ML20217K341
| ML20217K341 | |
| Person / Time | |
|---|---|
| Issue date: | 09/03/1997 |
| From: | Galante A NRC |
| To: | |
| Shared Package | |
| ML20217K338 | List: |
| References | |
| CCS, NUDOCS 9710240282 | |
| Download: ML20217K341 (16) | |
Text
7,
[7590-01 P)
NUCLEAR REGULATORY COMMISSION Privacy Act of 1974 As Amended: Revisions to Existing System of Records AGENCY:
. Nuclear Regulatory Commission.
ACTION:
Proposed revisions to an existing system of records,
SUMMARY
In_ accordance with the Privacy Act of 1974, as amended '(Privacy Act), the Nuclear Regulatory Commission (NRC) is issuing public notice of its intent to modify an existing system of records (system), NRC-21
" Payroll-Accounting Records--NRC." to add four new routine uses-and update other sections-of the system notice, 1
EFFECTIVE DATE:
The revised system of records will become effective without further notice on (30-days from date of publication in the Federal Register) unless comments'. received on or before:that date cause a contrary decision.
If
-;;changesaremadebasedonNRC'sreviewof-commentsreceived.NRCwillpublish a:-new final notice.
ADDRESSES:
Send comments to the Secretary of the Commission U.S. Nuclear Regulatory Commission Washington, DC 20555 0001, Attention:
Docketing and 1
97102402e2 970915 "
PDR ORG NRCC
l Service,Section. Hand deliver comments'to 11555 Rockville Pike. Rockville.
Maryland'..between 7:30 am and 4:15 pm Federal workdays.
Copies of comments may be examined, or copied for a fee, at the NRC Public Document Room at 2120 L Street NW., Lower Level. Washington, DC.
i FOR FURTHER INFORMATION CONTACT:
Jona L. Souder. Freedom of Information/ Local Public Document Room Branch. Office of Information Resources Management. U.S. Nuclear Regulatory Commission. Washington. DC 20555-0001, telephone: 301-415-7170.
l SUPPLEMENTARY INFORMATION:
The NRC is proposing to amend the system notice for NRC-21. " Payroll Accounting Records--NRC." to add three new routine use disclosures pursuant to the Personal Responsibility and Work Opportunity I
Reconciliation Act of'1996 (Act).
NRC will disclose data from NRC-21 to the Office of Child Support Enforcement (0CSE). Administration for' Children and Families. Departmcnt of Health and Human Services (OHHS) for use in its Federal Parent-Locator System (FPLS) and Federal Tax Offset System. DHHS/0CSE-No. 09 90 0074, last published in the Federal Register on July 25, 1996 (61 FR.
38754).
FPLS is a computerized network through which States may request location information from Federal and State agencies to find non-custodial parents
.and/or their employers for purposes of establishing paternity and securing support.
Effective October 1, 1997, the FPLS will be enlarged to include the National Directory of-New Hires, a database containing information on employees commencing employment, quarterly wage data on private and public sector employees, and information on unemployment compensation benefits.
'2
s
. Effective October 1.-1998, the FPLS will be_ expanded to include a Federal' Case
-REgistr$.TheFederalCaseRegistrywillcontainabstractsonall participants involved in child support enforcement cases. When the Federal Case Registry is-instituted. Its files will be matched on an ongoing basis against the files'in the National' 0irectory of New Hires to determine if an employee is a participant in a child support case anywhere in the country, if the FFLS identifies a person:as being a participant in a State child support case, that State will be notified of the participant's current employer.
State requests to the FPLS for location information will also continue to be processed after October 1, 1998.
The data to be disclosed by NRC to the FPLS includes employees names, social security numbers, home addresses, wage amounts, reporting periods, and employers names and addresses.
Names and social security numbers submitted by NRC to the FPLS will be disclosed by the Office of Child-Support Enforcement to the Social Security Administration for verification to ensure that the social security number provided is correct.
The data disclosed by NRC to the FPLS will also be disclosed by the Office of Child Support Enforcement to the Secretary of the Treasury for use in verifying claims for the advance payment of the earned income tax credit or to verify a claim of employment on a tax return.
A r.ew routine use permitting disclosures to the National Archives and
, Records Administration and the General Services Administration for records management inspections conducted under 44 U.S.C.-2904 and 2906 is also being added to the system notice at this time.
In addition, NRC is updating the following sections of the system notice:
System Location: Authority for Maintenance of the System: Policies 3
w
- i
~
'and-Practices.for Storing, Retrieving. Accessing, Retaining, and Disposing of Records in the System: System Manager (s) and Address: Notification Procedure:
Record Access Procedure: Contesting Record Procedure: and Record Source Categories.
A report on the proposed revisions to this system of records, required by 5 U.S.C. 552a(r) and the Office of Management and Budget (OMB) Circular No.
A-130 Appendix 1. " Federal Agency Responsibilities for Maintaining Records About Individuals." is being sent to the Committee on Governmental Affairs of the U.S. Senate, the Committee on Government Reform and Oversight of the U.S.
-House of Representatives, and OMB.
Accordingly, the NRC proposes to amend NRC-21 in its entirety to read as follows:
NRC-21 SYSTEM NAME:
Payroll Accounting Records -NRC, SYSTEM LOCATION:
Primary system--Division of Accounting and Finance Office of the Controller. NRC,11545 Rockville Pike, Rockville. Maryland.
Duplicate systems--Duplicate systems exist, in whole or in part, at the locations listed in Addendum 1. Parts 1 and 2.
. CATEGORIES OF INDIVIDUALS COVERED BY-THE SYSTEM:
Current and former NRC employees, special Government Employees, and consultants.
CATEGORIES OF RECORDS IN THE SYSTEM:
Pay, leave, and allowance histories, which includes, but is not limited 4
i; l
1.
to.cindividuals' names and social-security numbers.
l QTHORYTYFORMAINTENANCEOFTHESYSTEM:
Pub. L. 104 193. Personal Responsibility'and Work Opportunity Reconciliation Act of 1996: 5 U.S'.C. 6334-(1994): 31 U.S.C. 716.-1104. 1108.
l 1114. 3325. 3511. ^512. 3701. 3711, 3717.-3718 (1994): Executive Order 9397.---
November 22. 1943.
j
. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM. INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection-(b) of the-
-Privacy Act; the NRC may disclose information contained in this system of
{
records without the consent of the subject individual if the disc'osure is-compatible with the purpose for which the record was collected under the following routine uses:
i a.
For transmittal of data to U.S. Treasury to effect issuance of
-paychecks to employees and consultants and distribution of pay according to
[
employee directions for. savings bonds, allotments tinancial institut1 ors. and other authorized purposes including-the withholding and reporting of Thrift Savings Plan deductions to' the Department of Agriculture's National Finance Center:
b.
For reporting tax withholding to the Internal Revenue Service and appropriate State and local taxing authorities:
c.
For FICA deductions to the Social Security Administration:
__d. -For dues deductions to labor unions:
. e.
For withholding for health insurance to the insurance carriers and the Office of Personnel Management:
5
j i
f,,
For charity contribution. deductions to agents of charitable
. institutions:-
l
- g,.For annual W-2 ~ statements to taxing authorities and the individual:-
A h,
For transmittal to the Office of Management and Bcdget for review of budget' requests:
i.
For withholding and reporting of rctirement, reemployed annuitants.
and life insurance information to the Office of Personnel Management:.
j.
For transmittal of information to State agencies for unemployment purposes:
k, For transmittal to the Office of Child Support Enforcement.
Administration for Children and Families, Department of Health and Human Services' Federal Parent Locator System and Federal Tax Offset System for use in locating individuals and identifying their income sources to establish paternity, establish and modify orders of support, and for enforcement action, 1.
For transmittal to the Office of. Child Support Enforcement for.
release to the Social-Security Administration for verifying social security
. numbers in connection with the operation of the Federal Parent Locatoi tem
-by the Office of Child Support Enforcement:
]
m, For transmittal to the Office of Child Support Enforcement for release to the Department of-Treasury for purposes of administering the Earned-
^
Income Tax Credit Program (Section 32. Internal Revenue Code of 1986) and
[
verifying a claim with respect to employment in a tax return:
n.
To the National Archives and Records Administration or to the General Services-Administration for records management inspections conducted
~under 44 U.S.C. 2904 and 2906:
6
~ d ',
O.
For any of the routine uses-specified in'the Prefatory Statement of General Routine uses.
DISCLOSURE TO CONSUMER REPORTING' AGENCIES:
DISCLOSURE PURSUANT TO 5 U.S.C. 552A(B)(12):
Disclosures of in?o nation to a consumer reporting agency are not considered a routine use of records.
Disclosures may be made from this system to " consumer reporting agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966, as amended (31 U.S.C. 3701(a)(3)).
POLICIES AND PRACTICES FOR STORING RETRIEVING. ACCESSING RETAINING. AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Information is maintained in computerized form. on microfiche, and in paper copy. Computerized form includes information-stored in memory, on disk
-and magnetic tape, and on computer printouts.
RETRIEVABILITY:
Information is accessed by name and social security number.
SAFEGUARDS:
Records in the primary system of_ records are maintained in buildings 4
where access is controlled by a security guard force.
File folders, microfiche, tapes. and disks, including backup data, are maintained in secured
. -locked rooms after working hours. All records are in areas where access is controlled by keycard and is limited to NRC and contractor personnel and to others who need the information to perform their official duties.
Access to computerized records requires use of proper passwords and user identification codes.
7
' RETENTION-AND DISPOSAL:
a.'
Individual employee pay record for each employee and consultant maintained-in the electronic PAY /PERS system is updated as required in accordance with General Records Schedule (GRS) 2-1.a.
b.
Individual employee pay' records containing pay data on each employee l
!and consultant maintained in the Annual and Quarterly Employee History Records on microfiche are transferred to the National Personnel Records Center and destroyed when 56 years old.
c.
Copies of non-current payroll data maintained on microfiche are destroyed 15 years after close of pay year in which generated in accordance with GRS 2-2.
d.
Employee and consultant payroll records:
1 ~.
U.S savings bond authorizations are destroyed when superseded or after separation of employee in accordance with GRS 2-14.a.
2.
Combined Federal Campaign allotment authorizations are destroyed after Government Accounting Office (GAO) audit or when 3 years old whichever is sooner in accordance with GRS 2-15.a.
3.
Union dues and savings allotment authorizations are destroyed after GAO audit or when 3 years old, whichever_ is sooner. in accordance with GRS 2.15 b.
4.
Payroll Change Files consisting of records used to change or correct
.an individual's pay transaction are destroyed after GA0 audit or when 3 years old, whichever if sooner, in accordance with GRS 2-23.a.
5.
Tax Files consisting of State and Federal withhelding tax exemption certificates. such as Internal Revenue Service (IRS) Form W-4 and the
~8 o
' equivalent State form are destroyed 4 years after form is st perseded or obsolete'or upon separation of employee in accordance with GRS 2-13.a.-
6.
Agency. copy of employee wages and tax statements, such as IRS Form W-2 and-State equivalents, are destroyed when 4 years old in accordance with GRS 2-13.b.
. 7..
Leave record prepared upon transfer or separation of employee i
maintained in the Payroll office is destroyed when 3 years old in accordance with GRS 2-9.b.
e.
Time and attendance source records maintained by Time and Attendance clerks and certifying officials are destroyed after GA0 audit or when 6 years old.-whichever is sooner, in accordance with GRS 2.7.
f.
Electronic time and attendance input records maintained in the i
PAY /PERS system are destroyed after GAO audit or when 6 years old, whichever is sooner in accordance with GRS 2 8.
g.
Payroll system reports providing fiscal information on agency payrollJconsisting of hardcopy and microfiche reports generated by the PAY /PERS system are destroyed when 3 years old excluding the long term Employee History Reports, in accordance with GRS 2-22.c.
h.
Payroll system reports serving as error reports.- ticklers, system operation reports are destroyed when related actions are completed or when no.
' longer needed, not to exceed 2 years..-in accordance with GRS 2-22.a.
- i. Official notice of levy or garnishment (IRS Form 668A or equivalent). change slip, work papers.-correspondence, release and other
-forms, and other records relating to charge against retirement funds or attachment =of salary for payment of back income taxes or other debts of
'9
o j
' Federal. employees are destroyed-3 years after garnishment is terminated in accordance with GRS 2-18.
YSTEM MANAGER (S) AND ADDRESS:
Chief. Financial Operations Branch. Division of Accounting and Finance.
Office of the Controller. U.S. Nuclear Regulatory Commission. Washington. DC
-20555 0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records contains information pertaining to themselves should write to the Chief. Freedom of Information/ Local Public Document Room Branch. Office of Information Resources
~ Management. U.S. Nuclear Regulatory Commission. Washington. DC 20555-0001 and comply with NRC's Privacy Act regulations regarding verification of identity contained in 10 CFR part 9.
RECORD ACCESS PROCEDURE:
Same as " Notification Procedure" and comply with NRC's Privacy Act-regulations rec'wding verification of identity and record access procedures contained-in 10 CFR part 9.
CONTESTING RECORD PROCEDURE:
Same as " Notification Procedure" and comply with NRC's Privacy Act -
regulations regarding verification of identity and contesting record procedures contained in 10 CFR part 9.
RECORD SOURCE CATEGORIES:
Information in this system of records is obtained from sources.
including but r.ot limited to the individual to whom it pertains. the Office of Human Resources and other NRC officials, and other agencies and entities.
'10
._ c
' EXEMPTIONS:-
None.:
i Dated at Rockville. MD. this 3rd day of September 1997.
For the Nuclear Regulatory Commission.
/
W //r>s 2)
~
l m
A. J. Sal #W re Chief IWmation Officer.
l 11
Federal Regleter / Val. St. N. Sta / Wednesday, July 7. teos / Nottaes agene
- a.._
g,a._
. s__ _
8, _ _ d
_. _ p.
Information is provided by the taxina uthodties and the ladividual; yem old,whideverls sooner.when a, vocords are audited by CAO er individual, the organisational
- h. For tlansmittal to the OfBos of component approving the travel, outside "- n 7 and Badget.for review of
- 4. Paymil Files comeisdag d transportados eg cost information ents, and rete books for bu ests:
payrou chasse are whom
- 1. or and reporttag of related pay eM byGAO
'esme 4 estirement, anom annuitants, and a when 3 years eM whidereris lifelaswancela on to the OdBos sooner.
synu m of Personnel "-.. r t:
l Peyrou Accounting PM-P:::.
Sdh
- 8. Tea Piles annal =P
~ f Stem and
'd*'*l h****hg W __
l ovMEM taeanoes P f and thee
,,i (quivaleet stata Issa, m destroyed,
N pg
,' O db 8Pect8edla Ptoistory Statement.
I**
Poseeded er 3,,,,,
Controlier F738 Did Georgstown memoeums10 consuust assemesa
- c. 'nme and Amad=a= Repeste Fuse Road, Betheads, bdaryland, asemose.
Duplicate systeme-Du canalating of NRCForm 704 are exist, in whole or la pan,plicate systems somoeuns punesser to e u.sa. ens,sm*
M -
ater CAO audit or when a at the lacedonslistedla AddendumI, Parts t ni.,ta.
gg,garmedes k a yews old, whideveres scener and 2.
p,,,,,7
,,g
- d. Admialstradre Peyroll Reports cauWderal araudan us
- I"I"*00 P
.4,ano.m.., _ _.
oi.aos-s.e, b. ma.e W M.is e
.br,* P ran'y'F"'es that are m
synne system to "censumer sepest%
exchading Cwvent and kunner NRCemployees, easedes the long-term Emp History fg"es deaned in the Fast Csedk go ernment employees, and usgC tas se e
Eiedronic records costaland la the as amended D1 U.S.C 3701(a)(3)).
Payrou (PAY)are destroyed carssonas erascosasane svaam whenno needed fMRCS 3-10.s1 P8'8M8 888 '**8H888 8 Psf beve.ud aHow**ce histate, asvamann,==== a.88 888'888 Currentl,
electraalc records are F
raem aan retained ce disk for 1
.then ampoems or necemos a M ems" vid s
asdsod y.
t
.erse.d to and on usagastic transf
..m,,e,*
.r
,e -
File folders, micro 8che. saagnetic aunesety con alasmanance or ne systees, tape, and computer media a U.S.C. 4334 (1esaliat U.S.C yt's-Nd, Pe
-* yroH Brand.Div 1l":ll!!:lilM'tiit!!!i"'*-
^-men r --d -*> --*r C--n %and rias O.iolon d.e md a de-Executive Order 9397, November 22 ausnber.
i ca==lataa. Washington, acess-1943.
amannoo:
8008' mourns ussa or neconos morrmas a na File folders, micro 8cha, tape, and sesinosissa pescaenam omsat, samusses cavseemse or unsas ase eska,incluengbacku data,sie Diredor, Divistan of Fnedom of ne cuapoese ersoon uses:
maintainalla seawed soons la laformation and Pubikations services,
.e,formados is thee soco.rds aney be.aAer2I, hows. Consputer records are,d r.l.ded. - to s.d.
Osce of Ad-hieveden, UA N. uclear un
>e-* -uni dio - lLst.r, commission.~
i
- a.,or.,e.emittai d,a,a to U, Treseary to eSed issuance pa M8 6 dudenequis '
ascens assges passamunst disast6utimToipay accordlag to l
asTaumouase seseeau Saaie as "Nati8cauen pescadurs" mP oyee disogicas for settogs bands..
allatanents, Saendallastituti ma,, and
- a. ladividual Amooant Files consisting esserssvaa ansons==~===a-d ladividual service omede argvelect som n y% p,.mde,-
omar =*=ad PWPa#
-*=ien which compdm es Ammt withholding and reporting d'thrik Savings Pian dedudiens to the EmphyeeInstory Records on neoons sounes omiseensa:
alaron are destroyed se yeese eAur Zaformadanis provided by the Department of Agrisadteve National
\\
Flaeace Center; the date of the lost entry on the card.
Individual and the OdBoo ofPersonnel
- b. Employee sad th-hama Peyroll
- b. For repeuttag tax withholding to Records.
MAC48 l
InternalRevenue Service and
- 1. lad!vidual Autherteed Anotment
.Ppropriate atse and iocaiia ias viiesca isiingofdoc se.ieihai a== aa8='
autherttles: - /
Secudty Adadalstration:
when superseded eraner NRC espert_*lom of gl. -
Part A:Semise Mwel
- d. For duas dedudione tolaber
- 2. ladividua i-411a*===t samployees.GG-1 1s untoms:
Files cens1 sting of documents that employees,hourl emy
- c. For withholdinglos health portala to union duas and se are sciendSc and lamesmos to the tasarsace cardare and detroysd M,en superseded or employees, and adelaistratively -
the OSco of Peroommel
- t; traneler or ao of emp deteradaad rate employeen.
L For charity omstr'buties E
- T z-
- 3. Notl8 on ofPersonne ce Part B: Sealer Executive Servka and to agents of charitable instituttems:
Pune comeladag of the Payrou amples of - equiveisst~--,',--_
Federal Register / Vst. 58, No. Its / W y, July 7 3644e asoone eenmes e m eonme:
- 5. For annual W-2 statements to Informados la provided by the taufna authodties and the ladividual; SF $0e m destroyed when edeled pay individual, the organiandonal
- h. For transmittal to the Once of mcords are audited by GAO or when 3 composest approving t% trevd outalde beanagement and Budget for review of ymre dd,wkleever is sooner.
- 4. Payrou Fuse canaledag d transportation egents, and rate books for budest regu,estsh,3 and reporting of 1.For -
payrollchange ano when cost information, rdatd pay a
byCAO 88HO-81 sotisennent, room eyed annultants. and or when 3 years old,whicheveris lifelasurunesin on to the OdBas
- sooner, entsu maus:
"IP"**"I"-~
1 l
Peyrou Amounting Records--NRC.
gdg"
- 5. Tax Files consisting of State and
'*I I'8g
.m.m.oa.ese Pym-ad the e,uivos.t si
.ess.a.e %
Prissarye n-Of'$
,'g@,,aner 8xn inupmeeded a 3,,,,
Fhance e db 8Pe Badin e Pmist 8
est.
Controll NRC FF3s Old Georgetown
==a aas== to communen assomse c.'nme and Ama=,taam Reporte Files Road, Betheads, nearyland.
Asemosa:
con of NRC Form 704 are Duplicate systeme--Duplicate eyeses cxist,in whole or in past, at the semaeuset puseuam ie e u.aA esmalsXist:
d star CAO audit er when a lomtions listed la Addendusa I, Parts 1 pg cg m d iader m edan k a yeare old,wkleeverde sooner and2.
consumer repopdag agency m act
- d. Administrative Peyroll Reporte om.i,L-d a mudas me drecords, ofmicroSee that are
,,s,,,
s or saments.s covesse er as4 Disclosures may be made kom thle P**'* M*,PaymR ca amen ere eyeie n m os.eu e m mm:luding Current and inru er NRCemployees, egendes" as detsed in the F Ceedk long-term Emp History
- P*cl*1 G*{**8"I #DP *y"*. ad fMII$$$*g l
I dw ofElectronic records== eat =a,1 in the es asasoded (31 U.S.C 3701(a)(31).
P4Y'*lI 8 IPAYI 8'8 carnecess wassomos a ne systsat when no needed (NBC3"3-10.5
,P,s(, leave, and aBowance histor6es, pouces ans pancnosa pen psommer Currently, electronicrecordsase ).
wnwa locludes, but not limited to, asuma, acessen, wrasen as.e seposses retained ces disk for 1
,then
, gad *== md acid===ra man: or asoonas a we evma:
5 r
treetsrud k ed a6 upes im e-File foiders, micro 8che, magnetic t.umoarry ran asaartenaece or ne suvues.
tape, and casoputer usedia 5 U.S.C. 6334 (teas)ist U.S.C 71't' af.NroH BraneAvision of screewamurVI 3ho,'
'(
Acaned by agme end social escurity Centrollst, U.S. Nacieer Accouattag and Plassoc, OSco of the Executive Order 9397, Novemier 22, number.
ery Commtaston, Waldngton, 20sss-11'43.
Sansesamos:
moves uses w seconos martmeo e na File folders, micrt.Scha, tape, and moWICanoN Peacemen:
entum, escuessa cavsecess or usam ase asks, including becku data,m Director Divis6am of Pyondom of we punpoess er euen unas:
anahtalmd in secured rooms laformation and Publicauana Servlees, talornation in thwe reco,rds may be-aner w hours.Cosaputer records OEcs of Adantatar ties U.S. Nuclear m
,,4 are protse,ed. Amass to and.
- e. For transadttal of data to U.S.
use of these mmeda are lisolted to these Regulatory f'ma=l==l=, Waddagton, Transary to essa t-aaan of paychecks Persas whose oscial duties require.
DC 30664 400).
gr, ' # ~ ud casubmuand such access asome acopes passumenser dist 16ualen of pey eacording to amuses ase esposau Same as "Nati8 cation procedure "
einployen directicsa lor envings banda.
allatmanta, Raen&llastitutions, and a, ladividual Account PHee consistlag ocemssn a essonspeacons ent ofindividud service cards or edsat other autherland ps rposes tachading the which coss LM Annual Sem m' h h - - '~-"
wit %olding and reporting of Thrli r~
Savings Plan deducMans to the Quarterly loys 31 story Records on anoons sounos cameensa:
Department of AgricLhure's National micro 8che are destroyed se yeese aner lafuruntaanis provided by the Finanoa Center; the date of b last entry on the card.
Individual and the OtBm otrPersonnel b Esoployes and Consehest Peyroll
- b. Per reposttag tax withhelding to
- Reards, estCHea Internal Revenue Service and 1.ladividual Authorised Allotusent oppropdata state and localtaxize Pues consisting of docuansote that
""""""8 authostiles: -
- c. For FICA deductions to the Social perhis to savings bonds and CPC me PersonnelPerformance Appsatsels-Security W'=' antion:
destrayed when superended or ator NitC
- d. For duen deduct'ans tolabor separados of am Part A:Senterlevel
- 2. ladividual Allar==t employees,GG-1 18 unions:
Files canalsting of documents that enPl*Y**8,houriy wage emppa
- c. For withholding der health to union does and sey are scient18c and **== =4 ant insurance to the insurance cardere and G.,.a ivben superseded or l
eeP ayees, and admisdatratively -
ths OScs of Per==aat "--
rt L For charity emetrbdon W; - transler or 9e tion of emplovea.
determined rate employeesc
- 3. Not!8 on of Poesonnel Asian Part B: Senior Emscuttvs service end to eaents of derttehle institutiase; Pales camelsdag of the P:yroll copies of equlvensat t -
38456 Fedwal Regleter / V:1. 58, No.128 / Wodanday, July 7,1993 / N:tica
- 25. OralHisto)y Prograrn-NRC.
Information to another agency or use, to NRC paid experts, consultants.
- 26. Administrative servicu Filee-indkidual as a " routine use," including and others under contred with the NRC, NRC.
assurance that the information is
- 27. Radiat.4on Exposure Information nlevant for h purpnees im whichit la on a "poed to know" basis for a purpose sf8 ;
within the scope of b ent NRC and Reports System (REIRS1 No-transfund.
NRC contract. Such access 11be granted to
- 28. Recruiting, Examining, and y,,g,g,,7em
,,gn,,,,eln.ms an NRC contractor by a e stem manager
. u,,,
only aftw utisfadory ju Acadon hu Pla~coment Recorde-NRC.
- 29. Nuclur Documents System The following routine uses spply to bwn provided to b system manager.
(NUDOCS)-NRC.
each system of records nouce set forth NftC-1
- 30. Manpower Resource Tracklig below which speci8cally references this System Recorde-NRC.
Profato Statement.
e n n u m us*'
31, Correspondence and Records, 1.In e event that a system of records Shared Information Network Of8ce of the Secretary ucant Taxpever NRC.
maintained the NRC to carry outits - (SINET)-NRC.
- 32. Licensee and Apo fur.ctions cetes a violation oflaw.
Idantification Number Kocords-NRD.
whether dvil, criminal, or regulatory in ~
annu tocanon:
33.S al utry Flie-NRC.
nature, and whether arising by general Office ofInformadon Raources
- 34. A visory mmittee on Reedor statute or articular Management NRC,7920 Norfolk Safeguards (ACRS)and Advisory
. by regula on, rulu, program statute, or
- % venue, Betboods, Maryland' or order luuod Comrnittee on Nuclear Waste (ACNW) / pursuant thereto, b rolevant records in canoones or memouats covsmao sv rus Corre danceindex and Associated the system of records may be afernd, ennu:
Reco ps a routine use, to the appropriate Curant and former NRC employees;
- 35. Drug Testing Program Records-agency, whether Federal, State, local, or NRC contractors; vendors; Federal, State NRC.
foreign, charged with the responsibthty and local Government emergency points
- 36. Employee Locator Records Files-ofinvutigati or osecuting such of contact; and NRC licensen.
NRC.
violation or arg with enforcing or 37,information Securit Files and implementing the statute, or rule, cananas ce naconos a w annu:
Associated Recorde-NR regulation, or order issued pursuant For NRC personnel, records will
- 38. Malling Liste-NRC.
b reto.
contain name, grade, title, office, and
- 39. Personnel Security Files and
- 2. A record from this stem of room. For NRC contactors, records will Associated Recorde-NRC.
rpcords may be discl as a routine contain name, company address, and
- 40. Facility Security Access Control Recorde-.NRC.
use, to a Fedenl, State, local, or foreign identl8 cation numbw. For others, og ncy,!!necouary,to obtain records contain infonnation such as Thue systems of records an thou in ormation relevant to an NRC decision name, phone number, addrm, and syst:ms maintained by the Nuclur.
Regulatory Cornmiulon(NRC)that concerning the hiring or retention of an responsibilities.
t employee, b luuance of a security contain personalinformation about clearance, the letting of a contract, or auneen w uawnmaues ww snne individuals, and from which al b luuance of a license, grant, or other 42 U.S.C,2201 (1988).
Information can be retrieved beneBt.
refuence to an individualide tific.
3, A record from this system of m uns w neconos a ne sysuu, The notice for oech system of rm ards records ma be discloud,as a routine
==aa cansomas or unans ase THs Punroess or aucu usas:
stata the name and location of the um, to a F eral, State, local, or fonign Information in thm records may be record system, the authority for and agency in twponse to its nquwt,in used-manner ofits operetloo, the categorl#
connection with h hiring or retention
- a. To identi pwoonnel cognisant of ofindividuals that it covers, the types of an om oyee,b lanaance of a of records that it watains, the sourme or raponsible suivities at nuclur escurit nrance,the reportin of an of information in those records, and the investi etion of an employee, e letting "b.T identi ww ts proposed " routine uses" of each stem of a contnet, or the lasuanos of a
' with a fic functions.
roonnel associated cf records. Each notice also inclu es the liceou, Brant, or other bena6t by the
- c. F the routise uses Red in business addrus of the NRC official. -
tocuesting
, to the extent that the graphs 1,5, and 6 of a Prefatory wh3 willinform intnested persons of information a re event and neces to the procedures whereby they may tatement.
n the requesting agency's decialon on e
access to and correct records puta g matter.
Poucas ase enacncas con nonno, I
to b m mives.
- 4. A record from this em of asTaswea, accseems, asfaaema, aae One of of thePrivacy records may be dieci
, as a routine ' omromes or naconos es ma sysuu:
g Act, as ata section 2(b)(4),is to um,in the course of discovery and in gronaea:
3 vide certain safeguards for an y pmaanting evidence to a court,
' dividual agatast an invasion of magistrate, administrative tribunal, or Malataln.d in paper film and personal privacy b requiring Federal frand
, incl disclosurw to computu media agencisa to"* *
- amminate an record ofidentifiable personal. y op gcouned course of arrasvasasry:
settlement negotiations.
Accessed by Iasividual,limnsee, Informatiam in a rnanner that assures
- 5. Disclosure may be made, as a facility, or plant name; S! NET security that such action is for a necessary and routine um, to a Congrenstocal office capabllityt or system or project lawful p that information is -
from the recntd of anindividualin currect an accurats forits intended
/ raponu to an utry from the sanouance:
use, and that adequate safeguards are Con ulonal o ce made at the request Computer film an word rovided to misuse of such of at individual..
in of down to the field value leve. Access to protected. Computar tais rotected tion
- b NRCintends to'
- 6. A record from this follow these principles in tranaioning records may be disci
, as a routine and use of these records are limited to
y NARRATIVE STATEMENT The Nuclear Regulatory Comission (NRC) is PrivacyActsystemofrecordsnoticeforNRC-21.proposingtorevisethePayroll Accounting Reco j
NRC 1.
Puroose NRC-21 is being revised to enable the NRC to comply with certain provisions of the Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (PRWORA) which require all Federal agencies to begin transmitting "new hire" and "guarterly wage" information to the National Directory of New Hires (NDNH) on October 1, 1997,'and January 31, 1998, res)ectively. The Office of Child Support Enforcement (0CSE). Department of iealth and Human Services is providing technical assistance to all agencies in meeting the NDNH requirements. The proposed revisions to NRC-21 will add three new routine uses permitting NRC to make the disclosures required by the PRWORA, add one l
new routine use enabling NRC to make disclosures to the National Archives and l
Records Administration and the General Services Administration for required records management inspections, and update other sections of the system notice.
2.
Authority Pub. L. 104-193, Personal Responsibility and Work Opportunity Reconciliation Act of 1996: 5 U.S.C. 6334 (1994): 31 U.S.C. 716, 1104, 1108, 1114, 3325. 3511, 3512, 3701, 3711, 3717, 3718 (1994): Executive Order 9397, November 22, 1943.
3.
Potential effects on orivacy of individuals None.
4.
Protection of the information Records in the primary system of records are maintained in buildings where access is controlled by a security guard force.
File folders, microfiche, tapes, and disks, including backup data, are maintained in secured locked rooms after working hours. All records are in areas where access is controlled by keycard and is limited to NRC and contractor personnel and to others who need the information to perform their official duties. Access to computerized records requires 'use of proper passwords and user identification codes.
5.
Comoatibility with (a)(7) of the Privacy Act The Privacy Act permits the disclosure of information about individuals contained in a system of records without their consent for a routine use where the information is compatible with the purpose for which the information was originally collected. The Office of Management and Budget (0MB) has
y:
1 z.,
l 2
l indicated that a "coupatible" use is a use which s necessary and proper (OMB Guidelines, 51 FR 18932, 18905 (1986)). Since the four proposed routine uses are. required-by law. NRC considers them necessary and proper uses and therefore " compatible" uses under the Privacy Act.
6.:
DMB control numbers.
None.
i t
i
-j 1
l l
- l Y