ML20238D027

Rev 1 to Radwaste Dept Administrative Procedure RW-1-200, Record Preparation,Filing & Storage

ML20238D027
Person / Time
Site:	Waterford
Issue date:	06/26/1987
From:	Labonte W, Parker D, Stevens D LOUISIANA POWER & LIGHT CO.
To:
Shared Package
ML20238C983	List: ML20238D009 ML20238D015 ML20238D025 ML20238D027 W3P87-2528, Forwards Addl Info Re Changes to Util QA Program,Per Lj Callan 871119 Request
References
RW-1-200, NUDOCS 8801040051
Download: ML20238D027 (15)

Text

t N

TITLE PAGE Procedure No.

RW-1-200 Revision No.

l' Effective Date 6/26/87 I

1 Expiration Date l

h RADWASTE DEPARTMENT ADMINISTRATIVE PROCEDURE RECORD PREPARATION, FILING AND STORAGE Author (Lhtf44 b.

UN Dateh 3

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Technical Review /

O te f

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r Approve Il I MM[

Date Group Head 8801040051 871221 DR ADOCK 0 2

H WATERFORD 3 SES PLANT TECHNICAL SERVICES CliANGE/ REVISION / DELETION REQUEST Procedure No. $U) l' lod Titlekdord kf9G/hken Efnc ard Skrtic(

Effective Date (if different from approval dat6)

Complete A, B, and C A.

Change No.

h)A l[lPermanent l[lDevi.ation Expiration Date B.

Revision No.

t

'l C.

Deletion l[ LYES

$NO I

DESCRIPTION OF CHANGE OR REVISION Myhrrt;W /rfuaH1)

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REASON FOR CHANGE, REVISION, OR DELETION AKtTU JnoCWuni t%twoV Da swf-(.b3. /M btM CAlah)W

,f i4c0CfftG' h (t'M O D

/Httr>G & n' fitt-REQUIRED SIGUATURES PROCEDURE REVIEW 6 #5!87 ORIGINATOR (IM /f/1/A k#

M70 DATE Does this change, revision, or deletion:

i 1.

Change the design, description, function and/or operation of a system, structure, or component

,f described in the FSAR?

YES NO Y 2.

Change the procedures as described in the FSAR?

YES NO '/

3.

Conduct tests / experiments not described in the FSAR?

YES NO V 4.

Require a change to the Technical Specifications?

YES NO

.)

5.

Alter the implementation of any commitments?

YES NO '/

If the answer to any of the above is yes, complete and attach a 10CFR50.59 Safet Evaluation.

^ t/)

DATE 6 h 3 8 7 PROCEDURE REVIEW A/7to M.

/

TECHNICAL REVIEW

,,/M '#d(V X DATE 4/u/F)

DEPARTMENT HEA N mil u e ICL-DATE L / 25/27

~

TEMPORARY APPROVEL* (SRO)

DATE TEMPORARY APPROVAL

• DATE j

• Temporary approval must be followed by Group Head approval within 14.iays.

]

GROUP HEAD REVIEW b

d DATE kMM7 l

1 a

UNT-2-000 Revision 1 33.7 (1 of 1)

J

TECHNICAL REVIEW CHECKLIST l

PROCEDURE NO. 2nJ-/-2dd REVISION No.

/

CHANGE NO. x)4 TITLE $fMtrl l'#,90(Oh07], R h JC 07hl Sk(Oc2 ASSIGNED TECHNICAL REVIEWER OAdel 8, b i'

TECHNICAL REVIEW SUBCOMMITTEE FORMED

(( LYES 81 NO LIST SUBCOMMITTEE MEMBERS / DEPARTMENTS h

i

1. Is this procedure, revision, change, or deletion technically and administratively correct?

l3YES l-l NO

2. Is this procedure, revision, or change capable of being performed?

@ YES l[]N0

3. Is this procedure, revision, change or deletion compatible. with other plant procedures?

lYYES l[lNO

4. Does this procedure, revision, or change reference and adequately implement (or in the case of a deletion, i

adequately compensate for) commitments (CMS Report) made in the FSAR, SER, and other licensing documents?

((YES l_l NO

5. Is this procedure, revision, change or deletion correctly numbered, formatted and prepared in accordance with approved procedures?

$ YES

((lN0 4

6. Does this procedure, revision, change, or deletion adequately address and/or reference Technical Specifications and other' matters that may affect nuclear safety?

@ YES l[lNO

7. Were the Safety Review questions on the New Procedure Request or Change / Revision / Deletion Request properly answered?

[ YES

((lND

8. Does the Safety Evaluation, if applicable, provide adequate bases and justification as to whether or not an unreviewed safety question exists?

l$ YES l[lNO

9. Does the procedure main *,ain the level of Fire Protection as outlined in the approved Fire Protection Procedure?

[ YES l[lNO I have reviewed this procedure and all items checked "NO" above have been resolved with the Author (or responsible Group Head) and documented on Document Review Comment sheets.

L ATE V D

,t' ASSIGNED TECHNICAL REVIEWER i

UNT-2-000 Revision 1 35.9 (1 of 1)

Administrative'Precadure RW-1-200

-l., t. " *Racord Preparation, Filing and Storage Rzvisica 1 TABLE OF CONTENTS 1.0 PURPOSE

2.0 REFERENCES

3.0 DEFINITIONS 4.0 RESPONSIBILITIES 5.0 PROCEDURE

~

5.1 Document Preparation 5.2 Document Collection and Review 5.3 Record Transmittal 5.4 Departmental File Storage 1

'6.0 ATTACHMENTS 6.1 Radioactive Waste Shipment Review 6.2 Radioactive Laundry Shipment Review 6.3. Radioactive Material Shipment Review 6.4 Radwaste Record Types LIST OF EFFECTIVE PAGES Title Revision 1 1-18 Revision 1 1

-_----_a

Administrctiva Precadura RW-1-200

. 'Rzcord Prcparatica, Filing and Storage Ravision 1 j

1.0 PURPOSE This procedure provides guidelines for the collection, maintenance, review, routing, retention, filing and storage of the Radwaste Department logs and/or records.

2.0 REFERENCES

l 2.1, b

NOP-003, Nuclear Operations Procedure, Records Management System.

J 2.2 QP-017-001, Quality Assurance Records.

2.3..M4SI N45.2.9-1974, Requirements for Collection, Storage and Maintenance of Quality Assurance Records for Nuclear Power Plants.

2.4 ANSI N18.7-1976, Administrative Controls and Quality Assurance for Operational Phase of Nuclear Power Plants.

2.5 18CFR 125, Preservation of Records of Public Utilities and Licensees.

2.6 Technical Specifications Section 6.10, Record Retention.

2.7 Title 10, Part 20 Code of Federal Regulations.

3.0 DEFINITIONS 3.1 Departmental Files - The files that are not required to be retained I

as documents / records or require permanent storage in the Project Files, Records Management System. These files are open to all Radwaste personnel and contain information beneficial to the department.

2

. Administrative Procedure RW-1-200

Racord Preparation, Filing and Storagn Rnvisien-1 F

n, 3.2 Documents - Any written or pictorial information describing, defining, specifying, reporting or certifying activities, requirements, proce-dures or results necessary to perform a continuing activity and which must be kept current for quality or safety needs.

t 3.3 Interim Storage - The storage or safe' keeping of records from the time they are completed until they are submitted to Project Files for final 1 retention.

The interim storage location should be deter-mined by the supervisor responsible for transmittal-of the completed.

records-to Project Files.

Interim Storage shall be completed in

~

accordance with Nuclear. Operations Procedure, Records Management System, NOP-003, Reference 2.1, 3'4' Master Copy - The original or designated original document from which the distribution copy is produced. The master. copy file 1

consists of the hard copies of the latest approved revisions of specific documents and may be stored in the Project File vault.

3.5 Project Files - The area where all records are received, indexed and processed into the Waterford 3 SES, Information and Records Management System Reference 2.1.

3.6 Records - These records which furnish documentary evidence of the quality of items and of activities affecting quality. For the purpose of this procedure a document is considered a record when the document has. been completed (i.e., all appropriate information, reviews completed and final signatures applied) and at this time requires Interim Storage of the record.

l.

I 3

. ~ Administrative Prec2 dura

'RW-1-200 hscord'Pr:parction, Filing and Storeg2 Rsvisien I h

i 3.7 Records Package - An indexed group of records that are compiled to allow the retrieval of selected data from an individual record or group of records.

l l

3.8 Record Type Number - A classification code used to sort records by i

their coanon characteristics. Each record type has a retention period and storage requirements. The process of labeling records with a record type number is called R-Typing.

I d

3.9 Retention Period - The time required to maintain records, assigned l

in accordance with References 2.3, 2.5, and 2.6.

3.10 Review - The process of examining documentation for correctness and completion. This is performed prior to the final initials or signatures being applied to the record and the transmittal to Project Files for permanent storage.

4.0 RESPONSIBILITIES 4.1 The Radwaste Engineer is responsible for:

4.1.1 Implementing this administrative procedure.

4.1.2 Ensuring that Radwaste records are properly collected, maintained and reviewed by the responsible supervisor.

4.1.3 Ensuring that Radwaste records designated for retention in Project Files are kept at the Interim Storage location.

4.1.4 Ensuring the designated transmittal frequency of Radwaste records to Project Files is performed.

4 l

1

, ' ' Adcinistrativs Procsdura RW-1-200 j

Rscord Preparation, Filing cnd Storega Rsvision 1 l

4.2 The Radwaste Supervisor (s) is responsible for:

4.2.1 Determining which Radwaste records for their section require retention and the retention time (e.g. one year, two years..... etc., life time) in the Project Files, Records Management System.

4.2.2 Determining the frequency the Radwaste records should be routinely collected.

4.2.3 Ensuring that Radwaste records and file / stored appropriately in the interim storage location during the interim storage period.

4.2.4 Ensuring t!.it Radwaste personnel are transferring any applicable data from records to the appropriate logbooks prior to transmittal to Project Files.

4.2.5 Completing the review of the Radwaste records prior to transmittal of records to Project Files.

4.2.6 Transmitting the completed Radvaste Records to Project Files at the required frequency intervals.

4.3 Radwaste personnel are responsible for:

4.3.1 Selecting the appropriate document to be used for recording the information or data.

4.3.2 Completing the document properly using the approved methods for recording information and/or data on records.

5

Administrctiva Prce: dure RW-1-200

,.'.. ' Racord Prcpsraticn, Filing end Storage Rzvision 1

}

4.3.3 Transferring any applicable data or information to the appropriate logbooks prior to submitting the document for review.

4.3.4 Submitting.the documents / records to the supervisor for review upon completion in a timely manner.

i 5.0 PROCEDURE s

5.1 DOCUMENT PREPARATION

~

i 5.1.1 Documents should be typewritten or ',..,adwritten with black indelible ink.

The use of pencil c. colored inks is not acceptable.

NOTE Correcting documents shall be completed using the approved method and the use of white-out, correction fluid, correction tape or other materials is not acceptable.

5.1.2 All documents should be legible, kept dry and be in good phycical condition.

Errors entered on a document shall be i

corrected by marking through with a single line and the correct entry entered dated and initialed by the person making the change.

5.1.3 All documents transmitted to Project Files shall have a Record Type Number (RType) number affixed on the top of the record.

6

. Administrative Prcesdute RW-1-200

.,l'.RIncord Preparation, Filing and Storega Rsvisica 1 5.1.4 Logbook and/or logsheet entries should be accomplished by the

. enterer's initials, time and date as necessary.

Initials should be consistent to allow recognition of the individual making the entry.

5.1.5

" Remarks" sections on documents / records or logs should be used if applicable to fully explain any conditions situations, or circumstances that require further explanation to be clear and concise.

5.1.6 All documents upon completion should be routed to the Radwaste Supervisor for review and processing in a timely manner.

5.2 DOCUMENT COLLECTION AND REVIEW l

5.2.1 Document collection and review should be completed according to the following documents generation schedule:

Document Generation Document Collection Schedule and Review Transmittal Frequency Daily Weekly Monthly Weekly Monthly Quarterly Monthly End of following month End of following quarter Quarterly End of following month End of following quarter Biannually End of following month End of following quarter Annually End of following month End of following quarter NOTE Radioactive shipment records will be generated as needed.

The Radwaste Supervisor will collect and review the documents prior to shipment of the radioactive material.

7

7

([

,'.. P' Racord Preparation, Filing and Storege c'Admi'nistrativa Procedure

.RW-1-200 Ravisica 1 5.2.2 The Radwaste Supervisor shall complete a review for all 1

dccuments.

Upon completion of the documents review, documents designated to be transmitted to Project Files will be classi-fied as records.

5.2.3 The Radwaste Supervisor shall separate'those records that require transmittal to Project Files from those documents that will remain in the Departmental File.

5.2.4 Radioactive shipment records shall be collected into a package for each shipments. The package is then reviewed by the Radwaste Engineer. The review is documented on Attachment 12.1, 12.2, or 12.3 as appropriate.

5.2.5 All records awaiting transmittal to Project Files shall be stored in the interim storage location until such time as the records have been reviewed and are completed for transmittal.

The interim storage location shall consist of a locked fire proof cabinet.

5.3 RECORD TRANSMITTAL 5.3.1 Upon completion of the record review, a Document Transmittal Form should be prepared denoting the contents of the package with the signature of the reviewer, ?he date and time of package completion.

5.3.2 Remaining documents should be transmitted to the Departmental File or discarded if applicable.

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- _ _ _ _ _ _ - _ _ _ _ = _ _ _ _ _ _ _ _ _ _ _ _ _

Administrative Precidura RW-1-200

. F. *R2 cord Prspar:tica, Filing end Storcan R:visica 1 5.3.3 Documents not routine in nature may be collected, reviewed and transmitted to Project Files as determined necessary by the Supervisor / Designated Individual.

5.3.4 Record transmittal rates should be completed, at a maximum, at the end of the following month after the collection and review date.

j 5.3.5 Official records, including all documentation required by governmental agencies and internally generated documentation requiring control and management shall be sent to Project Files for retention in the Records Management System.

5.3.5.1 Any record sent the Project Files should be reviewed by the Section Supervisor / Designated Individual prior to submittal.

t 5.4 DEPARTMENTAL FILE STORAGE 5.4.1 The Radwaste Department files are open to all Radwaste person-nel and are to be used to file information personnel feel would be beneficial to the department. This is accomplished by obtaining the Section Supervisor's/ Designated Individual's Concurrence.

5.4.2 These departmental files may be destroyed at any time with the Radwaste Supervisor approval.

5.4.3 Departmental files are not official files and are not to be construed as documents containing official records.

9

Administrative Proctdura RW-1-200

[

g>SzcordPrsparation,FilingandStoraga Rzvisica 1 6.0 ATTACHMENTS 6.1. Radioactive Waste Shipment Review 6.2 Radioactive Laundry Shipment Review 6.3 Radioactive Material Shipment Review 6.4 Radwaste Record Types 10

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