ML20214K298
| ML20214K298 | |
| Person / Time | |
|---|---|
| Site: | Rancho Seco |
| Issue date: | 04/24/1987 |
| From: | SACRAMENTO MUNICIPAL UTILITY DISTRICT |
| To: | |
| Shared Package | |
| ML20214K277 | List: |
| References | |
| QAP-18, TAC-65924, NUDOCS 8705280398 | |
| Download: ML20214K298 (6) | |
Text
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!QUAUTY ASSURANCE Rev. 3 l PROCEDURE NUMBER:^" '8
( lSMUD SACRAMENTO MUNICIPAL UTIUTY DISTRICT EFFECTIVE DATE:
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RANCHO SECo NUCLEAR GENERATING STATION [
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,f APPROVED:
QUALITY ASSURANCE PROGRAM C
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i CONCURRED:
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I QUALITY ASSURANCE RECORDS R IA 0 E~" O D @ G A TEOMiiu cia.yucaia P' #3 D'T u %vua u a u n %c e u e u n a =w"*
i OMLV 1.0 PURPOSE-b The purpose of this procedure is to delineate the requirements for the collection and storage of Quality Assurance Records.
I
2.0 REFERENCES
2.1 Rancho Seco Quality Manual,Section XVII 2.2 ANSI /ASME NQA-1, Supplement 175-1, 1983 Supplementary requirements for Quality Assurance Records 2.3 Reg. Guide 1.33/ ANSI N18.7-72, Administrative Controls for Nuclear l
Power Plants i
2.4 Technical Specification, Section 6.10 3.0 DEFINITIONS 3.1 Quality Assurance Record - A completed document signed and dated by authorized personnel which furnishes documentary evidence of activities affecting quality.
The Quality Assurance Records are refered to as Records throughout this procedure.
4.0 GENERAL Manager, Support Services is responsible for establishing and maintaining a records management system for Rancho Seco in accordance with this procedure.
5.0 PROCEDURE 5.1 Classification of Records:
Records are classified as lifetime or nonpermanent. The Records Management shall maintain a list of Records identified as lifetime or nonpermanent. The list shall identify the retention period for nonpermanent Records.
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PDR Suuc 1316e 9 86
5.1.1 Lifetime Records are those that meet one or more of the following criteria.
a.
those which would be of significant value in demonstrating capability for safe operation; b.
those which would be of significant value in l
maintaining, reworking, repairing, replacing, or modifying an item; c.
those which would be of significant value in determining the cause of an accident or malfunction of an item; d.
those which provide required baseline data for inservice inspections.
Lifetime Records'are required to be maintained for the duration of the operating license.
5.1.2 Nonpermanent Records are those required to show evidence that an activity was performed in accordance with the applicable requirements but need not be retained for the life of the item because they do not meet the criteria for lifetime Records.
5.2 Generation of Records 5.2.1 Any procedures used to perform activities affecting safety shall specify the documents to be generated.
Documents that are designated Records shall be legible, accurate and completed per the approved procedure. Each department shall forward completed Records to Records Management.
5.3 Technical Requirements For Records 5.3.1 Records submitted for storage shall be completed with applicable information, adequately identified, legible, of sufficient. quality to be micrefilmed and retrievable in a timely manner.
5.3.2 Corrections / changes shall have a single line drawn through the original information, the new information added and the correction / change initialled and dated by an individual authorized to make such a change.
Correction / changes shall have the same review as the original. Liquid paper, correction tape, erasures, or high-liters shall not be used for corrections. Black ink j
is preferable and should be used whenever possible.
Rev. 3 QAP 18 - 2 l
5.3.3 Supplemental information shall reference the existing Records that they supplement and shall have the same review as the existing Record.
5.3.4 Records may be either the original or a reproduced copy.
5.3.5 Records shall be handled in accordance with written instructions.
5.3.6 Records submitted for storage shal.1 be accompanied by a letter of transmittal identifying the Records being transmitted.
5.4 Records Transmitted To Storage Each departnent shall establish procedures to transmit completed Records to storage at regular intervals. Completed Records may be stored on an interim (not to exceed 120 days) basis in NFPA Class C one hour file cabinets, prior to transmittal for permanent storage. The Records shall be transmitted for permanent storage within 120 days of completion of the Record.
5.5 Receipt Of Records Records Management shall establish provisions for a system of receipt control. As a minimum the receipt control system shall include:
5.5.1 Written instructions for the receipt and inspection of all incoming Records to verify that the Records received are legible, in good condition and in agreement with applicable transmittal documents.
5.5.2 A method of designating the Records as life time or non permanent.
5.5.3.
A log of Records received. The maintenance of transmittals that list Records received is an acceptable log.
5.6 Index Records received shall be indexed. The index system (s) shall include, as a minimum, record retention times and the location of the Record within the Record system.
5.7 Storage, Preservation and Safekeeping of Records:
P Rev. 3 QAP 18 - 3
.o 5.7.1
, Storage of Records:
Written storage instructions shall designate a custodian with the authority and responsibility for implementation of the instructions. The written instructions shal1 include the following as a minimum:
1.
A description of the storage facility; 2.
The type of filing system to be used; 3.
The rules governing access to and control of the files; 4.
A method for maintaining control and accountability for those Records removed from the storage facility; I
l 5.
A method for making corrections / changes to Records.
As a minimum the method shall include the requirements of paragraph 5.3.2;
. 6.
A method for filing supplemental information. As a minimum the method shall include the requirements of paragraph 5.3.3; 7.
A method for disposing of superseded Records and information.
5.7.2 Preservation Of Records 1.
Provisions shall be made to store Records in such a manner as to prevent damage from moisture, temperature and pressure.
2.
Records shall not be stored loosely.
They shall be firmly fixed or properly filed in binders, envelopes or hanging folders for storage in steel file cabinets archive containers or shelves.
3.
Special p'rocessed Records (s.uch as radiographs, photographs, negatives or microforms), which are sensitive to light, pressure or temperature, shall be packaged and stored in conditions to minimize the effect of the above.
Rev. 3 QAP 18 - 4
5.7.3 Safekeeping Of Records A full time security system, for the records storage facility shall be e3tablished that provides protection from unauthorized-tntry, larceny, and vandalism. The minimum acceptable security is a system for door or file cabinet locks.
5.7.4 Facility Records shall be stored in facilities constructed and maintained in a manner which minimizes the risk of damage or destruction from the following:
1.
Natural disasters such as winds, floods, or fires; 2.
Environmental conditions such as high and low temperatures and humidity; 3.
Ir.festation of insects, mold, or rodents.
There are two satisfactory methods of providing storage and control facilities, single or dual.
5.7.4.1 Single Facility Where a specially constructed storage room is maintained to store the only copy of Records, at least the following features should be considered in its construction:
1.
Reinforced concrete, concrete block, masonry, or equal construction.
2.
Floor and roof with sufficient slope for drainage; if a floor drain is provided, a check valve (or equal) shall be included.
3.
Structure, doors, frames, and hardware shall be designed to comply with two hour fire rating.
4.
Sealant applied over walls as a moisture or condensation barrier.
5.
Surface sealant et floor providing a hard-wear surface to minim.ze concrete dusting.
6.
Foundation sealant and provisions for drainage.
7.
Forced air circulation with filter system.
Rev. 3 QAP 18 - 5
8.
Fire protection system.
9.
Only those penetrations used exclusively for fire protection, comunication, lighting or temperature / humidity control are allowed. All such penetrations shall be sealed or dampered to provide a 2 hr. fire protection rating.
The construction details shall be reviewed for the adequacy of protection of contents by a person who.is competent in the technical field of fire protection and fire extinguishing.
If the facility is located within a building or structure, the environment and construction of that building can provide a portion or all of these criteria.
5.7.4.2 Dual Facility If storage at dual facilities for each Record is provided, the facilities shall be at locations sufficiently. remote from each other to eliminate the chance of exposure to a simultaneous hazard. Each facility is not required to satisfy the requirements of Paragraph 5.7.4.1.
5.7.5 Microfilm Microfilm (roll, fiche, aperture card, etc,) is an acceptable media for the storage of Records. Verification of the density and legibility of microfilm shall be made prior to the destruc, tion and disposal of original hard copy.
5.7.6 Retrieval Records shall be stored and be retrievable in a timely manner. Records shall be maintained for at least the minimum time period specified by applicable code, standard or technical specifications.
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6.0 RECORDS The list, of records, generated per Para. 5.1 shall be retained as a i
Record.
7.0 ATTACHMENTS NONE Rev. 3 QAP 18 - 6
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