OIG-23-A-03, Status of Recommendations: Audit of the U.S. Nuclear Regulatory Commission’S Vacancy Announcement Process, Dated, September 11, 2024
| ML24256A033 | |
| Person / Time | |
|---|---|
| Issue date: | 09/11/2024 |
| From: | Virkar H NRC/OIG/AIGA |
| To: | Mirela Gavrilas NRC/EDO |
| References | |
| OIG-23-A-03 | |
| Download: ML24256A033 (1) | |
Text
MEMORANDUM DATE:
September 11, 2024 TO:
Mirela Gavrilas Executive Director for Operations FROM:
Hruta Virkar, CPA /RA/
Assistant Inspector General for Audits & Evaluations
SUBJECT:
STATUS OF RECOMMENDATIONS: AUDIT OF THE U.S.
NUCLEAR REGULATORY COMMISSIONS VACANCY ANNOUNCEMENT PROCESS (OIG-23-A-03)
REFERENCE:
CHIEF HUMAN CAPITAL OFFICER, MEMORANDUM DATED, JUNE 28, 2024 Attached is the Office of the Inspector Generals (OIG) analysis and status of recommendations as discussed in the agencys response dated June 28, 2024. Based on this response, and the OIGs analysis of the documents submitted, recommendations one through four are now closed. All recommendations are now closed.
If you have any questions or concerns, please call me at 301.415.1982 or Mike Blair, Team Leader, at 301.415.8399.
Attachment:
As stated cc: J. Martin, Acting ADO M. Meyer, DADO S. Miolta, DADO J. Jolicoeur, OEDO OIG Liaison Resource EDO ACS Distribution NRC Headquarters l 11555 Rockville Pike l Rockville, Maryland 20852 l 301.415.5930 nrcoig.oversight.gov
Audit Report AUDIT OF THE U.S. NUCLEAR REGULATORY COMMISSIONS VACANCY ANNOUNCEMENT PROCESS Status of Recommendations (OIG-23-A-03) 2 Recommendation 1:
Develop and implement a systematic approach to record complete, accurate, and easily retrievable vacancy announcement data.
Agency Response Dated June 28, 2024:
Office of the Chief Human Capital Officer (OCHCO) continues to maintain that it has developed a systematic approach using Monster, Workforce Transformation Tracking System (WTTS),
and implementing guidance to record, complete, accurate and easily retrievable vacancy announcement data. The WTTS Job Aid only assigns responsibilities to Human Resource (HR) staff because non-HR staff currently have no roles or responsibilities for WTTS data entry.
While OCHCOs approach is systematic, OCHCO recognizes that data discrepancies and inconsistencies remain. To address these issues, OCHCO is partnering with its analytics branch (HCAB) to run reports to pinpoint the exact areas of concern and develop the required corrective actions to address and resolve them.
For example, HR staff review a file every week to determine if any data are missing and to make all required updates for reliable data integrity. Additionally, OCHCO emphasizes and prioritizes data entry consistency and completeness throughout the performance period, especially during end of year performance reviews, to hold each individual employee accountable for their data entry responsibilities. Given these actions, the NRC recommends closure of this recommendation.
Point of
Contact:
Kelly Barrie, OCHCO/HROP/SRB 240-478-3588 OIG Analysis:
The OIG reviewed a recent version of the WTTS report and concurred that the agencys response meets the recommendations intent. This recommendation is now closed.
Status:
Closed
Audit Report AUDIT OF THE U.S. NUCLEAR REGULATORY COMMISSIONS VACANCY ANNOUNCEMENT PROCESS Status of Recommendations (OIG-23-A-03) 3 Recommendation 2:
Develop and implement WTTS training for all applicable managers and staff.
Agency Response Dated June 28, 2024:
As described in the agency response dated February 29, 2024, OCHCO has developed and implemented WTTS training for all applicable staff. WTTS training currently applies to HR staff only because non-HR staff do not have any roles or responsibilities for WTTS data entry. Also, as described in the above response for Recommendation 1, OCHCO is partnering with HCAB to run reports to identify specific areas of concern and to determine exactly where further training is needed.
OCHCOs new HR Specialists partner with senior HR Specialists for structured On-the-Job Training. They are also required to complete a web-based training course offered by the Department of the Interior, Interior Business Center, HR Academy within 60 days of onboarding. The course is called WTTS - HR Specialist Role Learning and is 4 hours4.62963e-5 days <br />0.00111 hours <br />6.613757e-6 weeks <br />1.522e-6 months <br /> per day over 3 days (12 total hours). The NRC recommends closure of this recommendation.
Point of
Contact:
Kelly Barrie, OCHCO/HROP/SRB 240-478-3588 OIG Analysis:
The OIG concurs that the agencys response meets the recommendations intent. This recommendation is now closed.
Status:
Closed
Audit Report AUDIT OF THE U.S. NUCLEAR REGULATORY COMMISSIONS VACANCY ANNOUNCEMENT PROCESS Status of Recommendations (OIG-23-A-03) 4 Recommendation 3:
Revise agency policy to include and clarify Direct Hire Authority (DHA)
Agency Response Dated June 28, 2024:
In addition to Management Directive 10.1, the NRC details its DHA process in a standard operating procedure (SOP), which was initially published in August 2019. OCHCO updated this SOP, Standard Operating Procedure for Direct Hire Authority 2024 (Final) on June 12, 2024, to provide additional clarity and detail on the DHA process and how the NRC administers DHA. The updated SOP is enclosed for reference. The NRC recommends closure of this recommendation.
Point of
Contact:
Bi Smith, OCHCO/HROP/PLERB 301-287-0533 OIG Analysis:
The OIG reviewed the updated SOP and concurs that the agencys response meets the recommendations intent. This recommendation is now closed.
Status:
Closed
Audit Report AUDIT OF THE U.S. NUCLEAR REGULATORY COMMISSIONS VACANCY ANNOUNCEMENT PROCESS Status of Recommendations (OIG-23-A-03) 5 Recommendation 4:
Develop and provide recurring DHA training for all current and future NRC management and staff involved with the hiring process.
Agency Response Dated June 28, 2024:
OCHCO will use the updated DHA SOP to provide step by step training for all current and future NRC management and staff involved with the hiring process. The NRC recommends closure of this recommendation.
Point of
Contact:
Kelly Barrie, OCHCO/HROP/SRB 240-478-3588 OIG Analysis:
The OIG concurs that the agencys response meets the recommendations intent. This recommendation is now closed.
Status:
Closed