ML20116E764

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Reed Reactor Facility Administrative Procedures
ML20116E764
Person / Time
Site: Reed College
Issue date: 10/31/1987
From:
REED COLLEGE, PORTLAND, OR
To:
Shared Package
ML20116E723 List:
References
FOIA-92-35 PROC-871031, NUDOCS 9211100016
Download: ML20116E764 (16)
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REED REACTOR FACILTTY ,

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ADMINISTRATIVE PROCEDURES Docket Number 50 288 License Number R-112 Adopted by Rextor Operations Committee and Radiation Safety Comittee: 10/87 16 Pages

- Reed Reactor Facility l Reed College 3202 SE Woodstock Blvd.

Ponland,OR 97202 503-771-1112 9211100016 920414

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Retxt Reactor Facility Adminisntive Procedures page 2 CONTENTS

1. Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 1.1 Reed Reactor Fac'lity ... . ....... .......... . 3 II. Penonnel and Programmatic Responsibilities . . . 5 2.1 Adminisntive Organization of the Reed Reactor Facility ............. 5 2.2 Personnel Responsibilities ................ 5 2.3 Reactor Review Committee (Review and Audit) . . . . . . . . . . . . . . . . . . . . . . . 8 III. Reactor O xrations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 3.1 Administrative  ::ating Procedures .. .. 10 3.2 Overhead Crane ' on . . . . . . . . . . . . . . . . 12 IV. Reactor Experiments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 4.1 Experiment Facilities . . . . . . . . . . . . . . . . . . . . . . . 12 4.2 Classes of Experiments . . . . . . . . . . . . . . . . . . . . 12 4.3 Procedure for Review

, of Special Experiments . . . . . . . . . . . . . . . . . . . 13 4.4 Radionuclide Production for Campus and Off-Campus Users...................13 V. Handling, Storage, and Disposal of Radioactive Material . . .. . . . . . . . . . . . . . . .. . . . . . . . 15 5.1 Administrative Procedures ................ 15 5.2 Fuel and Special N uclear htterial . . . . . . . . 15 VI. Access to the Reed Reactor Facility ...... ......... 15 l

1 10/S7 Revision

U Reed Reactor Facility Administrative Procedures page 3

1. INTRODUCTION The Reed Reactor is a TRIGA Mark I nuclear reactor which can function as a neutron source for experiments in neutmn activation analysis, for the produ: tion of radioactive materials, and for experiments in nuclear physics. It is intended that the Reed Reactor Facility serve as an eductional and research mstmment. The Administrative procedures set forth below will permit The Recd Institute (Reed College) to discharge its responsibilities under its Nuclear Regulatory Commission (NRC) License, and at the same time facilitate the use of the Reactor by qualified individuals and organizations in the GreaterPortland Area.

1.1 Reed Reactor Facility ne Reed Reactor Facility encompasses the area shown in Figure 1-1.

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l Reed Reactor Facility Administrative Procedures pageS

11. PERSONNEL AND PROGRAMMATIC RESPONSIBILITIES 2.1 Administrative Oreanintion of the Reed Retor Facili ty he orgamzation for management and operation is illustrated in Figum 2-1, Reed Reactor Facility Organization Chart. Rer>onsibility for the safe operation shall be within the chain of command given in Figure 2-L. Individuals of the vanous management levels, in addition to having itsponsibility for the policies and operation, shall be msponsible for safeguarding the public ard facility penonnel from undue radiation exposures and for adhering to all requirements of the Facility License and Technical Specifications.

2.2 Personnel Restensibilities The itsponsibilities of the different facility staff memben indicated in the organizational chart (Figure 2-1) are given below.

2.2.1 Reed Collece Administration The Reed College Administration is responsible for establishing the budget of the Facility and for appointmg the Dtrector, Associate Director, Health Physicist, and all memben of the Reactor Review Committee, except for the Reactor Supervisor.

2.2.2 Dimeter. Reed Reactor Facility The Director is the chief admmistrator and is the individual with the ultimate tesponsibility for the safe and competent operation of the Reed Reactor Facility. This responsibility mamfests itselfin:

1) ne initial approval authority with regard to all reactor expen'metts.
2) ne selection of responsible and competent penonnel as Reactor Supervisor, Reactor Operators, and Reactor Assistants.
3) ne establishment of administrative controls consistent with the hTC and other (College, State, or Local government) licenses and regulations.
4) The naming of individuals to Entry List A as described below.
5) The enforcement of controls and regulations.
6) Serving as a non voting member of the Reactor Review Committee,
7) Authorizing all reactor operation.
8) Interacting with Federal, State, and local officials at the operational level. -
9) Interacting with reactor users and with other interested parties regardmg the programof tuereactor.
10) Authorizing all transfers of radioactive materials in and out of the facility.

2.2.3 Associate Dimeter. Reed Reactor Facility ne Associate Director,if such a position is filled, acts as assistant to the Director, and acts on behalf of the latter in some instances. Specifically, the Associate Director is n:sponsible for:

1) Assisting the Director in manners daignated by the latter.
2) Acting for the Director,in the absence of the latter,in carrying ont 5) through
10) undct 2.2.1 above.
3) Servin;; as a non-voting member of the Reactor Review Committee.

2.2.4 Renetor Surervisor The Reactor Supervisor has responsibility for the operation of the facility and of the reactor. The Supervisor is directly responsible to the Director. Specifically, the Reactor Supervisor is responsible for:

1) Assigning Operaton and Assistants to, and scheduling of, previously authorized reactor operations.
2) Compliance with facility licenses and applicable regulations.

10/87 Revision

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Reed ReactorFacility Administrative Precedures page 6 i

Figure 2-1: REED REACTOR FACILITY ORGANIZATION CHART BEED cot i EGE ADMINISTRATION President Vice-President-Treasurer Vice President-Provost ,

I Reactor Review REED REACTOR FACILITY Reactor Health Committee  % ADMINISTRATION < > Physicist Director Reactor Operations Associate Director Committee  :

at Radiation Safety Committee Reactor Supervisor Reactor s 7erators -

Reactor Assistants Responsibility 4 >

Cominunication 10/87 Revision I

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$ Reed Reactor Facility _ Administative Precedures page 7 ,

3) Limiting exposum of persoisel and dispersai d radioactive material to the L limits set forth in the NRC regulations cordained in Title 10, Chapter 1, Part 20, code of Federal ReFulations (10CFR20)," Standards for Protection Against Radiation."--
4) - Supervising console instinction of reactor trainees.
5) Maintaining all logs and moords involving reactor. , '
6) Maintaining all Standard Operation Procedures and other administrative directives involving the reactn.. ,
7) Maintaining reactor supplies and blank fonns. -
8) Maintaining a list of an' thorn' ed receivers of rdMe materials.
9) Maintaining a record of all radioactive sources.
10) Assignment of operators and assistants to perform all periodic inspections and ,

surveys of the facility.

11) Serving as a non-votmg member of the Reactor Review Committee.

Tne Reactor Supervisor shall be an NRC tA-M Senior Opentor for the facility.

When the Reacer Supervisor is absent, a designated Senior Reactor Operator shall assume the duties of the Reactor Supervisor.

During die pe:formance of Special Experiments (defined below), the Reactor -

Supervisor s' tall be present in the facility.'

l 2.2.5 EretorHenith Physicist ,

l The Reactor Health Physicist has the responsibility to assist personnel with nation and contamination control xoblemt. De Reactor Health Pnysicist shall notify the Reactor Supervisor, the Reactor hview Committee, and the Director of any unsafe conditions and departures from the approved procedures, licenses, and policies. The l

Reactor Health Physicist shall be responsible for: .

1) - Making periodic radiation surveys and reviews of operating practices. Any hazardous condidons are to be wyo&d as above.
2) Instructing the operating staff in the use of personnel and area monitoring '

mstrumentation and equipment. 4

3) Supervising decontammation operations when necessary. '

L 4) - Supervising the periodic reading, calibration, and evaluation of radiation-measunng devices, including personnel dosimetry devices.

5) Recommending the availability of protective clothing and other safety devices, as required for the protection of personnel working at facility and instructing -

personnelin their use. --

6) Serving as a non; voting member of the Reactor Review Conunittee.
7) ' Reviewing personnel exposum records and recommer. ding procedural -

modifications to reduce expcsares. Investigating any ovemxposures.

8)_ Reviewing and advising on emergency procedures. Recommending the availability of protective clothing and other safety devices for use in ,

emergencies and instructing orrators in their use. Developing and conducting an annual facility emergency crill.

9) Reviewing any unusuallevels of radioactivity released or discharged to the environment. -
10) Reviewing and advising on environmentalimpacts and calculations of off site dose rates from standard operations and emergencies.  :
11) Supervising the radiation safety aspects of special axperiments as mquired by the Radiation Safety Committee.

110/87 Revision L

Reed Reactor Facility Administrative Procedures page 8 2.2.6 Licensed Renetor Ooentors Senior Reactor Oper tors and Reactor Operators for the reactor are appointed by the Director and shall hold the corresponding license issued by the Nuclear Regulatory Commission. Specifically, each Licensed Reactor Operator is responsible for:

1) Operating the reactor in accordance with the pertaining Mministradve and operating procedures approved by the Reactor Safety Committee and within the limitations of the appropriate Facility License and Technical Specifications.
2) Preparing the logs and recc;ds of reactor operations.
3) Reporting all unusual conditions and events pertaining to reactor and its operanon to the Reactor Supervisor.
4) The r=Aintion safety of all penonnelinside the facility during operadon of the r-xtor la accordance with 10CFR20 and Oregon Regulations for Control of Radiation.
5) Insertion and removal of experiments as instructed by the Reactor Supervisor.
6) Preper shielding and storage of radioactive materials removed from the reactor, until they are turned over to a person authorized by the Reactor Director to receive them.
7) Participation in a required requalification program.

The Licensed Reactor Operators may direct the activities of Assistants. If assigned to a reactor operation, an Assistant shall work under a Licensed Reactor Operator's direct supervision.

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2.2.7 Renetor Attistants Reactor Assistants are appointed by the Director to work at the Facility under the supervision of the latter, the Health Physicist, or as directed by the Reactor Supervisor.

Training for Assistants shall include radiation safety and emergency procedures.

2.3 Reactor Review Committee (Review and Audit)

The Reactor Review Committee is established to provide for the independent review and audit of reactor facility operations and to advise the President of Reed College regarding these matters. The Reactor Review Committee may meet either as a smgle committee or as subcommittees to be known as the Reactor Operaticm Committee (ROC) and the Radiation Safety Committee (RSC). Except for ex-officio members, committee members and chauperson(s) are appointed by the President of Reed College. The Reactor Director and Associate Director serve as non-voting members of all committees and subcommittees. No limit shall exist on the overlap of personnel, including chairpenon(s),

between the subcommittees except as provided in the Technical Specificanons and described below. Terms of office will normally run from September 1st through August 31st.

The Committee and any subcommittees shall, at their first meeting of each year, establish a set of bylaws, including meeting frequency and quorum, cons:r.t meetings, other committee procedures and an agenda for the conduct of audits. Minutes shall be prepared and decisions of the committee communicated to the Reed College Pwsident with a copy to the Director. Each subcommittee shall meet at least twice each year.

The Reactor Opemtions Committee shall deal with the day to-day operations of the reactor, reactor maintenance, reactor safety, and operator training and requalification.

Members of the ROC are expected to have a background in reactor, mechanical, or electrical engineering, nuclear physics, nuclear chemistry, or other similar technical fields.

The ROC is expected to guide the operations of the reactor from a technical standpoint, making certain that the technical concems of Federal, State, and private insumnce agencies are responded to in a timely and technically correct manner. The ROC shall be composed 10m Revision

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l ReedReactorFacility AdministrativeProcedures page 9 of atleast 4 members of the faculty and facility staff, including the Reactor Superviror and the Health Physicist.

The Radiation Safety Committee shall be concemed with emergency mer.dness,-

health physics, radiation safety, physical secu dry, environmental impact, and the interface bet ' ten the Reed Reactor Facility and the Reed Ce'lege Campus and the surrounding Community. In addition, the RSC will be res ible fordeveloping and corducting a yearly emergency drill he members of the are ex"ected to have a background in emergency planning, health care, enviromnental issues, Ealth physics, or be concerned with community issues. De RSC shall be composed, aside from ex-officio members, of fac.aty members and individuals not connected with opemtion of the reactor.

2.3.1 Review The following items shall be reviewed by the Reactor Operations Committee:

1) Determinations that proposed changes in equipment, systems, tests, experiments, or procedures do not involve an um esved safety questicn as defined in 10CFR50.59. '
2) All new Standard Operating Procedures (SOP's) and major revisions of existing SOP's.
3) Allnew exaeriments.
4) Proposed c umges in the Facility Ucense or Technical Specifications.
5) Violations of the Facility Ucense orTechnical Specifications.
6) Violations of internal procedures or instructions.
7) Fuel movement or Core Configuration Changes.
8) Any Reportable Occurrences to Federal or State Regulatory Agencies.
9) OperatorTraining Program
10) Operaer Requalification Program
11) Unexplained SCRAMS prior to restart of the reactor and t' written procedures to be followed Mr the restart.

He following items shall be reviewed by the Radiation Safety Committee:

1) Radiation Exposure Rt. cords.
2) Radiation Safety and ALARA (As Low As Reasonably Achievable) Program.
3) Physical Security.
4) Personnel Safety.
5) Emergency Drills and Scenarios.
6) RRF Emergency Planning, Implementation, and Preparedness.
7) Radioactive Waste Disposal.
8) Radioactive Material Releases (Actual or Potential).
9) Community Affairs.
10) Interface between the facility and Portland Police Bureau, Portland Fhe Department, Oregon Energy Facilities Siting Council, and the Multnomah County Emergency Management Plan.

I1) Proposed changes in the Ucense or Technical Specifications.

12) Violations of the Ucense or Technical Specifications.
13) Violations of internal procedures or instructions.

2.3.2 Audits Members of the Reactor Review Committee who are assigned responsibility for audits shall perform or arrange for examination of operating records, logs, and other documents. Discussions with cognizant personnel and observation of operations shall be used as appropriate. In no case shall the mdividualimmediately responsible for an aspect of facility opemtion, audit that area.

1 10/87 Revision

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Reed Reactor Facility M=intrative Pmeedures page 10 -

De following items shall be audited by the Reactor Review Committee on the schedule given:

1) Facility License (every four yean) *
2) Techmcal Specifications (every four years)
3) Mministrative Pmcedures (every year).

The following items shall be audited at 1 cast once each academic year (except as noted) by the Radiation Safety Committee: .

o

1) Major facility documents relating a reactor safety including the emergency plan "

and security plan to iden ' changes which need to be initiand by facility staff.

2) Standard Operating ures relating to bealth physics, environmental -

monitoring, alibra: ion of monitormg equipment, and security. Each-mocedme shall be Ldited at least once every two years.

3) Is.v.scy Procedures.
4) Facility operations and logs relating to safety and security.

De following items shall be audited at least once each academic year (except as noted) by the Reactor Opentions Committee: _

1) Majorfacih documents relating to facili omtions includm e ualific on Plan to identify changes w ch need to be ini by facility
2) Standard Operating Procedures, except for those assigned to the RSC above.

Each procedure shall be audited at least once every two years.

3) Facility operations and logs other than those assigned to the RSC above.-

The status of the reviews and audits shall be a standing agenda item for all committee meetings. Deficiencies uncovered in audits that affect reactor safety shall e immediately be reported te the President of Reed College by the chairperson of the Committee. A wntten t of the findings of the audit shall be submitted to the President

+ ofReed College and the ctor after the audit has been completed. ?

t III. REACTOR OPERATIONS- s 3.1 Administrative Ooeratine Pmeedures ne operation of the reactor is subject to the following procedural and ' ~

administrative limitations: - . _

1) No experiment shall be perfonned that is in violation of the applicable

- utilization facility license and its amendments.

2) No~ special experiment shall be performed until the proposed experimental E _ procedure has been reviewed and approved by:

- a) The Director -

b)De Reactor Operations Committee ,

L c)he Reactor Supervisor.-

3) At least two (2) persons shall be present within the Reactor Facility whenever the reactor is not shutdown as defined in the Technical Specifications. At least '

one of the persons present must be an NRC-licensed Operator. The Senior Reactor Operator of record must be present in the Reactor Facility _ (or the adjoining Chemistry Building), and the operator must know the whereabouts of this individual prior to beginning obtion.' All reactivity changeyshall be made by, or in the presence and unde. the direction of, an NRC-licensed

, Operator.

4) The reactor operator must certify, except during continuous runs, the .,

completion of the Reactor Startup Checklist before each day's reactor-operations are begun. Completion of this checklist ensures that:

n l_0/87 Revision

.u . ._ ..__. _ ,_ _ . . _ __ .. ~.m _ - ,

Reed Reactor Facility Administrative Procedures  : page 11 a) >The mechanical and electrical components of the reactor have been tested and found to be in satisfactory working condition; -

H b) The radiolegical safety devices positioned around the reactor have been :

calibrated and tested for proper vr... don; 1 c) : The limits on operating conditions, e.g., scram circuits, interlocks, and

. alarms, have been tested and eccurately set.-

5) At the end of each operating day, except during continuous runs, the Reactor Shutdown Checklist shall be completed. His checklist constitutes a status -

report on the conditice of the reactor at the end of each operating day. It shall be signed by the Senior Operator before the reacts operasor leaves the facility.

6) During continuous, round-the-clock reactor operations, the Startup and Shutdown Checklists for the reactor are augmented by the Shift Transfer Stamp which serves to alert the incoming s lift vr.r.ius. to any changes in operations. De Shift Transfer Stamp must be filled out completely by each 7"

relieving shift as it comes on duty. - .

7) De periodic sury m-e checklists shall be completed weekly, bi-monthly (every two (2) months), semi-annually (every six (6) months), or annually as a propn' ate. It is not required, however, that each item indicated on each c secklist be done at one time; they may be spread out over several days.
8) The fannat for the various reactor checklists may be changed at the discretion of the Director with the concurrence of the ROC.
9) The reactor operating logs and all checklists are to be considered official-records and must be kept on file.
10) Nuclear control instrumentation shall be in operation and under observation at all times by an NRC-licensed Operator during operations that could involve changes in core mactivity (e.g., insertion of experiments, etc.).' This includes shutdown core changes. . In addition, changes in core loading or insertion of modified routine experiments shall be made only under the supervision of an i: NRC-licensed Senior Operator. The Reactor Supervisor shall_be present for l special experiments. tIf necessary, the fuel loading will be altered to keep _the excess core reactivity within the allowable limits.
11) Only persons whose presenceis necessary for the performance of an l.

exprurent _will be ac mitted to the Reactor Bay dunng reactor operation unless previous performance establishes that the results and effects of the experiment -

are reproducible with substantial certainty.

12) No radioactive material shall be transferred to any person who has not been approved by the Director to receive such material.
13) The reactor shall not be operated for routine operations or special experiments with fuel elements that are known to be damaged.' If any evidence of fuel element damage exists, the Reactor Supervisor shall propose a program for -

locating the damage, which may include operating the reactor to locate the ,

f- damage. ..

l:

14). Fuel elements shall be examined as required by the technical specifications to .

ensure that no damaged elements, as defined in the Facility License and Technical Specifications, are present in the reactor.

15) An NRC-licensed Opentor shall be present during routine maintenance. At least two (2) persons, one of whom holds an NRC Senior Operator License, a

shall be present whenever maintenance is perfonned on a reactor control system.

16) Beforo c.aintenance work can be started involving manual movement of control -

rod drives or control rods, the core excess reactivity must be reduced so that the worth of any two (2) remaining control rods is greater than three (3) times the remaining core excess, and that the reactor remains subcritical with al' but .

l one (1) control rod removed. This can be accomplished by removing two (2) t L.

10/87 Revision

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Reed Restor Facility Administrative Procedures page 12 R

elements from the C ring of the reactor core. Maintanance work cannot be-.

carried out on more than one (1) rod at a time. During maintenance work on a control rod, the magnet power to the remaining two (2) control rods must be

' discannected. If maintr. nance is to be performed on a control rod drive motor only, leaving the contml rod and control rod barrel in place, the control rod i may be mec ur.ically separate from the control rod drive moeor assembly.

Under the hGon of the Reactor Supervisor the control rod drive motor assembly may then be w.cycd for maintenance.

17) De reactivity worth of samples containing fissionable material must be determined in position by operating the reactor at SW power and the result compared with the Technient Specifientiaan before the sample can be activated in the reactor operating at higher power levels. De only exception shall be for pneumatic tube irradiations of naturally occurring finninnahle nuclides to produce at mesi 2 x 10to fissions. All such experiments shall be treated as specul experiments each time they are performed.
18) The pressure of the lake waterin the secondary water system of the heat exchanger must at all times exceed the pressure of the nactor pool water in the

- beat exchanger. Before maintenance work on the secondary system can be started, the pool water circulating pump shall be tumed off and the heat exchanger system shall be isolated from the reactor tank by closing the appropriate valves.

3.2 Overband crane Ooerstion The crane trolley shall not be operated over the reactor when the reactor is in -

operation. De crane bridge, however, may be moved over the reactor while the reactor is operating. Permission to operate the crane must be obtained from the Director for each operation.

IV. REACI'OR EXPERIMENTS 4.1. Exnerimental Facilities The reactor has two (2) major experimental areas:

1)In-core: Pneumatic transfer system CentralThimble Fuel Element Replacement (Empty Source Holder)

2) Near-core: Rotating specimen rack (Lazy Susan) _

Poolirradiations near core i

4.2 Classes of Exneriments-There art three (3) classes of experiments (routine, modified routine, and special) i- performed with the RRF TRIGA reactor:

l, 1) Routine exneriments are those which involve operations under conditions which have been extensively examined in the course of the reactor test .

L programs. Under the Facility Licenses for the reactor, routine operation within the limits of the Technical Specifications applicable to the reactor is permissible at the discretion of the Director and no further review is necessary.

L L 2): Modified routine exneriments are those which have not previously been -

L - perfonned but are similar to routine experiments in that the hazards are neither

significantly different nor greater than those for the corresponding routine ;

experiment and are permitted under the Technical Specifications. These modified experiments may be performed at the discretion of the Director =

without further review, provided that the hazards associated with the modified ~

routine experiments are reviewed and the determination made and documented 10/87 Revision i . . _ , _ ,_ n _ _ . . . _ . _ . .__._______.______1 -

Reed Reactor Facility Administrative Procedures page 13 that they are neither significantly different nor greraer than those involved with the corresponding routine experiment which shall be. aferenced.

3) Soecial exnerimtna are those which may be performed under the Technical Specifications and are not routine or modified routine experiments. Special experiments shall be authorized by the review procedure given below.

4.3 Procedum for Review of Snecial Exoeriments Proposals for the performance of special experiments and associated changes in cperating procedures, histrative procedures, or reactor instrumentation are subject to the followmg review procedure in advance of reactor operation:

1) A complete wntten description of the proposed action must be submitted by the Director to the Reactor Operations Cr unittee.
2) The Reactor Operations Committee ust review and approve the proposal. If approved, the experiment may be performed at the diwretion to the Director.
3) If an experiment involves radiation safety questions, the ROC may request concunent approvalby the RSC.

A flow sheet for this review procedure is given in Figure 4-1.

It is the responsibility of the Director to prepare or have prepared a written description of a proposed experiment or any proposed change in procedure.

The description of the pmposed experiment or change must contain sufficient detail to enable the Reactor Operations Committee to evaluate the safety of the experiment.

The following data must be included in the description:

1) Obieet of the experiment.
2) Descriotion of tM experiment. This wi11 include a discussion of both the equipment and the experimental methods to be used. If the experiment involves mahng a change in the existing core, the ..uximum change in reactivity that can be introduced with this experiment should be estimated and should be stated in the proposal. The expenment shall be considered for its effect on reactor operanon, and the possibility and consequences of its failure _

including any sipuficant consideranon of interacnon with core components.

3) Eauioment reamred. This is for the information of the operating staff.
4) Itme required for the expenment (including setup and take down time).
5) Dait on which the equipment and experiment will be ready.
6) Names ofindividuals who will perform the experiment.

A copy of the description of the special experiment, as finally approved, shall be filed in the Control Room oI the Reactor Facility.

4.4 Radionuclide Production for Camous and Off-Camous Users

1) Radionuclide production for other State or NRC licensees shall be limited by the terms of their specific NRC or State License. A request for the production of any radioactive materials must be accompanied by a copy of the license covering the particular radionuclide requested.
2) Proper transportation of all radioactive materials from the facility shall be the sole responsibility of the requestor. Part of the approval for production of radioactive materials shall be the certification by the requestor that arrangements have been made which ensure that the transportation complies with all applicable regulations (NRC, Department of Transportation, State of Oregon, and if applicable, State of Final Destination of Shipment).

10/87 Revision

Reed Reacmr FM11ty Administrative Procedures page 14 Figure 4-1: Flow chart for Special Experiment approval n.

. Proposal Submitted by Experimenter 1r no Reviewed by -

4 Director and Supervisor yes

'r fAppr va' by Approval by no c i Reacar s fl reouestad. Radiation 4 '(to review safety Safety Operations questions) Committee Committee yes V

Experiment Authorized by Director ,

=. .,-

Scheduled by Reactor Supervisor 10/87 Revision 1

Reed Reactor Facility Administrative Procedures page 15 -

. V. HANDLING, RTORAGE, AND DISPOSAL OF RADIOACTIVE MATERIAL 5.1 Administrative Procedures

1) The Reactor Operator has the responsibility of removing all experimental

'. naterials (radioactive samples or apparatus) from the reactor pool Ihe Reactor Operator is also responsible for proper shielding and containment of the radioactivity as well as proper labeling of the radioactive ma'erials in acconiance with the pertaimng regulations and the Standard Operating Procedures. The radioactive material remains the responsibility of the Reactor Operator untilit is transfened to a person authorized by the Dirtetor to receive tL

2) ne Reactor Operator shall keep a record of the experiment, the time when it was removed fmm the reactor, the amount of radioactivity produced, and the radiation level of the spect' men when removed from the reactor. The record must be continued to include the storage positiom and shielding used for the sample (s) and the dose rate on the outside of the shielding containers.
3) The Reactor Operator shall record the transfer to an authorized person, the name of such person, the time of the transfer, and a description of the container as well as the dose rate at the surface and one (1) meter from the surface of the shipping container at the time of the transfer. A copy of the record after disposal of the specimen will be kept oy the office of the Reactor Facilhy.
4) Radioactive material remaining at the facility shrdt be stored either in the storage cave, or in a properly shielded area re nd off and labeled in accordance with 10CFR20. There shall be no area in tie Facility that is not roped off and labeled where the radiation level exceeds 5 mrem /hr or where a person can receive a 100 mrem dose during a 40 hr week.
5) No radioactive sample or specimen shall be stored in the Facility in excess of one (l'. fear, unless it is to be used at a later time. If the sample or specimen has not decayed to negligible levels within six (6) months, it should not be kept at the Facility.
6) All radioactive waste will be disposed of by the Health Physicist by shipment to a waste disposal area in accordance with all applicable regulations for such shipments. The waste disposal area now being utdized by the facility is the Hanford Site (U.S. Ecology, Inc.).

5.2 Fuel and Soccial Nuclear Materint

1) Special nuclear matenalis at all times the poperty of the United Stazs De nrtment of Energy (DOE). It is on lease to he Reed Institute (Reed Co jege) which is accountable to DOE for its location and proper handling.

Primary accountability as far as the DOE is concemed thus rests with the Director of he Reed Reactor Facility.

2) The Ducctor is responsible for all fissile and fertile material in the Facility.
3) ne Director is accountable to the Reactor Operations Comminee for any changes in the fuel configuration in the reactor core and for proper storage of used and spare fuel elements. ,

VI. ACCESS TO TIIE REED REACTOR FACILITY 6.1) The only entance to the Reactor Bay when the reactor is in operation shall be through the Control Room. The Register for visitors (Entry Lst B described below) and storage racks foi personal ionization chambers (PIC's or dosimeters) will be located in this room.

10/87 Revision

Reed Reactor Facility Administrative Pmcedures page 16 6.2) Access to the Reactor Room will be permitted only to, persons who have, been given the necessary euthorization as set fonh below. Attenuon 3 called to the fact that individuals under the age of 18 years will require special authorization as spelled out at the end of this section.

6.3) Penons who can be admi'ted to the Reactor Room are dividerl into two categories ,

as described below under Entry Ust A and Entry Ust D. l a) Enw tht A: individuals are placed on this list oc?y by the Dirtetor of the Reed Reactor Facility. Individuals who se eligible for naming to this list are  !

1) Me.mben of the Reed Reactor Facility StaK.
11) Other persons requiring such access and meeting the requirements of the Reed Reactor Freility Security Plan for unescorted access to RRF.

Entry Ust A shall be posted in the Control Room and maintained current by the Director. Persons on Entry Ust A do not need to be accompanied while  !

in the Reactor Contml Room or Reactor Bay. 'Ihey may accompany other individuals with whom they have specific business provided their entry has been authonzed as described below for Entry Ust B. Individuals on the Reed Reactor Facility Staff need not sign in and out entering and leaving the Control Room er Reactor Bay. RRF S members will be assigned individual thermoluminescent dosimetry badges (TLD badges) and shall follow normal badge procedure with respect to wearing and storing them. Any individual on Entry List A not havmg a permanent badge shall check out a persona' ionization chamber and sign Entry Ust B prior to enterinF the Reactor Bay, b) Entry List B: 'Ihis list comprises visitors to RRF, Their entry to the Reactor Bay can be authorized by those individuals whose names appear on Entry List A. The person audionzing the access shall be responsible to assure that the individual's name and other p:rtinent data have been entered properly on Entry List B. The person authorizing an individual's access to the Reactor Bay shall also be responsible to assure:

i) Propa.r eccompaniment for the individual has been arranged.

ii, Te individual has hen issued (and returns) the appropriate dosimeter, the number of which has been recorded.

6.4) Only the Dirxtor may authorize entry into the Reactor Bay by visitors under 18 i 3 can of age. It is undentood that the Duector will not grant such an authorization l

nless he is confident that the total radiation dose to which the visitors will be

! erposed does not exceed ten (10) mrem. In the event that circumstances will not permit authorization under the conditicas specified, the young visiton will be restncted to viewing the Reactor Bay through the windows in the corridor.

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l 10/S7 Revision

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