 20 percent 1 l loss of-background density, and the base plus clear area shall  !

remain the same. Each microfiche duplicate shall be placed in an individual plain' protective envelope for the requester. The contractor shall record the identifying number recorded on the PDR Page 30 of 64

T; RS-CIO-99-172 Section B aperture card on the duplicate card. All contractor duplicated microforms shall be free of scratches,-holes, tears, fingerprints,

! dirt, dust, or any defect that would adversely affect their l usefulness.

1 The Contractor shall replace at no charge to the recipient any reproductions failing to conform to.these standards.

Since PDR documents are of va ging quality, even within a document i package, the Contractor shall be responsible for monitoring the legibility and accuracy-of completed orders. The Contractor shall l halt reproduction when requested documents are not legible or otherwise. unsuitable for reproduction. The Contractor shall also quality check all documents to be faxed'to determine whether or not the document is of sufficient quality to provide a legible copy via facsimile. The Contractor shall bring problems to the attention of the Project Officer,-at which time the processing time clock is suspended until the problem is resolved. The Project. Officer shall attempt to replace the defective document and shall notify the customer of lengthy delays or an inability to fill the order.

Valid user complaints concerning the legibility and accuracy of orders, as judged by the Project Officer, in excess of one per month average (exclusive of the first month of the contract) over a 2-4 month period (at the discretion of the Project Officer) shall be grounds for the NRC's consideration of terminating the contract.

3.14.2 Quality Control - Turnaround Time and Delivery schedule l

Turnaround times as stated in the Contractor's schedule and tl.e

, delivery schedule shall each be met at least 95% of the time, base.d

! .on the sampling described in Subsection C.10. In other words, in the 20 orders examined, there may be no more than one case each of deviation from.the stated respective schedule, in the same or different orders, irrespective. Falling below the 95% level on average for one or both elements over a 2-4 month period (at the discretion of the Project Officer) shall be grounds for.the NRC's consideration of terminating the contract.

3.14.3 Quality Control - Re-Filing Timeliness of re-filing will be mon'.tored by the Project Officer through spot checking at least once a week. Failure to meet the l re-filing schedule (See Subsection B.12) more than one time per month over a 2 - 4 month period (at the discretion of the Project l Officer) shall be grounds for NRC's consideration of terminating the L contract.

Quality.of filing will be monitored through the use of test groups of documents for individual filers. Periodically, the Project l Officer will select a cartload of documents from those ready for l re-filing and require the filer to insert audit sheets in the

folders identifying the filer's name and date of filing. As soon as I filing is complete (cr the next PDR workday if the filer being

( tested works after hours), the Project Officer shall retrieve these I audit sheets and note accuracy of filing. Correctness of filing Page 31 of 64 I

I

• *. RS-CIO-99-172 Section B must be 97%. Failure to maintain that level on average over a 2 -4 month period (at the discretion of the Project Officer) shall be grounds for NRC's consideration of terminating the contract. The Contractor shall correct all filing errors discovered by the Project Officer.

B.14.4 Quality Control - Responses to Questions /Public Relations valid user complaints, as judged by the Project Officer, equal to or

' greater that one per month average over a 2 - 4 month period (at the discretion of the Project Of ficer) shall be grounds for the NRC's consideration of terminating the contract.

s B.14.5 Filled Reproduction Orders The Contractor shall provide the filled order (s) to the recipient or his representative (requester, on-site user, messenger, etc.) as indicated on the order form (s). This includes recipient pickup from the PDR contractor on-site location or through mailing, shipping or facsimile transmission to the recipient. The exact procedures for timely delivery of filled orders will be dependent on the billing policy of the Contractor and on the delivery specifications in Subsection-B.11.

D.15 BILLING POLICY AND PROCEDURES The Contractor shall establish a' billing policy which includes, at a minimum, the following features:

a. Uniformly applies to all customers and is consistently followed in the processing all orders is easily understood by the general ,

public (i.e., not only accountants); l

b. Considers.the needs of both frequent and infrequent customers and both on-site and off-site customers without posing more favorable terms to one group over another;

.c. Accommodates all types of. delivery services offered to fulfill Section B.11;

d. Defines all types of accounts to be offered and sets out terms i and methods of payment for each account; l l

e. Clearly states procedures for opening and closing each type of account-I

f. Clearly states what action will be taken, and when, to collect overdue accounts, including procedures for discontinuing service due to nonpayment and the use of finance charges;

g. Clearly states how charges which are disputed by the customer will be documented and resolved and which services will continue during the period of dispute; and

h. Presents a schedule ~for issuing invoices and account statements.

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• RS-CIO-99-172 Section B I PDR staff will reccrd Contractor assigned customer numbers on orders l cubmitted by them whenever this information is provided by the ,

' customers. The Contractor may link a customer account number to a  !

national credit card, but may not require the recording of the l credit card number itself on an order. This policy has been established to remove PDR staff from responsibility for the accurate l recording and security of a credit card number.

i The contractor shall not close a delinquent account or otherwise restrict it without two weeks advance notice to the Project Officer.

The advance notice shall be in writing, shall explain how the billing policy and procedures have been applied fairly and accurately, and shall include all backup material such as copies of invoices and related correspondence, including any evidence of registered mail. The NRC Project Officer will contact the customer to confirm an understanding of the potential loss of service.

The prices set forth in Section B shall be the prices billed PDR requesters. These prices shall include handling and materials costs for wrapping in conformance with standard commercial practice to l insure that the filled orders arrive in satisfactory condition. The prices will also cover all telephone charges for facsimile orders.

Applicable sales and use tax (See subsection C.8) shall be billed as a separate item. The Contractor is subject ~to the same conditions and sales charges as members of the public, should the Contractor want to use PDR information for private purposes.

Invoices shall provide at a minimum the following information:

a. Contractor's name, address and telephone number. The telephone number of the PDR onsite location shall also appear to permit telephone inquiries on the status of orders and accounts. This telephone number shall be identified for that purpose.

b. Statement that reproduced documents were obtained from the PDR of the NRC.

l c. The pre-printed NRC form number, letter number, on-line order number or standing order code for each separate order that is being billed and the date each order was placed.

i d. The customer purchase order number whenever it is provided with i an order,

e. Quantity and amount due for each medium (number of hard copy pages, number of microfiche, number of faxed pages, etc.) provided l to the requester.

f. Applicable Sales and Use Tax

g. Mailing / shipping costs when applicable.

h. Total amount due The Contractor shall maintain a file of all orders received

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• RS-CIO-99-172 Section B l-L throughout the contract period and copies of all invoices and i statements issued. These records-shal1~be available to the Project g . Officer at all times.

l

-Infrequently, there may be mistakes by-the.PDR staff in requesting documents to be reproduced for a PDR user. The costs of such L mistakes shall be absorbed by the reproduction contractor.

If the Contractor fails to issue an invoice within 60 days, the.

Contractor shall forfeit the right to collection for that service.

The NRC assumes no obligation to collect payment for contractor services.

3.16 '- POST AWARD ORIENTATION The Contractor shall be available.following award of the contract but before the start date to:present a public orientation in the PDR Reading Room related to the new services and billing policy and procedures and to answer related questions posed by the public.

This orientation shall be arranged and presented jointly with the Project Officer.

t i

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• RS-CIO-99-172 Section C i SECTION C - CONTRACT CLAUSES C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were giv~n e in full text. Upon '

request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es) :

http://www.arnet. gov /far i

FAR  !

NUMBER TITLE DATE )

52.212-4 CONTRACT TERMS AND CONDITIONS-- APR 1998 i COMMERCIAL ITEMS j C.2 ADDENDUM to FC.! 52.212-4 Contract Terms and Conditions--

Commercial Items Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were  !

given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

52.217-8 OPTION TO EXTEND SERVICES AUG 1989 52.228-5 INSURANCE--WORK ON A GOVERNMENT JAN 1997 INSTALLATION C.3 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (JAN 1999)

(a)- The Contractor agrees to comply with the following FAR j clauses, which are incorporated in this contract by reference, to )

implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-3, Convict Labor (E.O. 11755); and (2) 52.233-3, Protest After Award (31 U.S.C 3553) .

(b) The Contractor agrees to comply with the FAR clauses in this paragraph (b) which the contracting officer has indicated as being Page 35 of 64

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• RS-CIO-99-172 Section C incorporated in this contract by reference to implement provisions {

of law or executive orders applicable to acquisitions of commercial j items or components:

(Contracting Officer shall check as appropriate.) j DG- (1) 52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I (41 U. S . C. 2539 and 10 U.S.C. 2402).

DG (2) RESERVED.

DC] (3) 52.219-8, Utilization of Small Business Concerns (15 U .. S . C . 637 (d) (2) and (3)) .

[ -] (4) 52.219-9, Small Business Subcontracting Plan (35 U.S.C.

637 (d) (4) ) .

[X) (5) 5 2 . 2 .:. 9 - 14 , Limitations on Subcontracting (15 U.S.C.

637 (a) (14 ) ) .

[ ] (6) (i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

[] (ii) Alternate I of 52.219-23.

[] (7) 52.219-25, Small Disadvantaged Business Participation Program--Disadvantaged Status and Reporting (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

[ ] (8) 52.219-26, Small Disadvantaged Business Participation l Program--Incentive Subcontracting (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

[] (9) 52.219-3, Notice of HUBZone Small Business Set-Aside (Jan 1999).

[] (10) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 1999) (if the offeror elects to waive the preference, it shall so indicate in its offer).

[] (11) 52.222-21, Prohibition of Segregated Facilities (Feb i 1999). ]

DO (12) 52.222-26, Equal Opportunity (E.O. 11246).

[X] (13) 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212).

DG (14) 52.222-36, Affirmative Action for Workers with l Disabilities (29 U.S.C. 793).

[X] (15) 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212).

Page 36 of 64

r RS-CIO-99-172 Section C

[X] (16) 52.225-3, Buy American Act. Supplies (41 U. S . C. 10).

[] (17) 52.225-9, Buy American Act. Trade Agreements Act.

Balance of Payments Program (41 U. S . C. 10, 19 U.S.C. 2501-2582).

(18). [ Reserved]

[] (19) 52.225-18, European Union Sanctions for End Products (E.O. 12849).

[] (20) 52.225-19, European Union Sanctions for Services (E.O.

12849).

[] (21) (i) 52.225-21, Buy American Act. North American Free Trade Agreement Implementation Act--Balance of Payments Program (41

• U.S.C 10, Pub. L. 103-187).

[] (ii) Alternate I of 52.225-21.

[] (22) 52.239-1, Privacy or Security Safeguards (5 U.S.C.

552a).-

[] (23) 52.247-64, Preference for Privately Owned U.S.- Flag Commercial Vessels (4 6 U.S.C. 1241).

(c) The Contractor agrees to comply with the FAR clauses in this paragraph (c), applicable to commercial services, which the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items or components:

(Contracting Officer chedk as appropriate.)

[ ] (1) 52.222-41, Service Contract Act of 1965, As amended (41 U.S.C. 351, et seq.).

i

[] (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

[] (3) 52.222-43 - Labor Standards Act and Service Contract Act--Price A1- .unt (Multiple Year and Option Contracts)

(29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

[] (4) 52.222-44, Fair Labor Standards Act and Service Contract Act--Price Adjustment (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

[] (5) 52.222-47, SCA Minimum Wages and Fringe Benefits Applicable to Successor Contract Pursuant to Predecessor Contractor Collective Bargaining Agreement (CBA) (41 U. S . C. 351, et seq.).

(d) Comptroller General Examination of Record. The Contractor agrees to comply with the provisions of this paragraph I4) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the l clause at 52.215-2, Audit and Records- Negotiation.

! Page 37 of 64 l

F RS-CIO-99-172 Section C 1

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the contractor's directly j partinent records involving transactions related to this contract.  !

l (2) The Contractor shall make available at its offices at all rcasonable times the records, materials, and other evidence fo examination, audit, or reproduction, until 3 years after final I payment under this contract or for any shorter period specified in i FAR Subpart 4.7, Contractor Records Retention, of the other clausts  ;

of this contract. If this contract is completely or partially l terminated, the records relating to the work terminated shall be i made available for 3 years after any resulting final termination l settlement. Records relating to appeals under the disputes clause or '

to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, l accounting procedures and practices, and other data, regardless of  !

type and regardless of form. This does not require the contractor to I create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of  ;

law.

(e) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) or (d) of this clause, the Contractor is not required to include any FAR clause, other than those listed below (and as may be required by an addenda to this paragraph to establish the reasonableness of prices under Part 15), in a subcontract for commercial items or commercial components--

(1) 52.222-26, Equal Opportunity (E.O. 11246);

(2) 52.222-35, Affirmative Action for Disabled Veterans and Vcterans of the Vietnam Era (38 U.S.C. 4212);

l (3) 52.222-36, Affirmative Action for Workers with Disabilities (29 U.S.C. 793); and (4) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (4 6 U.S.C. 1241) (flow down not required for subcontracts awarded beginning May 1, 1996).

C.4 52.216-21 REQUIREMENTS (OCT 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as Page 38 of 64 t

RS-CIO-99-172 Section C

" estimated" or'" maximum" in the Schedule, that fact shall not constitute.the basis for'an equitable price adjustment. I (b) Delivery or performance shall be made only as authorized by orders- issued in accordance with- the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all l supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

'(c) Except as-this contract otherwise provides, the Government ,

shall order from the Contractor all the supplies or services '

specified in the Schedule that are required to be purchased by the

_ Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under-this contract.

(e) If-the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order

.providing for the accelerated delivery, the Government may acquire

~

the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the contractor shall not be required to make any deliveries under this contract after .

C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (bum 1989)

(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days provided, that the l Government shall give the Contractor a preliminary written notice of  !

its intent to extend at least 30 days before the contract expires. l

-The preliminary notice does not commit the Goverament to an  !

extension.

(b) If the' Government exercises this option, the extended contract  !

l shall be considered to include this option provision.  !

1

-(c) .The total duration of this contract, including the exercise of any options under this clause, shall not exceed three years.

L t

Page 39 of 64 i i

I' i RS-CIO-99-172 Section C r

I

l. C.6 SEAT BELTS Contractors, subcontractors, and grantees, are encouraged to adopt and enforce on-the-job seat belt policies and programs for their employees when operating company-owned, rented, or personally owned vehicles.

C.7 DURATION OF CONTRACT PERIOD Performance under this contract shall commence on

• and will expire on * . The term of this contract may be extended at the option of the Government for an additional one year.

• To be incorporated in resultant contract. l l

[End of Clause]

C.8 FEDERAL, STATE AND LOCAL TAXES The Contractor is responsible for the payment of all Federal, state and local taxes which taxing authorities impose and collect on the sales of copies and services covered by this contract. Section 47-2001n (1) (J) of the District of Columbia code states that the terms " retail sale" and " sale at retail" include the sale or charges for copying, photocopying, reproducing, duplicating, addressing and mailing services for purposes of the Gross Sales Tax. Secti n 4 47-2026 requires vendors to obtain a certificate of registration, and Section 47-2009 requires the amount of the tax to be stated and charged separately from the sales price and shown separately on any record thereof at the time the sale is made or evidence of sale i issued by the vendor. The Contractor is required to familiarize l himself with other relevant provisions of the Gross Sales tax, including its application to sales when copies are mailed outside the District of Columbia and to sales when copies are reproduced on copying machines.

[End of Clause]

C.9 RELEASE OF USER INFORMATION All Contractor employees shall comply with the provisions in NRC Manual Chapter 0209, Release of PDR User Information (See Section D, Attachment No. 15).  ;

l (End of Clause]

l l

l Page 40 of 64 i

l l c 1

RS-CIO-99-172' Section C C.10 REPORTS, DOCUMENTATION AND OTHER DELIVERABLE END ITEMS on or before the sixth day of each month, the Contractor shall provide'the NRC Project Officer a monthly report on Contractor l letterhead for the previous month's reproduction services. See '

Section D, Attechment No. 12 for format and content of the report.

In addition, the Contractor may be called upon by the NRC Project i Officer occasionally to provide special statistics, for example, j determining the usage and reproduction of Category P documents j during the most recent six-months. Such a task would require approximately four hours of staff time.

)

Each week for the first four weeks of the contract, the Contractor and the NRC Project. Officer together shall sample a set of ten orders to determine.the processing time and to review associated tasks'for delivering the filled order. The results of this sample shall be verbally discussed to resolve or eliminate problems.

For each of the succeeding months of the contract period, the NRC Project Officer shall supply to the Contractor a sample of orders (no more than 20) from the previous month. At the NRC Project Officer's discretion, the sample may be randomly selected from the Contractor's file of filled orders, or it may be a selected group of orders chosen by the NRC Project Officer. The Contractor shall analyze the sample orders against the contract requirements and report the results using a form supplied by the NRC Project Officer (See Section D, Attachment No. 12.) The Contractor shall respond l within two weeks to the NRC Project Officer with results of this i review. At any time the NRC Project Officer may view a particular i order to review its completion time.  !

Before any form or form letter generated by the contractce is sent or given to PDR public users, a copy shall be provided to the NRC Project Officer to review for information purposes as well as for potential discrepancies in regard to the requirements of the contract.

Three months before the end of the contract period, the contractor shall supply the NRC Project Officer with a set of pre-printed mailing _ labels in zip code order for all account holders served during the previous twelve months of the contract period. These j mailing labels shall represent at a minimum 90 percent of the i recipients served during the previous twelve months of the contract '

period. The labels must be clear and complete to enable the PDR to notify past recipients of the forthcoming expiration of the reproduction contract and possible changes in prices and services.

[End of Clause]

C.11 GOVERNMENT FURNISHED EQUIPMENT / PROPERTY (JUNE 1988)

(a) The NRC will provide the contractor with the following items for use under'this contract:

Page 41 of 64

y RS-CIO-99-172 Section C (1)' Sufficient space for at least two Contractor photocopy machines, one contractor desk top microfiche duplicating machine, and three. contractor microfiche printers to be located at the onsite location of the PDR, 2120 ', Street , N.W., Lower Level 1, Washington, D.C. There is approximately 750 square feet of floor space-in'this room. (See Section D, Attachment No. 16). There is no vent or window to outside air. The building is open from 7:00 am to 6:00 pm each PDR workday. The Contractor will have key card access outside of these hours. Sufficient space in the PDR Reading Room exists for one Contractor-provided self-service photocopying machine.

(2) Electricity: Five 220-volt 30-amp outlets and sixteen 110/120-volt outlets and electricity necessary at the on-site facility. One 110/120 volt outlet and electricity necessary for operation of the self-service machine located in the PDR Reading Room.

(3) Furniture: Four microfiche cabinets. Additional microfiche cabinets will be added as needed. See also item (5) below.

(4) Folder repair supplies: Sufficient supply of Ames Easiclip bars, U-clips, and replacement tubing for replacement of broken items discovered during the course of reproduction work.

(5) Microfiche collection: Two complete sets of 48X ARMS microfiche representing currently about 86,000 microfiche each in sequential order by microfiche number. The government shall provide microfiche cabinets for the storage of this collection. See also item (3) above. A designated PDR staff member, usually on a daily basis, will give the Contractor two sets of approximately 20 new ARMS microfiche each in sequential number order in individual envelopes. The contractor shall mark the upper right hand corner of the microfiche with permanent marking pens to ensure that these microforms do not become intermixed with the 48X ARMS microfiche stored elsewhere at the PDR. The Contractor shall use different colored pens (red and purple) to mark each set. The Contractor shall then sequentially file the microfiche into the cabinets provided.

White, tabbed fiche dividers will be provided to maintain the microfiche collection order.

(b) Only the equipment / property listed above in the quantities shown will be provided by the Government. This property is subject to the provisions of the Government Property Clause under this contract. All other equipment / property required in performance of the contract shall be furnished by the contractor.

[End of Clause]

C.12 CONTRACTOR-PROVIDED PROPERTY AND MANPOWER FOR ON-SITE REPRODUCTION AND RELATED SERVICES Page 42 of 64

F RS-CIO-99-172 , Section C

C.12.1 Machin=3 l All Contractor machines used for the performance of this contract l shall'be of such quality and routinely maintained so as to eliminate frequent periods of inoperability that would prevent meeting the delivery requirements and qualifications set forth herein. All machines installed onsite in the PDR shall be used exclusively for

. reproduction work performed for NRC PDR requesters..

C.12.2 On-site / Paper to Paper The Contractor shall install, maintain and operate at the PDR on-site location, a minimum of one high-speed electrostatic copying machine with automatic feed and reduction capabilities. An additional manned electrostatic copying machine may be installed and

. operated by the contractor to meet the delivery schedule established in the contract.

C.12.3 On-site / Microfiche to Paper The Contractor shall install three or nore microfiche reader / printer (s) to provide whit; bond or recycled paper blowbacks.

l C.12.4 On-site / Microfiche to Microfiche The Contractor shall install a table-model microfiche duplicating  !

machine onsite to meet the processing schedule established in the contract. There is no vent to the outside from this room. j C.12.5 'On-site /Self-carvice Equipment

]

The Contractor shall also install and maintain one self-service, paper to paper reproduction equipment in the PDR Reading Room that can reproduce both 8-1/2" x 11" and 8-1/2" x 14" sized documents.

Required features are noted in Section B.9.3. Contractor personnel shall monitor the operation of the self-service equipment to ensure an ample supply of paper and toner and that legible copies are being

. produced. The Contractor must consider the limitel space available when selecting equipment. Some slight rearrangement of furniture may be proposed. The Contractor shall also provide at least one standard stapler, a heavy duty stapler, a staple remover, and staple supplies for the public to use at the self service equipment.

c.12.6 Facsimile Equipment The Contractor is required to provide a facsimile machine which is compatible with most other facsimile machines and a dedicated telephone line at the PDR onsite location. The Contractor is also responsible for obtaining backup service in the event of machine failure to ensure that turnaround times are met.

c.12.7 Computer and Peripherals The Contractor shall provide all computer and communications equipment and software necessary for accessing the PDR's On-line Ordering and Full Text (EFT) Systems as a dial-in user.

Page 43 of 64 r.

• 4 RS-CIO-99-172 Section C

1) A personal computer (minimum 486) with serial port (s) that accept (s) a baud speed of at least 9600 and with a potential baud cpeed of 19200. In addition to the existing hardwired line connecting the contractor with the PDR database (BRS), the contractor may dial-in directly to BRS should business warrant.

2) Off-the-shelf utility software that supports Z-Modem, or X-Modem, to create a file-to-file transfer of data (full text or textual abstracts), and Norton Commander, for example, to copy the text records'to a hard drive and then copy the data to a diskette.

3) A high-speed laser printer.

C.12.8 Filing Cart The contractor shall provide one or more filing carts designed to hold 9.5" x 15" folders for transporting orders from the Reading Room to the Contractor work area and for refiling folders.

[End of Clause]

C.12.9 Miscellaneous Equipment and Supplies The Contractor shall be responsible for furnishing telephone service for Contractor use, sufficient quantities of toner / developer, white bond or recycled paper, paper clips, film, collating bins, postage scale, a device for cutting spine bindings off PDR documents (when approved by the PDR staff) large and small staplers with staples, staple remover, pliers for the larger staples, rubber bands, microfiche envelopes, items to process the financial transactions, red and purple marking pens for microfiche, sufficient shelving, tables and chairs at the onsite location and all other equipment and g supplies that are necessary for providing reproduction and related services for the public at the PDR.

[End of Clause)

C.13 CONTRACTOR PROVIDED PROPERTY AND MANPOWER FOR OFF-SITE REPRODUCTION AND RELATED SERVICES With extended building hours available, the Contractor is encouraged to-perform as much reproduction onsite as possible, to eliminate the problems that develop with offsite processing. The Contractor shall have the necessary resources and equipment available for off-site reproduction of all types of services specified in Section B required for compliance with processing and delivery schedules. The Contractor shall be responsible for all film, paper, property, equipment, transportation, and all other supplies as required to provide reproduction and related services at the offsite facility.

'The Contractor shall arrange as many pickups and deliveries to return orders onsite as may be required to meet the specified processing schedules for all reproduction services. Orders to be Page 44 of 64

y

• ~* RS-CIO-99-172 Section C taken off-site'are to be picked up at the PDR onsite contractor facility from on-site personnel who shall maintain a tracking system

'for identifying which orders have been taken off-site.

[End of Clause]

C.14 - CONTRACTOR BACKUP EQUIPMENT If at any time during the-performance of work under this contract, Contractor installed onsite equipment. fails to operate, the Contractor shall immediately place a service call for repair of the equipment, and make-every attempt to have the machine operable as quickly as possible. When the volume of orders increases to such an extent that the contractor cannot meet the processing and delivery

schedules with on-site equipment, the Contractor shall~ notify the  !

NRC Project Officer. The Contractor then shall use the necessary backup equipment to complete the outstanding orders. Equipment failure shall not be considered an excuse for failing to meet the  !

requirements of this contract.

[End of Clause] I C.15 EQUIPMENT REMOVAL l The' Contractor shall remove all Contractor onsite property / supplies i

.from the PDR within 24 hours2.777778e-4 days <br />0.00667 hours <br />3.968254e-5 weeks <br />9.132e-6 months <br /> after expiration of the contract. The i NRC will notify the Contractor at least 14 calendar days prior to  !

expiration of the' contract so that the Contractor may make  !

arrangements for removal of equipment and supplies. If the l Contractor fails to remove such equipment, property and supplies  !

from the PDR on-site location within 24 hours2.777778e-4 days <br />0.00667 hours <br />3.968254e-5 weeks <br />9.132e-6 months <br />, NRC shall have the i right to use or remove such equipment, property and supplies. Any i removal or storage charges incurred will be at the expense of the .

Contractor.

[End of Clause]

i i

Page 45 of 64

RS-CIO-99-172- Section D l

SECTION'D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS-D.1 ATTACHMENTS NUMBER TITLE 1 PDR File Classification System (NUREG/BR-0052-Revision 2) 2 PDR Reproduction Sta.istics (7 pages) 3 Ames Easiclip Fastener l 4 Copyright Notice - General 5 Copyright Notice - Westinghouse 1

6 Copyright Notice --Restricted l l

7 Paper to Paper Duplication Request, NRC Form 171 'l!

8 Multi-Media Duplication Request, NRC Form 171A 9 Microform to Paper Request, NRC Form 171B 1 10 Price and Processing Time for Document Reproduction Orders Processed by Qualex International 11 PDR-Facsimile Transmission Cover Sheet 12 Nonthly Statistics Report Form n

13 PDR Usage Survey Form 14 Monthly Turnaround Survey Form 15 NRC Manual Chapter 0209, Release of PDR User Information 16 Contractor On-site Work Area 17 PDR Users Guide 18 Questionnaire Cover Letter  !

Past Performance Questionnaire 19

)

Page 46 of 64 ,

l i

I-I RS-CIO-99-172 Section E I SECTION E - SOLICITATION PROVISIONS l i l

1 E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB.1998) i 1

This solicitation incorporates one or mere solicitation provisions by reference, with the same force and efteet as if they were given in full text. Upon request, the contracting Officer will make their ,

full text available. The offeror is cautior'5d that the listed  !

-provisions may include blocks that must be c.roleted by the offeror and submitted with its quotation or offer. s. Lieu of submitting the full text of those provisions, the offeror may identify the i provision by paragraph identifier and provide the appropriate  !

information with its quotation or offer. Also, the full text of a l solicitation provision may be accessed electronically at this/these I address (es): .

I http://www.arnet. gov /far I

FAR NUMBER TITLE DATE 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL AUG 1998 I ITEMS-E.2 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-- l COMMERCIAL ITEMS (FEB'1999) ,

(a) Definitions. As used in this provision:

Emerging small business means a small business concern whose size l is no greater than 50 percent of the numerical size standard for the standard industrial classification code designated.  !

Small business concern means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

Small disadvantaged business concern means a small business concern that--

(1) Is at least 51 percent unconditionally owned by one or more individuals who are both socially and economically disadvantaged, or a publicly owned business, having at least 51 percent of its stock unconditionally. owned.by one or more socially and economically disadvantaged individuals, and 1

l Page 47 of 64 I

q-L

.RS-CIO-99-172 Section E (2) Has its1 management and daily business controlled by one or more.such-individuals. This term also means a small business concern that.is.at~least 51 percent unconditionally owned by an economically disadvantaged Indian tribe or Native Hawaiian organization, or.a publicly owned business.having at least 51 percent of its stock unconditionally owned by one or more of-these entities, which has its management-and daily business controlled by members of an i economically disadvantaged Indian tribe or Native Hawaiian l ' organization and which meets the requirements of 13 CFR Part 124. i l

. Women-owned small business concern means a small business concern--

(1) Which'is at.least 51 percent owned by one or mere women or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and (2) Whose management and daily business operations are controlled by one or more women.

i l

Women-owned business concern means a concern which is at least 51 percent owned by one'or more' women; cr.in the case of any publicly l owned business, at least 51 percent of:the stock of which is owned by one or more women; and whose management and daily business operations.are controlled by one or'more women.

(b) Taxpayer identification number (TIN) (26 U.S.C. 6050M). (1)

Taxpayer Identification Number (TIN).

[] TIN: .

[] TIN has been applied for.

[] TIN is not required because:

, [.] Offeror is a nonresident alien, foreign corporation, or l foreign partnership that does not have income effectively connected ,

with the conduct of a trade or business in the U.S. and does not i have an office or place of business or a fiscal paying agent in the {

l U.S.; '

l [] Offeror is an agency or instrumentality of a foreign L government; i

l

[] Offeror is an agency or instrumentality of a Federal, state, or local government;

[] Other. State basis.

(2)' Corporate Status.

[] Corporation providing medical and health care services, or  !

engaged in the billing'and collecting of payments for such services;  !

[- ] Other corporate entity;

[] Not a corporate entity: - l Page 48 of 64

U

• RS-CIO-99-172 Section E.

.[- ) Sole proprietorship

-[ ] Partnership

[] Hospital or extended care facility described in 26 CFR.

501 (c) (3) that~is exempt from taxation under 26 CFR 501(a).

(3) Common Parent.

[ .. ) Offeror is not owned or controlled by a common parent.

Name and TIN of common parent:

Name------------------------------------------------------------

TIN-------------------------------------------------------------

)

(c) Offerors must complete the following representations when the resulting contract is to be performed inside the United States, its territories cn: possessions, Puerto Rico, the Trust Territory of the Pacific Islands, or the District of Columbia. Check all that apply.

(1) Small business concern. The offeror represents as part of its' offer that it [ - ]- is, . [ ] is not a small business concern.

l (2) Small disadvantaged business concern. The of feror represents, for general statistical purposes, that it [] is, []

is not a small disadvantaged business concern as-defined in 13 CFR 124.1002.

'(3) Women-owned small business concern. The offeror represents that it [] is, [] is not a women-owned small business concern.

Note: Complete paragraphs (c) (4) and (c) (5) only if this solicitation is expected to exceed the simplified acquisition threshold.

(4) Women-owned business concern. The offeror represents that it

[] is, [] is not, a women-owned business concern.

(5)-Tie bid priority for labor surplus area-concerns. If this is i

an invitation for bid, small business offerors may identify the

' labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price:

(6) Small Business Size for the Small Business Competitiveness Demonstration Program and for.the Targeted Industry Categories under the Small Business Competitiveness Demonstration Program. [ Complete only if the offeror has represented itself to be a small business ,

concern under the size standards for this solicitation.]

Page 49 of.64 I

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7 RS-CIO-99-172' Section E

-.(i) (Complete only for solicitations indicated in an addendum as being-set-aside for emerging small businesses in one of the four

' designated industry groups (DIGS).) The offeror represents as part L of its offer.thattit [] is, [] is not an emerging small business.

.(ii) (Complete only'for solicitations indicated in an at indum as being'for one of the targeted industry categories (TICS) or _our '

designated industry groups (DIGS).) Offeror represents as follows:

I -(A) Offeror's number of employees for the past 12 months

(check the Employees column if size standard stated in the l solicitation is expressed in terms of number of employees); or (B) Offeror's average annual gross revenue for the last 3 ,

fiscal years (check the. Average Annual Gross Number of Revenues column if size standard stated in the solicitation is expressed in terms of annual receipts)-

'(Check one of the following):

Number of Employees Average Annual Gross Revenues 50 or fewer $1 million or less51-100 $1,000,001-$2 million 101-250 $2,000,001-$3.5 million 251-500 $3,500,001-$5 million 501-750 ,$5,000,001-$10 million i 751-1,000 $10,000,001-$17 million Over 1,000 Over $17 million (7) (Complete only if the solicitation contains the clause at FAR 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns, or FAR 52.219-25, Small Disadvantaged Business' Participation Program--Disadvantaged Status and Reporting, and the offeror desires a benefit based on its l disadvantaged status.)

(i) General. The offeror represents that either--

(A) It [ ] is, [ ] is not certified by the Small Business Administration as a small disadvantaged business concern and is listed, on the date of this representation, on the register j of small disadvantaged business concerns maintained by the Small  ;

Business Administration, and that no material change in I disadvantaged ownership and control has occurred since its ,

certification,.and, where the concern is owned by one or more l l individuals claiming disadvantaged status, the net worth of each l individual upon whom the certification is. based does not exceed Page 50 of 64 I

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RS-CIO-99-172 Section E

$750,000' after taking into account the applicable exclusions set

. forth at E13 CFR 124.104 (c) (2) ; or (B) It [ ] has, [ ] has not submitted a completed application to the Small Business Administration or a Private Certifier to be-certified as a small disadvantaged business concern in.accordance with 13 CFR 124, Subpart B, and a decision on that application is pending, and that no material change in disadvantaged ownership and control has occurred since its application was submitted.

(ii) Joint Ventures under the Price Evaluation Adjustment for Small Disadvantaged Business Concerns. The offeror represents,.as part of.its offer, that it is a joint venture that complies with the requirements in 13 CFR 124.1002 (f) and that the representation in paragraph (c) (7) (i) of this provision is accurate for the small

-disadvantaged business concern that is participating in the joint venture. [The offeror shall enter the na.ne of the small disadvantaged business concern that is participating in the oint venture: .

(iii) Address. The offeror represents that its address [ ]

is, [ ] is not in a region for which a small disadvantaged business procurement mechanism is authorized and its address has not changed since its' certification as a small disadvantaged business concern or submission of its application for certification. The list of authorized small disadvantaged business procurement mechanisms and regions is posted at http://www.arnet. gov / References /

.sdbadjustments.htm. The offeror shall use the list in effect on the date of this solicitation. " Address," as used in this provision, means the address of the offeror as listed on the Small Business

. Administration's register of small disadvantaged business concerns or the address on the completed application that the concern has )

submitted to the small Business Administration or.a Private Certifier in accordance with 13 CFR part 124, subpart B. For joint ventures, " address" refers to the address of the small disadvantaged business concern that is participating in the joint venture.

(d) Certifications and representations required to implement provisions of-Executive Order 11246--

(1) Previous Contracts and Compliance. The offeror represents that--

(i) It [] has, [] has not participated in a previous contract or subcontract subject to the Equal Opportunity clause of this solicitation; and (ii) It [] has , ' [ ] has not filed all required compliance

-reports.

(2) . Af firmative Action compliance. The offeror represents that--

(i) -It [] has developed and has on file, [] has not developed and does not have on file, at each establishment, affirmative action-programs required by rules and regulations of the Page 51 of 64 1 L

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' 4 RS-CIO-99-172 Section E Secretary of Labor (41 CFR parts 60-1 and 60-2) , or (ii) It [.] has not previously had contracts subject to the

' written affirmative action programs requirement of the rules and regulations of the Secretary of Labor.

(e) Certification Regarding Payments to Influence Federal Transactions ' (31 U.S.C. 1352). (Applies only if the. contract is expected to exceed $100,000.) By submission of its offer, the o2feror certifies to the best of its knowledge and belief that no j Federal appropriated funds have been paid or will be paid to any i person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress on his or her behalf in connection with the award of any resultant contract.

(f) Buy.American Act--Trade Agreements--Balance of Payments Program-Certificate. (Applies ~only if FAR clause 52.225-9, Buy American Act--Trade Agreement--Balance of Payments Program, is 1

I included in this solicitation.)

(1) The offeror hereby certifies that each end product, except  ;

those listed in paragraph (f) (2) of this provision, is a domestic i end product (as defined in the clause entitled " Buy American Act--

' Trade Agreements Balance of Payments Program") and that components of unknown origin have been considered to have been mined, produced, 1 or manufactured outside the-United States, a designated country, a Ncrth American Free Trade Agreement (NAFTA) country, or a. Caribbean Basin country, as defined in section 25.401 of the Federal Acquisition Regulation.

(2) Excluded End Products:

Line item No. Country of origin i

i (List as necessary)

(3) Offers will be evaluated by giving certain preferences to domestic end products, designated country end products, NAFTA country end products, and Caribbean Basin country end products over other end products. In order to obtain these preferences in the evaluation of each excluded end product listed in paragraph (f) (2) of this provision, offerors must identify and certify below those

. excluded end products that are designated or NAFTA country end products, or Caribbean Basin country end products. Products that are Page 52 of 64

m t- 1 RS-CIO-99-172 l Section E l

not identified and certified below will not be. deemed > esignated country end products, NAFTA country end products, or aribbean Basin country end products. Offerors must certify by insert ng the ,

I applicable line item numbers in.the following: ,

I

.(i) TheLofferor certifies that the following pplies qualify as " designated or NAFTA country end products" as.thqse terms are defined in the clause. entitled " Buy American Act--yfade Agreements--Balance of. Payments Program:"

-(Insert line item numbers)

I (ii) The offeror certifies that the following supplies gualify as " Caribbean Basin country end products" as that term is defined in

.the clause entitled:" Buy American Act--Trade Agreements--Balance of Payments Program":

(Insert line item numbers) .

l (4) Offers will be evaluated in accordance with FAR Part 25. )

(g) (1) Buy American Act--North American Free Trade Agreement  ;

Implementation Act--Balance of Payments Program. (Applies only if i FAR clause 52.225-21, Buy American Act--North American Free Trade Agreement Implementation Act--Balance of Payments Program, is

' included in this solicitation.)

(i) .The offeror. certifies that each end product being offered, except those listed in paragraph (g) (1) (ii) of this provision, is a domestic end product (as defined in the clause entitled " Buy American~Act--North American Free Trade Agreement Implementation Act--Balance of. Payments Program," and that components of unknown origin have been-considered to have been mined, produced, or manufactured outside the United States. ,

(ii) Excluded End Products:

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• RS-CIO-99-172 Section E Line item No. Country of origin l-(List as necessary)

(iii) Offers will be evaluated by giving certain preferences to domestic end products or Canadian end products over other end I products. In order to obtain these preferences in the evaluation of each excluded end product listed in paragraph (b) of this provision, offerors must identify and certify below those excluded end products that are Canadian end products. Products that are not identified and certified below will not be deemed Canadian end products.

The offeror certifies that the following supplies qualify as

" Canadian end products" as that term is defined in the clause entitled " Buy American Act--North American Free Trade Agreement Implementation Act--Balance of Payments Program":

. L i

l (Insert line item numbers)

(iv) Offers will be evaluated in accordance with Part 25 of l the Federal Acquisition Regulation. In addition, if this solicitation is for supplies for use outside the United States, an evaluation factor of 50 percent will be applied to offers of end products that are not domestic or NAFTA country end products.

(2) Alternate I. If Alternate I to the clause at 52.225-21 is included in this solicitation, substitute the following paragraph (g) (1) (iii) for paragraph (g) (1) (iii) of this provision:

i (g) (1) (iii) Offers will be evaluated by giving certain preferences to domestic end products or Canadian end products over other end products. In order to obtain these preferences in the Page 54 of 64 E-

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• RS-CIO-99-172 Section E evaluction of each excluded end product listed in paragraph (b) of  !

this provision, offerors must identify and certify below those excluded end products that are Canadian end products. Products that are not identified and certified below will not be deemed Canadian end products.

The offeror certifies that the following supplies qualify as

" Canadian end products" as that term is defined in the clause entitled " Buy American Act--North American Free Trade Agreement Implementation Act--Balance of Payments Program":  ;

(Insert line item numbers)

(h) Certification Regarding Debarment, Suspension or Ineligibility for Award (Executive Order 12549). The offeror certifies, to the best of its knowledge and belief, that--

(1) The offeror and/or any of its principals [] are, [] are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency, and (2) [] Have, [ ] have not, within a three-year period preceding this. offer, been convicted of or had a civil judgment j rendered against them for: commission of fraud or a criminal offense i in connection with obtaining, attempting to obtain, or performing a i Federal, state or local government contract or subcontract; I violation of Federal or state antitrust statutes relating to the l aubmission of offers; or commission of embezzlement, theft, forgery, j bribery, falsification or destruction of records, making false statements, tax evasion or receiving stolen property; and [ ] are, ,

[] are not presently indicted for, or otherwise criminally or I civilly charged by a Government entity with, commission of any of these offenses. l l

Signature of the officer or employee responsible for the offer and )

date.

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'- 0- RS-CIO-99-172 Section E E.3 52.233-2 SERVICE OF PROTEST (AUG 1996)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any. protests that are filed with the General Accounting Office (GAO), shall be served on the Contracting Officer (addressed es follows) by obtaining written and dated acknowledgment of receipt from: -

Sharon Stewart

. Hand-Carried Address:

U.S. Nuclear Regulatory Commission )

Division of Contracts and Property Mgt. J Attn: T-7-I-2 1 11545 Roc Tville Pike Rockville 4D 20852 Mailing Address:

U.S. Nuclear-Regulatory Commission Division of Contracts and Property Mgt.

Attn: T-7-I-2 11545 Rockville Pike Washington DC 20555 (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

E.4 TIMELY RECEIPT OF PROPOSALS servicesAll hand-carried offers (e.g. , Federal including Express those made and Airborne by) private Express must be delivery delivered to the NRC loading dock security station located at 11555 Rockville Pike, Rockville, Maryland 20852, no later than 3:30 p.m. on the closing date specified in Item 8 of the Standard Form 1449. Hand-carried offers delivered to 11545 Rockville Pike, will not be accepted and referred to the loading dock station located at 11555 Rockville Pike. NRC is a secure facility with perimeter access-control and NRC personnel are not available to receive hand-carried offers except during normal working hours, 7:30 a.m.  ;

to 3:30 p.m., Monday through Friday, excluding federal holidays.

E.5 52.237-1 SITE VISIT (APR 1984)

Offerors are encouraged and expected to inspect the site where services  ;

are to be performed and to satisfy themselves regarding all general and

-local conditions that may affect the cost of contract performance, to the i

" extent that the information is reasonable obtainable. In no event shall failure tofinspect the site constitute grounds for a claim after contract award. The site visit will be scheduled for May 3, 1999 at 10:00 a.m.

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• ( RS-CIO-99-172 Section E Offerors are requested to' contact Ms. Carolyn Cooper,. Contract' Specialist, on (301) 415-6737,.if tney are interested in visiting the site.

E.6 PROPOSAL PRESENTATION AND FORMAT A. GENERAL.

L Documentation must.be typed, printed or reproduced on letter-size paper I and each copy must be legible. Documentation shall not exceed 50 one-sided pages. NOTE: ALL PAGES IN EXCESS OF THIS LIMIT WILL NOT BE EVALUATED BY THE SOURCE EVALUATION PANEL (SEP). MEMBERS. All charts, graphs and other information will be counted in the 50-page limitation. Foldouts and sales  !

brochures will not be evaluated.

All technical questions concerning this RFP must be submitted in writing

' and must be received by close of business, May 7, 1999. All questions must be received at the address identified for receipt of proposals. Questions may be sent via facsimile transnission on (301) 415-8157. The Contracting Officer will not entertain any questions received after the deadline date for receipt of questions.

Proposals in response to this solicitation must be submitted in the following three separate and distinct parts:

(1) Two original signed copies of this entire solicitation package, excluding all of the' attachments. All applicable sections must be completed by'the Offeror.

(2) One original and three copies of the " Technical and Management 4 Oral Presentation and Supporting Documentation."

(3) One original and three copies of the " Cost Proposal."

B. CORRECTNESS OF THE PROPOSAL Caution--Offerors are notified that all information provided in their proposals, including all resumes, must be accurate, truthful, and complete to the best of the offeror's knowledge and belief. The Commission will rely upon all such representations made by the offeror both in the evaluation process and for the performance of the work by the Offeror selected for award. The Commission may require the offeror to substantiate the credentials, education and employment history of its employees, subcontractor personnel and consultants, through submission of copies of transcripts, diplomas, licenses,. etc.

C. PRICE-PROPOSAL The Offeror shall submit the prices in Section B of this solicitation.

- Although not required at the date and time of receipt of proposals, the Offeror should be prepared to submit--upon the NRC Contracting Officer's

. request supporting inforr.ation such as proposed labor hours and labor ratas, cost of equipment and mr.terials, etc., to support the prices.

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E.7 TECHNICAL AND MANAGEMENT ORAL PRESENTATION AND SUPPORTING DOCUMENTATION - INSTRUCTIONS (a) The offeror shall present an oral technical and management presentation in accordance with the instructions contained herein. Immediately after the oral presentation, the offeror shall participate in an interview session  !

conducted by the Source Evaluation Panel. The sole purpose of the oral presentation and the interview is to permit the Government to test and evaluate the Offeror's knowledge and competence with regard to the I Government's requirements and program objectives. l l

(b) Neither the oral presentation nor the interview will constitute discussions within the meaning of FAR 15.601 and 15.610, and neither will the Government be obligated to entertain revisions to the offer or to solicit best and final offers. During the presentation, the NRC will not inform an Offeror of their strengths, deficiencies, or weaknesses and will i not engage in negotiations. The NRC intends to award without discussions.

However, the Agency may hold discussions and request best and final offers, if necessary.

(c) Offerors are prohibited from taping or recording their own oral presentations. Should the NRC tape or record the offeror's presentation, the NRC will NOT provide the Offeror with a copy of the tape or recording.

(d) The technical and management oral presentation and written supporting documentation may not contain any reference to cost.

(e) Caution--Offerors are hereby notified that all information provided in its oral presentation and supporting documentation, including all resumes, must be accurate, truthful, and complete to the best of the offeror's knowledge and belief. The Commission will rely upon all representations made by the Offeror both in the evaluation process and for the performance of the work by the offeror selected for award. The Commission may require the Offeror to. substantiate the credentials, education, and employment history of its employees, subcontractor personnel, and consultants, through submission of copies of transcripts, diplomas, licenses, etc.

(f) The offeror shali submit one (1) original and three (3) copies of presentation handouts which shall document the main points of the Oral Presentation. The handouts shall include printed copies of the overheads or slides to be used during the Oral Presentation. The offeror shall provide a ,

one-page note to accompany each overhead or slide with 1 original and 3 l printed copies thereof. All presentation handouts shall be printed and reproduced on letter-size paper. Each copy must be legible.

(g) The Offeror shall submit through the technical and management oral presentation and supporting docu.ientation, full and complete information to permit the Government to make a thorough evaluation and a sound l determination that the offeror will have a reasonable likelihood of meeting the requirements and objectives of this procurement.

E.7.1 Oral Technical and Management Presentation - Location l

I l

The Technical and Management oral presentations will be held in a I conference room at NRC Headquarters located on 11545 Rockville Pike, in Rockville, Maryland. Each conference room will have a viewing screen. The Page 58 of 64 L

RS-CIO-99-172 Section E I NRC can provide.an overhead projector for use at the request of the Offeror.

Contact Carolyn A. Cooper,. Contract Specialist, on 301-415-6737, should you j require such equipment.

E.7.2 Technical and Management Oral Presentation - Schedule

-(a) The order in which the Offerors will make their oral presentations will l be determined by lottery by the Contracting Officer after receipt of offers.

Oral presentations will be scheduled to begin no earlier than one week after the closing date of the solicitation.

(b) The Contracting Officer will notify all offerors of their scheduled oral presentation date and time. Once notified, offerors shall conduct their oral presentations as scheduled. Request; to reschedule will not be entertained. The NRC reserves the right to reschedule oral presentations under extraordinary circumstances at the sole discretion of the NRC Contracting Officer.

(c) Oral presentations shall not exceed 1 hour1.157407e-5 days <br />2.777778e-4 hours <br />1.653439e-6 weeks <br />3.805e-7 months <br /> in duration and shall be followed by a 30-minute recess period. The subsequent interview session will commence immediately after the recess and shall not exceed i hour in duration.

E.7.3 Technical and Management Oral Presentation - Topics The following topics must be addressed by the Offeror during the technical and management oral presentation. It is requested that those individuals proposed as key personnel for this effort be present during the presentation.

1. CORPORATE EXPERIENCE AND PAST PERFORMANCE The objective of this section of the Oral Presentation shall be to clearly demonstrate to the NRC SEP that the Offeror has the corporate experience and capability to perform the various document and media reproduction responsibilities addressed in Section A of this' solicitation, without a learning and education period and process.

The offeror shall discuss all corporate qualifications and experience in performing contracts similar in size and scope to this procurement, over the past three years.and the extent to which the necessary knowledge, experience and skills remain within the organization. The Offeror's discussion of current or past work shall include a description of the Offeror's ability to meet turnaround times under the contract, and how performance problems, if any, were resolved.

2. TECHNICAL APPROACH The objective of this section of the Oral Presentation shall be to clearly demonstrate the Offeror's understanding of the specific types of document reproduction services to be provided and the variables which determine turnaround times and levels of services.

The Offeror's discussion shall define the offeror's strategy to successfully perform the tasks outlined in Section A of the solicitation and meet the stated turnaround times. The Offeror's discussion shall describe Page 59 of 64

RS-CIO-99-172 Section E how' work products shall proceed through the offeror's operation, including '

delivery services to be used and-billing policy and automated accounting procedures.

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3. KEY PERSONNEL QUALIFICATIONS The object of this section of the Oral Presentation shall be to clearly demonstrate to the NRC SEP that the Offeror's proposed Key Personnel and other proposed personnel have demonstrated experience in performing the various document and media reproduction responsibilities addressed in Section A of this solicitation, including knowledge of various delivery services, automated retrieval systems and accounting systems, t

The Offeror shall discuss the proposed key personnel, including backup personnel, to be assigned to this contract and delineate the responsibilities of each individual.

4. EQUIPMENT RESOURCES The object of this section is to clearly demonstrate to the NRC SEP that the Offeror has the resources necessary to successfully perform the contract requirements. Discuss the equipment to be used in contract performance, specifically, reproduction equipment, personal computer and peripheral equipment, and any necessary software. If the offeror intends to use its off-site equipment (Offeror's facility), for whatever purpose, the offeror should discuss such equipment.

This discussion shall include equipment backup arrangements and the type and availability of pertinent maintenance contracts for equipment.

E.7.4 Technical and Management Oral Presentation Supporting Documentation (a) The Offeror shall provide three (3) copies of the following written documentation by the date and time specified in Block 8 of the SF 1449 for receipt of sealed offers.

(1) The offeror shall provic'e paper copies of overheads documenting the main points of each topic to be discussed through the oral presentation. All printed copies must be legible and reproduced in black and white on standard '

letter-size paper. No other material to be referenced in the oral presentation will be accepted.

IMPORTANT: The technical and management oral presentation supporting documentation shall be fully self-contained, and shall specifically address the evaluation criteria, as set forth in Section E.8, with due consideration of the Statement of Work. The supportive documentation shall be divided  ;

into the following four sections:

1. CORPORATE EXPERIENCE /PAST PERFORMANCE (a) Provide documentation demonstrating successful performance on contracts listed below that are similar in size and scope to this procurement.

Documentation shall include letters of commendation, evidence of awards Page 60 of 64 l

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i RS-CIO-99-172 Section E l l

received, award fees earned, Quality awards or certifications that indicate j that the offeror possess a high-quality process for performing the service 4 required.

(b) List all contracts terminated (partially or completely). Include the

. contract number, type of contract, dollar value, size of contract in terms of numbers of personnel and personnel types, brief description of contract work scope and responsibilities, company or Government agency name, address, and telephone number of the contracting officer, and a brief history of the contract, including the period of performance, the place of performance and the type of termination.

(c) Provide a list of all previous / current contracts similar in size and scope to this procurement awarded in the past three years, including the following information for each:

CONTRACT NO.:

NAME AND ADDRESS OF GOVERNMENT OR COMMERCIAL ENTITY:

l TECHNICAL REPRESENTATIVE:

TELEPHONE NUMBER:

FACSIMILE NUMBER:

CONTRACTING OFFICER:

TELEPHONE NUMBER:

FACSIMILE NUMBER:

BRIEF DESCRIPTION OF WORK:

1 PERIOD OF PERFORMANCE:

PLACE OF P.ERFORMANCE:

NUMBER OF PERSONNEL ASSIGNED:

TYPE OF PERSONNEL ASSIGNED:

VALUE OF CONTRACT:

IMPORTANT: Offerors are advised that they are required to provide Past )

Performance Questionnaires to least three of the clients listed above. (See Section D, Attachment No. 19). A cover letter to accompany the questionnaire is also provided (See Section D, Attachment No. 18.) The l Questionnaires will aid in the Government's evaluation of the offeror's  !

relevant experience and past performance. The offeror is advised that all questionnaires are due to be submitted to the address listed in Block 8 of the SF 1449 for receipt of sealed offers. Offeror's will not receive full credit for the Corporate Experience /Past Performance criterion, if the completed questionnaires are not received by the date and time specified.

l (2) TECHNICAL APPROACH This section should demonstrate the offeror's ability to successfully perform the tasks required under this solicitation. Specifically, the proposal must contain the following:

(a) Provide a workflow plan containing a description of how the offeror Page 61 of 64 i

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• RS-CIO-99-172 Section E intends to accomplish the various tasks of this solicitation. Describe how work products shall proceed through the contractor's operation, including delivery options and schedules. Provide a proposed staffing plan.

(b) Describe the offeror's billing policy and automated accounting procedures. Include sample invoices and how the proposed policy and procedures will (i) address the various public's needs, (ii) be easy for the public to understand, (iii) be applied in a consistent manner, and (iv) address the policy and1 procedures specified in Subsection B.15 of this solicitation.

(3) KEY PERSONNEL QUALIFICATIONS 1

l (a) Identify the proposed on-site Project Manager and any persons proposed j to be assigned to act as the Project Manager during his/her absence.  !

Identify the proposed Reproduction Clerk and any persons proposed to be assigned to work as a backup during the Reproduction Clerk's absence. )

q (b) Include resumes for the proposed key personnel. The resume shall clearly demonstrate the individual's experience, educational background and related training, as well as interpersonal skills.

(c) A letter of commitment shall be included-for each person proposed who is not currently employed by the Offeror. Lack of this letter of commitment shall be interpreted as a lack of commitment on the part of the Offeror.

(4) EQUIPMENT RESOURCES i

(a) List the equipment to be used during contract performance, i specifically, reproduction equipment, personal computers and peripheral j equipment, and any necessary software adequate to download large text files  :

to diskette or CD-Rom. If the offeror intends to use its off-site equipment (offeror's facility), for whatever purpose (backup or supplemental equipment), list such equipment, such as document carts, and postage scales or meters.

(b) For all equipment to be utilized under this contract, identify the make or model numbers. Describe the features, furnishings list, and space utilization plan. Provide information which demonstrates that the equipment {

meets the functional characteristics outlined in Subsection C.12.

(c) Describe equipment backup arrangements to ensure that turnaround times i are met.

(d) Provide copies of the offere 's maintenance contracts for the equipment.

E.8 EVALUATION OF COMMERCIAL ITEMS

-(a) The Government will evaluate an offeror's oral presentation and supportive documentation from the perspective of the tcchnical merits of the <

oral presentation and supportive documentation, qualifications of the offeror, experience of offeror's key personnel and alternate key personnel, i written evidence of successful past performance in performing document reproduction services, the offeror's equipment resources and price.  ;

Although price is a factor, technical qualifications /past performance shall i Page 62 of 64 I

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RS-CIO-99-172 Section E be weighted more heavily than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if .

the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise .the option (s) . ]

(c) A written notice of award or acceptance of an offer, mailed or otherwise l furnished to the successful offeror within the time for acceptance specified L in the offer, shall result in a binding contract, without further action by l either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(d) The Government may award a contract on the basis of initial offert.

received, without discussions. Therefore, each initial offer should contain the offeror's best terms from a cost or price and technical standpoints.

(End of Provision)

E.9 EVALUATION FACTORS FOR AWARD-The NRC shall evaluate an offeror's presentation and supportive documentation based on the corporate experience /past performance, technical approach, qualifications of the personnel and equipment resources. The offeror must provide qualitative information addressing each evaluation criterion. Failure to do so may result in an offeror's offer not beire included in the competitive range. The following evaluation criteria. hased on a total of 100 points, shall be applied to all offeror's proposalr EVALUATION CRITERIA (100 POINTS)

I. CORPORATE EXPERIENCE /PAST PERFORMANCE 40 POINTS

a. Extent (quantitative) to which the oral presentation and supportive

-documentation demonstrates recent corporate experience in performing contracts similar in size and scope to this procurement.

l (20 POINTS)

b. Extent (qualitative) to which the oral presentation and supportive documentation demonstrates successful performance of contracts similar in size and scope to this procurement. (20 POINTS)

II. TECHNICAL APPROACH (30 POINTS)

a. Ex',ent to which the proposed workflow and staf fing plans demonstrate l

a sound approach to successful performance. (20 POINTS)

b. Extent to which the proposed billing policy and procedures address the public's needs and the requirements of Section B of this solicitation.

(10 POINTS) l III. KEY PERSONNEL QUALIFICATIONS (20 POINTS) l Page 63 of 64 1

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, of the proposed Project Manager, Reproduction Specialist and backup l personnel. N t

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IV. EQUIPMENT RESOURCES (10 POINTS)

Extent to which the oral presentation and supportive documentation demonstrates that the proposed equipment meets the functional characteristics identified in Section B of this solicitation.

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- . . ATTACHMENT 1 NUREG/BR-0052 Rev. 2 p., c.,,,

United States  !- .. j

e. Nuclear Regulatory Commission S

/

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Public Document Room File Classification System

/

Office of the Secretary

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V I 6- V (

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a. .

i CONTENTS PAGE

- PREFACE .............................................. ... vii DOCKET FILES ............................................ 1 DOCKETS 27 - Low-Level Radioactive Waste Disposal Sites..... 1 30 - Byproduct Material Licensee.................... 2 40 - Nuclear Source Material Facilities............. 3 50 - Nuclear Reactors and Fuel Reprocessing  !

~~

Plants.......................'.................. 4 l

j A. Application / Construction Stage Documents and Related Correspondence ..... 5 B. Utility Preliminary Safety Analysis Report (PSAR) and Amendments ..................... 7 C. Utility Environmental Report (ER),

Amendments, and,Related Correspondence..... 7

/

D. NRCDraftandNinalEnvironmental Statements (DES and FES), Supplements, and Related Correspondence ................ 8 E. HRC Safety Evaluation Report (SER),

Supplements, and Related Correspondence ... 8 F. Security, Medical, Emergency, and Fire Protection Plans .......................... 9

. G. Non-Antitrust Legal and Adjudicatory Correspondence ............................ 10 H. General Correspondence .................... 11 l I

I. Financial Information ..................... 11 J. Insurance and Indemnity Information ....... 12 L K. Utility Final and Updated Safety Analysis Reports (FSAR and USAR) and Amendments .... 12 l

t

I, l

l I

ii L. Limited Work Authorasation (LWA) l ,

and Related Correspondence .................. 12 i

!. M. Antitrust Reviews and Related Correspondence .............................. 13 l

l N. Antitrust Transcripts, Testimony, and Briefings ................................... 13 l

O. Advisory Committee on Reactor Safeguards (ACRS) Reports and Related Correspondence ... 13 P. Operating License Stage Documents and Related Correspondence ...................... 14 Q. Inspection Reports, Civil Penalties, Responses to Bulletins and Information  !

~~

Notices, and Related Correspondence ......... 15 R. Periodic Operating Reports and Related

. Correspondence .............................. 17 1

l S. Reportable Occurrences (Ros), Licensee j

[

Event Reports LERs), Preliminary )

l Notifications of Occurrences (PNOs),

l . Preliminary Notifications of Safeguards l Events (PNSs), and Related Correspondence ... 18 T. Transcripts, Testimony, and Briefings on  !

Non-Antitrust Matters ....................... 18 l 1

l U. Executive, Congressional, and State Government Correspondence ... ............... 19 l l

I V. Licensing of Operators and Related )

Correspondence .............................. 19 W. Decommissioning Stage Documents and Related 4

, . Correspondence .............................. 20 !

l X. Onsite Storage of Low-Level Waste and Related Correspondence....................... 20 Y. Independent Spent Puel Storage Installations l (ISFSIs) and.Related Correspondence ......... 20 l

t L 'hc .

iii 1

52 - Standard Design Certification, Early Site

. Permit, and Combined Licenses for Nuclear Power Plants....................................... 21-L A. Application for Preliminary Design Approval L (PDA), Final Design Approval and Design Certification (FDA/DC), Early Site Permit, l Combined Construction / Operating License (COL), and Related Correspondence ............ 23 B. Vendor Preliminary Standard Safety Analysis Report (PSSAR-PDA stage), Utility. Preliminary Safety Analysis Report (PSAR-COL stage), and l

Amendments ................................... 24 l ' -- C . Severe Accident Mitigation Design Alternative i (SAMDA-PDA and FDA/DC Stages), Environmental l Reports (ERs-Early Site Permit and COL Stages),

1 Amendments and Related Correspondence ........ 25 D. NRC Draft and Final' Environmental Statements l (DES and FES), Supplements, and Related j Correspondence (Early Site Permit and COL l

. Stages ...............................'........ 26 j i

E. NRC Safety Evaluation Report (SER),

1 Supplements, and Related Correspondence  !

(Early Site Permit,-PDA, FDA/DC, and COL  !

Stages) ...................................... 26  ;

, F. Reliability Assurance Program (RAP),

l Security, Medical, Emergency and Fire Protection Plans (PDA, FDA/DC, and COL Stages)....................................... 27 G. Non-Antitrust Legal and Adjudicatory Correspondence (Early Site Permit, PDA, FDA/DC, and COL Stages) ...................... 28 H. General Correspondence (Early Site Permit, PDA, FDA/DC, and COL Stages) ................. 29 I. Financial Information (COL Stage) ............ 29 J. Insurance and Indemnity Information (COL Stage) .................................. 30

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K. Vendor Final Standard Safety Analysis i Report (FSSAR-FDA/DC Stage), Utility l Final Safety Analysis Report (FSAR-COL Stage), Updated Safety Analysis l

Report (USAR-COL Stage), and Amendments ..... 30 l

L. Limited Work Authorization (LWA)  !

and Related Correspondence (COL Stage) ...... 31 6

M. Antitrust Reviews and Related 1 Correspondence (COL Stage) .................. 31 N. Antitrust Transcripts, Testimony, and Briefings (COL Stage) ................... 31

, O. Advisory Committee on Reactor Safeguards l

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(ACRS) Reports and Related Correspondence (Early Site Permit, PDA, FDA/DC, and COL Stages) ..................................... 31 P. Post-Combined Construction / Operating License Stage Documents and Related Correspondence (COL Stage)................... 32 l

l Q, Inspection Reports, Civil Penalties, Responses to Bulletins and Information Notices, and Related Correspondence (COL Stage)....................................... 34 i R. Periodic Operating Reports and l Related Correspondence (COL Stage) .......... 35 1 S. Reportable Occurrences (ROs), Licensee Event Reports (LERs), Preliminary Notifications of Occurrences (PNOs),

! Preliminary Notifications of Safeguards l Events (PNSs), and Related Correspondence l l (COL Stage) ................................. 36 l l

l T. Transcripts, Testimony, and Briefings on Non-Antitrust Matters (Early Site Permit, PDA, FDA/DC, and COL sates ....................... 36 l

l U. Executive, Congressional, and State l Government Correspondence (Early Site Permit, l PDR,'FDA/DC, and COL stage .................. 37 V. Licensing of Operators cnd Related Correspondence (COL Stage) .................. 37 >

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W. Decommissioning Stage Documents and Related Correspondence (COL Stage) .................. 38 l

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X. Onsite Storage of Low-Level Waste and 4 Related Correspondence (COL and Decommissioning Stages ...................... 38 Y. Independent Spent Fuel Storage Installations (ISFSIs) and Related Correspondence (COL and Decommissioning Stages) ..................................... 38 70 - Special Nuclear Materials ........................ 39 71 - Design of Packages for Transport of Radioactive

- Material and Quality Assurance (QA) Programs ..... 39 72 - Independent Spent Fuel Storage Installations ..... 40 NON-DOCKET FILES...................... 4 .................... 41 10 CFR 9.7 - Commission Meeting Transcripts and Reports ...................................... 42 ACRS - Advisory Committee on Reactor Safeguards Documents ............................. 43 ADVCM '- NRC Advisory Committees . . . . . . . . . . . . . . . . . . 44 COMMISSION - NRC Commissioner Correspondence ..... 44 CONTRACT - NRC Contracts and Grants .............. 45 FOIA - Freedom of Information Act Requests and Appeals ............................. 45 GEN TECH IS - Generic Technical Issues ........... 45 I&E - Inspection and Enforcement Issuances ....... 45 IEE Manual - NRC Inspection Manual ............... 46 IEE Misc - Draft Generic Communications........... 46 MISC - Public Document Room Miscellaneous ........ 47 NUREG - NRC Staff and Contractor Formal Reports, Conference Proceedings, Brochures, International Agreement Reports, and Related Correspondence .... 47

7-vi ORG - Organizations .............................. 47

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Press - Press Releases ........................... 48 PR - Proposed and Final Rules.................. . 48 PRM - Petitions for Rulemaking ................... 49 PROJ - Projects .................................. 49 PT 21 - 10 CFR Part 21 Deficiency Reports ........ 50 QA 999 - Vendor Quality Assurance Inspections ...................................... 51 RC SSD - Registration of Certificates for Sealed g

Sources and Devices .............................. 51 WREGGD - Regulatory Guides ........................ 51 RES - Research and Technical Assistance Reports (1974 through 1988) ...................... 52 R$ VIEW GRP - Review Groups ....................... 52 RM - Rulemakings ................................. 53 SECY - Staff Position Papers Prepared for the Commission ................................... 53 SPCH - Speeches .................................. 54 STATE PROG - State Programs ...................... 54 TOPREP - Topical Reports and Related

. Correspondence ................................... 55 WASH - AEC-Issued Formal Reports and Related

. Correspondence ................................... 56 WM - Waste Management Documents .................. 56 WMRES - Waste Management Contract Research Documents ........................................ 57 XPORTLIC - Export and Import Licenses ............ 57 I

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l PREFACE I

This brochure describes in detail the file classification system for documents available from the Public Document Room (PDR),

Office of the Secretary, U.S. Nuclear Regulatory Commission

' (NRC) . As a public service branch of the NRC, the PDR makes readily available and easily accessible an extensive collection of unclassified documents related to the NRC's licensing and rulemakfMg activities.

The PDR collection, maintained in paper, microfiche, and electronic files, consists of a variety of agency documents, including NRC reports in the NUREG series, Weekly Information Reports, transcripts of Commission meetings, existing and proposed regulations and amendments, NRC licensing files and correspondence on technical, legal, regulatory, and policy l matters. These documents are divided into two broad classes for ease of ret'rieval, docketed and non-docketed; each of these two classes is subdivided into more specific groups of document j types. The PDR does not maintain collections of such formally published materials as books, monographs, serials, periodicals, or general indices that are usually available in a traditional library.

The PDR classification scheme corresponds to the organization of '

information in the PDR's Accession List, Title List of Documents i Made Publiclv Available (NUREG-0540), and the public documents .

I database in the online Bibliographic Retrieval System (BRS). l l Offsite users may request information on the use and purpose of '

these resources from the PDR reference librarians by calling  ;

(202) 634-3273 or 800-397-4209, sending a facsimile request to (202) 634-3343, or writing to the USNRC, Public Document Room, Washington, D.C. 20555-0001. Offsite users may also request information and order documents through the Internet, using the l PDR E-Mail address PDRONRC. GOV. Persons interested in detailed information about the PDR facilities and other available services should request the Public Document Room Users' Guida (NUREG/BR-0004, Rev._2).

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l DOCKET FILES

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l Each utility or. institution' engaged in a nuclear activity i . licensed and regulated by the U.S. Nuclear Regulatory Commission ,

(NRC) is assigned a docket number. As used by NRC, docket-numbers refer to the particular system by which NRC maintains its regulatory. records, not to law court dockets. The first two digits of a docket number. identify the. type at nuclear activity that NRC regulates. .These docket categorie2 re as follows:

l 27 - Low-Level Radioactive Waste Disposal Sites 30 - Nuclear'or Byproduct Material Licenses 40 ~NudTear Source Material Facilities' 50 - Nuclear Reactors and Fuel Reprocessing Plants 52 < Standard Design Certifications, Early Site Permits, and

-Combined Licenses for Nuclear Power Plants 70 - Special Nuclear Materials

. 71 - Design of Packages for Transport of Radioactive Material and Quality Assurance Programs 72 - Independent Spent Fuel Storage Installations Except for Docket 27, these numbers correspond to the parts of Title 10 in the Code of Federal Reaulations (10 CFR) that cover regulations pertaining to those types of licenses. The remaining digits of a docket number uniquely identify a specific facility  ;

or institution. For example, Docket 50-317 identifies the  !

Calvert Cliffs Nuclear Power Plant, Unit 1.

DOCKET 27 - Iow-Level Radioactive Waste Discosal Sites

- The Docket 27 series contains documentation concerning the licensing of land disposal of low-level radiorctive wastes.

In the past, waste disposal licensees were assigned unique  !

Docket 27 numbers. Unlike the other docket series, the first I two digits of these docket numbers do not correspond to the  !

l part of 10 CPR that specifies NRC's authority for issuing these licenses and the regulations that these licensees must follow. '

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. The Docket 27. licenses were issued in accordance with Parts 30, l 40, and 70 of 10 CFR lin the absence of any final regulations l

governing the licensing of land disposal low-level radioactive wastes,

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t In the future, these licensing actions will be governed by 10 CFR Part 61, " Licensing Requirements for Land Disposal of Radioactive Waste." The prefix will then become Docket 61 followed by assigned numbers identifying a specific facility. Documents in these files include:

e Application for land disposal of low-level radioactive waste and supporting documents e License and amendments e Correspondence to and from the applicant regarding the.

I application, license, and amendments e Environmental report and supporting documents e Inspection and enforcement reports and related

'cofrespondence 1

o Adjudicatory documents relating to proceedings before the l licensing board and the Commission DOCKET 30 - Bvoroduct Material Licenses The Docket 30 series contains documentation on the possession or use of nuclear byproduct materials for medical, industrial, and academic purposes. These documents are maintained in the PDR on microfiche only.

Documents in this series include:

e Application for a license, license amendments, and license renewals or modifications to the byproduct material license and related correspondence o Denial, revocation, and suspension of a license and related l correspondence l

l e Records related to the NRC inspection program and related l correspondence o Preliminary Notifications of Occurrences (PNOs), enforcement actions, civil penalties, and related correspondence o Event reports, misadministration reports, and related correspondence o Correspondence to and from local and State governments e Adjudicatory documentation relating to proceedings before the Licensing Board and the Commission

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o other technical, legal, and licensing correspondence between NRC, the licensee, and other interested parties j e Periodic reports from licensees and related correspondence DOCKET 40 - Nuclear Source Material Facilities The Docket 40 series contains documentation concerning the domestic licensing of nuclear byproduct materials relating to source material licenses. Licenses issued in accordance with 10 CFR Part 40 cover the possession, use, and processing of ores (uranium and thorium) and possession and use of uranium and i thorium in a refined form. Each license application is assigned I a unique Docket 40 number.

Paper files are maintained in the PDR for only those Docket 40 licensees involved in the nuclear fuel cycle; that is, mines, mills, and research and development facilities. Material on  :

other licensees, such as those for possession of material for )

medical and industrial uses, are available on microfiche only. '

Documents in these files include: j e Application for a license, license amendments and license renewals for source material license e Source material license and license amendments j e Licensee-issued Environmental Report (ER) for those license applications that must comply with the National Environmental Policy Act (NEPA) e NRC-issued Draft and Final Environmental Statements (DES and FES) for license applications that must comply with NEPA e Site visits and related correspondence e Inspection reports and related correspondence e Environmental monitoring reports e Adjudicatory documents and hearing transcripts relating to

- proceedings before the Licensing Board and the Commission e other technical, legal, and licensing correspondence between NRC, the licensee, and other interested parties NOTE: For transcripts of Commission meetings and papers submitted for Commission consideration on a specific l docket, see the 10 CFR 9.7 and SECY non-docketed l

files.

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4 DOCKET 50'- Nuclear Reactors and Puel Reorocessina Plants The Docket 50 series contains documentation concerning the domestic licensing of. production and utilization facilities.

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Licenses issued'in accordance'with 10 CFR Part 50 cover commercial nuclear power plants; experimental, research, and test reactors; and fuel fabrication facilities. The~NRC staff assigns Docket 50 number.when it considers that the application and the Preliminary. Safety Analysis Report (PSAR) submitted are complete enough for staff review. "Predocketed" material is assigned a-project number and is filed in the applicant's project file.

'Because of the large volume of documentation accumulated over the lifetime of a facility, each Docket 50 file is subdivided into the following categories that pertain'either to different aspects of the licensing process or to document types.

A. 'AppTication/ Construction Stage Documents and Related Correspondence B. Utility Preliminary Safety Analysis Report (PSAR) and Amendments C. Utility Environmental Report (ER), Amendments, and Related Correspondence D. NRC Ddaft and Final Environmental Impact Statements (DES and FES) Supplements, and Related Correspondence E. NRC Safety Evaluation Report (SER), Supplements, and Related Correspondence F. Security, Medical, Emergency, and Fire Protection Plans-G. Non-Antitrust Legal and Adjudicatory' Correspondence H. General Correspondence

. I. Financial-Information J. Insurance and Indemnity Information K. Utility Final and Updated Safety Analysis Reports (FSAR and USAR) and Amendments L. Limited Work Authorization (LWA) and Related Correspondence  ;

M. Antitrust Reviews and Related Correspondence N. Antitrust Transcripts, Testimony, and Briefings J l

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0. Advisory Committee on Reactor' Safeguards (ACRS) Reports and Related Correspondence P. Operating License Stage Documents and Related Correspondence Q. Inspection Reports, Civil Penalties, Responses to Bulletins and Information Notices, and Related Correspondence ,

I R. Periodic Operating Reports and Related Correspondence '

S. Reportable Occurrences (ROs), Licensee Event Reports (LERs),

Preliminary Notification of Occurrences (PNOs), Preliminary Notification of Safeguard Events (PNSs), and Related Correspondence T. Transcripts, Testimony, and Briefings on Non-Antitrust Matters U. Executive,. Congressional, and State Government i Correspondence '

V. Licensing of Operators and Related Correspondence-W. Decommissioning Stage Documents and Related Correspondence X. Onsite Storage of Low-Level Waste and Related Correspondence Y. Independent Spent Puel Storage Installations (ISFSIs) and Related Correspondence A detailed description of.each category and the documents included in the. files for each category follows.

A. APPLICATION / CONSTRUCTION STAGE DOCUMENTS AND RETATED CORRESPONDENCE Documents in this category track the application from-submittal to the day preceding the issuance of an operating license. It contains all correspondence and other documents with substantive technical content that are not in other q specific categories. Included are:

e Application for construction permit e General information submitted with the construction  !

permit application  !

e Amendments and changes to the application

• NRC questions, Requests for Additional Information (RAIs), and applicant responses

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l e Early site reviews ,

! i e Correspondence and documents relating to unresolved design and construction issues l e Meeting announcements and summaries of the meetings I e correspondence relating to the utility's Preliminary Safety Analysis Report (PSAR). i 1

e Information on laws and changes in regulations or )

policy that affect the status of the application l (National Environmental Policy Act (NEPA), Water Quality Improvement Act, Water Pollution Control Act, etc.)

e Construction permit, amendments, related l

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correspondence, and orders issued by the Office of I Nuclear Reactor Regulation (NRR) show-cause and  !

modification orders which do not involve the former I

, Atomic Safety Licensing and Ar/ peal Board 1

e Scheduling of license application, amendments, and reviews e Environmental review information (other environmental documents are filed in categories C, D, P, R, or W) e seismic qualification review team (SQRT) reports and related correspondence e Application for operating license e General information submitted with the Operating License application e Amendments and changes to the application for operating License

• Correspondence related to the utility's Final Safety Analysis Report (FSAR) and Updated Safety Analysis Report (USAR)

! e Generic and administrative communications and related documentation that may affect the subject facility and which are not covered by a bulletin or notice 1

e Safety evaluation reports (SER) issued by the NRC on specific generic issues e Reports on site visits I

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e Backup technical documents (e.g., topical reports)

.~ submitted in support of the application e Probabilistic risk assessment (PRA) and related

, documentation e Employee allegations and related documentation (other  ;

documents may be filed in categories G,-Q, or T)  !

e Documents relating to possible equipment failure and emergency instructions e NRC's changes in internal organizational structure B. UTILITY PRELIMINARY SAFETY ANALYSIS REPORT (PSAR) AND AMENDMENTS

'Thf3 category contains the Preliminary Safety Analysis Report (PSAR) submitted by the utility (formerly called Hazards Summary report or Safety Analysis Reports) and the following related material:

e Amendments and changes to the PSAR

• Transmittal and acknowledgmen.t letters e Certificates of service to the PSAR NOTE: All related correspondence is filed in category A.

C. UTILITY ENVIRONMENTAL REPORT (ER). AMENDMElfrS . AND RELATED CORRESPONDENCE The category contains the Environmental Report (ER) submitted by the utility and the following related material:

• Amendments and supplements to the ER e Federal Recister notices citing the availability of the

- ER and amendments e Transmittal and acknowledgment letters e Information on scheduling of submittal or review of ER e NRC questions, RAIs and applicant responses e Correspondence relating to the review of ER f e Meeting announcements and summaries of meetings r

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• Correspondence relating to certification of pollution l control facilities NOTE: Other environmental documents are filed in categories A, D, P, R, or W.

D. NRC DRAFT AND FINAL ENVIRONMENTAL STATEMENTS (DES AND FES).

SUPPLEMENTS, AND CORRESPONDENCE

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This category contains Draft and Final Environmental Statements (DES and FES) prepared by NRC, and the following related material:

e Supplements to the DES and FES e Federal Recister notices announcing the availability of

'" the DES, FES, and supplements 1

e Correspondence relating to the DES and FES l l

e Comments from other Federal, State and local government l agencies, organizations, and interested individuals e Transmittal and acknowledgment letters J e Documents related to NRC review of environmental issues or review of the ER for purposes of preparing the environmental statements e Backup technical documents submitted in support of the DES and FES e Reports of site visits to obtain information for the DES or FES e Meeting announcements and summaries of meeting which the primary subject of discussion is the DES or FES NOTE: Other environmental documents and correspondence are filed in categories A, C, P, R, or W E. NRC SAFETY EVALUATION REPORT (SER), SUPPLEMENTS, AND RELATED j CQERESPONDENCE This category contains the formal Safety Evaluation Report  ;

(SER) prepared by the NRC' staff (formerly called NRC-AEC  ;

hazard analysis repert) in review of PSAR, and the following i related material- l l

e Supplements to the SER {

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e Federal Recister notices announcing the availability of the SER and supplements o Correspondence relating to the SER and supplements e Information on scheduling of an SER submittal and review e RAIs for use in preparing the SER; and responses to such requests I e Meeting announcements and meeting summaries at which the primary subject of discussion is the SER e Transmittal and acknowledgment letters i

' NOTE: Other documents related to specific safety-related l issues (that may be referred to as SERs) are filed in 1 categories A, P, or W, depending on the phase of the licensing process.

F. SECURITY, MEDICAL, EMERGENCY, AND FIRE PROTECTION PLANS All plans in this category are individually submitted by the ,

applicant or licensee. Emergency and fire protection plans I submitted as part of the licensing application are filed in  !

I this category.

e Fire hazard protection plan and surveys e Plant evacuation' correspondence e Safeguard contingency plan e Health physics program and its review e Emergency implementing procedures e Emergency action levels e Emergency plan e Supplements, changes, and revisions to the plans e Correspondence relating to the aforementioned plans e Correspondence and documentation relating to guard training, emergency response centers, and emergency preparedness m_

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I I 10 L e Documentation on security, non-operator' fitness procedures, employee unescorted access and ralated correspondence

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• Transmittal and acknowledgment letters 1

f e Meeting announcements and meeting summaries at which j the primary-subject of discussion is related to the

! aforementioned plans and topics G. 'NON-ANTITRUST LEGAL AND ADJUDICATORY CORRESPONDENCE l This category contains,all non-antitrust legal and

- adjudicatory documentation, except for transcripts, briefings, and testimony, which are filed in category T.

Show-cause and modification orders issued by the Office of Nuclear Reactor Regulation (NRR), and not before the l licensing board, are filed in categories A and P. Exhibits to the proceedings (hearings) are maintained in the PDR on microfiche only. Paper. files of the exhibits are available o upon request to the PDR from the Docketing and Services Branch, Office of the Secretary.

l e- Atomic Safety and Licensing Board (ASLB) and the former Atomic Safety and Licensing Appeal Board (ASLAB) hearing-related documents e Federal Recister notices regarding hearings e Requests to make appearances at hearings I

I e Motions, briefs, arguments, statements, and related correspondence filed by participants for hearings e- Transmittal of supporting documents (e.g., SER, FES) to the licensing board e Correspondence to and from intervenors e Board orders and decisions l-e Formal petitions for Commission action e Petitions filed in accordance with 10 CFR 2.206 to the I Executive Director for Operations e Legal filings, director's decisions, Commission orders and decisions e Orders prohibiting involvement in NRC-licensed activities, appeals, and related decisions l

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l 11 H. GENERAL CORRESPONDENCE

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This category contains documents with little or no bearing on the status of the application or license. Items that have no substantive technical content and administrative documents are included.

e change-of-address notif'~ations (external only) e Changes in structure of organization (external only) e Changes in service lists e NRC requests to applicants for additional copies of documents e Correspondence from the public requesting information

'- about the facility, and NRC response j e Correspondence on purely administrative matters e Letters of support, concern, or opposition to the facility e Correspondence relating to the Local Public Document Rooms (LPDRs) l e Professional qualifications statements not pertaining i to the hearing process I i

e Constituent, organizational, or utility correspondence forwarded by members of Congress to NRC for response e Resolutions passed by State and local governing bodies (e.g., town councils)

NOTE: Letters of concern, support, or opposition for all plants are filed in a General Public Comments folder and are retained for 6 months from the date of receipt in the PDR.

I. FINANCIAL INFORMATION This category contains all financial information except for that submitted as part of the application or its amendments or that relate to the imposition of civil penalties. j e Company annual reports, auditor statements, and stock prospectuses for all companies holding ownership l

e Separately submitted financial information and related correspondence

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12 e Transcripts and testimony before State commissions l pertinent to financial information requested by NRC '

e Decommissioning funding reports J. INSURANCE AND INDEMNITY INFORMATION  ;

This category contains indemnity agreements and amendments as well as:

i e Endorsements of insurance policies  !

e other correspondence regarding indemnity and insurance matters I

K. UTILITY FINAL AND UPDATED SAFETY ANALYSIS REPORTS (FSAR AND 1

'USAR) AND AMENDMENTS This category contains the following utility documents:  !

e Final Safety Analysis Report (FSAR), formerly called Final Hazards Summary Report o Updated Safety Analysis Report (USAR) periodically updated to incorporate new information or modifications 4 to the facility

• Amendments and changes to the FSAR and USAR  !

e Federal Recister notices announcing the availability of the FSAR and amendments e Transmittal and acknowledgement letters e Certificates of service to the FSAR and USAR NOTE: All related correspondence is filed in category A or P. Emergency and fire protection plans submitted as part of the licensing application are filed in category F.

L. LIMITED WORK AUTHORIZATION (LWA) AND RELATED CORRESPONDENCE This category contains documents pertaining to the limited work authorization (LWA) whereby applicants can conduct limited site preparation and construction before the NRC grants a construction permit.

e. Limited Work Authorization (LWA) and amendments

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• Correspondence pertaining to work performed under the LWA ,

M. ANTITRUST REVIEWS AND RELATED CORRESPONDENCE l

l This category contains. documents submitted as part of the l application for a construction permit and operating license I

that are entitled "Information Requested by the Attorney General for. Antitrust Review," including:

• Correspondence in which the primary topic of discussion concerns antitrust matters e All antitrust proceeding documents, except hearing transcripts, testimony, and briefings, which are filed in category N N. ANTTTRUST TRANSCRIPTS, TESTIMONY, AND BRIEFINGS This category contains, verbatim transcripts of hearings, testimony, and briefings in antitrust matters. Related correspondence is filed in category M.

O. ADVISORY COMMITTEE ON REACTOR SAFEGUARDS (ACRS) REPORTS AND RELATED CORRESPONDENCE

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This category contains plant-specific documents pertaining to ACRS safety reviews. Included are:

• ACRS reports relating to facility license applications e Announcements of ACRS meetings' relating to facility license applications, including descriptions of meeting agenda e Statements and written testimony by ACRS members or c presented by individuals at ACRS proceedings relating to both= facility license applications and safety-related matters e Technical correspondence and memoranda to and from ACRS, including transmittal and acknowledgment. letters  !

relating to facility license applications

-NOTE: For generic and document-specific safety-related material, transcripts of ACRS subcommittee and full j committee meetings, minutes, and ACRS reports  !

(consultant, contract, and letter), see ACRS non-  !

docket file. l 1

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' 14 i P. OPERATING LICENSE STAGE DOCUMENTS AND RELATED CORRESPONDENCE This category contains general technical documents dated ,

from the issuance of the operating license until the order for termination of the license. Included are:

e operating license, amendments, proposed amendments, changes, and related correspondence e Show-cause and modification orders issued by NRR (not  ;

before the licensing board) for the operating license j e Correspondence regarding the utility's Final and )

Updated Safety Analysis Report (FSAR and USAR) e Eederal Reaister notices announcing availability of operating license, amendments, FSAR and USAR  ;

. - - l e Technical specifications, proposed changes, revisions and related correspondence e Backup technical documents (e.g., topical reports) submitted in support of the aforementioned items e All general technical correspondence, meeting  !

announcements and meeting summaries relating to the i technical specifications, the operating license, or technical issues arising after the issuance of the operating license i e Correspondence relating to codes (e.g., American Society of Mechanical Engineers), regulations, laws, and changes in policy that may affect plant operation or the operating license e NRC questions, RAIs, and licensee responses e Information on the Standard Review Plan (SRP) e Results of surveys or tests conducted in accordance with the technical specifications (not periodic reports, which are filed in category R) e Correspondence relating to NRC's Systematic Evaluation Program (SEP) e owners' group meetin~g announcements and reports e Quality assurance plan and related correspondence o Environmental matters (technical data) l

15 e Seismic Qualification Review Team (SQRT) reports and related correspondence

• Emergency core cooling system documents

• Radioactive waste information excluding onsite storage of low-level waste (filed in category X) and independent spent fuel installations of high-level waste (filed in category Y) e Correspondence relating to expansion of the spent fuel storage pool e Startup test reports e Generic and administrative communications and related documentation that may affect the subject facility but

-- is not covered by a Bulletin or Notice e SERs on specific generic issues e Documents relating to possible equipment failure and emergency instructions e Documents relating to inservice testing procedures and results (not inservice inspections, which are filled in category Q) e Specific plant evaluation documents e Probabilistic Risk Assessment (PRA) reports e Employee allegations and related documentation (other documents may be filed in categories G, Q, or T) e Reports on site visits e Application to voluntarily terminate license and to dismantle and dispose of component parts e Information on changes in NRC's internal organizational structure Q. INSPECTION REPORTS. CIVIL PENALTIES. RESPONSES TO BULLETINS AND INFORMATION NOTICES. AND RELATED CORRESPONDENCE This category contains th'e following applicant / licensee material:

e Inspection reports l

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16 e Responses to Bulletins (formerly called Regulatory- 1 Operations, RO Bulletins), Circulars (discontinued I in 1981) and Information Notices, and related I correspondence e Applicant / licensee determinations of the proprietary nature of inspection reports e Letters concerning areas of noncompliance i

e Preservice and inservice inspections and procedures i l

e Notices of violation and proposed impositions of civil l penalty and Demands for Information (DFIs) e Correspondence and orders relating to the impositicn and payment of civil penalties, including Enforcement i

~~ Notifications (ens) and Significant Enforcement Actions j (EAs)  !

e Notices of deviation and related correspondence e Notices of enforcement conferences, meetings, and related reports e Correspondence relating to inspection and enforcement that does not specifically relate to incidents or events as defined in category S e Health physics inspections and appraisals e Emergency preparedness inspections and appraisals e Inspections and related correspondence from the International Atomic Energy Agency (IAEA) e Risk-based Inspection Guides (RIGS)

. e Systematic Assessment of Licensee Performance (SALP) m o Incident Investigation Team (ITT) reports e Construction Appraisal Team / Construction Assessment Team (CAT) reports Integrated Design Inspection (IDI) reports Independent Design Verification Program (IDVP) reports e Notices of significant licensee meetings L

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17 e Investigation reports and related documentation, and responses to employee allegations (other documents are filed in categories A, P, G, or T) 1 e Performance Appraisal Team (PAT) reports l e Licensee / vendor interface inspections e Correspondence relating to the aforementioned items NOTE: For bulletins and information notices, see non-docket I&E file.

R. PERIODIC OPERATING REPORTS AND RELATED CORRESPONDENCE This category contains periodic reports of a routine nature.

e ~~ Monthly, semiannual, and annual operating reports (other than financial) for construction, operating, and decommissioning stages

• Periodic environmental monitoring, effluent testing, or similar reports

• Periodic personnel exposure reports e Periodic fitness for duty performance data e Periodic facility changes, tests and experiments e Facility simulation certification four year update reports i

e Periodic nonconformance reports (issued in accordance  !

with licensing board orders) e operational logbooks on

- environmental data radiological data  ;

plant systems core

- plant status summary sheets e correspondence and other documents relating to the aforementioned items i

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PRELIMINARY NOTIFICATIONS OF OCCURRENCES (PNOs). PRELIMINARY NOTIFICATIONS OF SAFEGUARDS EVENTS (PNSs), AND RELATED l CORRESPONDENCE This category contains all materials relating to abnormal, I l unusual, reportable, and non-routine occurrences or events, l l These include: I l

e All 24-hour, 10-day, 30-day, interim and final Licensee Event Reports (LERs) and follow-up correspondence (also l called incident reports, abnormal occurrences, special i reports, and reportable occurrences) l e Potential or possibly reportable Deficiency Reports and related correspondence e -- Individual Personnel Exposure Reports e Construction Deficiency Reports submitted in acco ' lance with 10 CFR 50.55(e)  !

e Documents related to the issuance of a Preliminary Notification of Occurrence (PNO), Preliminary Notification of Safeguards Events (PNS), and related correspondence o Environmental technical specifications violation reports and environmental event reports e Part 21 reports of defects and noncompliance e correspondence and other documents relating to the aforementioned items

. NOTE: For PNOs and PNSs, see I&E non-docket file.

T. TRANSCRIPTS. TESTIMONY, AND BRIEFINGS ON NON-ANTITRUST MATTERS This category contains verbatim transcripts, testimony, and

. . briefings except for congressional matters (filed in category U) and antitrust matters (filed in category N).

• Atomic Safety and Licensing Board (ASLB) and the former Atomic Safety and Licensing Appeal Board (ASLAB) transcripts 1

e Testimony and statements submitted to ASLB and the former ASLAB e Transcripts of Commission meeting i

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• Transcripts of utility briefings to NRC staff e Corrections to the aforementioned items l 1

NOTE: Transcripts on specific dockets are also filed in ACRS and 9.7 non-docket files.

U. EXECUTIVE, CONGRESSIONAL', AND STATE GOVERNMENT I CORRESPONDENCE  !

l This category.contains documents and related correspondence that have substantive _ technical and administrative content, inctuding:

e Statements and testimony before Congress or before bodies / committees appointed by the Executive or Legislative branches e Technical reports and related information supplied for i the record of congressional hearings I e Follow-up questions and answers to the aforementioned l

e Correspondence to and from Congress and the Executive j Branch on other than constituent response matters e Correspondence to or from State Legislative bodies NOTE: Routine responses to constituent inquiries are filed  !

in category H. i i

I V. LICENSING OF OPERATORS AND RELATED CORRESPONDENCE This category contains information bearing on licensing of

-operators and' shift engineers, including:

o- Power plant examination summary sheets '

-e Correspondence relating to operator examinations e Documentation on operator laboratory tests or reports ,

and related correspondence  !

o Documents relating to operator fitness for duty and related correspondence

m 4 g I

I 20 e Orders prohibiting operators from further nuclear licensed activities, and related correspondence (other documents may be filed in category G)

W. DECOMMISSIONING STAGE DOCUMENTS AND RELATED CORRESPONDENCE This category contains general technical items dated from the order to terminate the operating license. I e Order granting authority to dismantle / decommission-

1. Decommissioning Plan, Dismantling Plan, Environmental Report on dismantling and Safety Analysis Report on decommissioning o Documents relating to the. disposal of radioactive material and decontamination of the site e other correspondence relating to decommissioning e All documentation relating to the ongoing operation of the plant which was formerly filed in category P X. ONSITE STORAGE OF LOW-LEVEL WAFTE AND RELATED'CORRESPODENCE This category contains material related to onsite storage of Low-Level Waste (LLW).

e License application, license, proposed amendments, and amendments to store LLW at a commercial reactor site e Technical reports and related correspondence NOTE: The documents in this category will also have a Nuclear Materials Safety and Safeguards (NMSS)

Docket 30 license number associated with the Docket 50 number.

Y. INDEPENDENT SPENT FUEL STORAGE INSTALLATIONS (ISFSIs) AND RELATED CORRESPONDENCE

. This category contains material related to license applications, license, amendments and proposed amendments to possess power reactor spent fuel and other radioactive materials associated with spent fuel storage in an independent spent fuel storage installation. (Such ISFSIs may be on a reactor site or at a separate site.)

e All related correspondence and reports to the l aforementioned items

I . ,

21 l NOTE: The documents in this category will have an NMSS

,- Docket 72 license number. For these installations l l

on a reactor site, the associated Docket 50 number j

also has been referenced. l l

Docket 52 - Standard Desian Certification, Early Site Permit, and l

Combined Licenses for Nuclear Power Plants l The Docket 52 series contains documentation on the domestic licensing of production facilities. Licenses issued in accordance with 10 CFR Part 52 cover preliminary and final design approval of standard designs, early site permits, and combined licenses for nuclear power plants. A Docket 52 number is ,

l assigned when the NRC considers that the application submitted i is complete enough for scaff review. "Predocketed " material is assigned a project number and is filed in the applicant's project file.

Because of the large volume of documentaticn accumulated over the lifetime of an application, each Docket 52 file is subdivided into the following categories that pertain either to different aspects of the licensing process or to document types. These categories are similar to those used for the Docket 50 files, but have been modified to reflect the special requirements of Docket 52 applications.

s A. Application for Preliminary Design Approval (PDA), Final Design Approval and Design Certification (FDA/DC) , Early Site Permit, Combined Construction / Operating License (COL),

and related correspondence B. Vendor Preliminary Standard Safety Analysis Report (PSSAR-PDA stage), Utility Preliminary Safety Analysis Report ,

(PSAR-COL stage), and Amendments '

C. Severe Accident Mitigation Design Alternative (SAMDA-PDA and FDA/DC stages), Environmental Reports (ERS-Early Site Permit and COL stages), Amendments, and related correspondence D. NRC Draft and Final Environmental Statements (DES and FES),

Supplements, and related correspondence (Early Site Permit

. and COL stages)

E. NRC Safety Evaluation Report (SER), Supplements, and related correspondence (Early Site Permit, PDA, FDA/DC, and COL stages)

F. Reliability Assurance Program (RAP), Security, Medical, l Emergency and Fire Protection Plans (PDA, FDA/DC, and COL stages)

1 l

22 G. Non-Antitrust Legal and Adjudicatory. Correspondence (Early Site Permit, PDA, FDA/DC, and COL stages) i H. General Correspondence (Early Site Permit, PDA, FDA/DC, and

, COL stages)

I. Financial Information (COL stage) l L J. Insurance and Indemnity Informat ion (COL stage)

K. Vendor Final Standard Safety Analysis Report (FSSAR-FDA/DC i Stage),' Utility Final Safety Analysis Report (FSAR-COL

! Stage), Updated Safety Analysis Report (USAR-COL Stage), and Amendments i

L. Limited Work Authorization-(LWA) and Related Correspondence

-(COL Stage)

M. Antitrust Reviews and Related Correspondence (COL Stage)

N. ' Antitrust Hearing Transcripts, Testimony, and Briefings (COL 1

' Stage)

O. Advisory Committee on Reactor Safeguards (ACRS) Reports and l Related Correspondence (Early Site Permit, PDA, FDA/DC, and COL Stages)

P. Post Combined Construction / Operating License Stage Documents I

and Related Correspondence (COL Stage) l Q. Inspection Reports, Civil Penalties, responses to Bulletins and Information Notices, and Related Correspondence (COL Stage) l R. Periodic Operating Reports and Related Correspondence (COL  !

l- Stage) l l

S. Reportable Occurrences (ROs), Licensee Event Reports (LERs), 1 Preliminary Notification of Occurrence (PNOs), Preliminary l Notification of Safeguard Events (PNSs), and Related Correspondence (COL Stage) j T. Transcripts, Testimony, and Briefings on Non-Antitrust Matters (Early Site Permit, PDA, FDA/DC, and COL Stages)

U. Executive, Congressional and State Government correspondence (Early Site Permit, PDA, FDA/DC, and COL Stages) i I

V. Licensing of Operators and Related Correspondence (COL Stage) l l

e i e . \

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1 i

23 W. Decommissioning Stage Documents and Related Correspondence (COL Stage)

X. On-site Storage of Low-Level Waste and Related  !

Correspondence (COL and Decommissioning Stage) I i

l Y. Independent Spent Fuel Storage Installations (ISFSIs) and Related Correspondence (COL and Decommissioning Stages)

A detailed description of each category and the documents included in each category follows.

]

A. APPLICATION FOR PRELIMINARY DESIGN APPROVAL (PDA), FINAL DESIGN APPROVAL AND DESIGN CERTIFICATION (FDA/DC), EARLY SITE PERMIT, COMBINED CONSTRUCTION / OPERATING LICENSE (COL),

]

AND RELATED CORRESPONDENCE Documents in this category track the application for j Preliminary Design Approval (PDA) or Final Design Approval I' and Design Certification (FDA/DC) to the issuance of the PDA or FDA, respectively, or the application of the early site permit until issuance of the permit. It contains all correspondence and documents with substantive technical l

content that are not in other specific categories. Included j are:

~

e Application for preliminary design approval e Application for final design approval and design  :

certification .

• Application for early site permit e General information submitted with the application e Amendments and changes submitted by applicants e NRC questions, Requests for Additional Information

. (RAIs), and applicant responses e Meeting announcements and summaries of the meetings

• Correspondence relating to the Preliminary or Final Standard Safety Analysis Report (SSAR) 1

• Information on laws and changes in regulations or i L policy that affect the status of the application l (National Environmental Policy Act (NEPA), Water Quality Improvement Act, Water Pollution Control Act, i etc.)

1 l

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24

• Pre'liminary Design Approval (PDA), and amendments and correspondence relating to the PDA e Final Design Approval (FDA), and amendments and correspondence relating to the FDA e Early site permit, amendments and related correspondence e Scheduling documentation e Backup technical documents (e.g., topical reports).

submitted in support of the application e The design-specific Probabilistic Risk Assessment (PRA), and related documentation e -- Proposed tests, analyses, and acceptance criteria and related documentation e Design Acceptance Criteria (DAC) and related correspondence

1. Documents addressing policy issues raised to the Commission via Commission papers e Documents addressing resolution of issues for the application e Generic and administrative communications and related documentation which may affect the subject facility and which are not covered by a Bulletin or Notice e Employee allegations and related documentation (other documents may be filed in categories G, Q, or T) e NRC's changes in internal organizational structure B. VENDOR PRELIMINARY STANDARD SAFETY ANALYSIS REPORT (PSSAR-PDA STAGE). UTILITY PRELIMINARY SAFETY ANALYSIS REPORT

_{?SAR-COL STAGE). AND AMENDMENTS This category contains the following documents:

o Preliminary Standard Safety Analysis Report (PSSAR) l submitted by vendor e Amendments and changes to the PSSAR e Preliminary Safety Analysis Report (PSAR) submitted by the utility l

25 e Amendments and changes to the PSAR e Transmittal and acknowledgement letters NOTE: All related correspondence is filed in category A C. SEVERE ACCIDENT MITIGATION DESIGN ALTERNATIVE ANALYSIS (SAMDA-PDA AND FDA/DC STAGES), ENVIRONMENTAL REPORTS (ERs-EARLY SITE PERMIT AND COL STAGES), AMENDMENTS AND RELATED

. CORRESPONDENCE This category contains the following documents:

o Severe Accident Mitigation Design Alternatives Analysis (SAMDAs) required under the National Environmental Policy Act (NEPA) submitted by vendor e -- NRC questions, RAIs, and applicant responses relating to SAMDAS analysis review e Correspondence relating to the SAMDAS analysis review e Meeting announcements and summaries of meetings at which the primary subject of discussion is the SAMDAS analysis e snvironmental Report (ER) submitted by utility e Amendments and supplements to the ER e Federal Recister notices announcing the availability of the ER and amendments e Transmittal and acknowledgment letters of ER e Information on scheduling of submittal or review of ER e NRC questions, RAIs, and applicant responses relating to review of ER e Correspondence relating to the review of ER e Meeting announcements and summaries of meetings at which the primary subject of discussion is the ER e Correspondence relating to certification of pollution control facilities NOTE: Other environmental documents are filed in categories A, D, P, R, or W.

l

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l l

l I 26 l- 1 l D. NRC DRAFT AND FINAL' ENVIRONMENTAL STATEMFETS (DES AND FES).

.SUPPWMENTS, AND FRTATED CORRESPONDENCE -(EARLY SITE PERMIT AND COL STAGES)

~

This category contains the Draft and Final Environmental l Impact Statements (DES and FES) prepared by NRC, and

!= supplements to-the DES and FES, as well as:

e Federal Reaister notices annourcing the availability of the DES and FES

• Correspondence relating to the DES and FES e Comments from other Federal, State, and local government agencies, organizations, and interested individuals e - Transmittal and~ acknowledgment letters e Documents related to NRC review of environmental issues or review of the ER obtained for purposes of preparing the environmental statements e Backup technical documents submitted in support of the DES and FES e Reports of site visits to obtain information for the DES or FES e Meeting announcements and summaries of meetings at which the primary subject of discussion is the DES or FES j NOTE: Other environmental documents and~ correspondence are filed in categories A, C, P, R, or W.

E. NRC SAFETY EVALUATION REPORT (SER), SUPPLEMENTS, AND CORRESPONDENCE (EARLY SITE PERMIT, PDA, FDA/DC, AND COL

-STAGES) l This category contains the formal Safety Evaluation Report I l ,

_( SER) prepared by NRC in review of the early site permit application, PSSAR (PDA stage), FSSAR (FDA/DC stage), PSAR (COL stage), _or FSAR (COL stage) and, Supplements to the SER, as well as:

1 1

e Federal Reaister notices announcing the availability of l the SER and supplements e Correspondence relating to the SER and supplements  ;

l l

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w L ', ,

l

~i 27 l t

i j e Information on scheduling of an SER submittal and I l review 4 l -

e RAIs for use in preparing the SER and responses to such  ;

requests I

L e Meeting announcements and summaries of-meetings at .

which the primary subject of discussion is the SER I i

l e Transmittal and acknowledgment letters i NOTE: Other documents related to specific safety-related issues (that may be referred to as SERs) are fil~d e in i categories A, P, or W, depending on the phase of the i licensing process.  ;

F. R5'T.IABILITY ASSURANCE PROGRAM (RAP), SECURITY, MEDICAL, EMERGENCY, AND FIRE PROTECTION PLAN (PDA, FDA/DC, AND COL i STAGES)

The plans in this category may be individual submissions or may be combined under the Reliability Assurance Program.

These. plans may be submitted during the review of the PDA, the FDA/DC, and COL applications. Included are:

e Reliability Assurance Program (RAP) e Plant evacuation correspondence.

e Safeguard contingency plan

! i e Health physics program and its review I e Emergency implementing procedures 1 i e Emergency action levels e Emergency plans e Fire hazard protection plans and surveys e Supplements, changes, and revisions to the plans L e Correspondence relating to the aforementioned plans e Correspondence and documentation relating to guard training, emergency response centers, and emergency 3 preparedness I

I l

E- -

e 28 o' Documentation on security, non-operator fitness procedures, employee unescorted access and related correspondence e Transmittal and acknowledgement letters o Meeting announcements and summaries of meetings at which'the primary subject of discussion is related to the. aforementioned plans G. NON-ANTITRUST LEGAL AND ADJUDICATORY CORRESPONDENCE (EARLY SITE PERMIT, PDA, FDA/DC. AND COL STAGES)

This category contains all non-antitrust 3egal and adjudicatory documentation, except for transcripts, briefings and testimony, which are filed in category T.

Show-cause and modification orders issued by the Office of

'Nuctear Reactor Regulation (NRR) and not before the

~

Licensing Board are filed in categories A and P. Exhibits to the proceedings (hearings) are maintained in the PDR on microfiche only. Paper files of the exhibits are available upon request to the PDR from the Docketing and Services Branch, Office of the Secretary.

• Atomic Safety and Licensing Board (ASLB) hearing r, elated documents e Federal Recister notices regarding hearings e Requests to make appearances at hearings e Motions, briefs, arguments, statements, and related correspondence filed by participants for hearings e Transmittal of supporting documents (e.g., SER, FES) to the licensing board e Correspondence to and from intervenors e Board orders and decisions o Formal petitions for Commission action e Petitions filed in accordance with 10 CFR 2.206 to the Executive Director for Operations e Legal filings, director's decisions, Commission orders and decisions e Orders prohibiting involvement in NRC-licensed activities, appeals, and related decisions l

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l l

I 29 H. GENERAL CORRESPONDENCE (EARLY SITE PERMIT. PDA. FDA/DC, AND COL STAGES)  ;

This category contains documents with little or no bearing on the status of the application or license. Items that 1 have no substantive technical content and administrative documents are included.

e Change of address notifications (external only) 3 1

e Changes in structure of organization (external only) I e changes in service lists e NRC requests to applicants for additional copies of documents <

e '- Correspondence from the public requesting information l about the site, design, or facility, and NRC responses e Correspondence on purely administrative matters e Letters of support, concern or opposition to the site, design, or facility I e correspondence relating to the Local Public Document l I

Rooms (LPDRs) e Professional qualifications statements not pertaining to the hearing process e Constituent, organizational or utility correspondence forwarded by members of Congress to NRC for response o Resolutions passed by state and local governing bodies (e.g., town councils)

NOTE: Letters of concern, support, or opposition for all

. plants are filed in a General Public Comments folder and are retained for 6 months from the date of receipt in the PDR.

I. FINANCIAL INFORMATION (COL STAGE)

This category contains all financial information except for that submitted as part of.the application or its amendments l

or that relate to the imposition of civil penalties.

e Company annual reports, auditor statements and stock prospectuses for all companies holding ownership

F 30 I

o separately submitted financial information and related I correspondence e Transcripts and testimony before State commissions pertinent to financial information requested by NRC {

e Decommissioning funding reports J. INSURANCE AND INDEMNITY INFORMATION (COL STAGE)

This category contains indemnity agreements and amendments as well as:

• Endorsemen'. a of insurance policies e other correspondence regarding indemnity and insurance i matters l K. VENDOR FINAL STANDARD SAFETY ANALYSIS REPORT (FSSAR-FDA/DC STAGE), UTILITY FINAL SAFETY ANALYSIS REPORT (FSAR-COL STAGE), UPDATED FINAL SAFETY ANALYSIS REPORTS (USAR-COL STAGE), AND AMENDMENTS This category contains the following vendor and utility documents:

e Final Standard Safety Analysis Report (FSSAR) submitted by the vendor e Final Safety Analysis Report (FSAR) submitted by the utility

• Updated Safety Analysis Report (USAR) submitted by the utility.and periodically updated to incorporate new information or modifications to the facility e Amendments and changes to the FSSAR, FSAR, and USAR

1. Federal'Reaister notices announcing the availability of the FSSAR and FSAR e Transmittal and acknowledgement letters e Certificates of service to the FSAR and USAR NOTE: All related correspondence falls in category A or P.

Emergency and Fire Protection Plans submitted as part of the licensing application are filed in category F.

i 4 ,

a 31 L. LIMITED WORK AUTHORIZATION (LWA) AND RELATED CORRESPONDENCE (COL STAGE)

This category is limited to documents pertaining to Limited work Authorization (LWA) whereby applicants can conduct

^

limited site preparation and construction before NRC grants a combined construction / operating license.

e Limited Work Authorization (LWA) and amendments e Correspondence pertaining to work performed under LWAs M. ANTITRUST REVIEWS AND RELATED CORRESPONDENCE (COL STAGE)

This category contains documents submitted as part of the application for a combined construction / operating license entitled, "Information Requested by the Attorney General for Antitrust Review," including:

correspondence in which the primary topic of discussion e

is antitrust matters e All antitrust proceeding documents, except hearing i transcripts, testimony, and briefings, which are filed j in category N i N. ANTITRUST HEARING TRANSCRIPTS, TESTIMONY. AND BRIEFINGS (COL l STAGE)  !

l This category contains verbatim transcripts of hearings,  ;

testimony and briefings in antitrust matters. Related  !

correspondence is filed in category M.

O. ADVISORY COMMITTEE ON REACTOR SAFEGUARDS (ACRS) REPORTS AND  !

RELATED CORRESPONDENCE (EARLY SITE PERMIT, PDA, FDA/DC. AND COL STAGES)

This category contains project-specific documents pertaining to ACRS safety reviews. Included are:

e ACRS reports relating to a PDA or FDA/DC application, early site review, or facility license application e Announcements of ACRS meetings relating to a PDA or FDA/DC application, early site review, or facility license application, including descriptions of meeting agenda e Statements and written testimony by ACRS members or presented by individuals at ACRS proceedings relating to a PDA or FDA/DC application, early site review, facility license application, and safety-related matters

f 32 e Technical correspondence, and memoranda to and from

.. ACRS, including transmittal and acknowledgement letters relating to a PDA or FDA/DC application, early site )

review, or facility license application NOTE: For generic and document-specific safety related (

material, transcripts of ACRS subcommittee and full I committee meetings, minutes, and ACRS reports (consultant, contract and letter), see ACRS non-docket file.

P. POST-COMBINED CONSTRUCTION / OPERATING LICENSE STAGE DOCUMENTS AND CORRESPONDENCE (COL STAGE)

This category contains general technical documents dated from the combined construction / operating license until the order for termination of the license. Included are:

e The combined construction / operating license (COL),

amendments, proposed amendments, changes, and related correspondence )

e Show-cause and modification orders issued by NRR (not before the licensing board) for the COL .

• Technical specifications, proposed changes, revisions and related correspondence e Backup technical documents (e.g., Topical Reports) submitted in support of the aforementioned items e Federal Recister notices announcing the availability of the COL, FSAR, and amendments e Correspondence regarding the utility Final Safety Analysis Report (FSAR) and/or the Updated Safety Analysis Report (USAR)

.

• All general technical correspondence, meeting announcements and meeting summaries relating to the technical specifications, the COL, or technical issues l

. arising after the issuance of the COL .

I Correspondence relating to codes (e.g., American e

Society of Mechanical Engineers) regulations, laws, and  ;

, changes in policy that may affect plant operation or  !

L bear on the COL  !

e NRC questions, RAIs, and licensee responses l 1

e Information on the Standard Review Plan (SRP)

r'

• +

1 33 e Results of surveys or tests conducted in accordance l

• with the technical specifications (not periodic reports, which are filed in category R) e Owners group meeting announcements and reports e Quality assurance plan and related correspondence o Environmental matters (technical data) e seismic Qualification Review Team (SQRT) reports.and related correspondence e Radioactive waste information, excluding onsite storage of low-level waste (filed category X) and indeper. dent spent fuel installations of high-level waste (filed in category Y) e Correspondence relating to expansion of spent fuel storage pool e Startup test reports e Generic and administrative communications and related documentation that may affect the subject facility; not covered by a Bulletin or Notice j e Employee allegations and related documentation (other i documents may be filed in categories G, Q, and T) e SERs on specific generic issues e Documents relating to possible equipment failure and emergency instructions e Documents relating to inservice testing procedures and results (not inspections which are filed in category Q)

. e ~ Specific plant evaluation documents e probabilistic Risk Assessment (PRA) reports o Employee allegations and related documentation (Other documents may be filed in categories G, Q, or T) e Reports on site visit.s e Application to voluntarily terminate license, and to dismantle, and dispose of component parts e Information on changes in NRC's internal organizational structure

r a <

34 Q. INSPECTION REPORTS, CIVIL PENALTIES. RESPONSES TO BULLETINS  ;

AND INFORMATION NOTICES, AND RELATED CORRESPONDENCE (COL STAGE)

This category contains the following applicant / license material:

l

• Inspection reports '

e Responses to &tlletins (formerly called Regulatory l Operations, RO Gulletins), Information Notices, and I related correspcindence  !

e Applicant licensee determination of the proprietary nature of Inspection Reports e Letters concerning areas of noncompliance l e Preservice and inservice inspections and procedures e Notices of violation and proposed impositions of civil penalty and Demand for Information (DFIs) l e Correspondence and orders relating to the opposition and payment of civil penalties, including Enforcement '

Notification (EN) and Significant Enforcement actions (EA) e Notices of deviation and related correspondence e Correspondence relating to inspection and enforcement that does not specifically relate to incidents or events as defined in category S e Health physics inspections and appraisals e Emergency preparedness inspections and appraisals

- e Inspections and related correspondence from the International Atomic Energy Agency (IAEA) e Risk-based Inspection Guides (RIGS) e Systematic Assessment of Licensee Performance (SALP) e Incident Investigation Team (IIT) reports e Construction Appraisal Team / Construction Assessment Team (CAT) reports

- Integrated Design Inspection (IDI) reports

, e-1 l

l 35

- Independent Design Verification program (IDVP)

.-- reports

• Notices of significant licensee meetings e Investigation reports and related documentation, I

and responses to employee allegations (other documents are filed in categories A, P, G, or T) e Performance Appraisal Team (PAT) reports e Licensee / vendor interface inspections l l

e Correspondence relating to the aforementioned items NOTE: For bulletins and information notices, see non-docket I&E file. j R. PER ODIC OPERATING REPORTS AND RELATED CORRESPONDENCE (COL STAGE) 1 This category contains periodic reports of a routine nature. I e Monthly, semiannual, and annual operating reports (other than financial) for construction, operating, and decommission stages e Periodic environmental monitoring, effluent testing, or similar reports e Periodic fitness for duty performance data e Periodic personnel exposure reports e Periodic facility changes, tests and experiments e Facility simulation certification four year update reports e Periodic nonconformance reports (issued in accordance with licensing Board orders) e Operational Logbooks on

- environmental data

- radiological data

! - plant systems core

- plant status summary sheets

T: :

. e 36 e Correspondence or other documents relating to the items listed

'S. REPORTABLE OCCURRENCES (ROs). LICENSEE EVENT REPORTS (LERs). PRELIMINARY NOTIFICATIONS OF OCCURRENCES (PNOs).

PRELIMINARY NOTIFICATIONS OF SAFEGUARDS EVENTS (PNSs). AND RELATED CORRESPONDENCE (COL STAGE)

This category contains all materials relating to abnormal, unusual, reportable and non-routine occurrences or events.

These include:

e All 24-hour, 10-day, 30-day, interim and final Licensee Event Reports (LERs) and follow-up correspondence (also called incident reports, abnormal occurrences, and reportable occurrences) e --Potential or possibly. reportable Deficiency Reports and related correspondence ,

o Individual Personnel Exposure Reports e Construction Deficiency Reports submitted in accordance with 10 CFR 50.55 (e)

• Documents related to the issuance of a preliminary Notification of Occurrence (PNOs) and Preliminary Notification of Safeguards Events (PNSs) and related correspondence o Environmental technical specifications violation reports and environmental event reports e Part 21 reports of defects and noncompliance e Correspondence or other documents relating to the aforementioned items

. NOTE: For PNOs and PNSs, see I&E non-docket files.

T. TRANSCRIPTS. TESTIMONY, AND BRIEFINGS ON NON-ANTITRUST

- MATTERS (EARLY SITE PERMIT; PDA, FDA/DC, AND COL STAGES)

This category contains verbatim transcripts, testimony, and briefings except for congressional matters (filed in category U) and antitrust matters (filed in category N).

e Atomic Safety and Licensing Board (ASLB) transcripts e Testimony and statements submitted to ASLB e Transcripts of Commission meetings ,

l

p o b l 37 i e NRC staff briefings to the Commission 1

(

e Statements and written testimony submitted at

. Commission meetings and hearings e Transcripts of vendor or utility briefings to NRC staff 1

! e Corrections to the aforementioned items NOTE: Transcripts on specific dockets are also filed in the ACRS and 9.7 non-docket files.

U. EXECUTIVE, CONGRESSIONAL, AND STATE GOVERNMENT CORRESPONDENCE (EARLY SITE PERMIT, PDA, FDA/DC, AND COL STAGES) ,

This category contains documents and related correspondence thaE have substantive technical and administrative content, including:

e. Statements and testimony before Congress or before bodies / committees appointed by the Executive or Legislative branches e Technical reports and related information supplied for the record of congressional hearings e Follow-up questions and answers'to the aforementioned e Correspondence'to and from Congress and the Executive Branch on other than constituent response matters e Correspondence to or from State Legislative bodies NOTE: Routine responses to constituent inquiries are filed in category H.

V. LICENSING OF OPERATORS AND RELATED CORRESPONDENCE (COL

. STAGE)

This category contains information bearing on licensing of

. operators and shift engineers, including:

o Power plant examination summary sheets e Correspondence relating to operator examinations e Documentation on operator laboratory tests or reports and related correspondence I e Documents relating to operator fitness for duty and related correspondence

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38  !

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• Orders prohibiting operators from further nuclear licensed activities, and related correspondence (other documents may be filed in category G)

W. DECOMMISSIONING STAGE DOCUMENTS AND RELATED CORRESPONDENCE }

(COL STAGE)

J l

This category contains general technical items Gated from i the order for terminating the operating license.

o Order granting authority to dismantle / decommission e Decommissioning Plan, Dismantling Plan, Environmental Report on dismantling, and the Safety Analysis Report on decommissioning e Documents relating to the disposal of radioactive

- material and decontamination of the site e other correspondence relating to decommissioning

• All documentation relating to the ongoing operation of the plant formerly filed in category P l X. ON-SITE STORAGE OF LOW-LEVEL WASTE AND RELATED CORRESPONDENCE (COL AND DECOMMISSIONING STAGES) i This category contains material related to onsite storage of Low-Level Waste (LLW).

• License application, license, proposed amendments, and amendments to store low-level waste at a commercial reactor

• All related correspondence and reports 2OTE: These documents will also have a Nuclear Materials Safety and Safeguards (IDCSS) Docket 30 license

,. number associated with the Docket 52 number.

Y. J}TDEPENDENT SPENT FUEL STORAGE INSTATIATIONS AND RELATED

. CORRESPONDENCE (COL AND DECOMMISSIONING STAGES)

This category contains material related to:

's License applications, license, amendments, and proposed amendments to possess power reactor spent fuel and other radioactive materials associated with spent fuel storage in an independent spent fuel storage installation. (such spent fuel storage installations may be on a reactor site or at a separate site.)

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• All related correspondence and reports to the above l

NOTE: The' documents in this category will have an NMSS Docket 72 number license. For these installations on a reactor site, the associated Docket 52 number also has been referenced.

Docket 70 - Soecial Nuclear Materials l

The Docket 70 files contain documentation concerning the domestic l

licensing of special nuclear material (SNM) . Each SNM license application is assigned a unique Docket 70 number. SNM licenses l cover the possession and use of radioactive material, including plutonium-enriched uranium. Paper files are maintained in the PDR only for Docket 70 licensees that possess more than 350 grams of uranium-235 or 200 grams of plutonium. Material on other licensees is available on microfiche only. Documents in these files intiude:

e Applications for licenses, license amendments, and license renewals for Special Nuclear Material licenses e Special Nuclear Material licenses and license amendments e Applicant technical reports concerning the facility, including Safety Analysis Reports (SARs), Environmental Reports (ERs) and amendments.

o NRC technical reports concerning the facility e Emergency and radiological health plans

• Inspection reports and related correspondence e Adjudicatory documents and hearing transcripts relating to proceedings before the Licensing Board e other technical, legal, and licensing correspondence between NRC and the licensee or other interested parties DOCKET 71 - Desian of Packaces for Transoort of Radioactive

. Material and Ouality Assurance Procrams The Docket 71 files contain documentation concerning the design of radioactive material transport packages and quality assurance (QA) programs for designers, manufacturers, and users of such packages. Each package design and each QA program is individually assigned a unique Docket 71 number.

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All NRC licensees who design, manufacture, or use radioactive l material packages must comply with NRC-approved package designs and QA programs for these packages. Agreement State licensees who design, manufacture, or use radioactive material packages do not need a QA program approval, but the Department of Transportation requires that NRC approve the package design.

Agreement State licensees who wish to use their packages in States under NRC jurisdiction, or who design and manufacture packages for NRC licensees, must obtain approval for their QA l programs. Documents in these files include:

e Application for QA program approval and amendments to the ,

1 application e Application for package design approval, including the Safety Analysis Report (SAR), amendments, and engineering drawings l

l e Certificate of compliance (NRC approval) for the package design and revisions e Approval of the-QA program o Correspondence between NRC and the designer and the manufacturer concerning particular package designs

• Requests to be registered as a user of a particular package e Inspection reports and related correspondence  !

1 DOCKET 72 - Independent Soent Fuel Storace Installations

\

\

l The Docket 72 series contains documentation concerning certification of storage casks and the licensing of independent spent fuel storage installations. These installations store reactor spent fuel and may be on a reactor site or at a separate site. Each installation,is assigned a unique Docket 72 number.

Documents in these files include:

• Application for license e Safety Analysis Reports (SAR) and annual updates e Certification of completion for vendor design of dry cask storage and related correspondence e Licensee issued Environmental Report (ER) and amendments

• Emergency plan and amendments

• Inspection reports and related correspondence

41

)

e Reports on accidental criticality or loss of special nuclear material e QA plan and amendments e Correspondence relating to the physical security plan e Decommissioning plan and related correspondence o Adjudicatory documents and hearing transcripts relating to proceedings between the NRC and the applicant NOTE: Additional non-docketed information concerning spent fuel storage is available in the Project M non-docket file. For installations on reactor sites, see category Y in the Docket 50 or 52 series and Docket 70 for NMSS licenses.

NON-DOCKET FILES Materials that are not docket-specific are arranged according to the following classification scheme. The capitalized abbreviation is a shorthand description of each topic and

' corresponds to the way that it appears on the PDR Accession List.

10 CFR 9.7 - Commission Meeting Transcripts and Reports j

1 ACRS - Advisory Committee on Reactor. Safeguards Documents l 1

ADVCM - NRC Advisory Committees i COMMISSION - NRC Commissioner Correspondence  ;

CONTRACT - NRC Contracts and Grants FOIA - Freedom of Information Act Requests and Appeals GEN TECH IS - Generic Technical Issues I&E - Inspection and Enforcement Issuances I&E Manual - NRC Inspection Manual I&E MISC - Draft Generic Communications MISC - Public Document Room Miscellaneous NUREG - NRC Staff and Contractor Formal Reports, Conference Proceedings, Brochures, International Agreement Reports, and Related Correspondence ORC - Organizations

7 8 %

42 PRESS - Press Releases PR - Proposed and Final Rules PRM - Petitions for Rulemaking PROJ - Projects PT 21 - 10 CFR Part 21 Deficiency Reports QA 999 - Vendor Quality Assurance Inspections RC SSD - Registration of Certificates of Sealed Sources'and Devices REGGD - Regulatory Guides RES - Research and Technical Assistance Reports (1974 through 1988)

REVIEW GRP - Review Groups RM - Rulemakings SECY - Staff Position Papers prepared for the Commission SPCH ~ Speeches STATE PROG - State Programs TOPREP - Vendor Topical Reports and Related Correspondence WASH - AEC-Issued Formal Reports and Related Correspondence WM - Waste Management Documents WMRES - Waste Management Contract Research Documents XPORTLIC - Export and Import Licenses 10 CFR 9.7 - Commission Meetino Transcripts and Reports This file contains documents relating to open and closed Commission Meetings.

o Sunshine Federal Recister notices e Full written explanation of closed meetings e Certification by the General Counsel on closed meetings

1 s

i 43 e Commission Determination Statements signed by the Secretary ,

regarding the public disclosure of transcripts of Commission meetings ]

)

e Verbatim unofficial and official transcripts or portions of transcripts of open and closed Commission meetings made publicly available in accordance with the Sunshine Act and j commission policies i e Enclosures to released transcripts, including applicable

~

viewgraphs, staff papers, and staff correspondence e Staff Requirements Memoranda for open meetings, memoranda of '

record, record of votes of Commissioners on items under consideration at meetings j ACRS - Advisory Committee on Reactor Safecuards Documents Documents in this file pertain to safety-related areas reviewed by the ACRS. ACRS serves as an independent advisory committee to the Commission.

• ACRS reports relating to safety-related matters o Announcements of ACRS meetings relating to safety-related matter,s, including meeting agendas e Transcripts of ACRS subcommittee and full committee meetings relating to both facility license applications and safety-related matters e Statements and written testimony of ACRS members or presented by individuals at ACRS proceedings related to both !

vendor or facility license applications and safety-related l matters e Minutes of ACRS subcommittee and full committee meetings relating to both vendor or facility license application and safety-related matters e ACRS consultant reports, comments, and related

. correspondence relating to both vendor or facility license applications and safety-related matters e Technical correspondence and memoranda to and from ACRS pertaining to safety-related matters e General correspondence and related material about ACRS, but not prepared by ACRS or its consultants

l l 44 NOTE: For docket-specific technical correspondence, memoranda and announcements of ACRS meetings, see category O of Docket 50 and 52.

l l

ADVCM - NRC Advisory Committees <

Documents in this file pertain to the responsibilities of all NRC l advisory committees other than the Advisory Committee on Reactor I Safeguards, including:

i e Charters of each advisory committee  ;

e Meeting announcements and meeting agendas 1

I e Minutes and verbatim transcripts of committee meetings .

i e Committee-generated reports, memoranda, and correspondence l that are publicly available l e Committee-related correspondence COMMISSION - NRC Commissioner Corresoondence Documents in this file pertain to the daily conduct of Commission business in the Office of the Commission, including:

l l e Incoming and outgoing Commission-level correspondence relating to official NRC business, including reports and other enclosures to the aforementioned correspondence  ;

l i

e Travel vouchers, telephone logs, and official appointment

! calendars of participating Commissioners. (These are placed in the PDR at the discretion of individual Commissioners.) l e Interviews and testimony given by Commissioners at meetings, symposia, and congressional hearings e Vote sheets l

e Weekly information reports (numbered as part of the SECY series) prepared for the Commissioners by the Executive Director for Operations (EDO) summarizing key events and I

items of interest undertaken by individual staff and program offices NOTE: For transcripts of Commission meetings, see non-docket File 10 CFR 9.7. For all other staff papers with the SECY-series designation prepared for Commission review, see the SECY non-docket file.

e e 45 CONTRACT - NRC Contracts and Grants Documents in this file pertain to AEC and NRC contracts, grants and interagency agreements, including:

o Notification of contracts and grants execution that specifies contract number, project title, contractor name, contract type, funding, and period of performance e Contractual documents and modifications to contracts FOIA - Freedom of Information Act Recuests and ADoeals Documents in this file include requests, denials, and appeals for agency records and information about records released in accordance with the provisions of the Freedom of Information Act (FOIA). Each is assigned a sequential identification number based on-the year the request is made, for example,95-110 refers to the 110th FOIA request made in 1995.

• Requests made under the FOIA for NRC records e Correspondence between NRC and the requester relevant to the processing, granting, denial, and appeal of an FOIA request e Records or portions thereof released in response to FOIA requests or made under FOIA appeals GEN TECH IS - Generic Technical Issueg l

Documents in this file pertain to unresolved safety issues of a I generic nature that are being analyzed by the NRC Office of l Nuclear Reactor Regulation (NRR), including:

• Draft reports of action plans to accomplish generic tasks in the NRR program o Correspondence with industry and within NRC discussing {

methodologies, analyses, the program, and technical aspects  !

of issues I i

. e Meeting notifications and minutes e Interim findings and status reports on generic tasks addressing related aspects of generic technical issues  !

I&E - Insoection and Enforcement Issuances e Documents in this file include bulletins and information notices l that are issued by the NRC Office of Nuclear Reactor Regulation.

l These issuances describe some event that has occurred at a facility and that may require some follow-up action by the l

h 1

j -

l 46 1

licensee. Also included in this file are Preliminary  !

Notifications of Events or Unusual Occurrences (PNOs), i Prbliminary Notifications of Safeguards Events or Unusual Occurrences (PNSs), Enforcement Notifications (ens) and Enforcement Actions (EAs). )

l l e Circulars, that describe an event at a licensed facility and l l are informational in nature (these were discontinued in {

l 1981) i i

l e Information Notices, that.are similar to Circulars but are i preliminary in nature and are issued shortly after an event 4 I has occurred e . Bulletins describing an event at a licensed facility and  ;

requesting that all recipients perform certain actions as a result of that event l

e Preliminary Notifications of Events or Unusual Occurrences (PNOs), which provide updated information of an event of safety or public interest

)

e Preliminary Notifications of Safeguard Events or Unusual Occurrences (PNSs), which provide early notice of events of possible safety significance o Enforcement Notifications (ens) and Enforcement Actions (EAs), which provide information on a notice of violation and proposed imposition of civil penalties i

NOTE: For utility / vendor responses to such issuances and  ;

related correspondence, see categories O and S in i Dockets 50 and 52.

I&E Manual - NRC Inspection Manual This file contains drafts, finals, revisions, Federal Recister notices and related correspondence to the NRC Inspection Manual.

I&E MISC - Draft Generic Communications Documents in this file include drafts of Generic Letters, Bulletins, Information Notices and other generic communications issued by the NRC Office of Nuclear Reactor Regulation. l e Draft Bulletins and Information Notices that are being considered for issuance, rel5'ed comments, and evaluations e Draft Generic Letters and other generic communications that l are being considered for issaance, related comments and correspondence

I 1

• o 1

47 MISC - Public Document Miscellaneous This file contains documents about topics not included in the scope of the other non-docketed categories.  !

i NUREG - NRC Staff and Contractor Formal Reports, Conference Proceedinas, Brochures, International Acreements Reports, and Related Corresoondence l

This file contains formal reports on regulatory, technical, and

• administrative issues of interest to staff, industry, other governmental entities, and the public which are published in the

NUREG series.

l l

1 e Results of licensing studies of specific plants or l facilities preliminary to licensing actions e Results of analyses of general or specific problems of a regulatory or technical nature that are of interest to a

{

j major segment of the industry '

e Action and review plans, as well as guidance, for complying with NRC requirements o Task force reports on specific topics e Proceddings of conferences and workshops e Management and program analysis reports e Statistical analyses that are of interest to the staff, the industry, and the public l e Administrative reports that are of interest to the staff, the industry, and the public e Correspondence from industry, government, and the public l commenting on NUREG series reports 4

e Internal NRC memoranda summarizing meetings or discussions pertaining to the content of the NUREG reports. series l

NOTE: NUREG reports on plants or facilities are filed )

according to each plant's specific docket number. l ORG - Oroanizations I I

This file contains correspondence with professional  !

l organizations, government agencies, and associations with which l

1 1

e

48 NRC is in contact; records pertaining to specific NRC offices; and petitions not assigned Petition for Rule Making (PRM) numbers that request the Commission to take immediate action on a generic issue.

I e Meeting summaries and technical correspondence between the {

NRC and professional associations

• Correspondence between NRC and other government agencies in which both parties have joint regulatory responsibility, e.g., EPA which has authority to control all radioactive pollutants emitted into the air e Correspondence and technical information between NRC and Congress e Reports, technical information, and correspondence between NROr foreign governments and international organizations e Internal memoranda, trip reports, and scientific papers pertaining to specific NRC offices PRESS - Press Releases This file contains press releases issued by the Office of Public Aff airs Headquarters and Regional offices relating to the NRC's regulatory ' policy and programs, public hearings, and workshops.

Press releases are also issued on major licensee programs, changes, proposed fines, and issues effecting the status of licenses.

PR - Proposed and Final Rules This file contains documents of NRC staff proposals to adopt, amend, or repeal a Commission regulation. Proposed Rules (prs) can be initiated as a result of a Commission directive, a staff proposal, or a Commission determination that sufficient grounds exist for it to proceed with a Petition for change in an NRC regulation (PRM) filed by an outside party.

e Federal Recister notice stating the terms or substance of

. the proposed rule, or a specification of the subject and issues involved e Text of the Proposed Rule (PR) e Draft and generic Proposed Rules and Federal Recister notices

• Comments, statements, information, opinions, or arguments on l

the proposed change to a part of the Code of Federal Reculations

r 49 e Requests from the nuclear industry, organizations, and other

_. parties for written interpretation of the PR e Final rules and Federal Reaister notices NOTE: For staff recommendations to the Commission on whether a PR should be adopted, see the SECY non-docket file. For Commission revier of staff recommendations, see the 10 CFR 9.7 non-docket file.

PRM - Petitions for Rulemaking This file contains documents of petitions filed with the Commission by an outside party to issue, amend, or rescind an NRC regulation.

e Petitions filed by any interested person or party to issue, amend, or rescind an NRC regulation e Federal Reaister. notice of the filing of the petition e Correspondence between NRC and the petitioner relevant to the status and substance of the petition e Commen'ts from the nuclear industry, professional associations, public interest groups, and others in favor of or in opposition to the PRM e Statements, motions, orders, and correspondence dealing with emergency petitions filed by parties on such topics as fire protection and a reanalysis of the capacity of operating j U.S. plants to withstand earthquakes NOTE: For staff recommendations to the Commissioners on whether the PRM should be denied or issued as a proposed rule, see the SECY non-docket file. For Commission review of staff recommendations, see the 10 CFR 9.7 non-docket file.

. PROJ - Proiects This file contains documents pertaining to four classes of projects: (1) commercial nuclear power plants (Docket 50) for which NRC has full review and licensing responsibilities; (2) Government-owned reactors (also Docket 50) for which NRC provides technical expertise and occasional review; (3) design certification and combined licensing (Docket 52) for which NRC has full review and licensing responsibilities; (4) monitored retrieval storage and Topical Reports for storage casks

1 50 (Project M's) for which NRC has full review and licensing responsibilities. Each class is identified with a P prefix, )

followed by a series of numbers.

These files contain all documentation up to the time NRC considers the application and the preliminary technical reports complete for review. The project is then assigned a docket number and the file is transferred to a docket series.

e Applications submitted by the vendors or utility e Backup technical documents and topical reports submitted in support of the application, and related correspondence l e Preliminary Safety Analysis Report (PSAR), amendments, and related correspondence (Docket 50) e Preliminary Standard Safety Analysis Report (PSSAR),

amendments,'and related correspondence (Docket 52) e Application for Preliminary and Final Design Approval and design certification (Docket 52 and Project M),and related correspondence e Early site. review information i e Meeting notices, summaries, and correspondence e NRC's or the applicant's changes in internal organizational structure e Reliability Assurance Program and related correspondence (Docket 52) e Documentation and technical correspondence between NRC and other government agencies relating to the application e Adjudicatory correspondence o Quality Assurance documentation, notices of deviation, and related correspondence PT 21 - 10 CFR Part 21 Deficiency Reports This file contains deficiency reports submitted in compliance with Part 21 of Title 10 of the Code of Federal Regulations, o Reports by firms involved in the nuclear industry reporting noncompliance with NRC regulations or the existence of defects that could create a substantial safety hazard l

l

= e 51 e Correspondence pertaining to the NRC review of reports to assess the possibility of generic defects e NRC inspection reports of defects cited e Correspondence specifying appropriate followup actions to be taken by the agency j OA 999 - Vendor Ouality Assurance Inspections j i

This file contains inspection reports of the vendor / licensee l interface from the vendor's view, the vendor's products, and.the l vendor's programs including equipment environmental qualification testing, and followup correspondence. Each vendor is assigned a docket number and is a part of the QA 999 series.

Vendors are defined as companies, both U.S. and foreign, that i are engaged in the design, manufacture, or testing of nuclear components-or in supplying services to the nuclear industry. The  :

controlling criteria are found in 10 CFR Part 21, 10 CFR Part 50, I the PSAR and FSAR submitted by utilities for specific facilities, ,

and vendor QA topical reports. i e NRC inspection reports of vendor facilities that cover the design, fabrication, and testing of components for use in nuclear facilities and related correspondence e Civil penalties notices e Notices of deviation e Vendor corrective actions and other followup correspondence associated with resolution of inspection findings NOTE: For vendor / licensee inspections from the licensee's view, see category Q in Docket 50 and 52.

RC - Reaistration of Certificates of Sealed Sources and Devices This file contains documents and related correspondence on

. radiation sources and device designs. Manufactures and distributors applying for registration of their products must submit for review all safety related information, design specifications, QA programs and amendments. These documents are maintained in the PDR on microfiche only.

REGGD - Reculatorv Guides This file contains new and revised regulatory guides and related correspondence. These guides describe to the industry and to the

i 52 public methods acceptable to the.NRC staff for implementing specific parts of NRC regulations. They also delineate techniques.used by the staff in evaluating specific problems or postulated accidents or provide guidance to applicants.

e Federal Recister notices announcing the issuance and availability of a propored Regulatory Guide and revisions e Revised or newly issued regulatory guides e Drafts of proposed regulatory guides or proposed revisions e NRC value/ impact assessment e Comments submitted by the nuclear industry and interested members of the public regarding a proposed regulatory guide e ' Summaries of meetings held in the NRC to discuss proposed regulatory guides NOTE: Industry codes and standards cited in regulatory guides are available for reference use only in the NRC's Technical Library.

RES - Research and Technical Assistance Reoorts (1974 throuch 1988) .

This file contains reports and technical letters submitted by NRC contractors providing research and technical assistance to the Commission. It also includes research information letters and i conference proceedings pertaining to research activities of the Commission.

For final reports of research conducted by contractors, and for conference proceedings, see the NUREG series non-docket file.

See also the WMRES file for research reports on disposal of high-level waste.

REVIEW GRP - Review Groups This file contains documents pertaining to the activities of internal and' external research review groups. Such groups provide a broad base of technical expertise to aid management in reviewing research in defined technical areas. They review and comment on research plans and predicted results of major experiments, the validity and applicability of research results, possible redirection of research projects, new research projects, and priorities within the technical areas covered by the research review group.

• Agenda for quarterly review group meetings

53 o Summary minutes of review group meetings representing views expressed, including dissenting views e I Research plans and predicted results of major experiments I and presentations by research contractors j e Comments on meetings from attendees, including representatives from contractors, universities, vendors, and other agencies ,

l

• Internal memoranda relating to topics under discussion 4 e Correspondence related to the aforementioned items RM - Rulemakings This file contains documents pertaining to public hearings held j on propoFed changes to the Commission's~ regulations. Hearings i are instituted at the discretion of the Commission, based on the 1 importance and the magnitude of the subject being considered.  !

e Designation of the presiding officer and any special directions for the conduct of the hearing l

• Notifications of Hearing Board meetings

• Petitions, motions, testimony, and statements submitted by parties to the hearings l

• Transcripts of the proceedings e Hearing Board orders and rulings e Technical reports submitted as evidence in the proceedings e Reports, if any, of the special Board to the Commission regarding the subject proceeding SECY - Staff Position Pacers Preoared for the Commission This file contains staff papers (generally referred to as SECY Papers) prepared for the information or approval of the Commission. They are assigned a SECY report number.

e Policy issue papers are used to present matters relating to policy formulation e Rulemaking issue papers are used to present rulemaking I

activities of the Commission j e Adjudicatory issue papers are used to present matters -

relating to the granting, suspending, revoking, or amending

1 54 of licenses, or relating to construction permits for nuclear power plants, and activities in which the Commission has an interest-I e Information Papers are used to provide information to the  !

Commission. Some (e.g., the weekly report of the Executive '

Director for Operations) provide general information about agency activities without specific reference to policy formulation, rulemaking, or adjudication These categories of staff papers may be issued as one of the following: (a) a Commission meeting paper to be discussed at a l Commission meeting; (b) an Affirmation paper that does not require interactive discussion among the Commissioners in a Commission meeting but by law must be voted upon by the Commissioners in the presence of each other; (c) a notation vote paper that does not require interactive discussion among all Commissi3hers or formal vote in a meeting, thereby lending itself ,

to a written notation process; (d) a negative consent paper that I contains issues which the Commission would like brought to its attention before action is taken but which does not require the  ;

formality of a Commission vote; and (e) information papers that i provide information to the Commission and do not call for any action by the Commission.

As a general practice, papers that are regularly released to the

( public incl'ude those that are the subject of discussion at a public meeting of the Commission and those that address '

unclassified matters pertaining to the export and import of nuclear equipment and material.

NOTE: For Weekly Information Reports (WIR) prepared by the NRC Office of the Executive Director for Operations to the Commission providing a summary of key events and items of interest undertaken by staff and program offices, see the Commission Correspondence non-docket file.

SPCH - Speeches This file contains speeches by the Chairman and Commissioners presented at National and international regulatory information l conferences, industrial forums, advisory committees, symposiums, workshops, and energy policy groups.

STATE PROG - State Procrams This file contains documents that pertain to the Commission's relations with State governments. Areas covered include: (1) the I NRC and State Agreement and its amendments, whereby States may assume certain of the NRC's regulatory authority over nuclear materials; and (2) a wide range of liaison and cooperative

l 55 activities regarding such functions as licensing, inspection procedures, and waste disposal.

e Correspondence between the NRC Office of State Programs and State officials, State liaison officers and radiation j control management health officials, regarding:

)

Cooperative programs in such technical areas as radio- )

logical incidents, water quality, radioactive waste disposal, and transportation surveillance NRC reviews of Agreement State radiation control programs Technical assistance to Agreement States in reviewing applications, compliance actions, developing regulations, and other areas

• Notices prohibiting involvement in NRC-licensed activities e Agenda, reports, and transcripts of regional workshops e Training programs on current matters of policy and regulations; i.e., decommissioning and radioactive waste disposal e State' legislative reports (discontinued in December 1984) e Agreement State licensing statistics reports (discontinued in December 1984)

NOTE: For specific uranium milling and mining projects in which the NRC is providing technical assistance to States, see the Project non-docke.t file.

TOPREP - Tooical Reports and Related Corresoondence This file contains Topical Reports, generally of a generic '

technical nature, submitted by vendors; and correspondence pertaining to the NRC review of these reports. Vendor-related correspondence that is not docket specific and documents generated by vendor-related owners groups are also included in '

this file.

e Topical reports dealing with such technical matters as specifications, testing, and safety that are submitted by architects, engineers, and other vendors e Revisions, modifications, and amendments to topical reports e Correspondence between NRC and vendors pertaining to the review of submittals

I I

56 e Meeting agenda, summaries, minutes and correspondence pertinent to vendor activities, programs, methodologies,

'and design criteria )

1

• Vendor-related Owners' Group meeting announcements, agenda, I summaries, reports and correspondence NOTE: For reports submitted by utilities that are written by vendors on their behalf and that relate to '

docketed cases, see the file categories for the docket series.

WASH - AEC-Issued Formal Reports and Related Correspondence This file contains formal reports that were issued by the U.S. ,

Atomic Energy Commission (AEC) headquarters staff and related I correspondence. The WASH reports, which consisted of administrative, scientific, and technical information, ended in 1975, but correspondence occasionally refers to WASH reports.

Post-1975 NRC-issued formal reports carry the NUREG series designation.

WM - Waste Manacement Documents This file contains document related to the activities of the NRC Division of Waste Management. Each topic has been assigned a unique numb'er, prefixed by the letters WM. Documents in these files include:

e NRC and DOE prelicensing activities regarding the disposal of high-level waste in geologic repositories, in accordance with the Nuclear Waste Policy Act of 1982 as follows:

Technical high-level waste site prelicensing documentation Meeting agenda, minutes and backup documents of DOE /NRC meetings in which DOE presents information on its geologic exploration program to identify sites for nuclear waste repositories Briefings by DOE on current research on nuclear waste management e NRC reviews of the site-by-site implementation of DOE's program for uranium mill tailings remedial actions, in accordance with the Uranium Mill Tailings Radiation Control Act of 1978 e Correspondence and comments between NRC and the Environmental Protection Agency (EPA) pertaining to the high-level waste standard l

i.

. u 4

57 e NRC topical report reviews and associated correspondence e Correspondence from the public and other non-government organizatdens for the aforemention items NOTE: For contractor research on waste management activities, see the WMRES non-docket file. '

FMRES - Waste Manacement Contract Documents This file contains interim and final reports and correspondence {

between NRC and its contractors regarding prelicensing activities '

in the area of high-level waste disposal in geologic repositories, including. q l

e Periodic contractor progress reports e Trip reports e Draft and final reports submitted for NRC review or information e Correspondence between NRC staff and contractors related to technical questions or issues to be resolved XPORTLIC - Exoort and Imoort Licenses This file contains records relating to the issuance of licenses to export or import nuclear facilities and materials, including:

e License applications and amendments to export or import special nuclear material, source material, byproduct material, reactors, nuclear facility components, or reactor materials e -Correspondence between NRC and applicant or licensee pertaining to the review or status of a pending application or license amendment e Commission letters requesting Executive Branch (e.g. , U.S.

Department of State) views e Review and findings of the Executive Branch on whether issuance of license would be inimical to the common defense and security of the United States e Correspondence to and from foreign governments, international orga: izations, and members of the public e Hearing records and decisions

i 58 e Memoranda from the Office of the Secretary to the Executive Director for Operations (EDO) regarding the Commission's decision on issuing a proposed license e Licenses,' license amendments, hnd license renewals e Periodic report on export actions NOTE: For transcripts of Commission meetings and papers submitted for Commissioner consideration or information, see the 10 CFR 9.7 and the SECY non-docket file.

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• ATTACHMENT 7 NRC FORM 171 U. S. NUCLEAR REGULATORY COMMl;SION Arr~4n tv case: No. sisoaoss 1. REQUEST HUMBER EXPIRE 3: osoors7 NN E,STIMATED e -=H BURDEN C=r- PER RESPONSE M-S R==ST TO C.OMPLv REQUEST TO COTAN A BENETrr IS NEEDED TO PROCCSS THE 217481 wtTH Yns i PAPER TO PAPER ORDER FORWARD CoedMENTS REGARONG BURDEN ESTa ATE TO THE NFORMA110N AND RECOROS MANAGEMENT Br *NCH 2. DATE OF REQUEST DUPLICATION REQUEST m rm us wuCau REa uTORv COMuiss,oM WASHHGTON. DC 20$$54001 AND TO THE PAPERWORK REDUCTKW PRCUECT 01504086). OFTICE OF MANAGEMENT AND BUOGET. WASHHGTON. OC 20503 INSTRUCTIONS: Paper cep the selected pages attach thrs compeeted form to the folder (s) from whsch copses are reques'ed.

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8 w ATTACHMENT 6 1

NRC FORM 171A U. 3. NUCLEAR REGULATORY COMMISSION Ameno av Oase. NO.stsocoes -

EAPtRES: Otr3er3T 1. REQUEST NUMBER WI ESTIMATED BUROEN PLR RESFONSE TO COMPtv wm4 Tm INFORMATION COLLECTION REQUEST 4 MINUTES THLS REQUEST TO 08TAIN A DENEFIT 15 NEEDED TO PROCESS THE 7)7h IV IU MULTI-MEDIA ORDER FORWARD COMMENTS REGARONG BURDEN EST1 MATE TO THE INFORMATION ANO RECORDS MANAGEMENT 2 DATE OF REQUEST DUPLICATION REQUEST BRucs tre <= U S NUCuxR aEGtuTORv CO =ssiON.

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• ATTACHMENT 9 l l

. 1 N.tC FORM 171) U. S. NUCLEAR REOULATOR' COfAMISSION APPROVED EY OMB. NO. 3150*$4

1. REQUEST NUMBER EXPIRES- OW30t97 ESTIMATED BURDEN PER RESPONSE TO COMPLY WITH TleS NFORMAT10N COLLECTION REQUEST a MIN'JTES Ties REQUEST TO OBTAN A BENEFff IS NEEDED TO PROCESS THE MICROFORM TO PAPER REQUEST ORDER FORW RD COMMEuTS REGARD,sG suRDEu ESTIMATE 70 THE PFORMATION AND RECORDS MANAGEMENT 2. DATE OF REQUEST BRANCH (74 F33). U S NUCLEAR REGULATORY COMMLSSON.

WASHNGTON. DC 20%%4001 AND TO THE PAPETMf0RK REDUCTION PROJECT (31504000) OFFCE OF MANAGEMENT AND BUDGET, WASHINGTON. DC 20MD INSTRUCTIONS l COMPLETE THIS FORM TO OSTAW PAPER COP (IES)(BLOWBAC3Q FROM MCROFCHE PROVIDE THE LOCATION By STATING Ef7HER *ALL" WHEN ALL THE PAGES OF THE OR ADERTURE CARD (S) FCHE ARE REQUESTED OR By RECORDING BEGNNNG AND ENDNG GRO LOCATONS fe p, 26J b 360 or A7 b Sjf WHEN A SMALLER SET OF SEQUENTIAL PAGES rs MCROFCHE {FCHE). SEPARATE FCHE INTO GROUPS SY THE NUMBER OF REQUESTED (The *A*mw of feheis me tw me danspes/ ATTACH FCHE COLUMNS (12 f4 OR 26. AJ APOLCABLE) USE SE*ARATi FORMS FOR EACH GROUP APERTURE CARD {Act PROVCE THE AC IDENTIFIER FROM THE ALPHANVMERIC CHARACTER IDENTIFCATION DN THE AC(S) PROVIDE THE PAPER SIZE DESWtED By COPY THE FICHE OD6FIER FROM THE ALPHANUMOUC CHARACTER CHECrJNG EITHER THE T COLUMN OR THE "F" COLUMN ATTACH AC l OOdTIFCATION APPEARING IN THE UPPER LEFT CORPER OF THE FICHE INCLUDE ANY ADDfflONAL OENf1FYING PFORMATION (e p, Ache 2 WS R 8 REDUCED SLZE (1r X 24*) OR F s FULL SIZE pre (TS ,

3. MICROFORM BLOWBACK aww -

G.- -w ,- eacmorof -.a FWG d T) Fa0W To Fucd To N FMAGE M FRddK N FWAGE EldleG FAME afGeeGG FRAhE BGBfe F RAndg Fof W esamER FOf to IO Pt3E tr3 ** *=8W FM NO W FOf W to Fof en oc I

APERTURE CARD OENTIFIER ,

, APERTURE CARD DENTIFU ,", APERTURE CARD DENTHR ,C ,

4. BILL T0: 5. SEhD TO: (if difPmmt hoam SEL TO)

ORGAMZATON $ =Nb ORGAMZATION (ref NAAE NAME ADDRESS ADDRESS CfTV. STATE, ZP CODE CITY, STATE. ZP CODE TELEPMDE W koe Case amt Estenssed TELEPHOMI (lhdute koe Code amt Erlemnsm)

PIC30JP FAX MAL 00PY SEfMCE ACCOUNT NO.: EXPRESS MM. OPTON HOLD FOR PAM UPON PIC8 CUP ACCOUNTNUheER &@%

cuSTonet PURCHASE ORDER NO.:

HWOICE

s. SpecaAL Instructions # emsasserts

7. DATE/ TIME STAMP ORDERED COMPLETED HRC *ORM itis cas4)

E ATTACEMENT 10 PRICE AND TURNAROUND TIME FOR DOCUMENT REPRODUCTION ORDERS PROCESSED BY QUALEX INTERNATIONAL Effective December 21, 1998 DOCUMENT TIME (HOURS)* PRICE 1

1 PAPER TO PAPER Standard Size (up to and including 11" x 14", reduced) :

1-3000 pages* 4 $0.08/page 1

3000 + pages 24 $0.08/page RUSH PROCESSING 1-3000 pages 1 $0.15/page 3000 + pages 4 $0.15/page Oversize, including engineering drawings i 11" x 17" 4 $0.20/page Larger than~11" x 17" 24 $1.50 sq.ft MICROFICHE TO PAPER 1-3000 pages 6 $0.08/page 3000 + pages 24 $0.08/page

RUSH PROCESSING 1-3000 pages 3 $0.15/page 3000 + pages 6 $0.15/page l

APERTURE CARD TO PAPER Reduced size, 18" x 24" 24 $3.00/ print Full size, 24" x 36" 24 $5.00/ print MICROFICHE DUPLICATION i Microfiche Reproduction  !

1-300 fiche / card 3 $0.75/each 300-+ fiche / card 8 $0.75/each l

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RUSH PROCESSING I

~ Microfiche Reproduction 1 $1.00/each APERTURE. CARD DUPLICATION Aperture Card Reproduction '24 $1.00/each 1

FACSIMILE SERVICE )

unlimited: pages per order )

Local call '

1 $0.30/page Long distance 'U.S. 1 $0.50/page Long distance - Foreign 1 $1.50/page l

DISKETTE.TO DISKETTE Base Rate 1 $2.92/ diskette Rush Rate .5 $4.96/ diskette VIDEO CASSETTE TO VIDEO CASSETTE l

$15.00/ tape Base Rate 6 Rush Rate _ ,

3 $30.00/ tape i

AUDIO TAPE TO AUDIO TAPE Base Rate 6 $3.00/ tape Rush Rate 3 $5.00/ tape I PHOTOGRAPHIC REPRODUCTION Slides:

Base Rate 5 (days) $5.00/ slide l

Rush Rate 24 (hrs) $20,00/ slide Photoaraohs:

(up to 8 x 10")

Base Rate 5(days) $10.00/ print Rush Rate 48(hrs) $30.00/ print

e e a FULL' TEXT / CITATIONS TO DISKETTE l I

Base Rate 3 $3.00/ diskette I

Rush Rate 1.5 $5.00/ diskette

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FULL TEXT / CITATIONS TO PAPER .

Base Rate 4 hours4.62963e-5 days <br />0.00111 hours <br />6.613757e-6 weeks <br />1.522e-6 months <br /> $0.08/page Rush Rate 1 hour1.157407e-5 days <br />2.777778e-4 hours <br />1.653439e-6 weeks <br />3.805e-7 months <br /> $0.15/page COMPACT DISK TO COMPACT DISK Base Rate 5 days $22.50/ disk Rush Rate 24 hours2.777778e-4 days <br />0.00667 hours <br />3.968254e-5 weeks <br />9.132e-6 months <br /> $30.00/ disk l PAPER REPRODUCTION FROM COMPACT DISK Base Rate 4 hours4.62963e-5 days <br />0.00111 hours <br />6.613757e-6 weeks <br />1.522e-6 months <br /> $0.08/page Rush Rate 1 hour- $0.15/page Endnotes:

1. A requester has the option of linking several request forms together so that they are 6onsidered as one large order for delivery to the requester.

This is accomplished through block 6, "SPECIAL INSTRUCTIONS", on each request form. For example, the requester must state "1 of 2" on one form and "2 of 2" on the second form. In addition, the requester must also list in block 6 all the other alphanumeric requisition numbers (from the upper right hand corner of the form) that are linked with each request form.  :

l When an' order links several request forms via SPECIAL TNSTRUCTIONS on the l

order forms, turnaround time for the contractor shall be based on the type of reproduction service-requiring the most time. For example, a linked pickup order containing a paper to paper request for 100 pages and a microfiche to paper request for 50 pages would be due 6 hours6.944444e-5 days <br />0.00167 hours <br />9.920635e-6 weeks <br />2.283e-6 months <br /> after submission, although the requester could have received the paper to paper order within 4-hours if the orders had not been linked.

2. Self-service copier is $0.08 per page.  ;

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. . ATTACHMENT 11 NRC PUBLIC DOCUMENT ROOM FACSIMILE SERVICE REQUEST complete and attach this sheet to your reproduction request form.

REQUEST NUMBER TIME /DATE STAMP:

(from reproduction request form)

TRANSMIT TO:

Name Phone area code number FAX area code number Number of pages includina this transmittal sheet If you have problems or questions concerning this transmission, contact:

Fax Operator Qualex International PDR Document Reproduction Contractor (202)293-3222 November 19, 1996

ATTACHMENT 12 l NRC PUBLIC DOCUMENT ROOM DOCUKENT REPRODUCTION SERVICES under contract NRC-17-93-117 STATISTICS FOR THE'HONTH OF . 199  :

I. Paper to Paper (sizes up to 8 1/2" Z 14") No. of No. of Include 11" x 17" reduced to a 1/2" x 14" Orders Pages A. Processed by Contractor staff. Total.....

B. Copies made on self-service machine...............

II. Oversized Paper to Paper No. of No. of I O_h Paoes l Total for all oversized items................

(A + 8)

-A. 11" x 17" full size......................

B. Larger than 11" x 17*....................

1 III. Microform Duplication No. of Mo. of l Orders Items l l

A. Microfiche Diazos. Total.................

B. Aperture Cards. Total....................

IV. Microform to Paper (Blowbacks) No. of No. of

, Orders Pages A. Microfiche Blowbacks, Total..............

(1 + 2)

1. Produced from 2eX and 241 fiche......

2. Produced from 48Z fiche..............

B. Full size prints from aperture cards.....

C. Reduced prints from aperture cards.......

V. Other media No. of Mo. of I orders Items j l

[Specify type of media]......................

1 a

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[ Al1ADiMtiN1 13

. . D*.t3 PDR USAGE SURVEY POEM Please count the number of folders to be refiled for each of the following categories. ,

TOTAL POLDERS chTE:XRY Docket 27 .................................................

Docket 40 .................................................

Docket 50 .................................................

Dockst 52 .................................................

Docket 70 .........................................'.........

Docket 71 .................................................

4.., ............

Docket 72 ................................

Commission Correspondence / WIR / SRM ....................

N iesion Meeting Transcripts (10CPR9.7)..................

Advisory caseittees-(ACRS E Other) ........................

h 4selon CorItspondence .................................

/

Contracts .................................................

Exports ...................................................

Freedom of Information Act (POIA) .........................

Inspection & Enforcement (IEE) .............................

(Insp. Manual, Ens. Manual, GL, INFO Not., Bull., CP)

MISC ......................................................

NUREG .....................................................

ORG .......................................................

Proposed Rules or Rul--Mags (PR/PRN/RM) .................

Projects (PROJ/PROJ M) ....................................

Part 21 (PT21) ............................................

Quality Assurance Inspection (QA 999) .....................

Regulatory cuides (REoGD) .................................

Review croups .............................................

$dCT Papers ...............................................

Topical Reports ...........................................

waste Management (wM/wMRES) ...............................

other ........................................-............

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• ATTACHMENT 14 IZ C

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ATTACHMENT N0.15 }

POLICY STATEMENTS j po FR 41480 a supplement to the studies and Pubhshed 1o/1t/85 documents sought or obtained by PDR Effectiw 10/11/85 information which it generates or users.

receives from other sources in fulfillment of its regulatory EFFECTIVE DATE: October 14. was.

10 CFH Part 7 responsibilities. The purpose of this Foa FURTHER INFORMATION CCNTACT:

Policy Statement is to clarify the Susan Fonner. Office of the General Coordination and information purposes and scope of such meetings Cuunsel. U.S. Nuclear Regulatory ,

Exchange Meetings Between the NRC Commission. Washington. CC 20555' and provide guidance to the participants 1 Staff and Organizations involved in the in the conduct of these meetings.

telephone (301) 492-1G32. l Study of the Nuclear Power industry; SUPPLEMENTARY INFORM ATION' Pot 6cy Statement Coordination meetings involving staff ~

l of the NRC and personnel from Policy Statement l cosmCT: Nuclear Regulatory rganizations who are involved in the The Nuclear Regulatory Commission Commission. study of the truclear power industry are only for the purposes of the e change of mamtains a Public Document Room ACTioec Policy statement. where members of the public muy information and data generally relating suasasAstT:This statement presents 't he to the safety of nuclear power plants. obtam data and documents relevant to Commission activities.

poheyof theNuclearRegulatory These meetings are generally intended 80 provide an opportunity for the NRC to in order to fulfill its responsibility to l Commission (NRC) with tispect to the exchange of technicalinformation obtam technicalinformation and data disseminate such information while at i the same time protecting the privacy between the NRC staff and about the operations of nuclear power rights of PDR users and avoiding organizations which are studying plants and current information about l various aspects of the safety of nuclear specific organizations' activities. plans. unwarranted administrative burdens.

the Commission has adopted the power plants. The NRC finds the and projects relating to nuclear plant following policy regarding the release of information provided by such groups to safety. Meetings also may provide en opportunity for NRC staff to comment PDR user information: 1 be useful as supplemental to the studies l and info mation w hich it generates or upon the activities, protects, and plans NRC will not release the names of receives ' rom other sources in of nuclear power industry organizations. PDR users or information regarding data fulfillment ofits responsibilities to and to keep these organizations or documents sought or obtained by PDR users. except where an NRC ensure the health and safety of the apprised of the NRC s activities. plans.

and projects relating to nuclear power employee requires the information for public. *fhis Policy S:stement provides the performance of official duties.'

guidance to the Commission staff when plant safety.' Coordmation meetings l may also mvolve wrinen or oral status where a statute, regulation. or court '

it me :ts with such groups. Nothing in order requires the release of such this Policy Statement shalllimit the reports on joint projects or activities authority of the NRC to conduct or involving the NRC and organizations information. or where the General commission studies or to constitute involved in the study of the nuclear Counselhas determined that the cdvisory committees, when appropriate p werindustry, information is requested by a law This Pohey Staternent does not require However, such coordination meetings enforcement agency for purposes of a the NRC to meet with any group with held with organizations involved in the criminal investigation reasonably .

which it does not wish to meet. No new study of the nuclear power mdustry are related to the individual about whom n t for the purpose of obtaining the the information is requested or to a rights or privileges are bestowed upon any group by virtue of this Policy organizations advice or document in :he PDR collection.' NRC Statement. recommendations on regulatory issues employees will use the following or policies within the scope of the NRC's procedures in handling requests for PDR ErrtCT1vE DATE: October 11,1985. "** " ' * * '

resPCnsibilities, and such advice or # "to""'"#"

FOR FURTHER ledPORisATsOst C0stTACT: recommendations are outside the scope data or documents sought or Eb"8 obtamed Theresa W.Hejost. Office of the of these meetings. by PDR users:

General Counsel, U.S. Nuclear 1. An NRC employee who receives a Regulatory Commission. Washirigton. Dated at Washingten. DC this 6th day of request for the name or other October less-DC 20555, telephone:(202) 634-1493 identification of any PDR user or for For the Nuclear Regulatory Commission.

SUPPWafENTARY.tesFORsAAT90sc Information regarding data or Samuell Chilk.

documents sought or obtained by any p,ggcy gg,;,,,,g Secretaryofthe Commission. PDR user identified by name or To assist in meeting the NRC's description shall refer the person 53 FR 40293 making the request to the Chief of the statutory and regulatory objectives Putinshed 10/14/8s Public Document Branch. Office of the relating to the safety of nuclear power Effeceve 10/14/88 p!:nts, the staff of the Commission may Secretary of the Commission. -

periodically participate in coordination Polley Statement on Release of PDR

• T1us exception is intended to sp?iv pnmanly to sad information exchange meetings =iih User Information PDA employusa cunous MtC protect ersnaser

' personnel of organizations generally card noi obtain a usi ofindmduais who had AcENCY: Nuclear Regulatory requested ascess to POR f;les on me facmty for involved in the study of the nuclear Commission. * ' "'

p wer industry, such as Critical Mas *'$,*of n, M.e"E" "iiN"i aSC ACTION: Policy statement.

Energy Project (ChEP). Edison Electnt employee =he has filed an E.mecutwe reenc i lastitution (EEI), Government Disclosure Report of ine n mes of any members of suuranY:This statement presents the the put,hc who han renewea the repurc Accountability Project (CAP). the policy of the NuclearRegu'latory ' A request thei ha no cintly defmeu ot,iecim Institute of Nuclear Power Opera tions Commission (NRC) with respect to the (INPOJ. Nuclear Utility Management release of information about Pubhc 77ll,'l",Q*/ *[,8j'j"','['jl,'l'P[*'-

end Human Resources Committee ,,n ,,3,equest for the names of all PDR usen Docu:nent Room (PDR) users. The policy whose surnames reflect a particular euuur.Hy. II (NUMARC). and Union of Concerned statement also prescribes procedures to could support the release of the names of PDR users Scientists (UCS).The NRC finds the be followed by NRC employees who

• information obtained from auch receive requests for names of PDR users y *,,P',*l"jg'(dl*l,",'"h*[l",

i *lll,h,'j '"

uganizations to be potentially useful as or for information regarding data or document and such mee was the subject of a enmini ina.tisauca.

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September 29,1995 , .- PSJAD.4

• .9 POLICY STATEMENTS

2. Upon recalving such a referral. the emphasizing that these actions can have Chief of the Public Document Ersnch either a positive or negative effect on shallinform the requester of the NRC public health and safety: (2) reflects the policy on the subject and shall noufy the Commission's concern that certain Office of the General Counsel of the forms of economic performance request. If a statute or regulation clearly incentive (EP!) regulation maY adversely requires release of the informat.on affect the operation of nuclear plants requested the Chief of the Pubhc and the public health and safety;(3)

Document Room may release se specifically identifies those methods information prior to notdication of the that are of particular concern (e.g. the Office of the General Counsel. use of sharp thresholds, the

3. lf the request is accompan:ed by a measurement of performance over very law enforcement agency's wnt:en short time mtervals, the lack of " null statement providing a clear bam for a zones." and inappropriate reliance on determination that the informanon is systematic assessment of licensee requested by the law enfercement performance (SALP) scores or other agency for purposes of a criminal performance indicators (4) indicates investigation reasonatly related to the that the NRC will continue to monitor individual about whom the information the application of EPIs and performance is requested or to a document in the PDR criteria to nuclear power plant collection.the Chief of the Public Document Branch shall refer the request operations; and (5) urges licensees and to the Constal Counsel, who shall State regulatory commissions to inform consult with appropriate staff offices the NRC of EP! programs that are being before determining whether to grant the considered for application to NRC request. licensees.

4. An NRC employee who is served errectrYE DATE:This policy statement with a court order requiring disclosure becomes effective July 24,1991.

of the name or other identification of Pom FunTHER INFonuATsow CONTACT:

Anthony T. Gody. Sr., Chief. Policy 3 or obte ed y any D us e Development and Technical Support shall seek guidance from the Chief of the Public Document Branch and the Branch. Office of Nuclear Reactor General Counsel regarding the - Regulation. U.S. Nuclear Regulatory appropriate response to the order.s Commission. Washington. DC. 20555, Telephone:(301) 492-1254.

Deted at Rockville. Maryland, this rth day ~

of October. sees. SUPPLEMENTARY INFORM ATioN:In For the Nuclear Regulatory Commission.* exercising their jurisdiction over the Sarmuel J. Chilk, economics of the generation of electricity, a number of State regulatory Secretary of the Commiss/on.

- commissions and the Federal Energy Regulatory Commission (FERC) have established economic performance incentive (EPI) programs for electric l power plants. Although some programs l have existed unchanged for a number of J years, others have been substantially modified or are newly established. They can significantly help to improve the economic performance of electric power plants.They can also affect the safety of i 56 FR 33945 nuclear power plants.The NRC  !

Pubhshed 7/94/91 Effective 7/94/91 monitors and evaluates these incentive i

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programs to determine the effect that they may have on the safe operation of nuclear power reactors.

Poseltste Safety impacts of Economic After reviewing the information on PWmanceIMee FinalPoucy EPl programs established by State Statement regulatory commissions that regulate the AoeNcy: Nuclear Regulatory economic returns of utilities operating Commission. nuclear power plants, the Commission )

Action: Final policy statement. decided that it should set forth its views in a Commission Po! icy Statement on sunesAAsty:This statement presents the the manner in which such programs ,

final policy of the Nuclear Regulatory could affect safety.

Commission (NRC) with respect to the Summary of Comments possible safety impacts of economic a rur procedures relatins to the production of performance incentive (EPI) programs On October 26.1990, the NRC NRC records pursuant to court demand in a established by State commissions published the draft policy statement, ee t hich the NRC is not a party. see to regulating electric utilities.The policy "Possible Safety impacts of Economic

!

• Commisatoner Roberts was not presens for the statement (1) Contains a discussion of Performance incentives." in the Federal l mffirmation of this order, which he would have that possible effect of the policies and Register (55 FR 43231). The NRC

! a,pproved had be been rmeent. act one of State regulatory bodies, received 37 comments:14 from State PSAD-5 September 29,1995 1

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'F ROOM USERS' 1 GUIDE 1 Ifyg -j;(Hg(MgMf!EEW U.S. NUCLEAR REGULATORY SMiiSMiG]&{fMW3 COMMISSION

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NUCLEAR

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Questions Frequently Asked Page

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Special Services )

Bibliographic Retrieval System-Computer Searches and Printouts To help users find the documents they need, the PDR staff manages an online Bibliographic Retrieval System (BRS).

The BRS database consists of descriptive citations; it in-dexes the majority of documents placed in the PDR after October 1978 and selected documents for 1%7 through

. 1978. Qitations for older material are primarily of docu-ments associated with nuclear power facilities. l BRS can be accessed either on site, using the terminals in the PDR reading room, or off site, using a modem. Pass-words are needed to access the database; please contact the reference librarians for further information. The librarians can perform searches and generate printouts upon request:

these printouts are free.

Online Ordering The PDR's Online Order Entry System allows a BRS user to submit an order by computer. The staff reviews each order for the microfiche address and document availability and then sends the order to the copy service contractor for copying. For more detailed instructions about using the BRS, contact the reference staff for the manual, "Online Order Entry System Users Reference Guide," which ex-plains how to use the online order system.

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Reference Materials Available at the

~ Public Document Room j Genem! Sources Title 10, Code ofFederal Regulatu ns (10 CFR), Parts 1-199 (1948 to present)

U.S. Nuclear Regulatory Commission (NUREG-1145)lAEC 5 AnnualReports(1947 to present)

Information Digest (NUREG-1350,1989 to present)

~

U.S: Nuclear Regulatory Commission Inspection Manual NRC ManuallManagement Directives (NRC administrative policies and procedures)

Federal Regster notices (relating to the NRC; June 1977 to present)

Nuclear Regulatory Leghlation (NUREG-0980 1984 to

' pres.at)

NRC Commission Issuances (NUREG-0750.1956 to pre-sent)

Regulatory Agenda (NUREG-0936; 1982 to present)

Media Monitor (clippings from news media and other printed sources concerning nuclear energy; 1975 to present)

Press teleases (1947 to present) '

Speeches (1955 to present) l 4

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1 Reference Materials Available at the i l'ublic Document Room (continued)

To facilitate the retrieval of older materials and documents on microfiche, the PDR staff maintains various indexes for )

certain portions of th collection. Retrospective indexes include-Monthly Accezion Lists (March 1971 to present) l Chronological Sheets (Available for Docket 50 materials only; from plant application to 1977; dates vary)

Power Reactor Docket Information (PRDI) (Available for Docket 50 materials only: 1%7 to mid-1978)

Fiche inda for Nuclear Dockets (FIND) (Available for Docket 50 materials only; 1972 to 1977)

Microfiche Inda of Docket 50 Transcripts (1957 to November 1977)  :

Advisory Committee on Reactor Safeguards (ACRS) Inda (1957 to present) 1 Vendor Top: cal Report Index (March 1977 to April 1982) i 1

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Each docket file is divided into categories. 'lhese categories pertain either to different aspects of the licensing process or to different document types For more information about these categories, any user may notain free NUREG/

BR-0052,"Public Document Room File Classification System," by contacting the PDR staff.

Docket 50 Categories A. Application / Construction Stage Documents and Corre-spondence B. Utility Preliminary Safety Analysis Reports (PSARs) and Amendments

~

C. ' Utility Environmental Reports, Amendments, and Correspondence D. NRC Draft Environmental Statements (DESs), Final Environmental Statements (FESS), Supplements, and Correspondence E. NRC Safety Evaluation Reports (SERs). Supplements,

. and Correspondence F. Security, Medical, Emergency, and Fire Protection Plans, and Correspandence G. Iegal and Adjudicatory Correspondence H. General Correspondence, including Citizens' l_ctters I. Financial Information J. Insurance and Indemnity Information K. Utility Final Safety Analysis Reports (FSARs) and Amendments L Ilmited Work Authorizations (LWAs) and Correspon-dence M. Antitmst Review and Antitrust Correspondence l

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. 3 Comrr an Correspondence 4 Contracts and Grants

5. Export / Import Licenses for Nuclear Facilnies and Materials

6. FOIA-Freedom ofInformation Act Requests. Re-sponses, and Appeals

7. Generic Technical Issues

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8. Inspection and Enforcement Issuances-NRC Bulle-

' tins. Information Notices. Circulars. PNOs PNSs

9. NUREG-NRC-Issued Reports and Correspondence 10 ORG-Correspondence with Professional Organiza-tions. Government Agencies and Associations, and NRC Offices

11. Part 21-Construction Deficiency Reports per Title 10 Code of Federal Regulations Part 21

12. PRM-Petitions for Rulemaking

13. PROJ-Projects

14. PR-Proposed Rules

15. QA999-Vendor Quality Assurance Inspections

16. Regulatory Guides

17. RES-Research and Technical Assistance Reports

18. REV GRP-Research Review Groups

19. RM-Rulemakings pertaining to Public Hearings

20. SECY Papers-NRC Reports and Staff Papers pre-pared for Information or Approval of the Commission.-

ers 10 P f

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IAcasion 2120 L Street, N.W.

The Gelman Building lower Level Washington, D.C.

Telephone (202) 634-3273 l

FAX (202) 634-3343 Address U.S. Nuclear Regulatory Commission l

Public Document Roorn I Washington. D.C. 20555 Reading 7:45 a.m. to 4:15 p.m.

Room Monday-Friday ,

Hours Closed Saturday, Sunday, and all Federal  !

i holidays Telephone 8:30 a.m. to 4:15 p.m. i 11ours Monday-Friday l Closed Saturday, Sunday, and all Federal holidays Copy Direct inquiries related to copy service to l Service the Contract Project Officer (202) 634-3366.

Tours Guided tours and orientation sessions for I individuals or groups interested in using the PDR Reading Rocm are available upon request. Call the reference staff i (202) 634-3273 to arrange either one.

i Training Trair.5g classes for using the PDR's Biblio-i graphic Retrieval System database are held at the PDR in Washington, D.C. To schedule l a training session, contact.the Training

. Officer (202) 634-3273.

1 Comments Direct comments about PDR service to l About the PDR Branch Chief on site or call i Service (202) 634-3380.

l NUREG/BR-0004, Rev. 2 3

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< e ATTACHMENT NO. 18 TO WHOM IT MAY CONCERN:

FROM: U.S. Nuclear Regulatory Commission Source Evaluation Panel

SUBJECT:

PAST PERFORMANCE QUESTIONNAIRE The U.S. Nuclear Regulatory Commission is currently conducting proposal evaluations for a FIRM FIXED PRICE REQUIREMENTS CONTRACT FOR DOCUMENT DUPLICATION SERVICES. You have been identified as a reference and we are- I asking for your assistance and cooperation in helping us bring this portion of the evaluation process to a successful conclusion.

What makes your participation so valuable and absolutely critical, is the emphasis we are placing on Offerors' relevant experience and past performance history. Our primary source of information for this part of the evaluation will come from the references the Offerors provide. The NRC Source Evaluation Panel must ensure that the Offeror has both relevant and successful experience in performing work of a comparable nature and complexity.

Accordingly, we ask that you complete and return to this office, via FAX. the enclosed Past Performance Questionnaire, no later than May 14. 1999. Our FAX number is (301) 415-5396 or 415-8157. There may be a need for a few follow-on reference questions which will be conducted telephonically.

Should you have any questions or require additional information. please  ;

contact us at (301) 415-7907 or (301) 415-7328. I I

Again, we thank you for your cooperation. '

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g ATTACHMENT NO. 19 RFLEVANT EXPERIENCE AND PAST PERFORMANCE

1. Please provide the following information concerning the contract:

Contractor:

Contract Number:

Period of Performance (including all options):

Dollar Value:

Number & Type of Personnel Assigned to Contract:

2. The NRC is contracting for services which include document reproduction and other types of media reproduction services. document delivery, and related services so that the public can obtain copies of the documents. Please check any applicable services which are similar to services procured under your contract with (1) PAPER TO PAPER REPRODUCTION l

a .- Standard Size (up to 11" x 14")

b. Oversize, including engineering drawings (2) MICROFORM TO PAPER REPRODUCTION (BLOWBACKS)

a. Microfiche to Paper

b. Aperture cards (3) MICROFORM REPRODUCTION

a. Microfiche Reproduction

b. Aperture Card (4) DISKETTE REPRODUCTION (5) VIDEO CASSETTE REPRODUCTION (6) AUDIO TAPE REPRODUCTION (7) PHOTOGRAPHIC REPRODUCTION (8) FULL TEXT (EFT)/ CITATIONS TO DISKETTE REPRODUCTION (9) FULL TEXT (EFT)/ CITATIONS TO PAPER REPRODUCTION (10) CD-ROM

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3. If none of the above services are provided in your contract, please l explain: ,

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Is this a prime or a subcontract?

4. Prime Subcontract

5. If a subcontract, what tier of the organizational structure is this contract?

6. Please indicate how you would rate the contractor's ability to provide the following: -(3 - Excellent. 2 - Good, 1 - Poor. 0 - NA)

Ability to provide products and services that meet the requirements of the Statement of Work.

7. Please check the which best describes the contractor's delivery of services:

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Constant adherence to delivery schedules Occasional slippage in meeting delivery schedules i Fails to meet delivery schedules  !

8. Please rate the contractor's compliance with contractual terms and conditions:

Excellent Good Fair Poor Comments

9. Are the key personnel assigned to this contract the same people who were proposed prior to coritract award? Yes No Comments

10. Was the skill mix provided by the contractor appropriate for the tasks performed under the contract? Yes No Comments l 11. Has this contract been partially or completely terminated for default or are there any pending terminations? Yes No

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12. Would you c^ntract with this contractor again? Yes No j j

Comments _.

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