NRC Generic Letter 1988-18: Difference between revisions

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{{#Wiki_filter:w --zOR NEC&UNITED STATESNUCLEAR REGULATORY COMMISSIONWASHINGTON. D.C. 20555October 20, 1988TO: ALL LICENSEES OF OPERATING REACTORS AND HOLDERS OF CONSTRUCTIONPERMITSSUBJECT: PLANT RECORD STORAGE ON OPTICAL DISKS (GENERIC LETTER 88-18)The NRC has been requested by two utilities and an NSSS supplier to approvethe use of optical disk document imaging systems for the storage and retrievalof record copies of quality assurance records. The purpose of this genericletter is to inform addressees that the staff approves the use of this methodof record keeping when appropriate quality assurance controls are applied.Appendix B of 10 CFR 50, under criterion XVII, "Quality Assurance Records,"establishes requirements for a record keeping system, and chapter 17 of theStandard Review Plan (NUREG-0800) expounds on these requirements, The purposeof the record keeping system is to ensure that records are available whenneeded. ANSI N45.2.9-1974, Requirements for Collection, Storage, andMaintenance of Quality Assurance Records for Nuclear Power Plants," asendorsed by Regulatory Guide 1.88 (Rev. 2) and Basic Requirements 17,Supplement 17S-1, and Appendix 17A-1 of ANSI/ASME-NQA-1 1983 edition, "QualityAssurance Program Requirements for Nuclear Facilities," as endorsed byRegulatory Guide 1.28 (Rev. 3) both describe quality assurance controlsregarding records. Appropriate quality controls for an optical disk documentimaging system include the following-o The optical disk technology does not allow deletion or modificationof record images.O The image of each record is written onto two optical disks.O The legibility of each record-image-is verified to ensure thatthe image is legible on both disks. If the image Is illegible, thehard copy record is maintained as the record copy.* One optical disk is stored in the document imaging system foron-line retrieval.O The second (backup) optical disk is stored in a records storagefacility meeting the requirements of ANSI N45.2.9-1974 for singlecopy storage or in a separate remote location.0 To ensure permanent retention of records, the records stored on anoptical disk are acceptably copied onto a new optical disk before themanufacturer's certified useful life of the original disk is exceeded.This includes verification of the records so copied.O Periodic random inspections of images stored on optical disks areperformed to verify that there has been no degradation of image quality.O If the optical disk document imaging system in use is to be replaced byan incompatible new system, the records stored on the old system'sdisks are acceptably converted into the new system before the oldsystem is taken out of service. This includes verification of therecords so copied.Contact: J. S raul, Performance & Quality Evaluation Branch Licensees using optical disks for record storage should notify theupdated FSAR per 10 CFR 50.71(e) or by letter per 10 CFR 50.4(b)7.applicants should notify the NRC in the SAR per 10 CFR 50.34.NRC in anLicenseSincerely,>edaA7tDennisActingOfficeH. CrutchfieldAssociate Director for Projectsof Nuclear Reactor Regulation;. ..  
{{#Wiki_filter:w --z OR NEC&UNITED STATES NUCLEAR REGULATORY  
UNITED STATESNUCLEAR REGULATORY COMMISSIONWASHINGTON, D. C. 20555October 20, 1988MEMORANDUM FOR:FROM:SUBJECT:All Project ManagersDennis M. CrutchfieldActing Associate Director for ProjectsOffice of Nuclear Reactor RegulationGENERIC LETTER 88-18Enclosed is Generic Letter 88-18 which provides new staff positions regardingplant record storage on optical disks. The letter indicates approval of theuse of this method of record keeping when appropriate QA controls are applied,and it lists appropriate controls.Licensees andplant recordsstaff and thereported.applicants are requested to inform the NRC if they begin storingon optical disks. This information will be reviewed by theacceptability of the licensee/applicant's program will beIn accordance with thereview is not needed.Jordan to Sniezek memorandum of October 14, 1988, CRGR/s/GHolahan for D. CrutchfieldDennis M. CrutchfieldActing Associate Director for ProjectsOffice of Nuclear Reactor RegulationEnclosure:Generic Letter 88-18C'elckx-- i C7 rwt(z0le>o(A) A *14DCru field1O/Jgo /88Contact: J. G. Spraul,492-1021PQEB, HRv'l /' AP7"PC,- e4cFI_6 /c-?/  
COMMISSION
Edward L. Jordan-2 -SEP 16 1988Distribution:WQA ReadingTEMurley, NRRJHSniezek, NRRFJMiraglia, NRRDMCrutchfleld, NRRCHBerlinger, NRRSAVarga, NRRJOThoma, NRRJWRoe, NRRJAZwolinskl, NRRSHWelss, NRRFCHawkins, NRRJGSpraul, NRRHSmith, NRRPDR,/--1A-LH11 CCV -D bcFt!~-dV- C,~AAPc C,-C9 /tQAB:DLPQ:NRR*JGSpraul:nkp08/ /88C:GCB:NRR*CHBerlinger08/ /88QAB:DLPQ:NRR*FCHawkins08/ /88C:QAB:DLPQ:NRR*SHWeiss08/ /88giY/y/it/NR sbTaglia0S /88DD:DLPQ:NRR*JAZwollnski08/ /88D:DLPQ:NRR*JWRoe08/ /88* See previous concurrence.W /A- h0S A/( I/L' (fI~C ---5t S/71t- ( --L  
WASHINGTON.
Edward L. Jordan-2 -Distribution:UCS-QAB ReadingTEMurley, NRRJHSniezek, NRRTTMartin, NRRCHBerlinger, NRRJWRoe, fIRRJAZwolinski, NRRSHWeiss, NRRFCHawkins, NRRJGSpraul, NRRCl-*pCf7~B /.IA jIKIS-fI'-rI {- ( ( ICrAB:DLPQ:NRR QA  PQ:NRR C :: :NRR)JGSpraul:nkp FCH kins SH is0O8/jf/88 08/jA/88 08,j'/8rA .18r- IDD:DLP. RR4 Zwolinski/j i/88D:DLPQ.NRR/ //88C /M ,C:GCB:NRR IIICHBerlinger T'O/V01/88 01[R :ADTIMartin1/ /88NRR:DDJHSniezek08/ /88  
 
}}
D.C. 20555 October 20, 1988 TO: ALL LICENSEES  
OF OPERATING  
REACTORS AND HOLDERS OF CONSTRUCTION
PERMITS SUBJECT: PLANT RECORD STORAGE ON OPTICAL DISKS (GENERIC LETTER 88-18)The NRC has been requested by two utilities and an NSSS supplier to approve the use of optical disk document imaging systems for the storage and retrieval of record copies of quality assurance records. The purpose of this generic letter is to inform addressees that the staff approves the use of this method of record keeping when appropriate quality assurance controls are applied.Appendix B of 10 CFR 50, under criterion XVII, "Quality Assurance Records," establishes requirements for a record keeping system, and chapter 17 of the Standard Review Plan (NUREG-0800)  
expounds on these requirements, The purpose of the record keeping system is to ensure that records are available when needed. ANSI N45.2.9-1974, Requirements for Collection, Storage, and Maintenance of Quality Assurance Records for Nuclear Power Plants," as endorsed by Regulatory Guide 1.88 (Rev. 2) and Basic Requirements  
17, Supplement  
17S-1, and Appendix 17A-1 of ANSI/ASME-NQA-1  
1983 edition, "Quality Assurance Program Requirements for Nuclear Facilities," as endorsed by Regulatory Guide 1.28 (Rev. 3) both describe quality assurance controls regarding records. Appropriate quality controls for an optical disk document imaging system include the following- o The optical disk technology does not allow deletion or modification of record images.O The image of each record is written onto two optical disks.O The legibility of each record-image-is verified to ensure that the image is legible on both disks. If the image Is illegible, the hard copy record is maintained as the record copy.* One optical disk is stored in the document imaging system for on-line retrieval.
 
O The second (backup) optical disk is stored in a records storage facility meeting the requirements of ANSI N45.2.9-1974 for single copy storage or in a separate remote location.0 To ensure permanent retention of records, the records stored on an optical disk are acceptably copied onto a new optical disk before the manufacturer's certified useful life of the original disk is exceeded.This includes verification of the records so copied.O Periodic random inspections of images stored on optical disks are performed to verify that there has been no degradation of image quality.O If the optical disk document imaging system in use is to be replaced by an incompatible new system, the records stored on the old system's disks are acceptably converted into the new system before the old system is taken out of service. This includes verification of the records so copied.Contact: J. S raul, Performance  
& Quality Evaluation Branch Licensees using optical disks for record storage should notify the updated FSAR per 10 CFR 50.71(e) or by letter per 10 CFR 50.4(b)7.applicants should notify the NRC in the SAR per 10 CFR 50.34.NRC in an License Sincerely,>edaA 7 t Dennis Acting Office H. Crutchfield Associate Director for Projects of Nuclear Reactor Regulation
;. ..  
UNITED STATES NUCLEAR REGULATORY  
COMMISSION
WASHINGTON, D. C. 20555 October 20, 1988 MEMORANDUM
FOR: FROM: SUBJECT: All Project Managers Dennis M. Crutchfield Acting Associate Director for Projects Office of Nuclear Reactor Regulation GENERIC LETTER 88-18 Enclosed is Generic Letter 88-18 which provides new staff positions regarding plant record storage on optical disks. The letter indicates approval of the use of this method of record keeping when appropriate QA controls are applied, and it lists appropriate controls.Licensees and plant records staff and the reported.applicants are requested to inform the NRC if they begin storing on optical disks. This information will be reviewed by the acceptability of the licensee/applicant's program will be In accordance with the review is not needed.Jordan to Sniezek memorandum of October 14, 1988, CRGR/s/GHolahan for D. Crutchfield Dennis M. Crutchfield Acting Associate Director for Projects Office of Nuclear Reactor Regulation Enclosure:
Generic Letter 88-18 C'elckx--  
i C7 rw t(z0le>o (A) A *14 DCru field 1O/Jgo /88 Contact: J. G. Spraul, 492-1021 PQEB, HR v'l /' AP 7"PC,- e4 cFI_6 /c-?/  
Edward L. Jordan-2 -SEP 16 1988 Distribution:
WQA Reading TEMurley, NRR JHSniezek, NRR FJMiraglia, NRR DMCrutchfleld, NRR CHBerlinger, NRR SAVarga, NRR JOThoma, NRR JWRoe, NRR JAZwolinskl, NRR SHWelss, NRR FCHawkins, NRR JGSpraul, NRR HSmith, NRR PDR ,/--1 A-L H 11 C CV -D bc Ft!~-dV- C,~AAPc C,-C9 /t QAB:DLPQ:NRR
*JGSpraul:nkp
08/ /88 C:GCB:NRR*CHBerlinger
08/ /88 QAB:DLPQ:NRR
*FCHawkins
08/ /88 C:QAB:DLPQ:NRR
*SHWeiss 08/ /88 giY/y/it/NR sbT aglia 0S /88 DD:DLPQ:NRR
*JAZwollnski
08/ /88 D:DLPQ:NRR
*JWRoe 08/ /88* See previous concurrence.
 
W /A- h0S A/( I/L' (fI~C ---5t S/71t- ( --L  
Edward L. Jordan-2 -Distribution:
UCS-QAB Reading TEMurley, NRR JHSniezek, NRR TTMartin, NRR CHBerlinger, NRR JWRoe, fIRR JAZwolinski, NRR SHWeiss, NRR FCHawkins, NRR JGSpraul, NRR Cl-*pCf 7~B /.IA jI K IS-f I'-r I {- ( ( I CrAB:DLPQ:NRR  
QA  PQ:NRR C :: :NRR)JGSpraul:nkp FCH kins SH is 0O8/jf/88  
08/jA/88 08,j'/8r A .18 r- I DD:DLP. RR 4 Zwolinski/j i/88 D:DLPQ.NRR
/ //88 C /M , C:GCB:NRR  
III CHBerlinger T'O/V01/88 01[R :ADT IMartin 1/ /88 NRR:DD JHSniezek 08/ /88}}


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Revision as of 13:44, 31 August 2018

NRC Generic Letter 1988-018: Plant Record Storage on Optical Disks
ML031130450
Person / Time
Site: Beaver Valley, Millstone, Hatch, Monticello, Calvert Cliffs, Dresden, Davis Besse, Peach Bottom, Browns Ferry, Salem, Oconee, Mcguire, Nine Mile Point, Palisades, Palo Verde, Perry, Indian Point, Fermi, Kewaunee, Catawba, Harris, Wolf Creek, Saint Lucie, Point Beach, Oyster Creek, Watts Bar, Hope Creek, Grand Gulf, Cooper, Sequoyah, Byron, Pilgrim, Arkansas Nuclear, Three Mile Island, Braidwood, Susquehanna, Summer, Prairie Island, Columbia, Seabrook, Brunswick, Surry, Limerick, North Anna, Turkey Point, River Bend, Vermont Yankee, Crystal River, Haddam Neck, Ginna, Diablo Canyon, Callaway, Vogtle, Waterford, Duane Arnold, Farley, Robinson, Clinton, South Texas, San Onofre, Cook, Comanche Peak, Yankee Rowe, Maine Yankee, Quad Cities, Humboldt Bay, La Crosse, Big Rock Point, Rancho Seco, Zion, Midland, Bellefonte, Fort Calhoun, FitzPatrick, McGuire, LaSalle, 05000000, Zimmer, Fort Saint Vrain, Washington Public Power Supply System, Shoreham, Satsop, Trojan, Atlantic Nuclear Power Plant, Clinch River
Issue date: 10/20/1988
From: Crutchfield D M
Office of Nuclear Reactor Regulation
To:
References
GL-88-018, NUDOCS 8810250164
Download: ML031130450 (5)
v • d • e


w --z OR NEC&UNITED STATES NUCLEAR REGULATORY

COMMISSION

WASHINGTON.

D.C. 20555 October 20, 1988 TO: ALL LICENSEES

OF OPERATING

REACTORS AND HOLDERS OF CONSTRUCTION

PERMITS SUBJECT: PLANT RECORD STORAGE ON OPTICAL DISKS (GENERIC LETTER 88-18)The NRC has been requested by two utilities and an NSSS supplier to approve the use of optical disk document imaging systems for the storage and retrieval of record copies of quality assurance records. The purpose of this generic letter is to inform addressees that the staff approves the use of this method of record keeping when appropriate quality assurance controls are applied.Appendix B of 10 CFR 50, under criterion XVII, "Quality Assurance Records," establishes requirements for a record keeping system, and chapter 17 of the Standard Review Plan (NUREG-0800)

expounds on these requirements, The purpose of the record keeping system is to ensure that records are available when needed. ANSI N45.2.9-1974, Requirements for Collection, Storage, and Maintenance of Quality Assurance Records for Nuclear Power Plants," as endorsed by Regulatory Guide 1.88 (Rev. 2) and Basic Requirements

17, Supplement

17S-1, and Appendix 17A-1 of ANSI/ASME-NQA-1

1983 edition, "Quality Assurance Program Requirements for Nuclear Facilities," as endorsed by Regulatory Guide 1.28 (Rev. 3) both describe quality assurance controls regarding records. Appropriate quality controls for an optical disk document imaging system include the following- o The optical disk technology does not allow deletion or modification of record images.O The image of each record is written onto two optical disks.O The legibility of each record-image-is verified to ensure that the image is legible on both disks. If the image Is illegible, the hard copy record is maintained as the record copy.* One optical disk is stored in the document imaging system for on-line retrieval.

O The second (backup) optical disk is stored in a records storage facility meeting the requirements of ANSI N45.2.9-1974 for single copy storage or in a separate remote location.0 To ensure permanent retention of records, the records stored on an optical disk are acceptably copied onto a new optical disk before the manufacturer's certified useful life of the original disk is exceeded.This includes verification of the records so copied.O Periodic random inspections of images stored on optical disks are performed to verify that there has been no degradation of image quality.O If the optical disk document imaging system in use is to be replaced by an incompatible new system, the records stored on the old system's disks are acceptably converted into the new system before the old system is taken out of service. This includes verification of the records so copied.Contact: J. S raul, Performance

& Quality Evaluation Branch Licensees using optical disks for record storage should notify the updated FSAR per 10 CFR 50.71(e) or by letter per 10 CFR 50.4(b)7.applicants should notify the NRC in the SAR per 10 CFR 50.34.NRC in an License Sincerely,>edaA 7 t Dennis Acting Office H. Crutchfield Associate Director for Projects of Nuclear Reactor Regulation

. ..

UNITED STATES NUCLEAR REGULATORY

COMMISSION

WASHINGTON, D. C. 20555 October 20, 1988 MEMORANDUM

FOR: FROM: SUBJECT: All Project Managers Dennis M. Crutchfield Acting Associate Director for Projects Office of Nuclear Reactor Regulation GENERIC LETTER 88-18 Enclosed is Generic Letter 88-18 which provides new staff positions regarding plant record storage on optical disks. The letter indicates approval of the use of this method of record keeping when appropriate QA controls are applied, and it lists appropriate controls.Licensees and plant records staff and the reported.applicants are requested to inform the NRC if they begin storing on optical disks. This information will be reviewed by the acceptability of the licensee/applicant's program will be In accordance with the review is not needed.Jordan to Sniezek memorandum of October 14, 1988, CRGR/s/GHolahan for D. Crutchfield Dennis M. Crutchfield Acting Associate Director for Projects Office of Nuclear Reactor Regulation Enclosure:

Generic Letter 88-18 C'elckx--

i C7 rw t(z0le>o (A) A *14 DCru field 1O/Jgo /88 Contact: J. G. Spraul, 492-1021 PQEB, HR v'l /' AP 7"PC,- e4 cFI_6 /c-?/

Edward L. Jordan-2 -SEP 16 1988 Distribution:

WQA Reading TEMurley, NRR JHSniezek, NRR FJMiraglia, NRR DMCrutchfleld, NRR CHBerlinger, NRR SAVarga, NRR JOThoma, NRR JWRoe, NRR JAZwolinskl, NRR SHWelss, NRR FCHawkins, NRR JGSpraul, NRR HSmith, NRR PDR ,/--1 A-L H 11 C CV -D bc Ft!~-dV- C,~AAPc C,-C9 /t QAB:DLPQ:NRR

  • JGSpraul:nkp

08/ /88 C:GCB:NRR*CHBerlinger

08/ /88 QAB:DLPQ:NRR

  • FCHawkins

08/ /88 C:QAB:DLPQ:NRR

  • SHWeiss 08/ /88 giY/y/it/NR sbT aglia 0S /88 DD:DLPQ:NRR
  • JAZwollnski

08/ /88 D:DLPQ:NRR

  • JWRoe 08/ /88* See previous concurrence.

W /A- h0S A/( I/L' (fI~C ---5t S/71t- ( --L

Edward L. Jordan-2 -Distribution:

UCS-QAB Reading TEMurley, NRR JHSniezek, NRR TTMartin, NRR CHBerlinger, NRR JWRoe, fIRR JAZwolinski, NRR SHWeiss, NRR FCHawkins, NRR JGSpraul, NRR Cl-*pCf 7~B /.IA jI K IS-f I'-r I {- ( ( I CrAB:DLPQ:NRR

QA PQ:NRR C :: :NRR)JGSpraul:nkp FCH kins SH is 0O8/jf/88

08/jA/88 08,j'/8r A .18 r- I DD:DLP. RR 4 Zwolinski/j i/88 D:DLPQ.NRR

/ //88 C /M , C:GCB:NRR

III CHBerlinger T'O/V01/88 01[R :ADT IMartin 1/ /88 NRR:DD JHSniezek 08/ /88

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