ML21272A182

NRC-2021-000218 - Resp 1 - Final, Agency Records Subject to the Request Are Enclosed

ML21272A182
Person / Time
Issue date:	09/27/2021
From:	NRC/OCIO
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ML21272A180	List: ML21272A181 ML21272A182
References
NRC-2021-000218
Download: ML21272A182 (28)

Text

ORDER FOR SUPPLIES OR SERVICES I PAGE OF PAGES IMPORTANT: Mark all packages and papers with contract and/or order numbers. I 1 I 18 1, DATE OF ORDER 2. CONTRACT NO.

31310020DO 0 B' sr) 6. SHIP TO:

a. NAME OF CONSIGNEE 08/11/2021

3. ORDER NO. 14. REQU ISITION/REFERENCE NO.

RES-21-0285 NUCLEAR REGULATORY COMMISSION 31310021F0079

5. ISSUING OFFICE /Address correspondence lo} b. STREET ADDRESS US NRC - HQ NUCLEAR REGULATORY COMMISSION ACQUISITION MANAGEMENT DIVISION MAIL STOP TWFN-07B20M WASHINGTON DC 20555-0001

c. CITY I d. STATE I e. ZIP CODE WASHINGTON DC 20555-0001

7. TO: GREGORY BERONJA f. SHIP VIA

a. NAME OF CONTRACTOR s C A INC 8. TYPE OF ORDER

b. COMPANY NAME

a. PURCHASE X l b. DELIVERY

c. STREET ADDRESS REFERENCE YOUR 2200 WILSON BLVD Except for billing Instructions on the reverse, this delivery order is SUITE 300 subject to lnstruc~ons contained on this side only of this form and is Please furnish the following on the terms Issued subject to the terms and and conditions specified on both sides of conditions of lhe above-numbered

d. CITY ARLINGTON I e. STATE Ir. z 1P CODE this order and on the attached sheet, If anv, includinQ deliverv as indicated.

contract.

VA 22201

9. ACCOUNTING AND APPROPRIATION DATA 10. REQUISITIONING OFFICE See Schedu l e OFF OF NUCLEAR REG RESEARCH

11. BUSINESS CLASSIFICATION (Check appropriate box/es)) 12. F.0.8. POINT x a. SMALL 7 b. OTHER THAN SMALL c. DISADVANTAGED d. WOMEN-OWNED e. HUBZone I, SERVICE-DISABLED g. WOMEN-OWNED SMALL B USINESS (WOSB)

h. EDWOSB VETERAN-OWNED ELIGIBLE UNDER THE WOSB PROGRAM

13. PLACE OF 14. GOVERNMENT BIL NO. 15. DELIVER TO F.O.B. POINT 16. DISCOUNT TERMS ON OR BEFORE~Date)

a. INSPECTION Destinati on IDestination

b. ACCEPTANCE 08/31/202 30

17. SCHEDULE /See reverse for Rejec tions)

QUANTITY UNIT QUANTITY ITEM NO. SUPPLIES OR SERVICES ORDERED U NIT PRICE AMOUNT ACCEPTED (a) (b) (c) (d) (el (I) (g)

CONTRACTOR ACCEPTANCE OF TASK ORDER 31310021F0079 Acceptance of Task Order No: 31310021F0079 shou l d be made by having an official , authorized to bind your organi zation .

Accepted Task Order No : 3131002 1F0079 :

Continued ...

18. SHIPPING POINT 19. GROSS SHIPPING WEIGHT 20. INVOICE NO. 17(h)

TOTAL (Cont.

pages)

21. MAIL INVOICE TO:

SEE BILLING INSTRUCTIONS

a. NAME

b. STREET ADDRESS US NUCLEAR REGULATORY COMMISSION ONE WHITE FLINT NORTH

$0 . 00 ON REVERSE (or P.O. Box) 11555 ROCKVILLE PIKE MAILSTOP 03-El7A 17(1)

GRAND TOTAL I.

c. CITY e. ZIPe,uDE

$258 , 952 . 40 STATE ROCKVILLE MD 20852 - 2738

22. UNITED STATES OF 23. NAME (Typed) 08/11/2021 AMERICA BY (Signature) DANIEL APP

~~ TITLE: CONTRACTING/ORDERING OFFICER AUTHORIZED FOR LOCAL REPRODUCTION OPTIONAL FORM 347 IRe,. 2/2012)

PREVIOUS EDITION NOT USABLE P1eserit>ed by GSA/FAR 48 CFR 53 213(r)

ORDER FOR SUPPLIES OR SERVICES PAGE NO SCHEDULE - CONTINUATION 2 IMPORTANT: Mark all oackaaes and oaoers with contract and or order numbers.

DATE OF ORDER !CONTRACT NO. I ORDER NO.

08/11/2021 31310020D0009 31310021F0079 ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT AMOUNT QUANTITY ORDERED PRICE ACCEPTED (a) (b) (c) (,d) (e) (f) (g)

Name Title Date Accounting Info :

2021-X0200-GDECRECL-60-60D002-60B207- 1 044-35 199-251B-35-6-199-1044-GDEC Period of Performance : 09/01/2021 to 08/31/2022 TOTAL CARRIED FORWARD TO 1ST PAGE !ITEM 17(Hl! _> $0.00 AUTHORIZED FOR LOCAL REPODUCTION OPTIONAL FORM 348 JRe,. 4/20061 PREVIOUS EDITION NOT USABLE PrtaMbed by GSA FAR (43 CFR) 153 213!1)

31310020D0009/31310021F0079 Page 3

31310020D0009/31310021F0079 B - Supplies or Services/Prices B.1 BRIEF PROJECT TITLE AND WORK DESCRIPTION (a) The title of this project is: Technical and Editorial Support for MARSSIM Rev-2.

(b) Summary work description: The objective of this contracUorder is to obtain technical and editorial services to assist NRC to complete Revision-2 of the MARSSIM guidance document.

B.2 CONSIDERATION AND OBLIGATION-TIME-AND-MATERIALS CONTRACT (a) The ceiling price to the Government for full performance under this contract is $258,952.40.

(b) The contract includes: (1) direct labor hours at specified fixed hourly rates, inclusive of wages, fringe, overhead , general and administrative expenses, and profit, totaling $258,952.40; and (2) cost of materials totaling $0.

(c) The amount presently obligated by the Government with respect to this contract is

$61 ,809.00.

(d) It is estimated that the amount currently obligated will cover performance through 01/31/2022.

(e) This is an incrementally-funded contract and FAR 52.232 "Limitation of Funds" applies.

B.3 PRICE/COST SCHEDULE Base Period: 09/01/2021 - 08/31/2022 ITEM NO. DESCRIPTION Rate Estimated Hours Estimated AMOUNT 00001 Project Manager 15 00001 Proiect Manager 110 00001 Subject Matter Expert 111 50 00001 Subject Matter Expert 111 150 ....,~...... . .. J b)(4) 00001 Sr. Editor 1,360 00001 Editor \, 330 SUBTOTAL: (b\l4) ',

Option Period 1: 09/01/2022 - 08/31/2023 ITEM NO. DESCRIPTION Rate Estimated Hours Estimated AMOUNT 00001 Project Manager 10 00001 Project Manaqer 30 00001 Subject Matter Expert 111 10 00001 Subject Matter Expert 111 20 .....,. .......,.........., Jp)(4) 00001 Sr. Editor 350 00001 Editor 50 SUBTOTAL: (b)(4)\

Page 4

31310020D0009/31310021F0079 TOTAL TASK ORDER CEILING FOR BASE AND OPTION YEAR 1 (NOT-TO-EXCEED):

$258,952.40 Page 5

31310020D0009/31310021F0079 C - Description/Specifications C.1 STATEMENT OF WORK See Attachment 1 Page 6

31310020D0009/31310021F0079 D - Packaging and Marking D.1 PACKAGING AND MARKING (a) The Contractor shall package material for shipment to the NRG in such a manner that will ensure acceptance by common carrier and safe delivery at destination. Containers and closures shall comply with the Surface Transportation Board, Uniform Freight Classification Rules, or regulations of other carriers as applicable to the mode of transportation.

(b) On the front of the package, the Contractor shall clearly identify the contract number under which the product is being provided.

(c) Additional packaging and/or marking requirements are as follows: N/A.

D.2 BRANDING The Contractor is required to use the statement below in any publications, presentations, articles, products, or materials funded under this contracVorder, to the extent practical, in order to provide NRC with recognition for its involvement in and contribution to the project. If the work performed is funded entirely with NRC funds, then the contractor must acknowledge that information in its documentation/presentation.

Work Supported by the U.S. Nuclear Regulatory Commission (NRC), Office of Nuclear Regulatory Research, under ContracUorder number 3131002000009/31310021 F0079.

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31310020D0009/31310021F0079 E - Inspection and Acceptance E.1 INSPECTION AND ACCEPTANCE BY THE NRC (SEP 2013)

Inspection and acceptance of the deliverable items to be furnished hereunder shall be made by the NRC Contracting Officer's Representative (COR) at the destination , accordance with FAR 52.247 F.o.b. Destination.

Contract Deliverables:

Refer to the Statement of Work.

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31310020D0009/31310021F0079 F - Deliveries or Performance F .1 PLACE OF DELIVERY-REPORTS The items to be furnished hereunder shall be delivered, w ith all charges paid by the Contractor, to:

a. Contracting Officer's Representative (COR):

Refer to Section G, Clause entitled, "2052.215-71 CONTRACTING OFFICER REPRESENTATIVE AUTHORITY. (OCT 1999)."

b. Contracting Officer (1 electronic copy) Aracelis.Perez-Ortiz@nrc.gov F .2 TASK/DELIVERY ORDER PERIOD OF PERFORMANCE (SEP 2013)

This order shall commence on 09/01/2021 and will expire on 08/31/2023.

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31310020D0009/31310021F0079 G - Contract Administration Data NRC Local Clauses Incorporated by Full Text G.1 ELECTRONIC PAYMENT (DEC 2017)

The Debt Collection Improvement Act of 1996 requires that all payments except IRS tax refunds be made by Electronic Funds Transfer. Payment shall be made in accordance with FAR 52.232-33, entitled "Payment by Electronic Funds Transfer-System for Award Management."

To receive payment, the contractor shall prepare invoices in accordance with NRC's Billing Instructions. Claims shall be submitted through the Invoice Processing Platform (IPP)

(https://www.ipp.gov/). Back up documentation shall be included as required by the NRC's Billing Instructions.

NRCAR Clauses Incorporated By Full Text G.2 2052.215-71 CONTRACTING OFFICER REPRESENTATIVE AUTHORITY. (OCT 1999)

(a) The contracting officer's authorized representative (hereinafter referred to as the COR) for this contract is:

Name: Sarah Tabatabai Email: Sarah.Tabatabai@nrc.gov Phone: 301-415-2382 (b) Performance of the work under this contract is subject to the technical direction of the NRC COR. The term "technical direction" is defined to include the following:

(1) Technical direction to the contractor which shifts work emphasis between areas of work or tasks, authorizes travel which was unanticipated in the Schedule (i.e., travel not contemplated in the Statement of Work (SOW) or changes to specific travel identified in the SOW), fills in details, or otherwise serves to accomplish the contractual SOW.

(2) Provide advice and guidance to the contractor in the preparation of drawings, specifications, or technical portions of the work description.

(3) Review and, where required by the contract, approval of technical reports, drawings, specifications, and technical information to be delivered by the contractor to the Government under the contract.

(c) Technical direction must be within the general statement of work stated in the contract. The COR does not have the authority to and may not issue any technical direction which:

(1) Constitutes an assignment of work outside the general scope of the contract.

(2) Constitutes a change as defined in the "Changes" clause of this contract.

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31310020D0009/31310021F0079 (3) In any way causes an increase or decrease in the total estimated contract cost, the fixed fee, if any, or the time required for contract performance.

(4) Changes any of the expressed terms, conditions, or specifications of the contract.

(5) Terminates the contract, settles any claim or dispute arising under the contract, or issues any unilateral directive whatever.

(d) All technical directions must be issued in writing by the COR or must be confirmed by the COR in writing wiithin ten (10) working days after verbal issuance. A copy of the written direction must be furnished to the contracting officer. A copy of NRC Form 445, Request for Approval of Official Foreign Travel, which has received final approval from the NRC must be furnished to the contracting officer.

(e) The contractor shall proceed promptly with the performance of technical directions duly issued by the COR in the manner prescribed by this clause and within the COR's authority under the provisions of this clause.

(f) If, in the opinion of the contractor, any instruction or direction issued by the COR is within one of the categories as defined in paragraph (c) of this section, the contractor may not proceed but shall notify the contracting officer in writing within five (5) working days after the receipt of any instruction or direction and shall request the contracting officer to modify the contract accordingly. Upon receiving the notification from the contractor, the contracting officer shall issue an appropriate contract modification or advise the contractor in writing that, in the contracting officer's opinion, the technical direction is within the scope of this article and does not constitute a change under the "Changes" clause.

(g) Any unauthorized commitment or direction issued by the COR may result in an unnecessary delay in the contractor's performance and may even result in the contractor expending funds for unallowable costs under the contract.

(h) A failure of the parties to agree upon the nature of the instruction or direction or upon the contract action to be taken with respect thereto is subject to 52.233 Disputes.

(i) In addition to providing technical direction as defined in paragraph (b) of the section, the COR shall:

(1) Monitor the contractor's technical progress, including surveillance and assessment of performance, and recommend to the contracting officer changes in requirements.

(2) Assist the contractor in the resolution of technical problems encountered during performance.

(3) Review alll costs requested for reimbursement by the contractor and submit to the contracting officer recommendations for approval, disapproval, or suspension of payment for supplies and services required under this contract.

(4) Assist the contractor in obtaining the badges for the contractor personnel.

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31310020D0009/31310021F0079 (5) Immediately notify the Security Branch, Division of Facilities and Security (SB/DFS) (via e-mail) when a contractor employee no longer requires access authorization and return of any NRC issued badge to SB/DFS within three days after their termination.

(6) Ensure that all contractor employees that require access to classified Restricted Data or National Security Information or matter, access to sensitive unclassified information (Safeguards, Official Use Only, and Proprietary information) access to sensitive IT systems or data, unescorted access to NRC controlled builldings/space, or unescorted access to protected and vital areas of nuclear power plants receive approval of SB/DFS prior to access in accordance with Management Directive and Handbook 12.3.

(7) For contracts for the design, development, maintenance or operation of Privacy Act Systems of Records, obtain from the contractor as part of closeout procedures, written certification that the contractor has returned to NRC, transferred to the successor contractor, or destroyed at the end of the contract in accordance with instructions provided by the NRC Systems Manager for Privacy Act Systems of Records, all records (electronic or paper) which were created, compiled, obtained or maintained under the contract.

(End of Clause)

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31310020D0009/31310021F0079 H - Special Contract Requirements NRC Local Clauses Incorporated by Full Text H.1 WHISTLEBLOWER PROTECTION FOR NRC CONTRACTOR AND SUBCONTRACTOR EMPLOYEES (a) The U.S. Nuclear Regulatory Commission (NRC) contractor and its subcontractor are subject to the Whistleblower Employee Protection public llaw provisions as codified at 42 U.S.C.

5851. NRC contractor(s) and subcontractor(s) shall comply with the requirements of this Whistleblower Employee Protection law, and the implementing regulations of the NRC and the Department of Labor (DOL). See, for example, DOL Procedures on Handling Complaints at 29 C.F.R. Part 24 concerning the employer obligations, prohibited acts, DOL procedures and the requirement for prominent posting of notice of Employee Rights at Appendix A to Part 24 entitled: "Your Rights Under the Energy Reorganization Act".

(b) Under this Whistleblower Employee Protection law, as implemented by regulations, NRC contractor and subcontractor employees are protected from discharge, reprisal, threats, intimidation, coercion, blacklisting or other employment diiscrimination practices with respect to compensation, terms, conditions or privileges of their employment because the contractor or subcontractor employee(s) has provided notice to the employer, refused to engage in unlawful practices, assisted in proceedings or testified on activities concerning alleged violations of the Atomic Energy Act of 1954 (as amended) and the Energy Reorganization Act of 1974 (as amended).

(c) The contractor shall insert this or the substance of this clause in any subcontracts involving work performed under this contract.

H.2 GREEN PURCHASING (SEP 2015)

(a) In furtherance of the sustainable acquisition goals of Executive Order (EO) 13693, "Planning for Federal Sustainability in the Next Decade," products and services provided under this contract/order shall be energy efficient (EnergyStar or Federal Energy Management Program -

FEMP-designated products), water efficient, biobased, environmentally preferable (excluding EPEAT-registered products), non-ozone depleting, contain recycled content, or are non- or low toxic alternatives or hazardous constituents (e.g., non-VOC paint), where such products and services meet agency performance requirements. See: Executive Order (EO) 13693, "Planning for Federal Sustainability in the Next Decade."

(b) The NRC and contractor may negotiate during the contract term to permit the substitution or addition of designated recycled content products (i.e., Comprehensive Procurement Guidelines

- CPG), EPEAT-registered products, EnergyStar- and FEMP designated energy efficient products and appliances, USDA designated biobased products (Biopreferred program),

environmentally preferable products, WaterSense and other water efficient products, products containing non- or lower-ozone depleting substances (i.e., SNAP), and products containing non-or low-toxic or hazardous constituents (e.g., non-VOC paint), when such products and services are readily available at a competitive cost and satisfy the NRC's performance needs.

(c) The contractor shall flow down this clause into all subcontracts and other agreements that relate to performance of this contract/order.

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31310020D0009/31310021F0079 H.3 USE OF AUTOMATED C LEARING HOUSE (ACH) ELECTRONIC PAYMENT/REMITTANCE ADDRESS The Debt Collection Improvement Act of 1996 requires that all Federal payments except IRS tax refunds be made by Electronic Funds Transfer. It is the policy of the Nuclear Regulatory Commission to pay government vendors by the Automated Clearing House (ACH) electronic funds transfer payment system. Item 15C of the Standard Form 33 may be disregarded.

NRCAR Clauses Incorporated By Full Text H.4 2052.209-72 CONTRACTOR ORGANIZATIONAL CONFLICTS OF INTEREST. (JAN 1993)

(a) Purpose. The primary purpose of this clause is to aid in ensuring that the contractor:

(1) Is not placed in a conflicting role because of current or planned interests (financial, contractual, organizational, or otherwise) which relate to the work under this contract; and (2) Does not obtain an unfair competitive advantage over other parties by virtue of its performance of this contract.

(b) Scope. The restrictions described apply to performance or participation by the contractor, as defined in 48 CFR 2009.570-2 in the activities covered by this clause.

(c) Work for others.

(1) Notwithstanding any other provision of this contract, during the term of this contract, the contractor agrees to forego entering into consulting or other contractual arrangements with any firm or organization the result of which may give rise to a conflict of interest with respect to the work being performed under this contract. T he contractor shall ensure that all employees under this contract abide by the provision of this clause. If the contractor has reason to believe, with respect to itself or any employee, that any proposed consultant or other contractual arrangement with any firm or organization may involve a potential conflict of interest, the contractor shall obtain the written approval of the contracting officer before the execution of such contractual arrangement.

(2) The contractor may not represent, assist, or otherwise support an NRC licensee or applicant undergoing an NRC audit, inspection, or review where the activities that are the subject of the audit, inspection, or review are the same as or substantialll y similar to the services within the scope of this contract (or task order as appropriate) except where the NRC licensee or applicant requires the contractor's support to explain or defend the contractor's prior work for the utility or other entity which NRC questions.

(3) When the contractor performs work for the NRC under this contract at any NRC licensee or applicant site, the contractor shall neither solicit nor perform work in the same or similar technical area for that licensee or applicant organization for a period commencing with the award of the task order or beginning of work on the site (if not a task order contract) and ending one year Page 14

31310020D0009/31310021F0079 after completion of all work under the associated task order, or last time at the site (if not a task order contract).

(4) When the contractor performs work for the NRC under this contract .at any NRC licensee or applicant site, (i) The contractor may not solicit work at that site for that licensee or applicant during the period of performance of the task order or the contract, as appropriate.

(ii) The contractor may not perform work at that site for that licensee or applicant during the period of performance of the task order or the contract, as appropriate, and for one year thereafter.

(iii) Notwithstanding the foregoing, the contracting officer may authorize the contractor to solicit or perform this type of work (except work in the same or similar technical area) if the contracting officer determines that the situation will not pose a potential for technical bias or unfair competitive advantage.

(d) Disclosure after award.

(1) The contractor warrants that to the best of its knowledge and belief, and except as otherwise set forth in this contract, that it does not have any organizational conflicts of interest as defined in 48 CFR 2009.570-2.

(2) The contractor agrees that if, after award, it discovers organizational conflicts of interest with respect to this contract, it shall make an immediate and full disclosure in writing to the contracting officer. This statement must include a description of the action which the contractor has taken or proposes to take to avoid or mitigate such conflicts. The NRC may, however, terminate the contract if termination is in the best interest of the Government.

(3) It is recognized that the scope of work of a task-order-type contract necessarily encompasses a broad spectrum of activities. Consequently, if this is a task-order-type contract, the contractor agrees that it will disclose all proposed new work involving NRC licensees or applicants which comes within the scope of work of the underlying contract. Further, if this contract involves work at a licensee or applicant site, the contractor agrees to exercise diligence to discover and disclose any new work at that licensee or applicant site. This disclosure must be made before the submission of a bid or proposal to the utility or other regulated entiity and must be received by the NRC at least 15 days before the proposed award date in any event, unless a written justification demonstrating urgency and due diligence to discover and disclose is provided by the contractor and approved by the contracting officer. The disclosure must include the statement of work, the dollar value of the proposed contract, and any other documents that are needed to fully describe the proposed work for the regulated utility or other regulated entity. NRC may deny approval of the disclosed work only when the NRC has issued a task order which includes the technical area and, if site-specific, the site, or has plans to issue a task order which includes the Page 15

31310020D0009/31310021F0079 technical area and, if site-specific, the site, or when the work violates paragraphs (c)(2), (c)(3) or (c)(4) of this section.

(e) Access to and use of information.

(1) If, in the performance of this contract, the contractor obtains access to information, such as NRC plans, policies, reports, studies, financial plans, internal data protected by the Privacy Act of 1974 (5 U.S.C. Section 552a (1988)), or the Freedom of Information Act (5 U.S.C. Section 552 (1986)), the contractor agrees not to:

(i) Use this information for any private purpose until the information has been released to the public; (ii) Compete for work for the Commission based on the information for a period of six months after either the completion of this contract or the release of the information to the public, whichever is first; (iii) Submit an unsolicited proposal to the Government based on the information until one year after the release of the information to the public; or (iv) Release the information without prior written approval by the contracting officer unless the information has previously been released to the public by the NRC.

(2) In addition, the contractor agrees that, to the extent it receives or is given access to proprietary data, data protected by the Privacy Act of 1974 (5 U.S.C.

Section 552a (1988)), or the Freedom of Information Act (5 U.S.C. Section 552 (1986)), or other confidential or privileged technical, business, or financial information under this contract, the contractor shall treat the information in accordance with restrictions placed on use of the information.

(3) Subject to patent and security provisions of this contract, the contractor shall have the right to use technical data it produces under this contract for private purposes provided that all requirements of this contract have been met.

(f) Subcontracts. Except as provided in 48 CFR 2009.570-2, the contractor shall include this clause, including this paragraph, in subcontracts of any tier. The terms contract, contractor, and contracting officer, must be appropriately modified to preserve the Government's rights.

(g) Remedies. For breach of any of the above restrictions, or for intentional nondisclosure or misrepresentation of any relevant interest required to be disclosed concerning this contract or for such erroneous representations that necessarily imply bad faith, the Government may terminate the contract for default, disqualify the contractor from subsequent contractual efforts, and pursue other remedies permitted by law or this contract.

(h) Waiver. A request for waiver under this clause must be directed in writing to the contracting officer in accordance with the procedures outlined in 48 CFR 2009.570-9.

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31310020D0009/31310021F0079 (i) Follow-on effort. The contractor shall be ineligible to participate in NRC contracts, subcontracts, or proposals therefor (solicited or unsolicited) which stem directly from the contractor's performance of work under this contract. Furthermore, unless so directed in writing by the contracting officer, the contractor may not perform any technical consulting or management support services work or evaluation activities under this contract on any of its products or services or the products or services of another firm if the contractor has been substantially involved in the development or marketing of the products or services.

(1) If the contractor under this contract, prepares a complete or essentially complete statement of work or specifications, the contractor is not eligible to perform or participate in the initial contractual effort which is based on the statement of work or specifications. The contractor may not incorporate its products or services in the statement of work or specifications unless so directed in writing by tlhe contracting officer, in which case the restrictions in this paragraph do not apply.

(2) Nothing in this paragraph precludes the contractor from offering or selling its standard commercial items to the Government.

(End of Clause)

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31310020D0009/31310021F0079 J - List of Documents, Exhibits and Other Attachments

~ttachment Title Date Number 1 SOW- MARSSIM 07/27/2021 2 Instructions IPP Billing Instructions 07/27/2021 Page 18

u.S.NRC U....d ,Niu WM** Lpl1---, Co-l lu

,.,_,,.,,.,_""'ti,,£,,,.;,..,._, 31310021R0042 STATEMENT OF WORK (SOW)

Technical and Editorial Support for MARSSIM Rev-2 C.1

Background:

The Multi-Agency Radiological Survey and Site Investigation Manual (MARSSIM) or NUREG-1575 is widely used by NRC licensees to design and interpret radiological surveys and data used to demonstrate compliance with release criteria. MARSSIM is also referenced in NRC's consolidated decommissioning guidance, NUREG-1 757, Volume 2.

Draft MARSSIM, Revision 2, is currently being peer reviewed by the United States Environmental Protection Agency (US EPA) Science Advisory Board (SAB) Radiation .Advisory Committee (RAC). The draft guidance document is also being issued for public comment.

Technical and editorial support of the final revisions to draft MARSSIM Revision 2 is needed to ensure a more timely update to the guidance document.

EPA will retain the MARSSIM Working Group (MWG) lead role and coordinate activities of the MWG while MWG members (i.e. NRC, EPA, DoD, and DOE), as well as the contractor, will provide technical input and support of the final revisions.

MARSSIM, was recently revised to include updated guidance in several key areas including explicit consideration of measurement quality objectives and measurement uncertainty in survey design and planning; discussion of the potential conservatism of the unity rule for multiple elevated areas; information and guidance on use of scan-only surveys to demonstrate compliance; increased emphasis and examples related to Scenario B for certain conditions; and guidance on rank set sampling for hard-to-detect radionuclides in Revision 2 to the document. It is expected that peer review will result in the need to revise the guidance; especially by adding more examples and worked out problems for statistical analysis.

C.2 Objective: The objective of this contract/order is to obtain technical and editorial services to assist NRC to complete Revision-2 of the MARSSIM guidance document.

C.3 Scope of Work: There are several tasks to this work statement; Tasks 1 and 2 will be concurrent. Technical activities of the contractor will be directed by the NRC. The direction provided by the NRG will be consistent with the MWG Lead's recommendations.

Task 1. Guidance Content. The contractor shall provide technical assistance and expertise to support the revision and development of the MARSSIM Rev-2 guidance document.

This guidance is critical to NRC licensees who are characterizing and performing Final Status Surveys of decommissioning sites containing residual radioactive materials. It is expected that a substantial part of this effort will be to develop: examples of statistical calculations, worked out examples of MARSSIM processes, survey procedures, and associated figures. It is expected that the Contractor, in collaboration with members of the MWG, will have a key role in developing these examples. The Lead of the MWG will provide technical direction to the contractor while the COR provides contractual direction.

Task 2. Editing. The contractor shall implement and track editorial and technical input from the MWG members as the guidance is being revised and edited . Typically, the first step in this process is done on-line with members suggesting changes and the contractor implementing

u.S.NRC U....d ,Niu WM** Lpl1---, Co-l lu

,.,_,,.,,.,_""'ti,,£,,,.;,..,._, 31310021R0042 them in real time. Subsequently the contractor will "clean-up" the text and send it for review by MWG members. The contractor will then incorporate these comments into the document.

Task 3. Final Formatted Document. The contractor shall edit and format the final document to meet NRC publication standards. It shall conform to the NRC NUREG template and publ ishing requirements . The document will be submitted to the NRC Publications Branch; any comments from the editor will be incorporated for the final Publication Ready document.

C.4 Reporting Reguirements The schedule for completion of interim sections of the final report is uncertain, given the disposition of the EPA Science Advisory Board, and the unknown level of comments that will be received by the MWG. However, it is expected that the contractor will provide completed chapters of the document as directed by the lead of the MWG.

C.4.1 Monthly Letter Status Report (MLSR)

The contractor shall provide a Monthly Letter Status Report which consists of a technical progress report and financial status report. This report will be used by the Government to assess the adequacy of the resources proposed by the contractor to accomplish the work contained in this SOW and provide status of contractor progress in achieving activities and producing deliverables. The report shall include order summary information, work completed during the specified period, milestone schedule information, problem resolution, travel plans, and staff hour summary.

C.4.2 Interim Chapters As chapters of the document are finalized, at the direction of the MWG Lead, the contractor will distribute those chapters to the MWG members.

C.4.3 Publication Ready NUREG The contractor shall provide a final Publication Ready Rev-2 of the MARSSIM Guidance document, as described in Task 3.

C.5 Deliverables and Delivery Schedule The schedule for deliveries is necessarily vague because it is unclear when Comments from the EPA SAB and the public will be available. It is also unclear what the comments will consist of and the level of effort that will be needed to address them.

Deliverable Due Date Format Submit to C.4.1 MLSR 1 Monthly Report 20th of the Word CO/COR following month Document C.4.2 Chapters Interim Final As directed by Word CORand MWG Chapters NRC COR Document Lead C.4.3 Final Publication Ready As applicable Word or Adobe CORand MWG NUREG PDF Document Lead

RC 31310021 R0042 C.6 Applicable Documents and Standards The two relevant documents are the current MARSSIM guidance and the draft revision wh ich will be revised as per this SOW. The 2001 version is available at:

https://www.epa .gov/radiation/download-marssim-manual-and -resources The draft revision can be found at:

https ://yosem ite .epa .gov/sab/sa bproduct. nsf/RSSRecentAdd itionsBOARD/E 1D35FE B397932 F F8525854O00836GFA C.9 Place of Performance This work will be performed at the contractor's site.

C.10 Contractor Travel No travel will be required.

C.11 Applicable Publications (Current Editions)

The contractor will provide a final document that conforms to the NRG NU REG template and publishing requirements . The NRG will provide the latest version of the NU REG template to the contractor at the beginning of the contract period .

ATTACHMENT 2 BILLING INSTRUCTIONS FOR TIME-AND-MATERIALS/LABOR-HOUR TYPE CONTRACTS (AUG 2017)

General: During performance and through final payment of this contract, the contractor is responsible for the accuracy and completeness of data within the System for Award Management (SAM) database and the Invoice Processing Platform (IPP) system and for any liability resulting from the Government's reliance on inaccurate or incomplete SAM and/or IPP data.

The contractor shall prepare invoices/vouchers for payment of deliverables identified in the contract, in the manner described herein. FAILURE TO SUBMIT INVOICES/VOUCHERS IN ACCORDANCE WITH THESE INSTRUCTIONS MAY RESULT IN REJECTION OF THE INVOICE/VOUCHER AS IMPROPER.

Electronic lnvoiceNoucher Submissions: Invoices/vouchers shall be submitted electronically to the U.S. Nuclear Regulatory Commission (NRC) is through the Invoice Processing Platform (IPP) at www.ipp.gov.

Purchase of Capital Property: ($50,000 or more with life of one year or longer)

Contractors must report to the Contracting Officer, electronically, any capital property acquired with contract funds having an initial cost of $50,000 or more, in accordance with procedures set forth in NRC Management Directive (MD) 11 .1, NRC Acquisition of Supplies and Services.

Agency Payment Office: Payment will be made by the office designated in the contract in Block 12 of the Standard Form 26, or Block 25 of the Standard Form 33, whichever is applicable.

Frequency: The contractor shall submit claims for reimbursement once each month, unless otherwise authorized by the Contracting Officer.

Supporting Documentation: Any supporting documentation required to substantiate the amount billed shall be included as an attachment to the invoice created in IPP. If the necessary supporting documentation is not included, the invoice will be rejected.

Task Order Contracts: The contractor must submit a separate invoice/voucher for each individual task order with detailed cost information included as Supporting Documentation. This includes all applicable cost elements and other items discussed in paragraphs (a) through U) of the attached instructions.

Billing of Costs after Expiration of Contract: If costs are incurred during the contract period and claimed after the contract has expired, you must cite the period during which these costs were incurred. To be considered a proper expiration invoice/voucher, the contractor shall clearly mark it "EXPIRATION INVOICE" or "EXPIRATION VOUCHER".

Final invoices/vouchers shall be marked "FINAL INVOICE" or "FINAL VOUCHER".

Currency: Invoices/Vouchers must be expressed in U.S. Dollars.

Supersession: These instructions supersede previous Billing Instructions for Time-and-Materials/Labor-Hour Type Contracts (JAN 2015).

ATTACHMENT 2 BILLING INSTRUCTIONS FOR TIME-AND-MATERIALS/LABOR-HOUR TYPE CONTRACTS (AUG 2017)

Does my company need to register in /PP?

If your company is currently registered in IPP and doing business with other Federal Agencies in IPP, you will not be required to re-register.

If your company is not currently registered in IPP, please note the following:

• You will be receiving an invitation to register for IPP from IPP Customer Support, STLS.IPPHELPDESK@stls.frb.org.

• IPP Customer Support will send you two emails: the first email will contain the initial administrative IPP User ID and the second email, sent within 24 hours2.777778e-4 days <br />0.00667 hours <br />3.968254e-5 weeks <br />9.132e-6 months <br /> of receipt of the first email, will contain a temporary password.

• Please add the Customer Support email address (STLS.IPPHELPDESK@stls.frb.org) to your address book so you do not disregard these emails or mistake them for spam.

• During registration, one initial administrative user account will be created for your company and this user will be responsible for setting up all other user accounts including other administrators.

• Registration is complete when the initial administrative user logs into the IPP web site with the User ID and password provided by Treasury and accepts the rules of behavior.

What type of is training provided?

Vendor training materials, including a first time login tutorial, user guides, a quick reference guide, and frequently asked questions are available on Treasury's IPP website. Individuals within your company responsible for submitting invoiices should review these materials before work begins on the contract.

How do I receive assistance with /PP?

Treasury's IPP Customer Support team provides vendor assistance related to the IPP application, and is also available to assist IPP users and to answer any questions related to accessing IPP or completing the registration process. IPP application support is also available via phone at (866) 973-3131, Monday through Friday from 8:00 am to 6:00 pm ET, and via email at IPPCustomerSupport@fiscal.treasury.gov.

Specific questions regarding your contract or task order should be directed to the appropriate NRC Contracting Officer.

INVOICE/VOUCHER FOR PURCHASES AND SERVICES OTHER THAN PERSONAL (SAMPLE FORMAT- INVOICE ATTACHMENT)

a. Billing period. Insert the beginning and ending dates (day, month, year) of the period during which costs were incurre*d and for which reimbursement is requested.

ATTACHMENT 2 BILLING INSTRUCTIONS FOR TIME-AND-MATERIALS/LABOR-HOUR TYPE CONTRACTS (AUG 2017)

b. Labor Hours Expended. Provide a general summary description of the services performed and associated labor hours utilized during the invoice period. Specify the Contract Line Item Number (CUN) or SubCLIN, as applicable, and information pertaining to the contract's labor categories/positions, and corresponding authorized hours.

c. Property. For contractor acquired property, list each item with an initial acquisition cost of

$50,000 or more and provide: (1) an item description, (2) manufacturer, (3) model number, (4) serial number, (5) acquisition cost, (6) date of purchase, and (7) a copy of the purchasing document.

d. Shipping. Insert weight and zone of shipment, if shipped by parcel post.

e. Charges for freight or express shipments. Attach prepaid bill if shipped by freight or express.

f. Instructions. Include instructions to consignee to notify the Contracting Officer of receipt of shipment.

g. Direct Costs. Insert the amount billed for the following cost elements, adjustments ,

suspensions, and total amounts, for both the current billing period and for the cumulative period (from contract inception to end date of this billing period).

1. Direct (Burdened) Labor. This consists of salaries and wages paid (or accrued) for direct performance of the contract itemized, including a burden (or load) for indirect costs (i.e., fringe, overhead, General and Administrative, as applicable), and profit component, as follows:

Labor Hours Burdened Cumulative Category Billed Hourly Rate Total Hours Billed

2. Contractor-acquired property ($50,000 or more). list each item costing $50,000 or more and having a life expectancy of more than one year. List only those items of equipment for which reimbursement is requested . For each such item, list the following (as applicable): (a) an item description, (b) manufacturer, (c) model number, (d) serial number, (e) acquisition cost, (f) date of purchase, and (g) a copy of the purchasing document.

3. Contractor-acquired property (under $50,000), Materials, and Supplies. These are equipment other than that described in (2) above, plus consumable materials and supplies. List by category. List items valued at $1,000 or more separately. Provide the item number for each piece of equipment valued at $1,000 or more.

ATTACHMENT 2 BILLING INSTRUCTIONS FOR TIME-AND-MATERIALS/LABOR-HOUR TYPE CONTRACTS (AUG 2017)

4. Materials Hand ling Fee. Indirect costs allocated to direct materials in accordance the contractor's usual accounting procedures.

5. Consultant Fee. The supporting information must include the name, hourly or daily rate of the consultant, and reference the NRC approval (if not specifically approved in the original contract) .

6. Travel. Total costs associated with each trip must be shown in the following format:

Start Date Destination Costs From To From To $

(Must include separate detai led costs for airfare , per diem , and other transportation expenses. All costs must be adequately supported by copies of receipts or other documentation.)

7. Subcontracts. Include separate detailed breakdown of all costs paid to approved subcontractors during the billing period.

h. Total Amount Billed. Insert columns for total amounts for the current and cumulative periods .

i. Adjustments. Insert columns for any adjustments, including outstanding suspensions for unsupported or unauthorized hours or costs, for the current and cumulative periods .

j. Grand Totals.

ATTACHMENT 2 BILLING INSTRUCTIONS FOR TIME-AND-MATERIALS/LABOR-HOUR TYPE CONTRACTS (AUG 2017)

3. Sample lnvoiceNoucher Information (to be included as an attachment)

Sample lnvoiceNoucher Information (Supporting Documentation must be attached)

This invoice/voucher represents reimbursable costs for the billing period from _ _through _ _.

Amount Billed Current Period Cumulative (a) Direct Costs

( 1) Direct burdened labor $ $

(2) Government property ($50,000 or more) $ $

(3) Government property, Materials, and Supplies (under $50,000 per item) $ $

(4) Materials Handling Fee $ $

(5) Consultants Fee $ $

(6) Travel $ $

(7) Subcontracts $ $

Total Direct Costs: $ $

(b) Total Amount Billed $ $

(c) Adjustments (+/-) $ $

(d) Grand Total $ $

(The invoice/voucher format provided above must include information similar to that included below in the following to ensure accuracy and completeness.)

SAMPLE SUPPORTING INFORMATION The budget information provided below is for format purposes only and is illustrative.

Cost Elements:

1) Direct Burdened Labor - $4,800 Labor Hours Burdened Cumulative Category Billed Rate Total Hours Billed Senior Engineer I 100 $28.00 $2,800 975 Engineer 50 $20.00 $1 ,000 465 Computer Analyst 100 $10.00 $1,000 320

$4,800 1,760 hrs.

Burdened labor rates must come directly from the contract.

ATTACHMENT 2 BILLING INSTRUCTIONS FOR TIME-AND-MATERIALS/LABOR-HOUR TYPE CONTRACTS (AUG 201 7)

2) Government-furnished and contractor-acquired property ($50,000 or more) - $60,000 Prototype Spectrometer - item number 1000-01 = $60 ,000

3) Government-furnished and contractor-acquired property (under $50,000), Materials, and Supplies - $2,000 10 Radon tubes@ $110.00 = $1 ,100 6 Pairs Electrostatic gloves@ $150.00 = $ 900

$2,000

4) Materials Handling Fee - $40 (2% of $2,000 in item #3)

5) Consultants' Fee - $100 Dr. Carney - 1 hour1.157407e-5 days <br />2.777778e-4 hours <br />1.653439e-6 weeks <br />3.805e-7 months <br /> fully-burdened @ $100 = $100

6) Travel - $2 ,640 (i) Airfare: (2 Roundtrip trips for 1 person @ $300 per r/t ticket)

Start Date End Date Days From To Cost 4/1/2011 4/7/2011 7 Philadelphia, PA Wash, D.C. $300 7/1/2011 7/8/2011 8 Philadelphia , PA Wash, D.C. $300 (ii) Per Diem : $136/day x 15 days = $2,040

7) Subcontracting - $30,000 Company A = $10,000 Company B = $20,000

$30,000 (EX: Subcontracts for Companies A & B were consented to by the Contracting Officer by letter dated 6/15/2011.)

Total Amount B illed $99,580 Adjustments(+/-) 0 Grand Total $99,580

4. Definitions Material handling costs. When included as part of material costs, material handling costs shall include only costs clearly excluded from the labor-hour rate. Material handling costs may

ATTACHMENT 2 BILLING INSTRUCTIONS FOR TIME-AND-MATERIALS/LABOR-HOUR TYPE CONTRACTS (AUG 2017) include all appropriate indirect costs allocated to direct materials in accordance with the contractor's usual accounting procedures .