ML20133N046
| ML20133N046 | |
| Person / Time | |
|---|---|
| Site: | Clinton  |
| Issue date: | 08/07/1985 |
| From: | Campbell R, Connell W, Hall D ILLINOIS POWER CO. |
| To: | |
| Shared Package | |
| ML20133N042 | List: |
| References | |
| PROC-850807, NUDOCS 8508130355 | |
| Download: ML20133N046 (12) | |
Text
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ILLINOIS POWER COMPANY CLINTON POWER STATION ,
RECORD VERIFICATION PROGRMi PLAN REVISIOP 3 -
PREPARED BY:
DATE: 7 S/[W
/
R. E. Campbdll, Director Quality Systems & Audits REVIEWED BY: [ / h w /// DATE: I- /- F4' W/Connell, Manager IP Quality Assurance DATE:
- /85~
APPROVED BY:
D. P. Hall Vice President 850813035ggj$$$7461 PDp ADOC PDR A
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TABLE OF CONTENTS SECTION' .
TITLE i i- TABLE OF CONTENTS 1.0' OBJECTIVE 2.0- SCOPE 3.0 DEFINITIONS ,
4.0 TASK DESCRIPTION 5.0 RESPONSIBILITIES 6.0 ATTACHMENTS Attachment 1 - Document Review Group Organ-ization Chart i Rev. 3
1.0 ? OBJECTIVE The purpose Af this Illinois Power Company program is to
-verify 'the acceptability of QA records applicable to the Clinton Power Sta tion.
2.0- SCOPE'
! The main features'(elements) of the QA Records Verification
-Program are described:in this section, while the organiza- )
tion and responsibilities are covered in Section 5.0.
2.1 -The Records Verification Program (hereinafter referred to as the " program") will apply to QA records;for-safety-related, fire protection, and augmented class D systems or structures as follows:
Baldwin Associates' con s truc tion / f ab ric a tion / in s talla-tion work documentation packages.
- Baldwin Associates' site-generated or maintained pur-chase order documentation = packages, including associated receiving inspection and vendor data packages.
2.2 IP QA will conduct audits and surveillances to verify the adequacy of the Records. Verification Program.
2.3 Description of'the QA Documentation Final Review Program. l 2.3.1 Reviews will be scheduled and conducted in time frames to support scheduled hardware turnovers. However, if necessary, reviews and resolutions of deficiencies may.
proceed beyond the hardware turnover date.
'2.3.2 The Startup organization will-provide lists of equipment and travelers included in each turnover.
2.3.3 The Manager - DRG will request the documents be trans-mitted'from the BA' vault;to the DRG for review.
2.3.4 Records will be itemized and logged out of the BA vault for use by the_DRG in'their. work area. While in this area, when not being reviewed, the records will be stored in locked fire-proof file cabinets.
2'.3.5 Each record, record package, or traveler will be.as-signed to an appropriate Quality Assurance Engineer (QAE) for. review according to the QAE's area of exper-tise.
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Page 1 of 9 Rev. 3
2.3.6 Each type of record package, such as purchase order or traveler, will be reviewed using applicable final review checklists.
2.3.7 A computer generated record status report will be main-tained to reflect the current status of records in the review cycle.
2.3.8 Installed equipment will be field checked on a surveil-lance basis to determine if the equipment is traceable back to the documentation. This may be performed under a separate plan (e.g., IP Overinspection, IPQA Surveil-lances).
2.3.9 Documentation review and the equipment field checks for traceability will be performed by personnel who are trained and qualified in the required specialties.
2.3.10 Record deficiencies found during the review process will be documented and routed to the appropriate discipline for action. Records that have been corrected will be routed back to DRG for re-review. Documentation prob-lems that remain unresolved at system turnover will be added to the turnover exception list and tracked as part of the Plant Startup punchlist. The DRG will trend deficiencies utilizing an in-house computerized system.
The system will be able to provide a printout of re-solved and unresolved items to ensure total account-ability.
2.3.11 As records a- reviewed and found acceptable, they will be stamped ac~ardingly.
2.3.12 The final step in the documentation review program is to transfer the records directly to IP Central Files.
2.3.13 The DRG may interface with the BA Field Verification l I
Group for field verification.
3.0 DEFINITIONS 3.1 Acceptability - The records as presented are legible, completely filled out and identifiable to the item in-volved. Requirements identified in the purchase specifica-tion and applicable codes and standards have been met. All documentation discrepancies have been resolved and the records are ready for transfer to Illinois Power Central Files.
3.2 Accountability - The process of verifying that documenta-tion required by codes , specifications and procedures is identifiable and retrievable.
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3.3 Documents - Collective term used to describe all written or aictorial information that provides evidence of what and 2ow an activity was accomplished.
3.4 Documents Repository - An area designated for the protec-tive storage (lockable fire-proof cabinets with a rating of 1 hour1.157407e-5 days <br />2.777778e-4 hours <br />1.653439e-6 weeks <br />3.805e-7 months <br /> at 350') of records while in the QA final review status. The Document Repository shall function as an extension of the BA Vault, and the storage, control of and access to records shall be in accordance with applicable procedures.
3.5 Field Verification - The process of verifying documentation against the equipment actually installed in the field.
3.6 Final Review Checklists - Detailed lists of requirements used to assist the reviewer to determine the acceptability of the different types of QA records and record packages.
The checklists also define the kind of QA records required by applicable procedures, codes, standards, and design specifications for each type of equipment installed in safety related, fire protection and augmented class D systems.
3.7 Document Review Group (DRG) - A staff of technically qualified personnel who perform the QA final review of records.
3.8 DRG Handbook - A compilation of information to assist the QA final review personnel to perform their assigned tasks.
3.9 Quality Assurance (QA) Record - Those completed documents which furnish documentary evidence of the quality of items and of activities affecting quality.
3.10 Record Deficiency - Any record which contains a nonconfor-mance or departure of a characteristic from specified requirements.
3.11 Surveillance - A scheduled or unscheduled review or obser-vation of an activity, process, or product and associated objective evidence to verify that certain actions have been or are being accomplished in accordance with applicable requirements.
3.12 Traveler Packet (" tr aveler") - A group of documents in packet form containing individual traveler forms, inspec-tion reports and information sheets'which document Con-etruction, Quality Control, and Technical Services activ-1.ies for a defined portion of fabrication and/or instal-1c. ion.
4.0 TASK DEFINITIONS Page 3 of 9 Rev. 3
4.1 The Documentation Final Review Program.
The initial' implementation was completed through Baldwin QA procedures and a series of instructions (BQAls). These
' instructions, which were described in Revision 1 of this plan, have been incorporated into Baldwin Associates Procedures (BAPs).
4.1.1 Qualification and Certification of QA Documentation Final Review Personnel.
Documentation review personnel will be trained as Level I, II, and III QA Engineers and certified to the re-quirements of the BA QA Training Manual.
The three levels of qualification for QA Engineers (Final Document Review) are as follows:
Level I
- A high school graduate (or GED equivalent) and six (6) months of quality-related experience, or
- Completion of college level work leading to an Associ-ate Degree in a related discipline plus three months of quality-related experience.
Level II
- High school graduate (or GED equivalent) plus one (1) year of satisfactory performance as Level I in the examination of documents to applicable codes, stan-dards, and procedures, or
- High school graduation (or GED equivalent) plus'three (3) years of quality-related experience, or
- Completion of college level work leading to an Associ-ate Degree in a related discipline plus one (1) year of quality-related experience, or
- Four-year college graduation plus six months of l quality-related experience. .
Level III !
- High school graduate (or GED equivalent) plus six (6) years of satisfactory performance as Level II in the examination of documents to applicable codes, stan-L dards, and procedures, or I
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.High school graduation (or GED equivalent) plus ten (10) years of quality-related experience, or high school graduation plus eight (8) years of quality-related experience, with at least two (2) years as Level II, and with at least two (2) years associated with nuclear facilities - or if not, at least suffi-cient training to be acquainted with the relevant
- quality assurance aspects of a nuclear facility, or
- Completion of college level work leading to an Associ-ate Degree and seven (7) years of quality-related experience, with at least two (2) years of this experience associated with nuclear facilities - or if
-not, at least sufficient training to be acquainted with the relevant quality assurance aspects of a nuclear facility, or
- Four-year college graduation plus five (5) years of quality-related experience, with at least two (2) years of this experience associated with nuclear facilities - or if not, at least sufficient training to be acquainted with the relevant quality assurance aspects of a nuclear facility.
Qualification of document review personnel will be.
determined by written examination, and practical demon-stration. The examination and practical demonstration will be documented. .
Training of document review personnel will consist of periodic and supplemental training conducted by the Lead QAE, on-the-job training, and mandatory reading and will be documented.
General and specific examinations will be administered for certification purposes. A Proficiency and Perfor-mance Evaluation Record will be completed prior to Level I and 11 certifications. DRG personnel will have a performance a7praisal and will be re-examined and re-certified biennially.
4.1.2 The QA final review will be conducted using checklists derived from applicable procedures, instructions, codes, standards and specifications.
The total number of checklists and categories of check-lists may increase or decrease as the needs are better defined.
4.1.3 The organizational structure for the DRG is as shown in Attachment 1.
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4.1.4 Job descriptions for the DRG positions are as follows:
- a. Discipline Supervisor Level III Duties:
- Address and evaluate problems and discrepancies outside QAE's range of responsibility or exper-tise.
- Assist and coordinate efforts of methodology of evaluation of travelers and/or documents and establish base line requirements of acceptability.
- Interface with other disciplines concerning documentation discrepancies for resolution in a timely and orderly manner.
- Perform traveler and/or document review.
Supervise those personnel assigned by the Manager
- DRG.
- Responsible for the thorough and accurate documen-tation review performed by those persons under his/her supervision.
- Assist Manager - DRG as directed.
Qualification Required:
Education / Experience Requirements
- Must meet applicable standards for certification as defined in BA QA Training Manual, plus prior supervisory experience in a similar work related field.
- b. Quality Assurance Engineer (Documentation) Level II Under general supervision of Discipline Supervisor /
Level III, responsible for performing final review of safety related documentation for nuclear power plant construction.
QAE will perform reviews of records in accordance with checklists derived from project requirements documents. Results of review will be documented on the document exception list, signed / initialed by the QAE, and incorporated into the document as part of the final record.
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The QAE is expected to work independently and must
!. be -familiar with documentation requirements for applicable disciplines.
'The QAE must meet applicable standards for certif-ication as defined in BA QA Training Manual.
l c. ' Quality Assurance Engineer (Documentation) Level I l
Under close supervision of QAE, Level II, a Level I
.QAE will assist in performing final documentation review of safety related records for nuclear power plant construction.
, The Level I QAE will review records in accordance L with checklists derived from project requirements
- documents.
l l A Level'I QAE will refer nonconforming conditions or i documentation discrepancies to a Level II QAE for interpretation when required. Results of review will be documented on checklists and/or exception reports, signed or initialed by the QAE, and incor-porated in the document as part of the final record.
l The QAE must meet applicable standards for certif-ication to QAE Level I as defined in the BA QA Training Manual.
L d. QA/DRG Technical-Assistant L Duties:
Assigned to QA for purpose of providing technical assistance to QA Engineers performing final review of software'(documents, records, drawings) prior to turnover to the owner.
Technical assistants are expected to have a working knowledge of applicabl'e regulations and procedures.
Duties will include, but are not limited to, the following: .
- Performs initial review of Travelers and/or documents for readiness to review.
- Prepares and inserts review forms.
i
- Evaluates QA Final Review Document Exception List
- (DEL FORM) for the complete review.
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- Maintain control over records, including Travel-ers, and other documents to insure preservation and protection in accordance with applicable procedures and instruction while undergoing final documentation review.
- Assists QAEs as directed / required.
Qualifications:
- High school graduate or equivalent
- c. Manager - DRG
- Responsible for development and implementation of final documentation review program.
- Train required staff of Quality Assurance Engi-neers (Document Review), Technical Assistants, and clerical support personnel needed to perform the job.
- Develop qualification standard, establish OJT and other training plans and provide for examination and testing of personnel as a prerequisite for certification to perform assigned duties.
- Develop necessary procedures to establish the program, and work instructions, including forms, checklists, handbooks, and related matters to accomplish the specific tasks necessary so that the final review process will assure satisfactory results.
- Will assure that access to, and correction, or addition to the records is in full compliance with applicable records management and records control procedures.
- Supervises Lead QAE and staff of Quality Assurance Engineers (Document Review), Technical Assistants, and clerical personnels evaluates performance, approves leave and overtime requirements, and adjusts working hours as required.
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- Responsible for planning, scheduling, and organiz-ing the work; and for coordinating with other.
organizations.
- Identify and report any-and all documentation discrepancies, and coordinate with appropriate organizations / disciplines for their resolution.
4.1.5 Manager - DRG will prepare schedules for final review of vaulted:and in-process records.
5.0 RESPONSIBILITIES-5.1 The IP Manager Quality Assurance has overall responsibility for the development and implementation of the program.
6.0 ATTACHMENTS 6.1- Attachment 1 - Document Review Group Organization Chart Page 9 of 9 Rev. 3
1 ,
Attcchment 1 Page 1 of 1 Revision 3 DOCUMENT REVIEW GROUP t
IP Manager - Quality Assurance
IP Nuclear Records Supervisor Manager - DRG Technical Assistant Discipline Supervisor /
Level III Procurement & Vendor Documentation Piping & Mechanical Documentation Electrical Documentation Civil Structural Documentation