ML20238D009
| ML20238D009 | |
| Person / Time | |
|---|---|
| Site: | Waterford  |
| Issue date: | 12/07/1987 |
| From: | Backes P, Burst R, Carns N LOUISIANA POWER & LIGHT CO. |
| To: | |
| Shared Package | |
| ML20238C983 | List: |
| References | |
| NOP-003, NOP-3, NUDOCS 8801040042 | |
| Download: ML20238D009 (11) | |
Text
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NUCLEAR OPERATIONS PROCEDURES NO:
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EFFECTIVE DATE 12-7-87 j
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- t NUCLEAR OPERATIONS PROCEDURES NO:
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2 of 11 vooLE sours SYSTEM RTYPE: C1.34 UTILJ ES SVSTEM 1.0 PURPOSE 1.1 This procedure establishes the responsibilities and requirements for the collection, storage, and retention of records generated during the operations phase of the Waterford 3 SES.
1.2 This procedure applies to all Nuclear Operations Department personnel involved in the operation and/or support of the Waterford 3 SES.
1.3 This procedure applies to records generated by or for Waterford 3 SES.
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2.0 REFERENCES
l 2.1 ANSI N45.2.9-1974, Requirements for Collection, Storage and Maintenance of Quality Assurance Records for Nuclear Power Plants.
2.2 ANSI N18.7-1976, Administrative Controls and Quality Assurance for the Operational Phase of Nuclear Power Plants.
2.3 FSAR Chapter 17, Quality Assurance.
2.4 18 CFR 125, Preservation of Records of Public Utilities and Licensees.
2.5 W3SES Technical Specifications, Section 6.10, Record Retention.
3.0 DEFINITIONS 3.1 PROJECT FILES - the area where records are received and processed into the Waterford 3 SES Information and Records Management (RMS) System.
Retrieval of records also occurs in this area.
3.2 PROJECT FILES VAULT - the onsite storags area where master copies of records and documents may be maintained and stored.
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C1.34 UTIut<Es st' ype 3,3-DOCUMENTS - Any written or pictorial information describing, defining, specifying, reporting or certifying activities, retirements, procedures, or results necessary to perform a er ainuiug activity and which must be kept current for quality
'l or safety needs.
3.4 RECORDS PACKAGE - An indexed group of records that provides evidence as to the status of a particular item or activity.
Such as a P0 package or SMP package.
1 3.5 RECORDS - Those records wL:;h furnish documentary evidence of the quality of items and of activities affecting quality.
For the purpose of this procedure a document is considered a recor.! when the document has oeen completed 1.c.,
all appropriate information and final signatures.
3.6 INTERIM STORAGE - The storage or safekeeping of records from the time they are completed until submitted to Project Files for fine.1 retention.
3.7 RETKh? ION PERIOD - The time required to maintain records, assigned in accordance with References 2.1, 2.4 and 2.5.
3.8 MASTER COPY - The original or designated original dccument from which the distribution copy is produced. The master copy file consists of the hard copies of the latest approved revisions of specific documents and may be stored in the Project Files vault.
3.9 VALIDATION - A formal process for determining the acceptability of records received from organizations outside LP&L.
3.10 INDEXING - Ths process of extracting selected data f rom records which facilitates the retrieval of these records in the future.
3.11 SATELLITE STATION - A work station for Nuclear Operations Department personnel to locate, retrieve, and view documentation as required.
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3.12 RECORD TYPE - A classification code used to sort records by their common characteristics.
Each record type has a retention period and storage requirements. The Record Type List (RTL) is a collection of codes into which records are classified.
The process of labeling records with a record type is called Reyping.
3.13 VAULT - A physical record storage facility meeting the requirements of ANSI N45.2.9-1974.
3.14 0FFSITE STORAGE - A f acility under contract with LP&L to provide long-term storage of records and documents in accordance with ANSI N45.2.9-1974.
3.15 SENIOR MANAGEMENT - for the purpose of this procedure this shall mean the Vice President-Nuclear, Nuclear Services Manager and Nuclear Quality Assurance Manager.
4.0 RESPONSIBILITIES 4.1 The Senior Vice President-Nuclear Operations has overall responsibility for the establishment and implementation of an on-going records management system for Waterford 3 SES.
4.2 The NOMM Steering / Working Committee is responsible for the maintenance of this procedure.
4.3 The Nuclear Services' Records Manager is dxrectly responsible for the establishment and administration of the Waterford 3 SES Information & Records Management System (RMS). This includes the development and implementation of procedures and requirements for the collection, receipt, processing, storage, retrieval, retention, and maintenance of Waterford 3 records.
4.4 Senior Management is responsible for ensuring that the requirements of this procedure are met by their respective departmental procedures and instructions.
4.5 Nuclear Operations Department personnel are responsible for conducting their activities in accordance with this procedure.
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C1.34 UTIUTIES SYSTEM 5.0 PROCEDURE 5.1 GENERAL 5.1.1 The Waterford 3 records management system provides for the control and management of records and documents generated by LP&L and agents of LP&L during the operation of the Waterford 3 SES.
Records shall be collected and stored in such a way so that records may be retrieved for use by plant personnel and to satisfy regulatory requirements.
Proj ect Files is the focal point for the receipt, microfilming, indexing, computer inputting, retrieval, storage, retention, and distribution of plant records.
5.1.2 The transfer of records and documents, for incorporation into the records management system,
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shall be the responsibility of those departments that
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generate or supervise the generation of such records.
5.2 GENERATION OF RECORDS 5.2.1 Nuclear Operations departments having direct responsibility for an activity are responsible for the generation of records associated with that activity.
5.2.2 Appendix A of Reference 2.1, should be used as a guide for establishing what records are required.
This responsibility lies with the originating organization.
l 5.2.3 One copy of each record shall be stamped " Record Copy" and submitted to Project Files in accordance with Section 5.4 of this procedure.
5.2.4 Specific records requirements shall be incorporated into Waterford 3 SES procedures.
These procedures or a procedure shall contain as a minimum:
l 5.2.4.1 the records generated as a result of the l
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C1.34 UTluTIES SYSTEM 5.2.4.2 the frequency of submittal of the records to Project Files for final storage; and 5.2.4.3 if the' records are to become part of a records package, this records package shall be identified.
5.3 RECORDS STORAGE 5.3.1 At a minimum, quality assurance records stored on an interim basis shall be afforded the protection of a one hour minimum rated facility or storage cabinet.
Access shall be controlled when the records are not in locked cabinets.
5.3.2 When records have been microfilmed, the microfilm shall be maintained in Project Files vaults and copies distributed to satellite stations for easy access by Nuclear Operations personnel. The corresponding hard copy records may be maintained in onsite vaults or forwarded to permanent of fsite storage f acilities.
5.3.3 Documents that are determined to be non-microf11mable shall be maintained in hard copy in Project Files vaults, with duplicate copies fqrwarded to the offsite storage facility.
5.3.4 Generally, all records submitted for final retention shall be protected through the use of dual filing in onsite and permanent offsite storage facilities where possible.
5.3.5 Records shall be filed and maintained in facilities which provide protection from possible deterioration or damage. Access shall be controlled to prevent loss.
5.4 SUBMITTAL OF RECORDS TO PROJECT FILES 5.4.1 Completed records shall be submitted to Project Files via the Document Transmittal Form - Documents Transmitted to Project Files, Attachment 7.1.
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7 of 11 vioOLE SOUTH SYSTEM RTYPE: C1.34 UTlUT:ES SYSTEV 5.4.2 It is the responsibility of the organization submitting records to ensure the following:
5.4.2.1 records are legible, including signatures and dates; 5.4.2.2 records contain a record type code (Rtype);
5.4.2.3 records are filled out in black ink or typed where possible and that all appropriate blanks are filled in; and 5.4.2.4 records received from outside sources, not generated by LP&L, are properly validated prior to submittal.
5.4.3 Record type codes are obtained by contacting the Records Management Supervisor.
5.4.4 The determination of which data is to be extracted from the record for retrieval purposes is the responsibility of the organization originating the record. This is accomplished by contacting the Records Management Supervisor.
5.4.5 Records submitted to Project Files for final retention and processing that do not meet the requirements of this procedure will be returned to the submitting organization for corrective action.
5.5 CORRECTING / SUPPLEMENTING OF RECORDS 5.5.1 If the record has not been microfilmed, the hard copy shall be retrieved from Project Files and corrected / supplemented.
5.5.2 The correction / supplement shall be made by the originating organization of the record and approval signatures re-signed by the original personnel, where possible.
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8 of 11 vcotEscurs SYSTEM RTYPE: C1.34 uriuriES SYSTEM 5.5.3 If the original personnel are no longer available, the change / correction must be approved and signed by the respective department head and the Nuclear Quality Assurance Manager or designee if the original record required a Quality signature.
5.5.4 Corrections shall be made by a single line through and initialed. No white out or tape overs are permitted.
5.5.5 If the record has been microfilmed the change shall be made using Attachment 7.2, Document Correction /
Supplement Form.
5.5.6 The signature requirements of steps of 5.5.2 or 5.5.3 apply as appropriate.
5.6 RECORDS RETENTION 5.6.1 The retention period of records shall be determined in accordance with References 2.1, 2.4 and 2.5 at the time of assigning a record type code. The determination of retention time is the responsibility of the organization submitting the records to Project Files in conjunction with the Records Management Supervisor.
5.6.2 Project Files shall establish a Record Type List which shall indicate minimum retention times for all records.
i 5.6.3 The retention period of records generated prior to
' Commercial Operation shall become effective starting at the time of Commercial Operation.
5.6.4 The retention period of records generated during Commercial Operation shall become effective the date of approval or the specified effective date.
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9 of 11 MiCOLE SOUTH SYSTEM RTYPE: C1.34 UTruTIES SVSTEM 5.7 FINAL DISPOSITION OF RECORDS 5.7.1 Project Files shall process all records for destruction whose retention period has been satisfied.
5.8 LOST OR DAMAGED RECORDS 5.8.1 Lost or damaged records shall be replaced or restored.
If replacemer.t or restoration is not practical the necessary action to assure the quality of items or activities affecting quality, such as re-examination or investigation by alternate means, shall be taken by the organization responsible for the generation of the record.
6.0 RECORDS 6.1 The records generated as a result of this procedure are the Document Correction / Supplement Forms Attachment 7.2.
Retention of these Attachments will be the same as the amended document. They shall be submitted to Project Files upon completion.
7.0 ATTACHMENTS 7.1 DOCUMENT TRANSMITTAL FORM - DOCUMENTS TRANSMITTED TO PROJECT FILES.
7.2 DOCUMENT CORRECTION / SUPPLEMENT FORM F
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