ML20235E072

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Submits Followup on 851001 Allegation 4-85-A-102, Allegation-Document Control at Wolf Creek Generating Station. Based on Interviews W/Plant Personnel,Allegation Re Original QA Documents Being Thrown Away Substantiated
ML20235E072
Person / Time
Site: Wolf Creek Wolf Creek Nuclear Operating Corporation icon.png
Issue date: 02/21/1986
From: Cummins J
NRC OFFICE OF INSPECTION & ENFORCEMENT (IE REGION IV)
To: Hunnicutt D
NRC OFFICE OF INSPECTION & ENFORCEMENT (IE REGION IV)
Shared Package
ML20235E045 List:
References
FOIA-86-331 NUDOCS 8707100408
Download: ML20235E072 (4)
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February 21, 1986 \a  ; jl L

TO: D. M. Hunnicutt, Acting Chief, Section ARPB2 FROM: 'J. E. Cummins, SRI, WCCS

SUBJECT:

FOLLOWUP OF ALLEGATION DATED OCTOBER 1, 1985. AND TITLED

" ALLEGATION-DOCUMENT CONTROL AT WCCS."y.F5~-A)./g Q The above memo reported concerns of a former employee at WCGS related to operation of the Quality Assurance Records Room (QARR).

On following up on the concerns, I interviewed QARR personnel and also personnel in maintenance and the warehouse. The information below was furnished by the. individuals interviewed.

On two occasions (around July 1985) official records, documents that had been previously accepted and filed in the QARR had mistakenly been returned to the field Vithout the proper procedures being followed. Records were mistakenly returned'once to the warehouse and once to maintenance. In the maintenance instance, the mistake was l

identified by the individual receiving the records in the field and the records were returned to QARR.

The events appear to have been caused by the method used at the time for making changes, submitted from the field, to documents already filed in the QARR. Changes to records in the QARR are made by -

submitting a supplemental / correction report (S/CR) to the QARR.

When the S/CR was received, personnel would pull the records affected by the change, and during the process of checking the S/CR against the records would place both in the same file drawer that was used as a pickup point for records being returned to the field. In the two cases where the QARR records were returned to the field, a runner mistakenly picked up the S/CR and the records that were being checked and returned both to the field (only the S/CR should have been returned to the field). After these two incidents happened, the practice of placing QARR records in the same file drawer with documents being returned to the field was stopped.

.Two contributing factors to these two incidents may have been:

1. A large number of documents were being received in the QARR at the ti2ne due to the plant being in the startup phase.

2.

Due to the large volume of work, a number of temporary employees were being used in the QARR.  !

8707100408 870701 '

PDR FOIA STEPHEN 86-331 PDR

Allegation Page 2 .

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Conclusion:

The allegation is substantiated in that on at least two occasions records were mistakenly returned to the field.

Specific parts of the allegation not directly addressed above are repeated and discussed below: l 1

1. Allegation: In at least one instance, the originals had been thrown away after being returned from the vault to the warehouse. Vault personnel then obtained "Information Only" copies from the warehouse files and placed these copies in the vault as originals.

The concerned individual does not think that copies were available for all the documents that were thrown away.

Findings: Substantiated-Some of the QA records mistakenly returned to the warehouse were thrown away. The two QARR personnel who rebuilt the records stated that all records were retrieved-copies of warehouse records were used where originals could not be located. The records were rebuilt using the S/CR and transmittal sheet (copy attached) to verify that the rebuilt records were complete. According to QARR personnel, a 100 percent search of procurement document transmittal sheets, identified by File No. K09-004 was performed to rebuild files.

Missing pages were replaced with copies from the warehouse files.

2. Allegation: L' hen originals that had been incorrectly sent to the field were returned to the vault, the transmittal sheet and computer record were revised so that the records would indicate the original had not left the vault =

Findings:

Could neither substantiate nor refute this statement.

Individuals interviewed stated that they knew of no cases where transmittal sheet dates were altered, however, in the two instances discussed above, the documents were placed back in the vault on the original transmittal without updating the dates. Therefore, in these two instances the available documentation does not reflect the fact that the files left the QARR and were returned at a later date.

3. Allegation: Individuals in the field frequently called the vault and told them the vault had mistakenly sent them originals.

Finding s: Could neither substantiate nor refute this statement.

Individuals interviewed stated that they did not know of any cases where this had happened.

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Allegation Page 3 Since the concerned individual had stated that these concerns had been expressed to Quality First (Ql) at their termination interview, the Q1 fi.le for this concern was reviewed, after it had been investigated and closed by Ql. The concerns expressed to the NRC inspector were more detailed and therefore, substantially different frotn those expressed to Ql. The Q1 investigator substantiated the allegation given to Ql.

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