ML20235T747
| ML20235T747 | |
| Person / Time | |
|---|---|
| Site: | South Texas  |
| Issue date: | 07/03/1987 |
| From: | HOUSTON LIGHTING & POWER CO. |
| To: | |
| Shared Package | |
| ML20235T712 | List: |
| References | |
| ST-03, ST-3, NUDOCS 8707220258 | |
| Download: ML20235T747 (9) | |
Text
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HOUSTON LIGHTING & POWER NUMBE R REV.NO.
SOUTH TEXAS PROJECT SAFETE AM PROGRAM INSTRUCTION MANUAL ST-03 2
TITLE SAFETEAM Program Instruction ST-03 1
9 sgggy op SUBsE CT DATEnT4UED
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Class 1 Concern Investigation Process 7/03/87 l
1.0 PURPOSE This instruction delineates how SAFETEAM investigations are I
conducted.
2.0 SCOPE This instrucElon applies to the activities associated with coordinating, investigating, and reporting investigations of Class 1 (Nuclear Safety or Quality) concerns received by SAFE"lEAM.
3.0 DEFINITIONS Refer to Section IV, Appendix C, Definitions
4.0 REFERENCES
A. ~ SAFETEAM Program Instruction M'anual, Saction II B, Disclosure Statement B.
SAFETEAM Program Instruction Manual, ST-02, Classification of Concerns C.
SAFETEAM Program Instruction Manual, ST-07, SAFETEAM Reports
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D.
Appendix IV D, Documentation and Forms 5.0 RESPONSIBILITIES 5.1 The Manager, SAFETEAM Program has the responsibility for the implementation, maintenance, and updating of this instruction and keeping the SAFETEAM Review Committee advised of any significant changes.
The Manager, SAFETEAM Program is responsible for ensuring that a complete and thorough investigation is conducted of all Class 1 concerns received by SAFETEAM.
5.2 The SAFETEAM Investigator Coordinator is responsible
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8707220258 870703 PDR ADOCK 05000498 A
ppg H LP 2.43(08/85)
HOUSTON LIGHTING & POWER GVUMBER REV,NO SOUTH TEXAS PROJECT SAFETE AM PROGRAM INSTRUCTION MANU AL ST-03 2
TITLE SAFETEAM Program Instruction ST-03 SHEET OF SUWE CT D ATE ISSUED Class 1 Concern Investigation Process 7/03/87 to the Manager, SAFETEAM Program for implementation of this instruction in its entirety. The SAFETEAM Investigator Coordinator will keep the Manager, SAFETEAM Program advised of any significant or noteworthy investigation findings immediately.
Additionally, the SAFETEAM Investigator Coordinator or l
designee is responsible for assigning all Class 1 concerns, the initial review of completed draft investigation reports and informing the SAFETEAM secretary of the priority for typing investigation.
reports.
5.3 The SAFETEAM Investigator is responsible for conducting a complete and thorough investigation of each concern assigned to him/her and providina a thorough concise and legible Investigation Rcport to the Lead or Investigator coordinator, of the
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investigated concern (s).
Additionally, the SAFETEAM Investigator is. responsible for the preparation of an Investigation.. Plan for.each investigation conducted and completing a SAFETEAM Investigator Daily Report form, Appendix IV D, Daily.
5.4 The SAFETEAM Secretary is responsible for typing the draft and final investigation reports.
Final investigation reports will be prioritized by the SAFETEAM Investigator Coordinator for typing by the SAFETEAM Secretary.
5.5 The SAFETEAM Administrative Technician is responsible for computer inputting and tracking of all concerns and their associated or related documentation, e.g.
SAFETEAM safety concern record (s), investigation reports, response letters, recommendation letters, recommendation log, letters of transmittal and investigation concern file folders. Additionally, the Administrative Technician will attend all SAFETEAM Review Committee meetings.
The Administrative Technician will act as a backup for the SAFETEAM Secretary when the SAFETEAM Secretary is absent.
HLP 2 43(MSS)
4 HOUSTON LIGHTING & POWER NUMBER REV.NO SOUTH TEXAS PROJECT SAFETEAM PROGRAM INSTRUCTION MANUAL ST-03 2
TITLE 3
I SAFETEAM Program Instruction ST-03 SHEET OF SUREM DATE IMUED Class 1 Concern Investigation Process 7/03/87 6.0 REQUIREMENTS 6.1 After a concern ha's been classified, Class 1 in accordance with Instruction ST-02, the Investigator Coordinator will assign the concern to a SAFETEAM Investigator.
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6.2 The investigator, within two (2) working days from receipt of a Class 1 concern, reviews all information provided with the concern.
6.3 If the Investigator determines sufficient information l
has not been provided to conduct a thorough investigation:
6.3.1 The Investigator will request in writing to the Interviewer Coordinator to gain additional information by contacting the concerned or I
scheduling another interview to get the additional information.
i 6.3.2 If this is not possible, a letter containing a request for the necessary information, is j
forwarded to the concernee by the Interviewer j
Coordinator.
i 6.4 An Investigation Plan, Appendix IV D, is completed by the Investigator and submitted to the Lead Investigator or Investigator Coordinator prior to j
conducting an investigation.
The Investigation Plan will contain as a minimum:
4 6.4.1 Questions to be answered by the Investigation process.
l 6.4.2 The name, title, and company of those persons to be interviewed.
6.4.3 A list of documents the Investigator will use to conduct the investigation or to better i
understand the concern.
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s HOUSTON LIGHTING & POWER NUMBER R E V. RO.
SOUTH TEXAS PROJECT SAFETE AM PROG RAM INSTRUCTION MANUAL ST-03 2
i TITLE SAFETEAM Program Instruction ST-03 4
9 syggy op SUBJE CT DATE IMUED Class 1 Concern Investigation Process 7/03/87 6.4.4 Those functions the Investigator will observe, and the jobsite areas where the function (s) will be observed as necessary.
6.5 The Investigator will submit the Investigation Plan to the Lead Investigator or Investigator coordinator or designee for discussion and approval.
6.6 An investigation into the concern (s) is conducted.
During the investigation, the investigator will:-
6.6.1 Request the assistance of the appropriate personnel as appropriate for technical support.
6.6.2 Contact the appropriate Manager (s) or Supervisory personnel, informing them that SAFETEAM is conducting a'n investigation in their area, and advise them that it may be
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necessary to interview members of their staff, or craft personnel.
6.6.3 Make notes of those interviews conducted with all persons interviewed, utilizing SAFETEAM note pad.
6.6.4 Record the results of any processes or activity pertinent to the investigation.
6.6.5 Acquire copies of documentation for reference and file that will aid or support the findings of the investigation.
6.6.6 Resolve the who, what, when, where, why and how of each concern investigated.
6.6.7 Complete and turn in daily, SAFETEAM Investigator Daily Report to the Lead Investigator or Investigator Coordinator.
6.7 During the conduct of an investigation, there may be an occasion when a individual may give the investigator a HLP 2.43(08/85)
HOUSTOM LIGHTING & POWER NUMBER REV.NO SOUTH TEXAS PROJECT j
SAFETE AM PROGRAM INSTRUCTION MANUAL ST-03 2
TITLE SAFETEAM Program Instruction ST-03 SHEET OF SUBJE CT DATE ISSUED Class 1 Concern Investigation Process 7/03/87 concern different that what the investigator is investigating.
In the event of this, the investigator shold follow steps 6.'7.1 through 6.7.5 below.
6.7.1 First, encourage the individual to express his/her concern to the SAFETEAM Appreciation Center in person or by telephone,
- second, provide the individual with a SAFETEAM Concern Report package and ensure that he/she understands
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the purpose and use. - Third,- encourage the individual to complete the package on the spot so that it can be delivered to the SAFETEAM Appreciation Center by you.
6.7.2.
If the individual fails to complete the SAFETEAM Concern Report packaage on the spot and give it to the investigator to deliver to the SAFETEAM Appreciation Cenfer.
The investigator should note the date, time, badge number (safety hard hat) and subject of concern.
6.7.3 The investigator will then provide the SAFETEAM Interviewer Coordinator with a written inter-office memorandum describing briefly the circumstances of the event along with the date, time, badge number (safety hard hat) and subject j
of concern.
l 6.7.4 The SAFETEAM Interviewer Coordinator will monitor l
walk-in, mail-in and phone-in concerns received during the next five working days.
If no concern is received that is the same or similar to the subject in the inter-office memorandum from the investigator, the coordinator will notify the investigator with a written memorandum that the concern was not received.
6.7.5 Upon receipt of the memorandum from the coordinator, the investigator will attempt to re-locate the individual and repeat step 6.7.1 above.
If the investigator is unsuccessful in re-locating the individual or if the individual H LP 2.43108/85)
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HOUSTON LIGHTING & POWER NUMBE R R E V. feO.
SOUTH TEXAS PROJECT SAFETE AM FROGRAM INSTRUCTION MANUAL ST-03 2
TITLE SAFETEAM Program Instruction ST-03 SHEET OF SU NECT DATE IMUED Class 1 Concern Investigation Process 7/03/87 1
does not cooperate with step. 6.7.1 above, the i
investigator will document this and forward it i
through the SAFETEAM chain of command to the Manager, SAFETEAM Program.
6.7.6 The Manager, SAFETEAM Program will review the documentation and specifically the subject of the concern and make a determination if SAFETEAM has enough information to investigate'the concern.
6.7.7 If enough information is available to conduct an investigation, the Manager will place the information into the SAFETEAM process.
6.7.8 If the information is not sufficient to conduct
,an investigation, the Manager will document the review and justification.
This information along with all other documentation will be forwarded to the SAFETEAM Administrative Technician for
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filing.
6.8 When the investigator is confident that he/she has conducted a thorough investigation, and answered all questions raised in the concern, a draft Investigation Report of the investigation is written.
6.8.1 The investigation report will be formatted in accordance with Attachment A-1.
6.9 The draft Investigation Report is typed by the SAFETEAM Secretary and returned to the Investigator.
6.9.1 The Investigator reviews the draft Investigation Report for corrections, grammar, spelling and typographical errors.
6.9.2 The Investigator attaches to the report (corrected as necessary) all documentation associated with the concern (s).
H LP 2.43(08/85)
HOUSTON LIGHTING & POWER fdVM BE R REV.NO SOUTH TEXAS PROJECT SAFETE AM PROGRAM INSTRUCTION MANUAL TITLE SAFETEAM Program Instruction ST-03 SHEET OF SUBJECT DATE ISSUED l
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Class 1 Concern Investigation Process 7/03/87 6.9.3 An Investigators Log, Appendix IV D, (with an estimate of time spent completing the investigation and report) is submitted with the report, to the Investigator Coordinator.
6.10 The Investigator Coordinator or designe initially reviews the Investigation Report,ie answered. assuring that all questions raised in the concern s 6.11 The investigation report is ' returned to the investigator for further investigation, if I
necessary or forwarded upon initial approval, 1
to the Administrative Technician.
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6.12 The Administrative Technician will provide the I
Manager, SAFETEAM Program, Deputy Program Manager, and the Investigator coordir.ator copies of all approved investigation reports on the Wednesday grior to the Monday SAFETEAM Review Committee Meeting.
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6.13 The Manager, SAFETEAM Program, Deputy Program Manager 4
and the Investigator Coordinator will review investigation reports for final approval, prior to transmitting the report (s) to the SAFETEAM Review Committee.
6.14 During this review, the SAFETEAM investigation report cover sheet will be annotated to reflect, if the concern was considered significant or not significant and if the concern was considered to indicate any wrong doings.
6.15 The SAFETEAM Administrative Technician will ensure that the SAFETEAM investigation report cover sheet is annotated properly after each meeting.
7.O DOCUMENTATION 7.1 Required documentation for Class 1 concerns may be in computer stored form, microfilm and hard copy file form.
H LP 2.43(08/85)
e-HOUSTON LIGHTING & POWER NUMBER REV.NO SOUTH TEXAS PROJECT
' SAFETE AM PROGRAM INSTRUCTION MANUAL ST-03 2-TITLE SAFETEAM Program Instruction ST-03 SHEET 0 9
OF SUBJECT DATE ISSUED Class 1 Concern Investigation Process 7/03/87 i
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7.1.1 All Class 1 concern documentation will be l
controlled to include controlled storage of computer, microfilm and hard file copy information.
7.1.2 All Class 1 concerns will be transmitted in opaque covers.
7.1.3 Documentati65 concerning Class 1 concerns will be retrievable by the SAFETEAM Administrative Technician when requested by the Manager, SAFETEAM Program or designee.
7.1.4 The retention period of Class 1 concern documentation will be determined by HL5?
Information Records Management.
~ 8.0 ATTACHMENTS Attachment A-1
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4 HOUSTON t.lGHTING & POWER NUMBER REV.Nd SOUTH TEXAG PROJECT SAFETE AM PROGRAM INSTRUCTION MANUAL ST-03 2
j TITLE l
SAFETEAM Program Instruction ST-03 9
SHEET OF SUBJECT DATE ISSUED class 1 Concern Investigation Process 7/03/87 HL&P 1008A(3 86)
Houston Lighting & Pbwer C5ompany OFFICE MEMORANDUM IO SAFETEAN Investigators From SAFETEAN Investigator Cootoinator Subject ~ torant outline for Tour Investigation Report Concern No.
Investigation Con &cted byt 1.
STATE THE CONCERN (s) (concisely and succintly) es you _see them from reading transcript, interviewer 8s notes or the taped interview.
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A.
B.
II. Person (s) interviewed - Title - Company 1.
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!!I. Materf ats Reviewed, Rev. No. of a procedare (dete of p elication should be most current, or the one in effect).
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2.
IV.
List the concerns one by one, fotlowed ty the information you have obtained to teed you to your conclusion. Refer to Attached interview material etc. In your conclusion (s).
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V.
Recomendat ions /Suggest ions VI.
Attachments Investigator /Date ATTACHMENT A - 1 HLP 2.43iO8/851
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