ML18051B397

Rev to Administrative Procedure 10.45, Vendor Manual Control.

ML18051B397
Person / Time
Site:	Palisades
Issue date:	05/15/1985
From:	CONSUMERS ENERGY CO. (FORMERLY CONSUMERS POWER CO.)
To:
Shared Package
ML18051B396	List: ML18051B395 ML18051B397
References
10.45, NUDOCS 8505210414
Download: ML18051B397 (11)

Text

~LISADES NUCLEAR PLANT Proc No 10.45 ADMINISTRATIVE PROCEDURE Revision Page 1 of 6 TITLE: VENDOR MANUAL CONTROL

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. 1.0 PURPOSE This procedure describes the development, revision process, control and distribution of Plant vendor manuals, technical bulletins, flyers, and other technical information contained in Plant Vendor Manuals.

2.0 SCOPE This procedure establishes controls for new vendor manuals and revisions to existing vendor manuals to ensure that only the latest Plant-approved revisions of these manuals are made available to support Plant activities.

3.0 REFERENCE DOCUMENTS 3.1 Palisades Administrative Procedure 9.02, "Plant Modifications-Major" 3.2 Palisades Administrative Procedure 9.03, "Plant Modifications-Minor" 3.3 Palisades Administrative Procedure 9.04, "Equipment Specification and Min.or Field Changes" 3.4 Palisades Administrative Procedure 10.41, "Procedure on Procedures" 3.5 Palisades Administrative Procedure 10.43, "Document Distribution and Control" 3.6 Palisades Administrative Procedure 10.44, "Plant Drawings, Specification and Instruction Manual Development" 3.7 Palisades Administrative Procedure 10.46, "Plant Records" 3.8 Engineering Records Center Procedures 4.0 RESPONSIBILITIES 4.1 PLANT ADMINISTRATIVE ttANAGER The Plant Administrative Manager shall be responsible for the maintenance and implementation of this procedure.

4.2 DEPARTHENT HEAD Department heads shall be responsible for ensuring that personnel under their direction comply with this procedure.

Department Heads are responsible for ensuring that Plant personnel who resign from the company or transfer to another location return any manual on temporary checkout to Document Control.

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~ALISADES NUCLEAR PLANT Proc No 10.45 ADHINISTRATIVE PROCEDURE Revision Page 2 of 6 TITLE: VENDOR MANUAL CONTROL

-- -~-~-- Department heads shall be responsible for ensuring that technical bulletins, flyers, and other technical information, which affect information contained in.vendor manuals, are reviewed and forwarded to Document Control for processing and incorporation into affected manuals.

4.3 DOCUMENT CONTROL CENTER SUPERVISOR The Document Control Center (DCC) Supervisor shall be responsible for ensuring that manuals are handled in accordance with this procedure.

4.4 MATERIAL SERVICE SUPERVISOR The Material Service Supervisor shall be responsible for ensuring that vendor manuals are requested as part of the Purchase Order for equipment ordered.

5.0 PROCEDURE 5.1 ORDERING VENDOR MANUALS Vendor manuals and applicable revisions shall be requested on purchase requisitions when ordering new components. A minimum of three copies shall be requested. Material Services shall forward the manuals and revisions to DCC.

5.2 VENDOR MANUAL RECEIPT The Document Control Center will normally be the central receiving point for all new vendor technical manuals, vendor letters, bulletins or flyers, and requests for vendor manual changes.

Once received the Document Control Center shall coordinate a technical review, in accordance with Paragraph 5.3 of this procedure.

5.3 VENDOR l1ANUAL INITIAL REVIEW AND APPROVAL 5.3.1 The Document Control Center shall prepare and route one copy of a new vendor manual for review and approval. The review package shall contain the following:

a. Document Review Sheet, Form 3110

b. Document Transmittal, Form 3142

c. Vendor Manual Review/Approval Sheet, Attachment 1

d. Manual to be reviewed ~*

5.3.2 Reviews shall be conducted by a person knowledgeable on the equipment involved. In many cases, this person may be the Plant System Engineer df0285-0018a-93-89 INFORMATION COPY

~AL!SADES NUCLEAR PLANT Proc N9 10. 45 ADMINISTRATIVE PROCEDURE *Revision Page 3 of 6 TITLE: VENDOR MANUAL CONTROL

- -- -* ** responsible for the equ_ipment. The Responsible Department Head will determine which individuals will be responsible for a particular manual's review.

5.3.3 Manuals and revisions shall be reviewed for appropriate content. The Guideline for Vendor Manual Review, Attachment 2, may be used as a guide when conducting the review.

5. 3. 4 The applicable pages shall be lis.ted on the Vendor Manual Review/Approval Sheet, Attachment 1 by the reviewer to indicate the vendor manual pages applicable to installed Plant equipment.

5.3.5 If the manual pertains to equipment not currently installed. in the Plant (ie, stock or ordered for modification). The reviewer shall note this on the Vendor manual Review/Approval Sheet. After approval, the manual shall be placed in a hold file within the Document Control Center. Upon installation of the equipment, the system engineer shall instruct Document Control Center to remove the manual from the hold file and place in the system as a controlled vendor manual for installed Plant equipment~

5.3~6 The reviewer shall sign and date the Vendor Manual Review/Approval Sheet, Attachment 1.

5.3.7 After reviews are conducted and comments resolved with reviewers or vendors, the review package shall be sent to the Responsible Department Head for approval. The review package shall be sent to DCC

.after approval.

5.4 DOCUMENT CONTROL CENTER 5.4.1 A minimum of two copies of each manual shall be maintained. One copy of each manual shall be kept by DCC and shall a')t be made availabl-e for checkout by Plant personnel. It shall, however, be made available for use in DCC upon request. This copy shall be stamped Master Copy.

• 5.4.2 The Document Control Center shall insert the following forms in the front of each manual:

a. Record of Revision Sheet (Attachment 3)

b. List of Effective Pag~s

c. Vendor Manual Review/Approval Sheet (Attachment 1)

NOTE: The original of the Vendor Manual Review/Approval Sheet shall be placed in the front of the Master Copy.

5.4.3 The Document Control Center shall mark the front cover or first page of each manual controlled copy.

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~ALISADES NUCLEAR PLANT Proc No 10.45 ADMINISTRATIVE PROCEDURE Revision Page 4 of 6 TITLE: VENDOR MANUAL CONTROL The Document Control Center shall transmit one copy of ail vendor manuals to the Engineering Records Center (ERC) for processing in accordance with their procedures.

5.5 VENDOR MANUAL USE 5.5.1 Any individual listing a vendor manual as a procedure reference should verify the revision nwnber and date against the vendor manual index maintained in Document Control to ensure it is the latest revised copy.

5.5.2 If manual information is needed to perform work in a radiation controlled area, an attempt should be made to excerpt portions of the manual that are needed. If this is not practical, use proper radiation protection practices to prevent contaminati_on of the document.

5.5.3 Vendor manuals shall be returned to DCC when they are no longer needed. Personnel who resign from the company or transfer to another location shall return any manual on temporary issue to DCC. If there are any problems, the applicable department head will be notified by the Administrative Manager/Supervisor.

5.6 VENDOR MANUAL TEMPORARY CHECKOUT*

Temporary checkout shall be handled in accordance with Reference 3.7.

5.7 EXCERPTS .FROM VENDOR MANUALS

5. 7. 1 Manual-excerpts are documents required by Plant personnel to support a particular Plant activity. Excerpts or portions of manuals, if reproducible, may be copied and issued by DCC upon request.

5.7.2 Manual excerpts should be marked in red to indicate the following:

a. Excerpt

b. Temporarily Controlled

c. Expiration date of excerpt (30 days from issuance!

5.7.3 If the excerpt will be used as reference material for a Maintenance Order (MO), the MO number shall be marked on the front page of the excerpt.

5.7.4 After 30 days or when no longer required, whichever is shorter, the excerpt shall be destroyed unless required for maintenance history. A single extension of the expiration date may be made by DCC lining through the existing expiration date and placing the extended expiration date on the excerpt.

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-ALISADES NUCLEAR PLANT Proc No 10.45 ADMINISTRATIVE PROCEDURE Revision Page 5 of 6 TITLE: VENDOR l1ANUAL CONTROL 5.7.5 Personnel shall not use excerpts of any manual that has reached its expiration date.

5.8 VENDOR MANUAL REVISION 5.8.1 Individuals who receive vendor manuals, rev1s1ons, or addendums shall submit the information to DCC to initiate the review cycle. If DCC receives revisions they shall prepare the review package in accordance with Step 5.8.5. This applies both to solicited and non-solicited revisions from the vendar.

5.8.2 Vendor manual revisions can result from vendor input, operating experience (in-house and external), vendor manual use, or equipment modifications. Personnel who identify a need for a vendor manual revision shall prepare the Request For Vendor Manual Revision Sheet (Attachment 4) and submit*it to DCC.

• 5.8.3 If the revisions were not initiated by the vendor, the System Engineer should attempt to contact the vendor for concurrence. If the vendor will not be reissuing or revising the manual, the system engineer should route the revision for approval. Plant modifications that involve specific changes to Plant equipment that would require vendor manual revision may violate equipment warranties. Such modifications and manual revisions should receive vendor approval, if practicable, prior to implementation.

5.8.4 Upon receipt of the Vendor Manual Revisions Sheet (Attachment 4), DCC shall prepare a review package ~o include the following:

a. Document Review Sheet, Form 3110

b. Vendor Manual Review/ Approval Shee.t (Attachment 1)

c. Request for Vendor Manual Revision Sheet (Attachment 4)

d. Document Transmittal, Form 3142

e. Manual Revision to be Reviewed 5.8.5 Routing, review and approval, will be as described in Paragraph 5.3 for manual review.

When revision is approved, DCC personnel shall make all required changes to each controlled copy. This includes updating the Record of Revision Sheet (Attachment 3) and the List of Effective pages.

The Document Control Center shall transmit one copy of the vendor manual revision to the Engineering Records Center (ERC) for processing in accordance with their procedures.

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~ALISADES NUCLEAR PLANT Proc No 10.45 ADMINISTRATIVE PROCEDURE Revision Page 6 of 6 TITLE: VENDOR !1ANUAL CONTROL 6.0 RECORDS Review packages shall be processed in accordance with Reference 3.7.

The package shall contain the following:

Originals:

Document Review Sheet, Form 3110 Document Transmittal, Form 3142 Copies:

Vendor Manual Review/Approval Sheet Attachment 1 Request for Vendor Manual Revision Sheet, Attachment 4 7.0 ATTACHMENTS 7.1 Attachment I, "Vendor Manual Review/Approval Sheet"

7. 2 Attachment 2, . "Guideline for Vendor Manual Review."

7.3 Attachment 3, "Record of Revision Sheet" 7.4 Attachment 4, "Request for Vendor Manual Revision Sheet" df0285-0018a-93-89 INFORMATION COPY

Proc No 10.45 Attachment I Revision Page I of I VENDOR l1ANUAL REVIEW/APPROVAL SHEET Vendor Manual Title Vendor Manual Number Revision Number:

Signature Date Reviewed By:

Approved By:

Requisition/~------------------------------

Purchase Order #

Vendor

System Description

Equipment Description -------------------------~

UFI System fl UFI Equipment # - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

Listed below.are the pages applicable to the procedures and equipment in the Plant. Refer only to the pages.

Page(s)

- - - - - Through ----~

INFORMATION COPY df0285-0018b-93-89

Proc No 10.45 Attachment 2 Revisioa .

Page 1 of 2 GUIDELINE FOR VENDOR MANUAL REVIEW The following are reconunended as items to be checked or actions to be taken when reviewing a veador manual for appropriate content.

1. Determine the portions of the manual that are applicable to installed Plant equipment.

2. Ensure that the maaual is legible and that material is presented in a clear, concise, and logical manner.

3. Check the manual for adequate information in the following areas. The asterisked items may require incorporation into Plant procedures or programs.

a. Equipment technical data - Design data, including application data, should be included. Information on horsepower, kilowatts, voltage, amperage, pressure, temperature, flow, rpm, cooling or heating requirements, fastener torquing values, etc, should be provided. The operating characteristics and requirements of the equipment should match the application requirements in the Plant.

b. Equipment description - The compoaent description should include all subassemblies and major parts and fully. describe the function of all controls, indicators, and instruments.

c. Installation instructions - Unpacking, installing, aligning, checking, and testing of the equipment prior to operation should be covered.

d. *Operating instructions - The information provided here should include

____________________the following (if appropriate):

(1) Complete and detailed starting instructions for all equipment furnished, noting the step-by-step procedure to be followed for starting the equipment; precautions and critical points to be observed, noted, and emphasized, as required.

(2) Complete and detailed operating instructions for all equipment*

furnished, including precautions and critical ~oints to be observed; possible operatic~ difficulties, with the probable causes listed and remedial actioa to be taken under each one.

(3) Critical limits and precautions indicated clearly by a bold "CAUTION," "NOTE," "DANGER," or "WARNING" notice printed on the page.

(4) A tabulation of the operating parameters for temperature, pressure flow, etc, giving reading for normal operation (including ranges) and also setpoints for instrument alarms.

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Proc No 10.45 Attachment 2 Revision Page 2 of 2 GUIDELINE FOR VENDOR MANUAL REVIEW (5) Complete and detailed shutdown instructions for all equipment furnished, noting the step-by-step procedure to be followed for shutting down the equipment; precautions and critical points to be observed should be noted and emphasized.

(6) Characteristic curves for all equipment where called for in the equipment specifications or normally furnished for the particular equipment, such as power consumption, head capacity, horsepower, efficiency, etc.

e. Troubleshooting guidelines - Possible equipment malfunctions, probable cause, method of detection, and corrective action should be provided.

f. *Maintenance instructions - Those steps required to disassemble and assemble the equipment and its components should be provided. The instructions should include settings, clearance, and adjustment data tabulated for all equipment covering instrument settings for operation, alarm and shutdown, and operating clearances for equipment and adjustments required for proper operation~

g. *Periodi~ testing and preventive maintenance - Tests, inspections, ~nd parts renewal to be performed after various periods of operation should be included. The frequency of performance should be indicated.

h. *Spare and renewal parts lists - Replacement parts should be listed, including the part name, part number, and recommended quantity to

-stock. The lists should be distinctly marked "Caution: Check with

___vendo_r prior to ordering to verify parts numbers."

i. *Drawings - Drawings referenced in the manual should be included in a part of the manual. Wherever applicable, these drawings should include the outline, cross-sectional, assembly, piping, and electrical elementary and connection diagrams.

j. *Special tools - Special tools required to operate or maintain the equipment should be specified. Drawings or part numbers for the tools will be needed for their fabrication or purchase.

k. *Storage requirements - The supplier may recommend storage conditions for the supplied equipment. Any special precautions that need to be taken shall be listed. These recommendations will address storage of incoming equipment, as well as long idle periods after the equipment has been in operation for some time.

4. Initiate the necessary action to ensure that the asterisked items from 3 above are incorporated into Plant procedures and programs or purchased, as applicable. The reviewer normally will accomplish this step.

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Proc No 10. 45 Attachment 3 Revision Page 1 of 1 RECORD OF REVISION SHEET Vendor Manual Number:

Title:

Rev Rev No Date Description of Chan~e . Reason for Chan~e I Initial I df0285-0018d-93-89

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Proc No 10.45 Attachment 4 Revision Page 1 of 1 REQUEST FOR VENDOR t1ANUAL REVISION SHEET Vendor Manual

Title:

Date:

Vendor Hanual Number:

Vendor Manual Revision Number:

The attached vendor manual revision needs to be reviewed for possible permanent revision. This request has been generated because of the following checked items:

/-- I Change from vendor I --I Operating experience - in-house

- / Operating experience external I --

I-

- I Manual use I - I Equipment modification .- Identify (SC, FC, etc)

/=/ Other ------

Effect of change:

Summary of change:

I Submitted By Date df0285-0018e-93-89 JNFORMATION COPY