NRC Generic Letter 1988-18: Difference between revisions

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| issue date = 10/20/1988
| issue date = 10/20/1988
| title = NRC Generic Letter 1988-018: Plant Record Storage on Optical Disks
| title = NRC Generic Letter 1988-018: Plant Record Storage on Optical Disks
| author name = Crutchfield D M
| author name = Crutchfield D
| author affiliation = NRC/NRR
| author affiliation = NRC/NRR
| addressee name =  
| addressee name =  
Line 14: Line 14:
| page count = 5
| page count = 5
}}
}}
{{#Wiki_filter:w --z OR NEC&UNITED STATES NUCLEAR REGULATORY  
{{#Wiki_filter:w - - z OR NEC&
COMMISSION
                                            UNITED STATES
WASHINGTON.
                                NUCLEAR REGULATORY COMMISSION
                                          WASHINGTON. D.C. 20555 October 20, 1988 TO:        ALL LICENSEES OF OPERATING REACTORS AND HOLDERS OF CONSTRUCTION
                        PERMITS
            SUBJECT:  PLANT RECORD STORAGE ON OPTICAL DISKS (GENERIC LETTER 88-18)
            The NRC has been requested by two utilities and an NSSS supplier to approve the use of optical disk document imaging systems for the storage and retrieval of record copies of quality assurance records. The purpose of this generic letter is to inform addressees that the staff approves the use of this method of record keeping when appropriate quality assurance controls are applied.


D.C. 20555 October 20, 1988 TO: ALL LICENSEES
Appendix B of 10 CFR 50, under criterion XVII, "Quality Assurance Records,"
OF OPERATING
            establishes requirements for a record keeping system, and chapter 17 of the Standard Review Plan (NUREG-0800) expounds on these requirements, The purpose of the record keeping system is to ensure that records are available when needed. ANSI N45.2.9-1974, Requirements for Collection, Storage, and Maintenance of Quality Assurance Records for Nuclear Power Plants," as endorsed by Regulatory Guide 1.88 (Rev. 2) and Basic Requirements 17, Supplement 17S-1, and Appendix 17A-1 of ANSI/ASME-NQA-1 1983 edition, "Quality Assurance Program Requirements for Nuclear Facilities," as endorsed by Regulatory Guide 1.28 (Rev. 3) both describe quality assurance controls regarding records. Appropriate quality controls for an optical disk document imaging system include the following- o   The optical disk technology does not allow deletion or modification of record images.
REACTORS AND HOLDERS OF CONSTRUCTION
PERMITS SUBJECT: PLANT RECORD STORAGE ON OPTICAL DISKS (GENERIC LETTER 88-18)The NRC has been requested by two utilities and an NSSS supplier to approve the use of optical disk document imaging systems for the storage and retrieval of record copies of quality assurance records. The purpose of this generic letter is to inform addressees that the staff approves the use of this method of record keeping when appropriate quality assurance controls are applied.Appendix B of 10 CFR 50, under criterion XVII, "Quality Assurance Records," establishes requirements for a record keeping system, and chapter 17 of the Standard Review Plan (NUREG-0800)  
expounds on these requirements, The purpose of the record keeping system is to ensure that records are available when needed. ANSI N45.2.9-1974, Requirements for Collection, Storage, and Maintenance of Quality Assurance Records for Nuclear Power Plants," as endorsed by Regulatory Guide 1.88 (Rev. 2) and Basic Requirements  
17, Supplement  
17S-1, and Appendix 17A-1 of ANSI/ASME-NQA-1  
1983 edition, "Quality Assurance Program Requirements for Nuclear Facilities," as endorsed by Regulatory Guide 1.28 (Rev. 3) both describe quality assurance controls regarding records. Appropriate quality controls for an optical disk document imaging system include the following- o The optical disk technology does not allow deletion or modification of record images.O The image of each record is written onto two optical disks.O The legibility of each record-image-is verified to ensure that the image is legible on both disks. If the image Is illegible, the hard copy record is maintained as the record copy.* One optical disk is stored in the document imaging system for on-line retrieval.


O The second (backup) optical disk is stored in a records storage facility meeting the requirements of ANSI N45.2.9-1974 for single copy storage or in a separate remote location.0 To ensure permanent retention of records, the records stored on an optical disk are acceptably copied onto a new optical disk before the manufacturer's certified useful life of the original disk is exceeded.This includes verification of the records so copied.O Periodic random inspections of images stored on optical disks are performed to verify that there has been no degradation of image quality.O If the optical disk document imaging system in use is to be replaced by an incompatible new system, the records stored on the old system's disks are acceptably converted into the new system before the old system is taken out of service. This includes verification of the records so copied.Contact: J. S raul, Performance
O   The image of each record is written onto two optical disks.
& Quality Evaluation Branch Licensees using optical disks for record storage should notify the updated FSAR per 10 CFR 50.71(e) or by letter per 10 CFR 50.4(b)7.applicants should notify the NRC in the SAR per 10 CFR 50.34.NRC in an License Sincerely,>edaA 7 t Dennis Acting Office H. Crutchfield Associate Director for Projects of Nuclear Reactor Regulation
;. ..
UNITED STATES NUCLEAR REGULATORY
COMMISSION
WASHINGTON, D. C. 20555 October 20, 1988 MEMORANDUM
FOR: FROM: SUBJECT: All Project Managers Dennis M. Crutchfield Acting Associate Director for Projects Office of Nuclear Reactor Regulation GENERIC LETTER 88-18 Enclosed is Generic Letter 88-18 which provides new staff positions regarding plant record storage on optical disks. The letter indicates approval of the use of this method of record keeping when appropriate QA controls are applied, and it lists appropriate controls.Licensees and plant records staff and the reported.applicants are requested to inform the NRC if they begin storing on optical disks. This information will be reviewed by the acceptability of the licensee/applicant's program will be In accordance with the review is not needed.Jordan to Sniezek memorandum of October 14, 1988, CRGR/s/GHolahan for D. Crutchfield Dennis M. Crutchfield Acting Associate Director for Projects Office of Nuclear Reactor Regulation Enclosure:
Generic Letter 88-18 C'elckx--
i C7 rw t(z0le>o (A) A *14 DCru field 1O/Jgo /88 Contact: J. G. Spraul, 492-1021 PQEB, HR v'l /' AP 7"PC,- e4 cFI_6 /c-?/
Edward L. Jordan-2 -SEP 16 1988 Distribution:
WQA Reading TEMurley, NRR JHSniezek, NRR FJMiraglia, NRR DMCrutchfleld, NRR CHBerlinger, NRR SAVarga, NRR JOThoma, NRR JWRoe, NRR JAZwolinskl, NRR SHWelss, NRR FCHawkins, NRR JGSpraul, NRR HSmith, NRR PDR ,/--1 A-L H 11 C CV -D bc Ft!~-dV- C,~AAPc C,-C9 /t QAB:DLPQ:NRR
*JGSpraul:nkp
08/ /88 C:GCB:NRR*CHBerlinger
08/ /88 QAB:DLPQ:NRR
*FCHawkins
08/ /88 C:QAB:DLPQ:NRR
*SHWeiss 08/ /88 giY/y/it/NR sbT aglia 0S /88 DD:DLPQ:NRR
*JAZwollnski
08/ /88 D:DLPQ:NRR
*JWRoe 08/ /88* See previous concurrence.


W /A- h0S A/( I/L' (fI~C ---5t S/71t- ( --L
O  The legibility of each record-image-is verified to ensure that the image is legible on both disks. If the image Is illegible, the hard copy record is maintained as the record copy.
Edward L. Jordan-2 -Distribution:
 
UCS-QAB Reading TEMurley, NRR JHSniezek, NRR TTMartin, NRR CHBerlinger, NRR JWRoe, fIRR JAZwolinski, NRR SHWeiss, NRR FCHawkins, NRR JGSpraul, NRR Cl-*pCf 7~B /.IA jI K IS-f I'-r I {- ( ( I CrAB:DLPQ:NRR  
* One optical disk is stored in the document imaging system for on-line retrieval.
QA  PQ:NRR C :: :NRR)JGSpraul:nkp FCH kins SH is 0O8/jf/88  
 
08/jA/88 08,j'/8r A .18 r- I DD:DLP. RR 4 Zwolinski/j i/88 D:DLPQ.NRR
O  The second (backup) optical disk is stored in a records storage facility meeting the requirements of ANSI N45.2.9-1974 for single copy storage or in a separate remote location.
/ //88 C /M , C:GCB:NRR  
 
III CHBerlinger T'O/V01/88 01[R :ADT IMartin 1/ /88 NRR:DD JHSniezek 08/ /88}}
0  To ensure permanent retention of records, the records stored on an optical disk are acceptably copied onto a new optical disk before the manufacturer's certified useful life of the original disk is exceeded.
 
This includes verification of the records so copied.
 
O  Periodic random inspections of images stored on optical disks are performed to verify that there has been no degradation of image quality.
 
O  If the optical disk document imaging system in use is to be replaced by an incompatible new system, the records stored on the old system's disks are acceptably converted into the new system before the old system is taken out of service. This includes verification of the records so copied.
 
Contact:  J. S raul, Performance & Quality Evaluation Branch
 
Licensees using optical disks for record storage should notify the NRC in an updated FSAR per 10 CFR 50.71(e) or by letter per 10 CFR 50.4(b)7. License applicants should notify the NRC in the SAR per 10 CFR 50.34.
 
Sincerely,
                                        >edaA 7      t Dennis H. Crutchfield Acting Associate Director for Projects Office of Nuclear Reactor Regulation
                                                                  ;. . .
 
UNITED STATES
                      NUCLEAR REGULATORY COMMISSION
                              WASHINGTON, D. C.20555 October 20, 1988 MEMORANDUM FOR:        All Project Managers FROM:                  Dennis M. Crutchfield Acting Associate Director for Projects Office of Nuclear Reactor Regulation SUBJECT:              GENERIC LETTER 88-18 Enclosed is Generic Letter 88-18 which provides new staff positions regarding plant record storage on optical disks. The letter indicates approval of the use of this method of record keeping when appropriate QA controls are applied, and it lists appropriate controls.
 
Licensees and applicants are requested to inform the NRC if they begin storing plant records on optical disks. This information will be reviewed by the staff and the acceptability of the licensee/applicant's program will be reported.
 
In accordance with the Jordan to Sniezek memorandum of October 14, 1988, CRGR
review is not needed.
 
/s/GHolahan for D. Crutchfield Dennis M. Crutchfield Acting Associate Director for Projects Office of Nuclear Reactor Regulation Enclosure:
Generic Letter 88-18 t(z0le>o C'elckx--                i C7rw v'l                /'  AP
  (A)A        *14 DCru      field
  1O/Jgo /88                        7"PC,-                    e4 Contact:    J. G. Spraul, PQEB, HR                  cFI
            492-1021
                                                                      _6
                                                                    /c-?/
 
Edward L. Jordan                    - 2 -                            SEP 16 1988 Distribution:
WQAReading TEMurley, NRR
JHSniezek, NRR
FJMiraglia, NRR
DMCrutchfleld, NRR
CHBerlinger, NRR
SAVarga, NRR
JOThoma, NRR
JWRoe, NRR
JAZwolinskl, NRR
SHWelss, NRR
FCHawkins, NRR
JGSpraul, NRR
HSmith, NRR
PDR
                                                                                  ,/-
                          -1 A-L
                                                                H
                                                        11 CFt
                                                                !~-dV- C,~AAPc C,-
                                CV-D bc C9      /t QAB:DLPQ:NRR  QAB:DLPQ:NRR  C:QAB:DLPQ:NRR      DD:DLPQ:NRR      D:DLPQ:NRR
*JGSpraul:nkp  *FCHawkins    *SHWeiss            *JAZwollnski      *JWRoe
08/ /88        08/ /88      08/ /88            08/ /88          08/ /88 giY/y/it/
C:GCB:NRR                    NR sbT
*CHBerlinger                      aglia
08/ /88                      0S /88
*  See previous concurrence.
 
W /A- h0S               A/( I/
                                            L'(fI~C --
                                              -5t   S/71t- ( -L-
 
Edward L. Jordan                       - 2- Distribution:
  UCS-
  QAB Reading TEMurley, NRR
  JHSniezek, NRR
  TTMartin, NRR
  CHBerlinger, NRR
  JWRoe, fIRR
  JAZwolinski, NRR
  SHWeiss, NRR
  FCHawkins, NRR
  JGSpraul, NRR
                                          Cl-*pCf
                                                                          7~B /
                                                              IS-            K
                                                                f
                                      .   IA jI
                                                r  I{- (    ( I
                              I'-
                                                        r- I
CrAB:DLPQ:NRR     QA
* PQ:NRR C       ::     :NRR      DD:DLP. RR  D:DLPQ.NRR
)JGSpraul:nkp   FCH kins   SH   is                 4 Zwolinski
0O8/jf/88         08/jA/88   08,j'/8r                   /ji/88     / //88 A                    .18 C/M           ,
  C:GCB:NRR       [R :ADT
                  III         NRR:DD
  CHBerlinger   T'IMartin  JHSniezek O/V01/88       011/ /88   08/ /88}}


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Latest revision as of 04:01, 24 November 2019

NRC Generic Letter 1988-018: Plant Record Storage on Optical Disks
ML031130450
Person / Time
Site: Beaver Valley, Millstone, Hatch, Monticello, Calvert Cliffs, Dresden, Davis Besse, Peach Bottom, Browns Ferry, Salem, Oconee, Mcguire, Nine Mile Point, Palisades, Palo Verde, Perry, Indian Point, Fermi, Kewaunee, Catawba, Harris, Wolf Creek, Saint Lucie, Point Beach, Oyster Creek, Watts Bar, Hope Creek, Grand Gulf, Cooper, Sequoyah, Byron, Pilgrim, Arkansas Nuclear, Three Mile Island, Braidwood, Susquehanna, Summer, Prairie Island, Columbia, Seabrook, Brunswick, Surry, Limerick, North Anna, Turkey Point, River Bend, Vermont Yankee, Crystal River, Haddam Neck, Ginna, Diablo Canyon, Callaway, Vogtle, Waterford, Duane Arnold, Farley, Robinson, Clinton, South Texas, San Onofre, Cook, Comanche Peak, Yankee Rowe, Maine Yankee, Quad Cities, Humboldt Bay, La Crosse, Big Rock Point, Rancho Seco, Zion, Midland, Bellefonte, Fort Calhoun, FitzPatrick, McGuire, LaSalle, 05000000, Zimmer, Fort Saint Vrain, Washington Public Power Supply System, Shoreham, Satsop, Trojan, Atlantic Nuclear Power Plant, Clinch River
Issue date: 10/20/1988
From: Crutchfield D
Office of Nuclear Reactor Regulation
To:
References
GL-88-018, NUDOCS 8810250164
Download: ML031130450 (5)
v • d • e


w - - z OR NEC&

UNITED STATES

NUCLEAR REGULATORY COMMISSION

WASHINGTON. D.C. 20555 October 20, 1988 TO: ALL LICENSEES OF OPERATING REACTORS AND HOLDERS OF CONSTRUCTION

PERMITS

SUBJECT: PLANT RECORD STORAGE ON OPTICAL DISKS (GENERIC LETTER 88-18)

The NRC has been requested by two utilities and an NSSS supplier to approve the use of optical disk document imaging systems for the storage and retrieval of record copies of quality assurance records. The purpose of this generic letter is to inform addressees that the staff approves the use of this method of record keeping when appropriate quality assurance controls are applied.

Appendix B of 10 CFR 50, under criterion XVII, "Quality Assurance Records,"

establishes requirements for a record keeping system, and chapter 17 of the Standard Review Plan (NUREG-0800) expounds on these requirements, The purpose of the record keeping system is to ensure that records are available when needed. ANSI N45.2.9-1974, Requirements for Collection, Storage, and Maintenance of Quality Assurance Records for Nuclear Power Plants," as endorsed by Regulatory Guide 1.88 (Rev. 2) and Basic Requirements 17, Supplement 17S-1, and Appendix 17A-1 of ANSI/ASME-NQA-1 1983 edition, "Quality Assurance Program Requirements for Nuclear Facilities," as endorsed by Regulatory Guide 1.28 (Rev. 3) both describe quality assurance controls regarding records. Appropriate quality controls for an optical disk document imaging system include the following- o The optical disk technology does not allow deletion or modification of record images.

O The image of each record is written onto two optical disks.

O The legibility of each record-image-is verified to ensure that the image is legible on both disks. If the image Is illegible, the hard copy record is maintained as the record copy.

  • One optical disk is stored in the document imaging system for on-line retrieval.

O The second (backup) optical disk is stored in a records storage facility meeting the requirements of ANSI N45.2.9-1974 for single copy storage or in a separate remote location.

0 To ensure permanent retention of records, the records stored on an optical disk are acceptably copied onto a new optical disk before the manufacturer's certified useful life of the original disk is exceeded.

This includes verification of the records so copied.

O Periodic random inspections of images stored on optical disks are performed to verify that there has been no degradation of image quality.

O If the optical disk document imaging system in use is to be replaced by an incompatible new system, the records stored on the old system's disks are acceptably converted into the new system before the old system is taken out of service. This includes verification of the records so copied.

Contact: J. S raul, Performance & Quality Evaluation Branch

Licensees using optical disks for record storage should notify the NRC in an updated FSAR per 10 CFR 50.71(e) or by letter per 10 CFR 50.4(b)7. License applicants should notify the NRC in the SAR per 10 CFR 50.34.

Sincerely,

>edaA 7 t Dennis H. Crutchfield Acting Associate Director for Projects Office of Nuclear Reactor Regulation

. . .

UNITED STATES

NUCLEAR REGULATORY COMMISSION

WASHINGTON, D. C.20555 October 20, 1988 MEMORANDUM FOR: All Project Managers FROM: Dennis M. Crutchfield Acting Associate Director for Projects Office of Nuclear Reactor Regulation SUBJECT: GENERIC LETTER 88-18 Enclosed is Generic Letter 88-18 which provides new staff positions regarding plant record storage on optical disks. The letter indicates approval of the use of this method of record keeping when appropriate QA controls are applied, and it lists appropriate controls.

Licensees and applicants are requested to inform the NRC if they begin storing plant records on optical disks. This information will be reviewed by the staff and the acceptability of the licensee/applicant's program will be reported.

In accordance with the Jordan to Sniezek memorandum of October 14, 1988, CRGR

review is not needed.

/s/GHolahan for D. Crutchfield Dennis M. Crutchfield Acting Associate Director for Projects Office of Nuclear Reactor Regulation Enclosure:

Generic Letter 88-18 t(z0le>o C'elckx-- i C7rw v'l /' AP

(A)A *14 DCru field

1O/Jgo /88 7"PC,- e4 Contact: J. G. Spraul, PQEB, HR cFI

492-1021

_6

/c-?/

Edward L. Jordan - 2 - SEP 16 1988 Distribution:

WQAReading TEMurley, NRR

JHSniezek, NRR

FJMiraglia, NRR

DMCrutchfleld, NRR

CHBerlinger, NRR

SAVarga, NRR

JOThoma, NRR

JWRoe, NRR

JAZwolinskl, NRR

SHWelss, NRR

FCHawkins, NRR

JGSpraul, NRR

HSmith, NRR

PDR

,/-

-1 A-L

H

11 CFt

!~-dV- C,~AAPc C,-

CV-D bc C9 /t QAB:DLPQ:NRR QAB:DLPQ:NRR C:QAB:DLPQ:NRR DD:DLPQ:NRR D:DLPQ:NRR

  • JGSpraul:nkp *FCHawkins *SHWeiss *JAZwollnski *JWRoe

08/ /88 08/ /88 08/ /88 08/ /88 08/ /88 giY/y/it/

C:GCB:NRR NR sbT

  • CHBerlinger aglia

08/ /88 0S /88

  • See previous concurrence.

W /A- h0S A/( I/

L'(fI~C --

-5t S/71t- ( -L-

Edward L. Jordan - 2- Distribution:

UCS-

QAB Reading TEMurley, NRR

JHSniezek, NRR

TTMartin, NRR

CHBerlinger, NRR

JWRoe, fIRR

JAZwolinski, NRR

SHWeiss, NRR

FCHawkins, NRR

JGSpraul, NRR

Cl-*pCf

7~B /

IS- K

f

. IA jI

r I{- ( ( I

I'-

r- I

CrAB:DLPQ:NRR QA

  • PQ:NRR C  :: :NRR DD:DLP. RR D:DLPQ.NRR

)JGSpraul:nkp FCH kins SH is 4 Zwolinski

0O8/jf/88 08/jA/88 08,j'/8r /ji/88 / //88 A .18 C/M ,

C:GCB:NRR [R :ADT

III NRR:DD

CHBerlinger T'IMartin JHSniezek O/V01/88 011/ /88 08/ /88

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