OIG-22-A-12, Status of Recommendations- Audit of the Nuclear Regulatory Commission’S Drop-In Meeting Policies and Procedures, Dated, November 20, 2023
| ML23324A359 | |
| Person / Time | |
|---|---|
| Issue date: | 11/20/2023 |
| From: | Virkar H NRC/OIG/AIGA, OIG Watch |
| To: | Dan Dorman NRC/EDO |
| References | |
| OIG-22-A-12 | |
| Download: ML23324A359 (1) | |
Text
MEMORANDUM
DATE: November 20, 2023
TO: Daniel H. Dorman Executive Director for Operations
FROM: Hruta Virkar /RA/
Assistant Inspector General for Audits
SUBJECT:
STATUS OF RECOMMENDATIONS: AUDIT OF THE NUCLEAR REGULATORY COMMISSIONS DROP-IN MEETING POLICIES AND PROCEDURES (OIG-22-A-12)
REFERENCE:
DEPUTY EXECUTIVE DIRECTOR FOR MATERIALS, WASTE, RESEARCH, STATE, TRIBAL, COMPLIANCE, ADMINISTRATION, AND HUMAN CAPITAL PROGRAMS, OFFICE OF THE EXECUTIVE DIRECTOR FOR OPERATIONS, MEMORANDUM DATED OCTOBER 30, 2023
Attached is the Office of the Inspector Generals (OIG) analysis and status of recommendations as discussed in the agencys response dated October 30, 2023. Based on this response, recommendations 1, 2, 3, and 4 remain open and resolved. Please provide an updated status of the open and resolved recommendations by March 1, 2024.
If you have any questions or concerns, please call me at 301.415.1982 or Avinash Jaigobind, Team Leader, at 301.415.5402.
Attachment:
As stated
cc: M. Bailey, OEDO M. Meyer, Deputy AO J. Jolicoeur, OEDO OIG Liaison Resource EDO ACS
NRC Headquarters l 11555 Rockville Pike l Rockville, Maryland 20852 l 301.415.5930 nrcoig.oversight.gov
Audit Report AUDIT OF THE NUCLEAR REGULATORY COMMISSIONS DROP-IN MEETING POLICIES AND PROCEDURES Status of Recommendations (OIG-22-A-12)
Recommendation 1: Develop and publish a public description of the purposes and benefits of, and the controls on, the drop-in meeting process.
Agency Response Dated October 30, 2023: The OEDO will update the NRCs public web page to include a description of the purposes and benefits of, and the controls on, the drop-in meeting process in accordance with guidance that the Office of the Executive Director for Operations (OEDO) is developing to systematize practices related to drop-ins (see Recommendation 2 below).
Target Date for Completion: End of fiscal year (FY) 2024 Quarter (Q)1 (December 31, 2023).
OIG Analysis: The proposed actions meet the intent of the recommendation. The OIG will close this recommendation when the OIG reviews the description on the updated public web page describing the purposes and benefits of, and the controls on, the drop-in meeting process in accordance with guidance that the OEDO is developing to systematize practices related to drop-ins.
Status: Open: Resolved.
2
Audit Report AUDIT OF THE NUCLEAR REGULATORY COMMISSIONS DROP-IN MEETING POLICIES AND PROCEDURES Status of Recommendations (OIG-22-A-12)
Recommendation 2: Develop guidance to systematize practices across the agency for consistently informing technical staff about drop -in meetings, both before and after the meetings.
Agency Response Dated October 30, 2023: The OEDO staff has drafted new guidance and is developing the infrastructure and controls needed to ensure that standardized practices are utilized across the NRC to consistently inform NRC staff about drop -in meetings, both before and after meetings. This is captured in a new OEDO procedure that is currently under development and has incorporated staff comments.
Target Date for Completion: End of FY 2024 Q1 (December 31, 2023).
OIG Analysis: The proposed actions meet the intent of the recommendation. The OIG will close this recommendation when the OIG reviews the new OEDO p rocedure capturing new guidance, infrastructure, and controls that ensure that the NRC uses standardized practices to consistently inform the NRC technical staff about drop -in meetings, both before and after meetings.
Status: Open: Resolved.
3
Audit Report AUDIT OF THE NUCLEAR REGULATORY COMMISSIONS DROP-IN MEETING POLICIES AND PROCEDURES Status of Recommendations (OIG-22-A-12)
Recommendation 3: Develop guidance to systematize practices across the agency for consistently including staff observers as part of staff development and training efforts.
Agency Response Dated October 30, 2023: The OEDO staff has drafted new guidance to ensure that standardized practices for consistently including staff observers, as appropriate, in drop-in meetings are utilized across the agency to enhance staff development and training efforts. This will be captured in a new OEDO p rocedure is currently under development and has incorporated staff comments.
Target Date for Completion: End of FY 2024 Q1 (December 31, 2023).
OIG Analysis: The proposed actions meet the intent of the recommendation. The OIG will close this recommendation when the OIG reviews the new OEDO procedure standardizing practices for consistently including staff observers, as appropriate, in drop-in meetings across the NRC to enhance staff development and training efforts.
Status: Open: Resolved.
4
Audit Report AUDIT OF THE NUCLEAR REGULATORY COMMISSIONS DROP-IN MEETING POLICIES AND PROCEDURES Status of Recommendations (OIG-22-A-12)
Recommendation 4: Once the new guidance is developed, train all managers on the new guidance and controls for drop-in meetings and related interactions with external stakeholders.
Agency Response Dated October 30, 2023: Upon completion of Recommendations 2 and 3, the OEDO will communicate the development of the new guidance in an agencywide announcement. The OEDO staff will also coordinate with NRC program and regional offices to provide training to their staffs on this subject.
Target Date for Completion: End of FY 2024 Q1 (December 31, 2023).
OIG Analysis: The proposed actions meet the intent of the recommendation. The OIG will close this recommendation when the OIG reviews the agencywide announcement for the new guidance and verifies appropriate training has been provided to program and regional offices.
Status: Open: Resolved.
5