ML18345A154

Minutes: Illinois Impep MRB Meeting, July 19, 2018

ML18345A154
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Issue date:	12/12/2018
From:	NRC/NMSS/DMSST/ASPB
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Roldan-Otero L
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Download: ML18345A154 (5)

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MINUTES: MANAGEMENT REVIEW BOARD MEETING OF ILLINOIS JULY 19, 2018 The attendees were as follows:

In person at U.S. Nuclear Regulatory Commission (NRC) Headquarters in Rockville, Maryland:

Dan Dorman, MRB Chair, OEDO Sabrina Atack, NMSS Marc Dapas, MRB Member, NMSS Richard Chang, NMSS Andrea Silvia, MRB Member, OGC Steve Dembeck, NMSS Lizette Roldan-Otero, Team Leader, NMSS Lance Rakovan, NMSS Steve Poy, Team Member, NMSS Paul Michalak, NMSS By videoconference:

Scott Morris, MRB Member, Region IV Randy Erickson, Region IV Darren Piccirillo, Team Member, Region I James Trapp, Region I Binesh Tharakan, Team Member, Region IV Mark Shaffer, Region IV Michelle Hammond, Team Member, Region IV Vivian Campbell, Region IV Ryan Craffey, Team Member, Region IV By telephone:

Jared Thompson, MRB Member, AR, OAS Mary Burkhart, IL Megan Shober, Team Member, WI Gary Forsee, IL Kevin Seibert, Team Member, WA Sandi Kessinger, IL William Robertson, IL Dan Sampson, NY Jennifer Ricker, IL David Crowley, NC Adnan Khayyat, IL Lee Cox, NC Kelly Horn, IL Michelle Beardsley, NMSS Gibb Vinson, IL

1. Convention. Mr. Lance Rakovan convened the meeting at approximately 1:00 p.m. (ET).

He noted that this Management Review Board (MRB) meeting was open to the public.

Introductions of the attendees were conducted.

2. Illinois IMPEP Review. Dr. Lizette Roldan-Otero, Team Leader, led the presentation of the Illinois Integrated Materials Performance Evaluation Program (IMPEP) review results to the MRB. She summarized the review and the teams findings for the indicators reviewed. The on-site review was conducted by a team composed of technical staff members from the U.S. Nuclear Regulatory Commission (NRC) and the States of Washington, and Wisconsin during the period of April 16-20, 2018. A draft report was issued to Illinois for factual comment on May 21, 2018. Illinois responded to the teams findings by email dated June 26, 2018. Dr. Roldan-Otero reported that the team found Illinois performance was satisfactory for all indicators reviewed, except the common performance indicator, Technical Staffing and Training, which the team found satisfactory, but needs improvement.

Illinois MRB Meeting Minutes Page 2

3. Performance Indicators.

a) Mr. Binesh Tharakan reviewed and presented the common performance indicator, Technical Staffing and Training. His presentation corresponded to Section 3.1 of the proposed final IMPEP report. The MRB, the team, and Illinois representatives discussed the timing, impact, and number of hiring freezes during the review period. State representatives noted steps that have been taken to address vacancies, including the status of hiring new staff. The MRB directed that the discussion involving the hiring freeze be augmented in the final report.

The team found Illinois performance with respect to this indicator to be satisfactory, but needs improvement. The MRB debated whether this rating was appropriate, given that the hiring freeze was outside of the control of the Illinois Agreement State Program. The MRB voted on the rating for this indicator.

Two members of the MRB, as well as the OAS Liaison, voted for a satisfactory rating for this indicator, so the MRB directed that Illinois be found satisfactory for this indicator.

b) Mr. Tharakan reviewed and presented the non-common performance indicator, Compatibility Requirements. His presentation corresponded to Section 4.1 of the proposed final IMPEP report. The MRB, the team, and Illinois representatives briefly discussed sunsetting of Illinois regulations.

The team found Illinois performance with respect to this indicator to be satisfactory and the MRB agreed.

c) Dr. Roldan-Otero reviewed and presented the common performance indicator, Status of Materials Inspection Program. Her presentation corresponded to Section 3.2 of the proposed final IMPEP report. The MRB, the team, and Illinois representatives discussed the States deliberate decision to suspend reciprocity inspections comment in the report and about completing the inspections that are coming due. The MRB directed that the language involving the strengthening the reciprocity program statement in this Section be clarified.

The team found Illinois performance with respect to this indicator to be satisfactory and the MRB agreed.

d) Ms. Megan Shober reviewed and presented the common performance indicator, Technical Quality of Inspections. Her presentation corresponded to Section 3.3 of the proposed final IMPEP report. The MRB, the team, and Illinois representatives discussed violations and the reasons behind the missed inspector accompaniments. The MRB directed that the report include language that discussion of violations was validated during the inspection accompaniments, as well as including separating points about the staff shortage and supervisory accompaniments.

Illinois MRB Meeting Minutes Page 3 The team found Illinois performance with respect to this indicator to be satisfactory and the MRB agreed.

e) Ms. Michelle Hammond reviewed and presented the common performance indicator, Technical Quality of Licensing Actions. Her presentation corresponded to Section 3.4 of the proposed final IMPEP report. The MRB directed that the language in the report involving the two renewal applications exceeding one year be clarified. The MRB also directed that the final report include credit to the State for recognizing the financial assurance issue and taking action.

The team found Illinois performance with respect to this indicator to be satisfactory and the MRB agreed.

f) Mr. Ryan Craffey reviewed the common performance indicator, Technical Quality of Incident and Allegation Activities. Dr. Roldan-Otero presented the indicator. Her presentation corresponded to Section 3.5 of the proposed final IMPEP report. The MRB, the team, and Illinois representatives briefly discussed the reporting of incidents. The MRB directed that the report be augmented with additional language involving reporting to the Headquarters Operations Officer.

The team found Illinois performance with respect to this indicator to be satisfactory and the MRB agreed.

g) Mr. Steven Poy reviewed the non-common performance indicator, Sealed Source and Device Evaluation Program. His presentation corresponded to Section 4.2 of the proposed final IMPEP report. The team found Illinois performance with respect to this indicator to be satisfactory and the MRB agreed.

h) Mr. Kevin Seibert reviewed and presented the non-common performance indicator, Low-Level Radioactive Waste Disposal Program. His presentation corresponded to Section 4.3 of the proposed final IMPEP report. The team noted that this was the first time this indicator was reviewed under IMPEP. The MRB directed that the review of this indicator be removed from the final report.

i) Mr. Seibert reviewed and presented the non-common performance indicator, Uranium Recovery Program. His presentation corresponded to Section 4.4 of the proposed final IMPEP report. The MRB, the team, and Illinois representatives discussed inspector accompaniments and the conduct of inspections, communication with management, and enforcement actions.

The team found Illinois performance with respect to this indicator to be satisfactory and the MRB agreed.

4. MRB Consultation/Comments on Issuance of Report. The team recommended, and the MRB agreed, that the Illinois Agreement State Program be found adequate to protect

Illinois MRB Meeting Minutes Page 4 public health and safety and compatible with the NRC's program. Because of the change in the rating for the indicator, Technical Staffing and Training, the team recommended, and the MRB agreed, the next IMPEP review take place in approximately 5 years. The MRB directed that a periodic meeting be held in approximately 2.5 years.

The final report may be found in the ADAMS using the Accession Number ML18207A322.

5. Precedents/Lessons Learned. None.

6. Comments from Members of the Public. Lee Cox, NC, provided comments.

7. Adjournment. The meeting was adjourned at approximately 4:00 p.m. (ET)

SUMMARY

OF JULY 19, 2018, ILLINOIS MRB MEETING ML18345A154 OFFICE MSTR/ASPB MSTR/ASPB NAME KMeyer LRolden-Otero DATE 12/11/18 12/ /18 OFFICIAL RECORD COPY