NRC Generic Letter 1984-18
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A UrITED STATES
- °NUCLEAR
C' REGULATORY COMMISSION
WASHINGTON, D. C. 20555 July 6, 1984 TO ALL NON-POWER REACTOR LICENSEES
SUBJECT: FILING OF APPLICATIONS FOR LICENSES AND AMENDMENTS
(GENERIC LETTER NO. 84-18)
We continue to experience problems with improperly filed submittals. Frequently it is necessary for the staff to contact licensees to request resubmittal of documentation in conformance with the regulations. The purpose of this letter is to remind you that 10 CFR §50.30 (copy enclosed) prescribes the requirements for proper filing of applications for licenses, amendments thereof, and related correspondence, reports and other written communications from licensees/
applicants to the Commission for nuclear facilities, including non-power reactors.
Specifically, 10 CFR §50.30(a) requires that each such application and related documentation be addressed to the Director of Nuclear Reactor Regulation. In addition, to expedite delivery, mark the envelope or package ATTN: Document Control Desk. 10 CFR §50.30(b) requires that each such application or document be executed in three signed originals by the applicant or duly authorized officer thereof under oath or affirmation. 10 CFR §50.30(c) specifies the number of copies which must be submitted for each type of application or document.
Generic Letter No. 82-14, enclosed, gives further definition and guidance on our copy needs. Generic Letter No. 82-39, also enclosed, summarizes the requirements for safeguards and security information submitted under 10 CFR 73.21 and 10 CFR 2.790. An exception is that security plan changes submitted in accordance with
10 CFR 50.54(p) require that the original and four copies be sent to the cogni- zant Regional Administrator and one copy be sent to the Headquarters address.
Please assure that all applications and related documentation conform to the requirements of 10 CFR §50.30 and subsequent revisions thereto. Should you have any questions regarding the proper administrative procedures for making formal submittals to the NRC, please contact our Project Manager for your facility.
This letter is for information only and contains no new reporting requirements.
Sincerely, D rre4 Si i @ tctor Division of Licensing Enclosures: As staKd
8407060097 > D-
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Enclosure 1 PART 50 o DOMESTIC LICENSING FACILUITES
L
OF PRODUCTION AND UTILIZATION
Reactor Regulation or Director of Nu- clear Material Safety and Safeguards.
50.30 Filing of applications for licenses; as appropriate. The Director of Nucle- oath or afflrmation. ar Reactor Regulation or Director of (a) Place of iling. Each application Nuclear Material Safety and Safe- for a license. including where appro- guards may request additional copies priate a construction permit, or of applications and the safety analysis
. amendment thereof, and each amend- report where the design is of a unique
0 rnent of such application, and corre- nature or for applications submitted
- spondence, reports. or other written pursuant to this Part 50, Appendices communications from the applicant to M. N, and 0.
the Commission pertaining to such ap- plication, for a nuclear reactor, testing facility or other utilization facility.
should be filed with the Director of (ii) For an application for an amend- Nuclear Reactor Regulation, U.S. Nu- clear Regulatory Commission. Wash- ment to a license for a facillty de- ington. D.C. 20555. Each application scribed In I 50.21(b) or 50.22. or a test- for a license, including where appro- ing facility: Nineteen (19) copies of priate a construction permit, or that portion of the application con- amendment thereof, and each amend- taining the information required by ment of such application, and corre- £ 50.33 (general information) and 40
spondence, reports, or other written copies of that portion of the applica- comununications from the applicant to tion containing the information re:
the Commission pertaining to such ap- , quired by If 50.34 and 50.34a (safety D analysis report):
plication, for a fuel reprocessing plant or other production facility, should be (iII) For an application for a license
, filed with the Director of Nuclear Ma- ' for any other facility, or an amend- terlal Safety and Safeguards, US. Nu- ment to a LUcense for such facility:
- clear Regulatory Commission. Wash- Nineteen (19) copies of that portion of w ington, D.C. 20555. CommunIcations, the application containing the infor-
- reports, correspondence, and applica- mation required by if 50.33 and 50.37 tions may be delivered In person at the (general information) and that portion Commission's offices at 1717 H Street of the application containing the In- NW., Washington, D.C. or at 7920 Nor- formation required by 1I 50.34 and folk Avenue, Bethesda, Maryland. 50.34a (safety analysis report);
(b) Oath or affirrnation. Each appli. Clv) For an application for a license cation for a license, including when- for a production or utilization facility:
ever appropriate a construction Forty-one (41) copies of any appli- permit, or amendment thereof, and cant's environmental report required each amendment of such application by Part 51 of this chapter.
should be executed in three signed originals by the applicant or duly au- thorized officer thereof under oath or affirmation.
(2) With respect to an application for a license described In paragraph (cXlXi) of this section, the applicant (c) Number of copies of application. shall, upon notification by the atomnic
(1) Each filing of an application for a safety and licensing board appointed license to construct and operate E pro- to conduct the public hearing required duction or utilization facility (includ- by the Atomic Energy Act for the Issu- ing amendments to such applications) ance of a construction permit, update should include three signed ofitinals the application and serve such updat- and the following number of copies: ed copies of the application or parts Ci) For an application for a license thereof, eliminating asl superseded in- for a facility described in I 50.21(b) or formation, together with an index of
1 50.22, or a testing facility: Fifteen the updated application, as directed by
(15) copies of that portion of the ap- the atomic safety and licensing board.
plication containing the information In addition, at that time the applicant required by II 50.33 and 50.37 (general shall serve one such copy on the information) and forty (40) copies of Atomic Safety and Licensing Appeal that portion of the application con. Panel. Further, at the time the appli- taining any of the information re- cation is offered into evidence at the quired by If 50.34 and 50.34a (safety public hearing on the application, the analysis report) except that sixty (60) applicant shall provide sufficient up-
, copies shall be filed if such portion of dated copies so that one may be served Mthe application is an amendment to I by the Office of the Secretary on the e the safety analysis report: an addition- mnAtomic Safety and Licensing Appeal E Panel. Any subsequent amendments to
2al ten (10) copies of the general infor- e the application shall be served on mation and thirty (30) copies of the Wthose served copies of the application, safety analysis report, or part thereof - and three signed originals and the or amendment thereto, shall be re- specified number of copies of such tained by the applicant for distribu- amendments shall be filed with the Di- tion in accordance with the written rector of Nuclear Reactor Regulation instructions of the Director of Nuclear
PART 50
- DOMEStTC LICENSING OF PRODUCTION ANdLUTILIZATION FACILITIES '
or Director of Nuclear Material Safety and Safeguards, as appropriate as pro- vided in paragraph (c)(1)(i) of this sec- (e) Filingfees. Each application for a tion. At the time of filing of such an production or utilization facility li- application, one copy shall be made cense, Including, whenever approprl- available in an appropriate office near ate, a construction permit, other than the site of the proposed facility for in- a license exempted from Part 170 of spection by the public and updated as this chapter, shall be accompanied by amendments to the application prior the fee prescribed in Part 170 of this to the public hearing may be made.
This updated copy shall be produced at the public hearing for the use of any other parties to the proceeding.
The applicant shall certify that the L
-
. chapter. No fee will be required to ac- company an application for renewal, amendment or termination of a con- struction permit or operating license, except as provided In 1 170.21 of this updated copies of the application con- chapter. 0
tain the current contents of the appli- cation submitted in accordance with the requirements of this part. The ap- plicant shall also update and serve copies of the application and make r cation (f) Environmental report An appli- for a construction permit or an available a copy of such updated appli- cation in an appropriate office near operating license for a nuclear power the site of the facility for inspection " reactor, testing facility, fuel reprocess- by the public at such time as the Corn- Ing plant, or such other production or mission may issue a notice of public = utilization facility whose construction hearing concerning the Issuance of an : or operation may be determined by i operating license. the Commission to have a significant
(3) The copies required by para- Impact on the environment shal be graphs (b) and (c) (1) and (2) of this. accompanied by any Environmental section need not be filed until that Report required pursuant to Part S1.
part of the application has been as.
signed a docket number or docketed pursuant to I 2.101(a) of this chapter.
The following number of copies shall be filed to enable the Director of Nu- clear Reactor Regulation or Director of Nuclear Material Safety and Safe-
, guards, as appropriate, to determine
3-whether the application is sufficiently
- complete to permit the assignment of
,, a docket number or docketing as ap.
propriate.
(i) Fifteen (15) copies of that portion of the application containing any of the information required by If 50.34 and 50.34a (safety analysis report);
(Ii) Ten (10) copies of that portion of the application containing the general informiation required by 1 50.33; and (iii) Twenty (20) copies of any envi- ronmental report required by Part 51 of this chapter.
(d) Application for operating If- censes. The holder of a construction Ipermit for a production or utilization facility shall, at the time of submis- sion of the final safety analysis report, file an application for an operating li- cense or an amendment to an applica-
, tion for a license to construct and op- IS erate a production or utilization facill- cX ty for the issuance of an operating 11-
5 cense, as appropriate. The application
' or amendment shall state the name of
8 the applicant, the name, location and power level, if any, of the facility and the time when the facility is expected to be ready for operation, and may in- cbrporate by reference any pertinent Winformation submitted in accordance with i 50.33 with the application for a construction Pirmit.
ENCLOSURE 2 UNITED STATES
NUCLEAR REGULATORY COMMISSION
WASHINGTON, D. C. 20555
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TO ALL REACTOR LICENSEES, HOLDERS OF CONSTRUCTION PERMITS AND APPLICANTS
SUBJECT: SUBMITTAL OF DOCUMENTS TO THE NUCLEAR REGULATORY COMMISSION
(Generic Letter No. 82-14 )
In recent months the volume of document submittals to the NRC, combined with confusion relating to copy requirements and submittal methods,has caused delays in document processing.
To ensure expeditious processing of formal submittals, please comply with the requirements set forth in 10 CFR Chapter I. Informal advance submittals may be made, however, with the agreement of the NRC Project Manager. Informal submittals must be labelled "Addressee Only" and are not considered part of the formal submittal.
Enclosure 1 summarizes the above requirements, and identifies our other copy needs not prescribed in the regulations. Alternatives for meeting these requirements, such as submittal of microforms, are described in Enclosure 2.
Should you have any questions regarding the proper administrative procedures for making formal submittals or reports to NRC, please contact your Project Manager.
Sincerely, DArre . nu, rector Division of Licensing Office of Nuclear Reactor Regulation Enclosures:
As Stated cc: w/encls:
Service Lists
82OCO3194
Enclosure 2 SUBMITTALS OF COPIES OF DOCUMENTS
FOR NUCLEAR REACTORS
A. Power and Test Facilities Minimum Copies for NRC-L/
1. Information required by Attorney General for Antitrust Review 20
2. Tendered application for Construction Permit and approval of Preliminary Standard Design and Early Review of Site Suitability Issues General Information 10
Environmental Report 20
50.34 Technical Information 15
3. Accepted application for Construction Permit and approval of Preliminary Standard Design and Early Review of Site Suitability Issues General Information 15 Environmental Report and Amendments 41
50.34 Technical Information 40
PSAR Amendments 60
4. Tendered Application for License and approval of Final Standard Design General Information 10
Environmental Report 20
50.34 Technical Information 15
5. Accepted Application for License and approval of Final Standard Design General Information 15 Environmental Report and Amendments 41
50.34 Technical Information 40
FSAR Amendments 60
Emergency Plan and Amendments 13*
6. Application for amendment of License or Construction Permit General Information 19 Safety Analysis Information 40
- Includes th~ree copies to be sent directly to Regional Administrator
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7. Application for transfer of Construction Permit or License (50.80) Reference item 5 above
8. For copies not specified in NRC Regulations, Reg. Guide 10.1, or the licenses,
40 copies are needed (e.g., Applications for Termination of License, Responses to Request for Additional Information, Responses to Generic Letters, and Responses to Orders), except for the following:
Safeguards Contingency Plan 6 Physical Security Plan 6 Guard Training and Qualification Plan 6 B. Nonpower Facilities Copies for NRC
Applications for Construction Permit or Operating License General Information and Amendments 19
50.34 Technical Information (OL) and Amendments 19 l/Copy requirements are in addition to the three signed originals, if applicable.
Unless otherwise specified, all submittals should be addressed to the Office of Director as designated, ATTN: Document Control Desk, U. S. Nuclear Regulatory Commission, Washington, D. C. 20555.
Submittals may be delivered in person at the NRC's offices at 1717 H
Street N. W., Washington, D. C., or at 7920 Norfolk Avenue, Bethesda, Maryland, between the hours of 8:15 a.m. and 5:00 p.m.
All copies required should be provided in a single submittal. Multiple package shipments should be numbered sequentially within sets with the package containing the signed original(s) clearly designated.
Enclosure 2 ALTERNATIVES FOR SUBMITTAL OF HARD COPIES
(a) Copy Requirements - Submittal requirements may be met by the following :
(1) For documents other than drawings, maps or photographs, if fewer than ten copies are required (i.e., reports as noted in Regulatory Guide 10.1, Revision 4), one signed original and one master microfiche may be submitted. The Document Control Desk should always receive any microfiche submitted.
(2) For documents other than drawings, maps or photographs, if more than forty copies are required, one master microfiche may be submitted in lieu of paper copies in excess of forty.
t3) Copy requirements for computer output may be met by submitting one hard copy and one master microfiche.
(4) Copy requirements for large (larger than 11 x 17) engineering drawings or maps may be met by submitting four hard copies and one master aperture card assuming no information is lost (e.g., color codes, etc.).
C5) All requirements may be met by the submission of all the required hard copies.
(b) Microform Specifications - Microfiche and aperture cards, if used for submittal purposes, should conform to the following specifications:
(1) Microfiche Ci) Microfiche containing source documentation should conform to the NMA Type 1 format CANSI/N14A MS.5) consisting of 98 frames arranged in 7 rows and 14 columns.
(ii) The reduction ratio should be 24:1 for all microfiche.
(iii) The microfiche should be standard 148mm x 105mm.
(iv) The microfiche should be silver-halide master placed in individual acid free envelope.
(v) The microfiche should be titled in the following manner: the first line should contain, from left to right, the NRC Docket number, Report Name, Revision level and date. The second line should contain, from left to right, the original document date, report name (cont.), and fiche sequence (e.g., 01 of 09).
Three or four lines may be used for title information as necessary.
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(vi) Title Information should be eye readable on a clear background.
(vii) The submittal of microfiche containing proprietary material should be coordinated with the Document Management Branch, Division of Technical Information and Document Control, U. S.
Nuclear Regulatory Commtssion, 20555 to set format and pro- cedures for submittal.
(viii) Foldouts, if any, should be segmented and filmed in logical order.
Ox) The first frame should he blank, and the second frame should contain the resolution target CNBS lOlGA.)
(2) Aperture Cards - Engineering drawings and/or maps should be submitted in accordance with Military Specifications Mil-C-98778 and Mil-C-9949.
(i) The following reduction ratios should be used in the production of 35mm aperture cards:
- Up to and including 610mm x 457mm (24" x 18") (C or A2 size)
should be filmed at a ratio of 16:1.
- Over 610mm x 457mm and up to 914mm x 610mm (36" x 24")
(D or Al size) should be filmed at a ratio of 24:1.
- Over 914mm x 610mm and up to 1,219mm x 914mm (48" x 36")
(E or AO size) should be filmed at a ratio of 30:1.
- Over 1,219mm x 914mm (to be filmed in sections according to NMA-MSllO) should be filmed at a ratio of 30:1.
C(11 The aperture card should be a silver-halide original.
(IOM) Title information should be placed at the top of the card and contain, left to right, docket number, drawing identifier, drawing number, drawing date and/or revision.
ENCLOSURE 3
- L REG"
%.. UNITED STATES
NUCLEAR REGULATORY COMMISSION
WASHINGTON, D. C. 20555
0
ztr v ?, ? ~~
TO ALL REACTOR LICENSEES, CONSTRUCTION PERMIT HOLDERS AND
APPLICANTS FOR CONSTRUCTION PERMITS
SUBJECT: PROBLEMS WITH THE SUBMITTALS OF 10 CFR 73.21 SAFEGUARDS
INFORMATION FOR LICENSING REVIEW (GENERIC LETTER NO. 82-39)
Recent experience with submittals of safeguards information has indicated a number of docketing and distribution problems which create unnecessary delays in the processing of the information and make maintaining proper records of such correspondence very cumbersome. Therefore, it is requested that upon receipt of this letter, you follow the actions described below for all future transmittals involving safeguards information.
(1) In order to be properly docketed, the letter transmitting safeguards information must itself not contain safeguards information; the safeguards information must be provided in an attachment.
(2) The transmittal letter must be clearly marked "Safeguards Information" and must contain the following wording at the side or bottom of the page: "When separated from Enclosures, Handle this Document as Decontrolled". This marking will allow the transmittal letter to be entered into NRC's Document Control System, thereby, assuring that a proper record is established.
(3) NRC's Records Services Branch is no longer authorized to reproduce safeguards information and, therefore, cannot process those submittals lacking the required number of copies. Therefore, six (6) copies of safeguards informa- tion should be submitted.
(4) In order to assure proper docketing and compliance with the requirements of 10 CFR 73.21, safeguards information should be addressed to the Director, Office of Nuclear Reactor Regulation, Attention: Document Control Desk, U. S. Nuclear Regulatory Commission, Washington, D. C. 20555.
-2- Should you have any questions regarding the submittal of safeguards informa- tion to the Office of Nuclear Reactor Regulation, please contact Eugene W.
McPeek at (301) 492-4782.
Sincerely, Director Division of Licensing Office of Nuclear Reactor Regulation