ML20212D630
| ML20212D630 | |
| Person / Time | |
|---|---|
| Site: | Cooper  |
| Issue date: | 12/18/1986 |
| From: | Horn G, Schaufelberger, Whitman D NEBRASKA PUBLIC POWER DISTRICT |
| To: | |
| Shared Package | |
| ML20212D555 | List: |
| References | |
| PROC-861218, NUDOCS 8701020123 | |
| Download: ML20212D630 (50) | |
Text
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.S E21 1074 NEBRASKA PUBLIC POWER DISTRICT General Order OFFICE OF GENERAL MANAGER December 18, 1986 M
Order No Date issued Supplements Date Effective December 18, 1986 Supersedes No.
New FITNESS FOR DUTY POLICY Subject OBJECTIVE It is the objective of the District to establish and maintain a safe and healthy work environment and to reduce accidental injury to person or property, absen-teeism, tardiness and substandard job performance caused by the use of any drug, including alcohol.
It is also the objective of the District to ensure that its employees conduct themselves, both on and off the job, in a manner that promotes public confidence in the District's ability to meet its responsi-1 bilities.
POLICY The use of any drug, legal or illegal, which significantly alters Drugs or impairs the mood, perception, or judgment of any individual while engaged in job-related activities, or the use, sale, or possession of illegal drugs, is inconsistent with the District's above-stated objective and is prohibited.
Off-the-job use, sale, or possession of illegal drugs can adversely affect a person's job performance, jeopardize the safety of co-workers, or adversely impact on the confidence of the public in the District's ability to meet its responsibilities, is inconsistent with the District's stated objective, and, is also prohibited.
Alcohol - The use of alcohol during working hours or while otherwise on active assignment, while on District property, or while using District vehicles, is inconsistent with the District's objectiva of operating in a safe and effi-cient manner and is prohibited.
Additionally, no one shall report to work at the Dist-ict or be on District property while under the influence of alcohol.
REQUIREMENTS In accordance with this policy on Fitness for Duty, the District requirements are as follows:
1.
The District shall have a Drug and Alcohol Testing Program which shall be designed tc help ensure that the District workplace is free of the adverse effects of drugs and alcohol.
The Progrcm shall include analysis (es) of urine and breath samples to detect the presence of drugs and levels of concentration of alcohol.
Testing shall be conducted under
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the follcwing circumstances:
a.
Routinely for all outside applicants for District emplcyment in any position and transfers into any positions for which testing is required 8701020123 861218 PDR ADOCK 05000298 p
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Np General:Ord;r 24
.Page 2.
s December;18 1986
. pursuant to written directives issued under the authority of the Presi-dent. - The: tests :will be ' conducted and the results thereof analyzed
_ prior to employment -or transfer. Any outside applicant who has positive
. test results will not _be eligible for the employment sought and will
. have Lany offer of-employment withdrawn.
Any District employee who has. positive test results will not be eligible for the transfer sought and'will be subject-to paragraph _7, below.
b.~-For cause when the.following conditions arise:
- 1). When a
- recsonable suspicion exists that the individual is under
.the influence of drugs or alcohol.
Reasonable suspicion is a
-belief-based on behavioral observations sufficient to lead a prudent person to suspect that the individual is under the influence of drugs orLalcohol.
When -an _ individual is in possession of illegal drugs or alcohol
'2) _ or when suspected illegal drugs or alcohol are found in the prox-
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imity of~the individual's work place.
- 3) JWhen reliable information is provided that an individual is involved in the use, sale, or possession of illegal drugs.
- 4) When an. individual is involved in an accident or near accident 1while~ engaged in District work and there is reason to believe that human - judgement,. coordination or performance could have been affected : by drugs or alcohol.
In this event, testing will be initiated pursuant to written directives issued under the authority of the President.
- c. : At such other times as determined to be necessary, pursuant to written directives issued under the authority of the President.
- 2. ' Discharge. is the - penalty for illegal use, sale, or possession of drugs during ' working hours, while on District property, while using District vehicles, or while on active assignment with the District.
Any illegal drug will be subject to ~ confiscation and delivery to the appropriate law enforcement agency.
l 3.
Off-the-job illegal use, sale, or. possession of drugs shall be cause for disciplinary action up to and including discharge.
4.
Employees who are using legally-prescribed or over-the-counter drugs which could affect their ability to perform their assigned duties in a safe and efficient manner must report the use of such drugs to their supervisory authority.
The District will evaluate the circumstances and determine whether-the individual is fit for normal duties or whether a temporary reassignment may be necessary.
5.
Employees who are determined to be under the influence of alcohol during working hours, on District property while using a District vehicle, or to be drinking on the job, will be subject to disciplinary action up to and including discharge.
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7 a.;. AlcoholL; consumption ? isf proh'ibited ~ during the workday, ' including rest
.-periods 'and meal L periods. Notwithstanding this, there may be occasions, 91 -
7 removed from the4 usual work setting, when it is. permissible to consume
~ alcoholLin, moderation 1 Employees who consume alcohol:under such circum-Tstances shall not. report.'back to work Ldu' ring that workday, and any
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. time.off-the-job under such. circumstances shall be taken as vacation e-
- orLas time off without pay.-
l b;- LThis l Policy shall not prohibit the use of alcohol ~.by an employee occur-ring 'afterithe.. close of-that employee's. - regular working hours, or y
at retirement parties,~ banquets or other like business-related functions
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sponsored iby the" District, nor shall it! prohibit the use of alcoholic
- beverages on District-owned property when the property is made available to Districtepersonnel ofor' recreational ~ and vacation activities.
Use
- of' alcohol-'off-duty Tat official or District-sponsored functions does
'not relieve any. employee of his or her responsibility to conduct himself or. herself:in accordance with '.the law and in such a manner so as not to-adverselyf mpact the reputation of the District.
i
- c. Employees scheduled: to bet on call. are - expected to be fit for duty lupon reporting for work.
~ 6. 3 Any. employee who is unfit for-duty for whatever reason shall not be allowed
. m to work.
It shall be the responsibility of supervisory authority to ensure
- thatnindividuals under..their direct or indirect supervision are at all times ~ fit to' perform their assigned duties ard to take appropriate action i when:they~are'not.
7.
In s the: event any - employee has -a positive result on -the drug and alcohol tests required by.this Policy, that employee shall immediately be-placed
~
.. on suspension ' without pay and suspended from all duties.
The employee shall be _ given _ the choice of. participation in the District's Employee Assistance : Program or be discharged in accordance with the District's normal disciplinary policies.
8.
Employees who refuse.to participate in the Drug and Alcohol Testing Program required by. this Policy shall be discharged in accordance with the District's normal disciplinary policies.
/ EMPLOYEE ASSISTANCE PROGRAM L Employees.with personal drug or alcohol problems are encouraged to request assistance from the Employee Assistar.ce Program.
Participation in this program
- is voluntary and confidential and shall not affect an employee's continued employment with the District; provided, however, that the employee must there-after comply with District rules and policies.
Participation in the Employee Assistance' Program shall not, however, prevent disciplinary action from being taken for any. unacceptable conduct, eitner in the past or in the future.
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- December 18, 1986 RESPONSIBILITY 1.
Each. supervisor shall ensure that all employees under his or her direction
-are aware of this policy.
Further, each supervisor shall be expected to actively. promote the goals of this policy, and other policies, instruc-
~tions, and programs developed and implemented pursuant hereto.
2.-
Each employee is responsible for understanding and abiding by this policy, and other policies, instructions, and programs developed and implemented pursuant hereto.
3.
The Division Manager of Human Resources shall be responsible for communicat-ing this policy to all employees.
4.
Each.Vice-President shall be responsible for the preparation of any such directives and procedures as are deemed necessary to implement this policy.
Issuance of any such directives shall be under the authority of the Presi-dent.
5.
The. - Corporate Security-Manager shall be responsible for monitoring the
~ implementation of procedures, instructions, contracts, and any other items necessary to implement the Drug and Alcohol Testing Program required by this Policy, and to make reports to the respective Vice-Presidents regarding such implementation.
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-Don E. Schaufel er er President DES /jt
NEBRASKA PUBLIc POWER DISTRICT u
Date -
December 18. 1986 To NPG Division Managers FOR INTER-DISTRICT BUSINESS ONLY
' From L. G. Kunci Subject NPG Fitness for Duty Program The NPG Directive 2.3, "NPG Fitness for Duty Program" is being issued with
.an effective date of December 18, 1986. We will implement the requirements of the Directive in accordance with the following schedule:
Random Testing April 1, 1987 Alcohol Testing April 1, 1987
'All other Requirements Contained in the Directive January 15, 1987 Your specific responsibilities are addressed in the Directive and you should take the necessary actions to assure that the above schedule is accomplished.
The NPG Directive on Fitness for Duty.will supersede NPG Instruction Number 1 -
' Drug / Alcohol Testing effective January 15, 1987.
L. G.
uncl Vice-President - Nuclear LGK/dkh cc:
D. E. Schaufelberger R. L. Walgren G. D. Watson 4
H. G. Parris 4
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L I. Purpose ~ -
This-directive.fis to provide for the Nuclear ' Power Group's
- implementation of ' the,- Fitness for Duty Program.
The NPG Fitness for Duty Program implements the District Policy for Fitness for Duty (see
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4 Reference A).
II. Scope-
. A.
Fitness for Duty Program The Fitness._ for Duty Program is
. applicablel to.sil NPG employees and -other personnel who perform r
- work related to the District's Nuclear Program.
B.-
Fitness;for Duty Training 1.
The Fitness for Duty' Employee Training Programs are applicable to:
a.
All NPG Employees b.
_Other District employees who have unescorted access to CNS.-
c.
All Non-District pereonnel with unescorted access to CNS including officers,
- agents, representatives, and employees of contractors and consultants, vendors, inspectors and1 Nuclear Regulatory Commission (NRC)
~ personnel and representatives.
2.
-The Fitness for Duty Supervisory Training Program is applicable.to:
a.
All NPG Division Managers b.
All NPG Department Managers All'NPG Supervisors 7;
c.
d.
All NPG Craft Foreman e.
Other NPG employees responsible for directing or supervising work and/or observing and reporting personnel behavior.
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C.i Drug and Alcohol Testing Program
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- The Drug ~and~ Alcohol Testing Program is applicable to the following
' individuals:
1.: _All outside applicants who are offered employment in the NPG.
2.
All NPPD-employees who are applicants for employment in the NPG.-
3. All-NPG employees except those who are specifically excluded s
by recommendation-of the appropriate Division Manager and approved by the Vice-President - Nuclear.
4.
.All NPPD employees outside the NPG whose job responsibilities
. require unescorted. access to CNS as determined by the
~Vice-President.
Nuclear.
5.
NPPD-Senior Management personnel or others who voluntarily apply for.or hold unescorted access to CNS.
6.-.All consultants - contractors, and vendor employees or w;
representatives who require unescorted access to CNS.
7.
. Inspectors-and NRC and other regulatory agency employees and
. representatives who require unescorted access to CNS.
D.
. Employee Assistance Program - The District supports and maintains f
.an Employee Assistance Program (See Reference B).
e 1.
Availability
-Employees experiencing personal drug or alcohol problems are encouraged to voluntarily seek assistance through the Employee
-Assistance Program to resolve such problems before Management referral or disciplinary action is required.
2.
Volunteering Volunteering to participate in the Employee Assistance Program will be viewed positively and shall not in and of itself result in disciplinary action.
However, participation shall
-not:
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b Human Resources 2.3 NPG Fitness for Duty Program 0
-a.
Prevent normal disciplinary action for a violation (s) which may have already occurred or may occur after volunteering for participation in the Employee Assistance Program; nor b'.
Relieve an. individual of the responsibility to perform assigned duties in a safe and efficient manner.
III.-Implementation This directive is effective'immediately upon approval by the President.
The requirements of this directive will be implemented on a schedule determined by the Vice-President - Nuclear.
IV. Responsibilities s
ll.
Vice-President - Nuclear.
The Vice-President - Nuclear has the overall responsibility for the effective implementation of this directive. He shall ensure that the program is effective through monitoring of the implementation and shall modify or cause the modification of the program as necessary to ensure the program's effectiveness. He shall approve, in writing, the positions which do not require unescorted access to CNS.
B.
Division Manager of Nuclear Support.
The Division Manager of Nuclear Support shall be responsible for arranging contracts with organizations to perform the laboratory rests required by this
-procedure.
He will ensure that appropriate chain of custody, q'tality. control-and quality assurance provisions are incorporated into the contracts.
He will also ensure that accurate and appropriate reporting of laboratory tests, in accordance with this procedure, are included in the contract provisions with the laboratory performing the tests.
He shall develop and implement the random selection process for drug and alcohol tests and notify the appropriate Division Manager of the individuals selected for random tests.
He shall assure that the necessary qualified
-equipment with qualified operators are available to conduct tests that are performed by NPPD. He shall be responsible for providing detailed procedures for the collection of specimens, the conduct of tests and the reporting of test results.
He shall have overall responsibility for training required pursuant to this directive.
C.
Division Managers. Each Division Manager shall be responsible for
,r-the implementation and administration of the Fitness for Duty Program for all individuals under his supervisory authority.
He shall ensure that all persons for whom he is responsible receive the necessary inforcation and formal training and shall ensure that 3
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call; training is properly : recorded.
This includes both the-naupervisory_and employee Fitness for Duty-Supervisory and Employee Training. Program.. He sh'all ensureLthat individuals selected for
. testing-are. notified and the tests conducted as scheduled.
He shall, ensure that'the consent form is executed for each individual
-to i be. tested.
He shall ensure that each individual tested is notified of any positive - test results in accordance with this procedure.. In the - event of positive test results, he is n
. responsible for; ensuring that the individual is apprised of his or
-her options'and that appropriate action is taken in accordance with this procedure.-
~
Manager -(Nuclear Training Department. The Manager of the Nuclear
.D.
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- Training Department is responsible for developing, maintaining and providing the Employee Fitness for Duty and the Supervisory Fitness for : Duty Training Programs.
He will ensure that the training Programs cover.any regulatory requirements, District Policy and NPG Procedural ~ requirements. He will also ensure that the training is
-provided on a timely and consistent basis in response to training
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.needs specified.by the Division Managers.
- E.
~
-Manager-of Human Resources Department.
The Manager of the Human
~ Resources Department will ensure that all job offers for positions in'NPG or otherwise requiring unescorted access to CNS contain a statement that the offer 'is contingent upon the successful 4
completion of. drug and alcohol tests required by this procedure.
'He is responsible for developing, maintaining and implementing the Employee' Assistance Program.
He will make available for employee use and associated training information relative to the Employee i
Assistance Program.-
- F.
Managers and Supervisors.
Managers and Supervisors shall be responsible. for providing to each individual for whom they are p.
responsible information concerning the Fitness for Duty Program.
This information shall include the Districts' Fitness for Duty
' Policy, the Employee Assistance Program and this procedure.
- G.
Employees.
Employees shall not report to work under the influence of drugs or alcohol nor use illegal drugs or alcohol during working hours. They will be responsible for notifying their supervision if they are taking any prescribed or over-the-counter drugs that potentially could effect their ability to perform their work l
activities in a safe and efficient manner.
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s idart Au V.ERequirements A.
Dedinitions~
}f (1. --
Drugs Any drug, legal or illegal which significantly alters s
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' or impairs ' the mood, perception, or judgement of an individual.
2.
(Alcohol-Any;alcoholicbeverageregardlessofalcoholcontent
- as determined by weight or volume..
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,3.-
"Under c the Influence" of Alcohol - An individual is m
considered "under the influence"'of alcohol when a test result equivalent. to a concentration of alcohol in blood of.04
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percent W/V-or. greater is determined.
$i 4.
Unescorted Access - Authorization - granted an individual in writing.by responsible authority to~ enter the protected area at Cooper Nuclear' Station-on an unaccompanied basis.
B.
Policy Requirement's
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In accordance with the District's Fitness for Duty Policy the'NPG requirements-are as follows:
1.
. Discharge is the~ penalty for illegal use, sale, or possession of' drugs during working hours, while on District property, or while using District vehicles. Any illegal substance will be subject : to confiscation and delivery to the appropriate law enforcement agency.
~
2.
~0ff-the-job use, sale, or possession of illegal drugs shall be
'cause for disciplinary action up to and including discharge.
'3.
' When an employee is arrested for off-the-job drug activities, s
that employee's unescorted access to CNS shall be immediately revoked and the employee will be subject to a drug test as
. soon as is feasible.
If the results of the drug test are
. positive the disciplinary actions as appropriate under this procedure will be-followed.
If the drug test is negative, u
District Management will evaluate the circumstances surrounding the arrest and take appropriate actions regarding future work assignments.
v 4.
' Employees who are using prescribed or over-the-counter drugs which could affect their ability to perform their assigned duties in a safe and efficient manner must report the use of 5
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Human Resources 2.3 NPG Fitness for Duty Program 0
such-drugs.to thefr supervisor.
The District will evaluate the circumstances and determine whether the individual is fit for normal duties or whether a temporary reassignment may be necessary.-
- 5. _ -Employees under the influence of alcohol or determined to be drinking.during working hours, or possessing alcohol on
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District property or using a District vehicle will be subject to disciplinary action up to and including discha:ge.
Employees drinking or possessing alcohol ' inside the protected: area of CNS shall be discharged.
b.
Alcohol consumption is prohibited during the workday, including rest periods and meal periods. Notwithstanding
-this, there may be occasions, removed from the usual work setting, at which it is permissible to consume alcohol in moderation.
Employees who consume alcohol under such circumstances shall not report back to work during that workday, and any time taken of f-the-j ob under such circumstances shall be taken as vacation or as time off without pay.
c.
-The possession of alcohol in a personal vehicle on or off of District property is not prohibited by this procedure, provided-such possession'is in compliance with state and local laws.
d.'
These provisions shall not prohibit the use of alcohol occuring after the close of the District's regular business hours, at retirement parties, banquets or other like business-related functions sponsored by the District, nor shall they apply to the use of alcoholic beverages on District-owned property when made available to District personnel for recreational and vacation activities.
Use of alcohol off-duty at official or District-sponsored functions does not relieve any employee of their responsibility to conduct themselves in accordance with the law and in such a manner so as not to adversely impact the reputation of the District.
e.
Call Outs 1)
Employees scheduled to be on call are expected to be fit for duty upon reporting for work.
An employee scheduled to be on call who is called out and is perceived to be under the influence of alcohol will 6
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- be -immediately removed. from service and subject' to
. alcohol testing if-reasonably available. Management
. will f take 'further s action Las provided in this
- procedure.
w 2).
An employee not. scheduled '~to be on call who is
- called out - and is under the ~ influence, must so
. advise.his/her supervisor and would not be required toLreport to work. _An. employee who reports to work
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.and is perceived to be under the influence of alcohol will.not be allowed to work. The employee's unavailability for duty - will.be noted.
Further
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' action will.be based upon past history such as the p:
frequence of such incidents, etc.
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- 3)
-In call-out situations' where the~ employee is not A
- perceived to be under the influence, but who
. displays evidence of. alcohol consumption such as the
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smell of alcohol on the breath, action taken will be as deemed appropriate by supervisory authority.
"6.' Any employee who is unfit for duty for whatever reason shall 3*
not-be allowed'to work.
It shall be the responsibility of 1 supervisory authority to ensure that the individuals under
~ their supervision are at all times fit to perform their s
m;
' assigned: duties and to take appropriate action when they are not.
As soon as supervisory authority has any ~ indication that an individual ~ may be abusing drugs or alcohol, and in addition to any other action that may be provided for by this procedure, the individual shall be informed and reminded of
..'the assistance available through the Employee Assistance
>r Program.-
7.
All outside applicants and District transfers into NPG or a
otherwise to a position requiring unescorted access to CNS shall be required to sign a consent form, submit the required
. g.
specimens and pass the drug tests as provided in this procedure. Any individual who has positive test results will not be eligible for that employment and any offer previously made shall be withdrawn.
8.
All consultants, contractors, inspectors and vendor employees and representatives who require unescorted access to CNS shall pass the drug and alcohol tests as provided by this directive or a comparable test conducted by the parent company and approved in writing by the District. Any such personnel who have valid unescorted access to CNS prior to the approval date 7
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of-this proce' dure and working under prior contract, agreement 3
or purchase order in force at.the time'shall be exempt from
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. expiration of. the contract, agreement or purchase order, this requirement for a period of six (6) months or until the whichever is sooner.
9.. _ Nuclear Regulat'ory Commission employees, inspectors or representatives, who. require unescorted access to CNS shall
' pass the drug and alcohol tests required by this procedure or a comparable test conducted by-the NRC and approved.in writing
.by j the. ' District.. If any NRC employee, inspector or representative refuses to take a drug and/or alcohol test or
-has positive results for any test required by this procedure the Administrator of NRC. Region IV will be so notified. and
-such. individual will be provided escorted access if the Districtiis so' directed by the NRC.
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' 10. All individuals with unescorted access to CNS shall be subject to being - randomly selected for drug and alcohol testing.
Those~ selected shall.be required to sign the consent form and 9
submit the required specimens.
Positive results will result b
in immediate revocation of unescorted access.
If the
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individual is a District employee he will be notified of such results~and the options available in accordance herewith.
If theLindividual is a consultant, contractor, or vendor employee or representative, the parent company will be notified and E
' instructed to remove the individual from CNS, or other District property.
If the individual is an NRC employee, inspector or representative, the Administrator of NRC Region IV will be notified and that individual will be provided escorted access if the District is so directed by the NRC.
11.
In the event a District employee has positive results from the drug and alcohol tests provided by this procedure, that employee shall immediately be denied unescorted access to CNS.
That employee will also be placed on administrative leave without pay and suspended from all duties. The employee shall be given the choice of participation in the District's Employee Assistance Program or be discharged in accordance with - the District's disciplinary / termination policies.
The employee will be given seven (7) days from the date of notification of the positive resul.ts to notify the District of his of her desire to participate in the Employee Assistance Program.
If the employee elects to participate in the Employee Assistance Program, the employee will be considered in a leave status and may use medical leave, vacation time or 8
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~ unpaid leave in'accordance with District policies, until he or she complete their participation in the : Employee Assistance (Program, return to work status or are terminated in accordance with the provisions-of this procedure. Employees who elect to participate in'the Employee Assistance Program will not have
' his' orc her unescorted access restored' until he or she satisfactorily complete the post rehabilitation tests required by-this procedure..
12.s Employees who refuse to participate in the Drug and Alcohol Testing Program cas ' described. in this procedure shall be
. discharged in accordance with the District's normal disciplinary policies.
- C..
Fitness For Duty Training Programs 1.:
- The Fitness-for Duty' Training Program shall consist of Fitness for Duty Supervisory Training and Fitness for Duty Employee Training.
' 2. c The Fitness for~ Duty Employee Training shall be a part of General Employee ~ Training.
The training shall include sessions for every individual covered by this procedure.
It shall: include a clear written policy on Drug and Alcohol Abuse, Employee Assistance Program information and procedural requirements for complying with the Districts' Fitness for Duty Policy.- Retraining or successful completion of an examination in-lieu-of training shall be required each year
- for each individual covered by this procedure.
The program
-content shall be-updated as necessary to include current District policy, industry standards and regulatory requirements.
3.
The Fitness for Duty Supervisory Training shall include sessions that cover District and NPG policies in detail; provide fitness for duty and behavior observation training;
'?
provide guidelines for administering the program including handling, reporting and documenting drug and alcohol abuse; and provide a detailed explanation of the Employee Assistance Program, including procedures for its use.
The program will be updated as necessary to include the most current District and NPG policies, industry standards and regulatory requirements.
Changes in the program will be communicated to supervisory personnel in a timely fashion.
Each supervisor must successfully complete the training within six months after the date of this procedure.
Retraining will be conducted at intervals not to exceed three years.
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supervisors will complete'the training within six months'after i>
~ being appointed to a. supervisory position.
The ' Division Manager of Nuclear Support shall inform the Vice-President -
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' Nuclear ofLany failure to satisfy these training requirements.
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'D..
Drug and Alcohol Testing Program A *
- 1...The Drug.and Alcohol'. Testing Program shall be designed to help
, ensure thatsthe District _workplace is free of the adverse 4
.effacts of ; drugs,cincluding ' alcohol.
The _ Program 'shall include analyses of urine and breath samples to detect ;.he presence : of : drugs and levels of concentration of alcohol.
Only ' specimens collected 'and analyzed in accordance with this procedure will be - considered in rendering decisions for
' disciplinary or remedial'. decisions under the District's Fitness for. Duty Policy.
2..
Testing shall be conducted under the following circumstances:
' a.-
For all'.outside applicants for employment with District and transferees into all positions covered by this
. procedure, with the drug tests to be conducted prior to e>
employment'or. transfer.
Alcohol testing for applicants ifor employment or transfers will be at the discretion of the Vice-President - Nuclear.
- b..
For. District employees covered by this procedure for whom
. an - annual physical examination is required.
Such employees will be tested annually as part of such physical examinatio~n.
c.
For. District employees covered by this procedure for whom an annual physical examination is not required.
Such employees shall be tested annually within a 30 day period beginning no more than 15 days before the individual's anniversary date.
d.
For all individuals covered by this procedure that are randomly selected for unannounced testing, e.
For all consultant, contractor and/or vendor employees and representatives prior to those individuals being granted unescorted access to CNS.
(See V.B.8) f.
For cause when the following conditions arise:
1)
When an individual's supervisor has a reasonable suspicion that the individual is under the influence 10 18
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NPG Fitness for Duty Program 0
of drugs or alcohol.- Reasonable suspicion is a belief based on behavioral observations sufficient to lead a prudent supervisor to suspect that the individual is under the influence of drugs or alcohol.
2)
When an. individual is suspected to be in possession of _ illegal drugs _ or alcohol or when suspected illegal drugs'or alcohol are found in proximity to
'the-individual's work place.
- 3) _
When reliable information is provided that an individual is involved in the use, sale, or possession of illegal drugs.
4)
'When an individual is involved in an accident or near accident while engaged in District work and there is reason to believe that human judgement, coordination or performance could have been affected by drugs or alcohol.
In this event, testing will be initiated immediately af ter the accident or near accident.
E.
Testing Requirements 1.
Drug and alcohol tests shall be carried out under detailed procedures which insure individual confidentiality, secure chain of custody, and which are valid and reliable in
-accordance with current professional and industry standards.
2.
Drug testing under the District's policy will be performed on urine specimens provided by the individual being tested.
The specimens will be -collected in accordance with a detailed written procedure which will accompany each specimen kit.
The collection procedure will include provisions for information to be supplied to the individual being tested, witnessing the specimen collection, sealing the specimen container, and instructions for transmitting the specimen to the testing laboratory.
(See Attachments A and B)
Upon receipt of the specimen, the testing laboratory will divide the specimen into aqual parts.
The testing laboratory will perform two c
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. qualitative tests on,one-half of the specimen ~to determine the
-presence'of the following substances:
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AMPHETAMINES
^ BARBITURATES-i
'BENZODIAZEPINES'
. CANNABIN 0 IDS COCAINE METHADONE
' METHAQUALONE
-OPIATES PHENCYCLIDINE.
' PROP 0XYPHENE The testing laboratory will retain the remaining half of the
_ specimen pending.the result-of the tests or instructions from the District.
_The'te' sting procedure shall-consist of two phases. The first phase shall be ~ an Enzyme Multiple Immunoassay Test.
If the result of the. Enzyme Multiple Immunoassay Test is negative,
.then the' test'for-that specimen is complete and the test result is negative.
If' the. Enzyme Multiple Immunoassay Test indicates - the presence of the. substances defined above, the specimen shall be subjected. to confirmatory testing.
Such confirmatory ' testing -'will consist of thin layer chromatography, liquid chromatography, gas chromatography or gas' chromatography / mass spectrometry, depending on the substance suspected and based on the medical or scientific
^ judgement:of the testing laboratory as to the appropriate confirmatory procedure for that substance.
If the results of N
the _ confirmatory analysis - confirms the presence of the substances defined above the test result for that specimen is
- positive.
If the presence of substances defined above is not confirmed, then the result for that specimen is negative.
If the result is negative, the remaining one-half of the specimen
^
will be destroyed in accordance with the laboratory's normal procedures.
If the result is positive the remaining one-half of the specimen will be retained until further instructions for handling the specimen are received from the District. The District:shall be immediately notified of positive results of t-specimen tests. The Vice-President - Nuclear or his delegated representative shall be the District's designated person to receive notification of positive test results.
i-3.
Alcohol testing will be conducted on breath samples.
The testing will be performed in accordance with Nebraska Department of Health Rules and Regulations Relating to Analysis for the Determination of the Alcohol Content of Body Fluids (Neb.
Admin., R. tit.
- 177, CH.1, 1986).
The Vice-President - Nuclear shall be notified of test results which show the individual tested was under the influence of
+
alcohol.
(See V.A.3) i' L
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Alcohol test results obtained in conformance with the Nebraska j
. Department.of'-Health Rules ~ and Regulations - for the
~
~
Determination of the' Alcohol Content'of, Body Fluids provide
-sufficiently certain evidence regarding violation of District
' policy so as not to require further confirmation or secondary testing.
(See Attachment 3 for procedure for conducting alcohol tests including equipment and maintenance requirements and operator qualifications.).
.F.
Actions to'b'e Taken as a Result of Tests
'l.
- If the results.of Drug and Alcohol testing is negative the
-individual shall continue his or her assigned duties unless
-the individual's behavior.- or f job performance warrants some type of personnel action.
2.
If the results of drug tests are positive the Vice-President -
Nuclear-shall take, or cause.to be taken, actions as follows:
a.'
In ' the case of contractor, consultant, non-regulatory inspector or. vendor personnel, unescorted access shall be immediately revoked and the individual's company informed of the test result by presentation of a copy of the test result produced by the testing laboratory.
No further action shall be taken to reinstate the individual's access.
.,4 b.
'In the case of District employees, the employee concerned shall be suspended without pay and be denied unescorted access to the protected area.
In addition, the employec shall be suspended from all duties without pay pending disposition of the matter.
The employee shall be given the choice of participation in the Employee Assistance Program, or be discharged in accordance with ordinary District disciplinary policies.
The employee shall notify the District of his or her choice to participate in the Employee Assistance Program within seven days of notification of the result of the test.
c.
If the employee accepts participation in the Employee Assistance Program that employee shall continue to be in nonwork status and denied unescorted access to the protected area until it can be ascertained through subsequent tests that the employee is " drug-free".
This procedure shall involve a drug test once each week for three weeks to determine the presence of drugs in the employee's system.
If on the third weekly examination 13 18
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T there is~still-evidence of drug.use, that employee shall
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- be. discharged. LHowever, if the initial test result
. indicated the presence ' of tetrahydrocanr.abinol or methaqualone, and the-third weekly follow-up test remains a positive for those substances, the employee will submit to,a. drug test for each of'two additional weeks.
If
' after the fifth weekly-test -the employee is not " drug
~
free," the employee will be discharged.
e: ~ <
If on the.last weekly examination provided for above the employee'is found to be " drug-free" that employee shall
. 9
- 2
'be returned.to a status of having unescorted access to
-the protected area. -In addition to periodic testing, the c
District shall. advise the employee that the. District
^
reserves the right to require during working hours three
-(3) random drug and/ alcohol tests during each of-the next
.three years.-
If the results of any of the requested tests during the three year period are positive, that employee shall be discharged.
Upon the election of the employee to participate in the Employee Assistance Program, the employee may elect to use~ medical leave, vacation, or unpaid leave in accordance with District policies, until the employee
. completes participation in the Employee Assistance Program, returns to work status, or is terminated in accordance with District disciplinary policies.
d.
In ' the case of' Nuclear Regulatory Commission (NRC) employees, inspectors or representatives, the NRC Region IV Administrator shall immediately be notified and the individual's unescorted access to CNS shall be immediately revoked.
If the NRC Region IV Administrator so. directs, the individual will be provided escorted access to CNS.
e.
In the case of those who voluntarily apply for and hold 1
unescorted access to CNS, the individuals unescorted access to CNS will be immediately revoked and the President of the District notified. The disposition of any disciplinary action will be determined by the President of the District.
No further action will be taken to restore the individual's unescorted access to CNS.
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In the-case of outside applicants for employment in NPG positions or positions which otherwise require unescorted access to CNS, offers for employment will be withdrawn, g.
In the Case of District employees who apply for transfer into NPG positions or positions which otherwise require unescorted access to CNS offers for transfer will be
'withdrawn and the employee will be subject to
. subparagraph b. above.
- 3..
if the results.of alcohol testing are positive (employee determined to be under the influence of alcohol) the Vice-President - Nuclear will take, or cause to be taken, actions as follows:
a.
In the case 'of contractor, consultant, vendor, or nonregulatory inspector access shall be immediately revoked and the individual's company shall be informed of the results of the alcohol test. No further action shall be taken to reinstate the individual's access.
b.,
In the case of District employees, the employee concerned shall be suspended from all duties without pay and be denied unescorted access to the protected area.
In addition, the employee shall be suspended from all duties without pay pending disposition of the matter.
The employee shall be given the choice of participation in the Employee Assistance Program or be discharged in
~
accordance with ordinary District disciplinary / termination policies.
The employee shall notify the District of his or her choice to participate in the Employee Assistance Program within seven days of notification of the results of the alcohol test.
c.
If the employee accepts participation in the Employee Assistance Progrr.m. that employee shall continue in nonwork status and to be denied unescorted access to the protected area until it can be ascertained that the employee's alcohol problem has been eliminated.
The determination of whether the employee has successfully resolved his or her alcohol problem will be made by the Employee Assistance Program personnel at the Nebraska Methodist Hospital.
d.
If Employee Assistance Program personnel at Nebraska Methodist Hospital determina that the employee has successfully resolved his or her alcohol problem, that 15 18
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employee.- shall' be ~ returned to a status of having
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unescorted' access to the protected area.
In addition to all other testing performed pursuant to this directive,
- the District 1shall advise the employee that the District reserves _the right to require during working hours three
.4 (3) random drug and/or alcohol tests during each of the
.next three years. If the results of any.of the requested L
tests during - the.three-year period are positive, that am '
employee'.shall - be discharged in accordance with established District disciplinary / termination policies.
4
^e.'.
Upon the election of the employee to-participate in the
~
-Employee Assistance Program,' the employee may elect to
'~uce medical leave, vacation time -- or unpaid leave as
. appropriate under-District policies until he terminates his participation in the Program or is returned to work
. status or' discharged in accordance with the District's normal disciplinary policies.
7f.
. In - - the case of NRC _ employees, inspectors or representatives, the NRC Region IV Administrator shall be immediately' notified and the individual's unescorted Laccess to.CNS immediately revoked.
If the NRC so directs, the individual will be provided escorted access to CNS.
p g.
In the ca'se of those who voluntarily apply for and hold unescorted access to CNS, the individuals unescorted
~
access to CNS shall be revoked and the President of the District notified.
The' disposition of any disciplinary action - will be determined by the President of the
' District. No further action will be taken to restore the individual's unescorted access to CNS.
h.-
In the case of outside applicants for employment in NPG positions or positions which otherwise require unescorted access to CNS, offers for employment will be withdrawn.
i.
In the case of District employees who apply for transfer into NPG positions or positions which otherwise require unescorted access to CNS, offers for transfer will be withdrawn and the employee will be subject to subparagraph b. above.
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4 G.
Records l '.
Training - Training attendance shall:be documented by records that provide. traceability for each participant to the material presented.
Records of attendance shall be maintained by the organizations : responsible for the individual's training
. records.
2.
. Tests - Drug and alcohol tests shall be documented by records that show the tests performed and the test dates.
Such records will'be maintained by the Corporate Security Manager.
Records of positive results of such tests and disciplinary or
- administrative - action that resulted shall be maintained in confidential -files maintained by. the Human Resources Department.
VI. References A.
NPPD Policy on Fitness for Duty B.
.NPPD Employee Assistance Program C.-
EEI Guide to Effective Drug and Alcohol Policy Development
-D.
Nuclear Regulatory Commission - Policy Statement on Fitness for Duty.of Nuclear Power Plant Personnel - Federal Register Volume 51, Number 149,' August 4, 1986' E.
Nebraska Department of Health - Rules and Regulations Relating to Analyses - for the Determination of the Alcohol Content of Body Fluids (Nebraska Administration R Title 177, Chapter 1, 1986)
VII. Attachments A.'
Sample Collection Procedure - Detailed procedure for collecting urine samples for drug tests.
B.
Consent Form - Sample consent form for drug and alcohol tests.
C.
Alcohol Testing Procedure - Procedure for conducting alcohol tests including equipment, maintenance requirements and operator qualifications.
i 17 18
s Human Resources 2.3 NPG Fitness for Duty Program 0
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Date: /Z'/7'8b Submitted:
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(Program Control Manager) f fj ph/m Date: JZ - JA M Revieved:
Tff1 vision Manager of~ Quality Assurance)
Reviewed:
//
Date:
/,2 2 f[
(Qiy(sibnfianager of Nuclear Support)
[
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Reviewed:
(( /
'/(-
Date:
I (Div. Mgr. of Nuclear Eng, and Const.)
-Reviewed:
IM Date:
-/8" $4p (DivisionfMa, nager _ p Nuclear Operations)
Reviewed:
M Ad /m Date:
/2, - / 8 - $[,
'(KanagEr of Human sources)
Approved:
Date:
-/b "
(V[ce-President - Mrclear)
Approved:
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- dYw, Date:h), /8 /ff4
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(Presi nt) ~
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-ATTACHMENT A c'
SAMPLE COLLECTION PROCEDURE b.'
~
L1.-
Person to be witness should obtain the' Drug Sample Kit either from the
- employee / applicant or directly.from the Nebraska Public Power District
- Security-Manager.
2..
Witness should open the Drug Sample' Kit and check its contento. The kit should contain the'following items:
a.:
Pre-addressed, postage-paid mailing container.
I 5
b.
Consent for Drug / Alcohol Testing Form.
2 c.
Chain of Custody Form.
.d._
50 ml. sterile = specimen container.
e..
4".x 6" zip-lock container.
1f.
-1":x 3 " specimen label..
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Vial of blue dye for toilet bowl.
- 3.-
. Witness should - have employee / applicant do the following:
(USE BALL
-POINT' PEN ONLY)
Complete the Consent for Drug / Alcohol Testing Form.
a...
1)'
Print name and social security at top of form.
2)
If applicable, list medica > ion taken in past 30 days.
3)
Under specimen t ool ;;,, ace employee / applicant social security number.
4)
Sign and date form, b.
.ip-Lock Container
'l)
Write social security number on label.
2)
Place initials and date on white portion of bag.
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. specimen I.abelE 4
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Write:socialisecurity number on label.
[2) ]Date; and 'ini$ial. the line which begins - with " Donor's in~
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4'.1 J Witnes's, should1 sign abovhlthe 4 witness line on the Consent for y
LDrug/ Alcohol; Testing / For n ahde return the pink copy to the
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Jemployee/ applicant.'
. Witness sh'ould'have.the employee / applicant prepare for the test.
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Remove. outer;clothi'ng such as coats, boots, etc.
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Remove any bulky clothing (sweaters, ovdrsized clothes, etc.).
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=c.;(Takepurses',Tp'ackages,.Iunchboxes,etc.,:andsecureawayfromthe test area?
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er T ed, Ig;the; sample.is collected as-a part.of a physical examination, the 4
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sample should be - taken while the employee / applicant is undressed.
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. Remove all. soaps, ' cleaners, chemicals,1 or other substances that could Sefused to alter a urine sample-from the test area.
I i@ <Q Q fAssure that a hot water supply is not available in the test area.
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.-Place the dye contained in the Sample Kit in the toilet bowl in the M?
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6' test area.
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'7i M iinasstshould escort the employee / applicant to the test area.
8.
Witness should assure that the container seal has not been broken,
, present ! specimen containei-to employee / applicant, and instruct the employee / applicant to void.into dpecimen container.
s 9.
- Witness 'should take specimen container from employee / applicant after sample'has been placed in container.
It is not necessary to visually observe the placing of the specimen into the container but witness should be observant of any actions on the part of employee / applicant that 'would indicate any attempts to alter the sample.
The witness
~
should feel the-specimen to see if its temperature approximates normal body temperature.
If it does not, the collection procedure should be aborted at this point and the District's Corporate Security Manager e
should be notified immediately.
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10.
The witness should. initial and date the specimen label on the line that
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begins -" Witness Initials".
CAUTION:
DO NOT LEAVE THE URINE SAMPLE
~
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- ll.
^
' The witness.should assure that the lid on the specimen container is
' tightened ' securely and then place the 1" x 3\\" specimen label on the container so that a. portion of the label is on the top and a portion is on the side..This assures the laboratory technician that no one has tampered with'the specimen.
- 12. -
The witness'should complete the witness portion of the Chain of Custody Form and_ double check the name and social security number on the Consent for Drug / Alcohol Testing Form, the specimen label. the zip-lock bag, and y
the Chain of Custody Form.
!13.
The witness should place the specimen container in the zip-lock bag,
~
, seal the zip-lock bag, and place it in the 6" x 10" mailing container.
14.
The witness should fold and place the yellow copy of the Consent for
-Drug / Alcohol-Testing Form in the shipping container.
15.
'If? the United States Postal Service is to be used to de. liver the specimen to the laboratory, the witness should fold and place the yellow and blue copies of the Chain of Custody Form in the mailing container.
If a courier is to be used to deliver the specimen to the laboratory, j
1only the blue copy should be placed in the mailing container.
E
-16.
.The witness should close the mailing container and secure with staples.
17.
If a courier is to be used to deliver the specimen to the laboratory, the witness-should securely staple the yellow copy of the Chain of Custody Form to the.outside of the mailing container and deliver the mailing container to the courier as soon as possible.
18.
If1 the United States Postal Service is to be used to deliver the specimen to the laboratory, the witness should place the mailing container in the United States Postal Service as soon as possible.
319.
The witness should send the white copy of the Chain of Custody Form completed as. appropriate to the Nebraska Public Power District Security Manager.
If the witness has access to the District mail system, the copy 'of the form should be forwarded to the Security Specialist - Columbus General Office.
If the witness does not have 3
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jg; access'to the District Mail: System the copy of the form should be sent
- via United States Postal Service to:
Security Manager-i' Nebraska Public Power. District P.O. Box 499 Columbus, NE 68601
-. 20.
The witness shall send the _ white copy of the completed Consent for Drug / Alcohol Testing Form to the District's Corporate Security Manager.
Instructions ~for sending the form are on the back of the white copy of the form.
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CHAIN OF CUST0DY~ FORM To'Be Completed by Witness:
iSpecimen-Donor-Name - Print
-Social Security No.
A urine specimen-from the above named person was provided to me on r
(Date) at'approximately
'm.
(Time)'
Complate A or B Below:
A.
I.placed the specimen in'the U.S.' Mail at on (Place)
'fi at approximately-m.
-(Date)
(Time) t.
' B.'
I delivered the specimen to who has been
-(Name) designated by.the Nebraska _ Public Power District's Corporate Security JManager as the courier for this specimen. The specimen was delivered to
'the courier at
- m. on at (Time)
(Date)-
(Place)
Signature of Witness To Be Completed By Courier If Applicable:
I have been designated by the Nebraska (Name)
Public Power District Corporate Security Manager to be the courier for the I.
spec'imen identified above.
I received the specimen at m.
on
^
at (Time)
(Date)
(Place)-
I delivered the specimen to at the (Name)
Luth'eran Medical Center Laboratory at
- m. on (Time)
(Date)
L-Signature of Courier 1
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lTo Be' Completed-By Lutheran Medical Center Representative:
I received z the ' urine specimen identified above at m.
on
=..
-(Time)
(Date)
M
- Iamediately. place J the specimen in the Lutheran' Medical Center Laboratory's y:=
- system which assures, chain of custody while the specimen is in possession of i
1the laboratory..
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-Signature of Lutheran Medical. Center Laboratory Representative
- i White Copy. -l Completed through th'e'Witne'ss Signature line - Witness to send to Nebraska Public Power District's Corporate Security Manager.
. Yellow' Copy - Lutheran Medical Center Laboratory to send t.o Nebraska Public Power District's Corporate Security' Manager.
Blue Copy.
- Retained by Lutheran Medical Center Laboratory for its records.
~.
..~
~ NOTE:
IF THE UNITED STATES POSTAL SERVICE IS USED TO DELIVER SPECIMEN TO
- LUTHERAN ' MEDICAL CENTER LABORATORY, YELLOW AND BLUE COPY IS TO BE PLACED
'INSIDE' MAILER. IF COURIER IS USED, YELLOW COPY SHOULD BE STAPLED TO OUTSIDE OF
' SEALED PACKET AND BLUE COPY PLACED -INSIDE SEALED PACKET.
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CONFIDENTIAL W.
-Attachment B s +py..v.
CONSENT FOR DRUG / ALCOHOL: TESTING (Use. Ball Point Pen Only)
Complete in Presence of Witness I.
.' Social Security Number L(Print)
(do ; hereby. give 'my. consent to Nebraska Public - Power ' District and Lutheran
- 2. Medical Center Laboratory'to perform appropriate tests or' examinations on me r for - drugs -. or alcohol.
-:I.- understand the. results of these tests and Jexaminations.may. be used for '. disciplinary and/or employment purposes and
'further give'my permission to. Lutheran Medical Center Laboratory to release
'g".
L the results of the ' tests or. examinations to Nebraska Public Power District.
I an ' taking or. have ' taken within the - las t 30 days the following medications (s).
. c
. Check Appropriate Lines Over the Prescribing Approxifnate Dateh)
Name of Drug
- Counter Prescription MD Medication Taken s
m.
r Notice: The use of medication prescribed to another person is drug abuse.
If
~
~
a prescribed medication is' revealed during this drug screening process that is not listed on this: form, and timely, ample proof of the prescription cannot be
. provided, you will be considered to be abusing drugs and subject to the provisions ~of the Nebraska Public Power District Policy on Fitness for Duty.
4
- All_ letters from physicians and prescriptions provided to Nebraska Public
- Power District will be subject to verification.
Specimen No.
(Social Security Number'of Employee / Applicant) m.
'(Signature.of Employee /
(Date)
(Time)
(Witness)
Applicant-Being Tested)
White Nebraska Public Power District Corporate Security Manager - General Office-Yellow - Enclosure with Specimen Pink Employee Copy 1
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Note:. It shall be the responsibility of the witness to forward the white copy lof.the completed Consent for Drug / Alcohol Testing Form to the Corporate Security Manager at the address below:
Corporate Security Manager
-Nebraska Public Power District
' P.O. Box ~499
~'~
Columbus, NE 68601 l -y
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Attachment C ALC0HOL TESTING
-I.' Equipment The' testing equipment to be used in the NPPD Alcohol Testing Program in the :Intoximeter 3000 which is manufactured and sold by Intoximeters,
,Inc.,' 1901 Locust Street, St. Louis, MO 63103.- See V, below, for the specifications for the Intoximeter 3000.
II. Operator Qualifications Operators who perform alcohol breath tests shall hold a Class B Permit in accordance ' with Nebrasha Department of Health Rules, and Regulations relating to analysis for the determination of the alcohol content of body fluids.
(Nebraska Administration R Title 177, Chapter 1, 1986). See VI References of NPG Fitness for Duty Program.
III. Maintenance Requirements Maintenance shall be' performed in accordance with the manufacturer's recommendation (Intoximeter, Inc.) and in accordance with Nebraska Department of Health : Rules and Regulations relating to analyses for determination of ~ alcohol content of body fluids (Nebraska Administration R, Title 177, Chapter 1,1986).
See VI References of NPG Fitness for Duty Program.
IV. Operating Instructions A.
Unpacking and Set-Up
.l.
. Remove the IR 3000 from the shipping box.
Save the box and packing material in case it is needed to ship the instrument back for repair.
2.
Plug the IR 3000 into 110 VAC outlet.
The display should contain a circulating message consisting of " PRESS START TO TEST the date, day, time and year".
3.
Leave the IR 3000 plugged in for at least one (1) hour.
This is done to make sure the unit is up to temperature.
If the unit is not up to temperature, a " LOW TEMP" message will appear in the display after the start button is pressed.
Press the
" CLEAR" button to return to the circulating mode.
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4.
Be sure the printer paper is projecting out of the cabinet.
If not, the paper may start winding.around the printer feed roller
' and ' jam the printer.
. B.
. The Instrument and its Contzols Please review the figures on'the following pages carefully.
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REAR' PANEL CONTR3.S: -
PEED: SRnuf:=
'The MODDi switch should normally be in the OFF position unless a transmission of information has been initiated
.N frm the kevtmrd. h e moden switch should always be O
OFF if connected on-line to a ccmputer that can " talk R
to the IR 3000."
~
p.
M-A As a general rule,, any information that can be printed, can
'L can be sent over the PODDt. This includes the SELF TEST, SUMMARIES, and the resuts of the last test.
.O F-F IUSES:
Fuses should be 1.5 amp SLO-erd 31G type for 115 volt operation and 1 amp SLO-BLO 230 volt. Scme instruments are marked to use 2.5 amp and 1.5 amp regular fuses.
he SLO-BLO type fuses are preferred for any replacenents.
s M O D E.M FUSE OH l.5 AS3 115 VAC 1 ASE 230 VAC OFF 1
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ONE KEY COMMANDS ~
e.
KEY; FUNCTION COMMENTS MAN
~ Manual Press down the MAN Key and have subject b y:
_ Sample Intake blow.. The sample will be taken in about
.s.
4 seconds af ter the subject-starts blowing. Continue to hold down the key until the
- appears.
E STD
'For Running a Press and I. R. goes into a 90 sec Standard Only standby mode then purges and blanks itself and runs internal or external standard automatically.
-' LEAR Cancels the Test Returns program to the idle mode.
i.e.
C
, Sequence rotating display.
PRINT' Records Data Prints results START Starts New Test Press / START key to begin a new test Sequence sequence. The display must be rotating before the START key will work.
ENTER Enters Data Shown Press ENTER when the data and the in Display display has been verified to be correct.
DEL Delete Last Deletes last character in display to Character in Display correct errors.
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_ Preliminary Testing.
- 11.. [Usinga' simulator-
-Refer to (Figure 4).
The simulator must be hooked up using 9
. tubing and elb6w supplied by Intoximaters, Inc.
Using other
~
tubing:or. connecting tubing to the wrong instrument ports may
. damage the instrument.and breach the product warranty, s.
' To run. external standards, hook up the tygon tubing from J
.the TOP >of the simulator to-the port on the side of the instrument marked " Air to Simulator".
Attach the elbow from the port on the-vertical face of the simulator to the s
port on - the. side of the instrument marked " Simulator
- Sample".
'b.
Af ter external standards have been run and self test
. procedures. completed (see below), the simulator may be used to test. the instrument with various strength simulator solutions. ~In this case, unhook the simulator.
y Nov. hook up the. port on the vertical face of the simulator y
to the breath tube in front of the instrument. To insure accurate instrument readings - all simulator solutions must be carefully made up and replaced frequently.
Each time you wish a test, blow.through a tube attached to c.
the top of'the simulator until the instrument displays a star. 'For the most accurate readings, make sure the tube is ' clear 'of condensation before changing simulator solutions.
_2.
PRELIMINARY TEST a.
Prepare a.10 gm% alcohol standard in a Smith and Wesson simulator.
b.
After programming the IR 3000 to run an external standard press START key.
If LOW TEMP is displayed, the instrument is 'not warm enough to run test.
The LOW TDIP message should disappear before 45 minutes have elspsed.
c.
Connect the simulator to the instrument as shown in Figure 4.
Enter the Operator's and Subject's name.
The instrument will then purge, blank, and draw a sample from the simulator. The External standard reading should give a result between.095 and.105.
If the Standard readings are below.090 or above.110, the instrument will not 9
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Human ~ Resources 2.3
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JNPG Fitness for Duty Program.
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~. allow subject test or simulator test to be conducted.
If
~
this occurs, ' contact your Intoximeter representative.
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,^
~
- The : display 'should now show Subject Blow. _ Connect the simulator to the breath inlet-line and blow through the
- simulatornuntil the star appears in-the display.
A few
' seconds are required to complete the analysis and display the results.
e.
- Run 2 (two). additional simulator tests. 'All 3 simulator test results should be within.005 of-the mean.
The mean reading should be within.005 of the true value.
This
! series of tests should be repeated at least 3 times.
In
~
general, both the Internal. Standard and the simulator standard can be expected to repeat with +/
.003.
f..
LThe. instrument is now ready to test a series of subjects.
These may' consist of laboratory tests (simulator solutions blown by. mouth through the front) of human subjects.
' D..
,What if' l.
The display is blank; press the CLEAR key and hold down for at least 2 seconds and release.
If the circulating. message does
-not appear, contact the intoximeter representative.
2.
The subject name is mispelled:
if the data is still in the display, the DEL key may be pressed the correct number of times to eliminate the error and then re-typed.
If the ENTER key has been pressed before the mistake is noticed, the CLEAR key must be pressed and the test sequence restarted.
3.
More than 20 characters are entered for the subject's or operator's name:
the 20th character will be the last character recorded.
For this reason, it is recommended to enter the last name first and to not include periods (.) af ter initials.
- 4. ' An alcohol simulator is left connected to the breath inlet line:
The IR will continue to alternate between the purge "PRG" and the blank "BLK" cycles.
5.
Display shows "STD.089 LO ABORT":
standard results are high.
(See 5 above).
6.
Display shows "STD.111 HI ABORT":
standard results are high.
(See 5 above).
10 f
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Printed results show: SUBJ NAME =, SUBJ NAME =:
the ENTER key k
was pressed when the SUBJ NAMEL= request was in the display.
Remember, when the ENTER key is pressed, the contents in the display will be entered as data.
8.
Display and printout show an Interfering Substance printout.
l Verify that the subject-did not smoke 15 minutes prior to testing.
9.
Display. shows ENTER I.D. =:- a supervisor must be called to program the instrument. The TTY-KB switch has been left in the
' forward position:
(TTY POSITION). This switch will retain the memory as long as it is in the KB position.
- 10.. Display :shows '" LOW TEMP":
the instrument is not warmed up.
Press CLEAR key and wait awhile then try again.
11.
Time and date message in display does not move:
press the CLEAR key for 2 seconds.
If this does not correct the display, contact the intoximeter representative.
E.
Testing a Subject (Example Test Sequence) 1.
" PRESS START TO TEST" - the circulating display also contains the current date, day, and time.
To begin a test press the "SIART" key.
2.
"0PER NAME=" - Enter the name of the operator.
Up to twenty characters can be entered.
Press the " ENTER" key after entry is complete.
3.
"SUBJ.NAME =" - Enter the name of the subject.
Up to twenty characters can be entered.
Press the " ENTER" key after entry is complete.
The instrument may go into a stand-by mode at this point.
4.
"PRG" - The instrument is now purging the breath line, sample chamber and passages with fresh air.
5.
"BLK" - Dur'.ng the blank cycle, the instrument takes a reading of the air to assure that the instrument is clean.
6.
(a). "XST" The instrument is now running an external standard.
If the display shows "STD",
instrument is running internal standard (see 6 (b) below).
After the external standard is obtained, the display will contain the message " ANALYZING." (Go to #7).
11 19
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=J J6h ~(b). :"STD" The instrument is. now - running an internal standard.
If display shows "XST", instrument is running
-an externa 1' standard.
(See 6.(a) above).
-71 "STD.100" - Standard results are displayed.
If the results of
, ~
-the. standard Jare not within tolerances, the message "HIGH j;
- ABORT" or 1 " LOW ABORT" will appear in the display.
(See 1
~
' aborts..#1 and #2).
" 8.: "PRG") - Instrument'is now running a purge cycle.
.6 9.
"BLK"~- the blank cycle is run to assure the instrument clean,
- 10.
" SUBJECT BLOWS ' SUB" - the instrument is now ready for~ the e
subject's first test. : When the subject blows, a series of bars
.will appear in the display. The more bars in the display, the
~
harder.the subject is blowing. The subject should keep blowing until a star ' appears. -If cubject refuses test, see abort #6.
11.
"*" - The star indicates that a valid sample has been obtained.
'If the-subject did not blow hard or long enough, the message
" INSUFFICIENT SAMPLE" will appear in the display.
See abort #3.
- 12.
" ANALYZING - The instrument is now analyzing the first sample.
IfLthe message " INTERFERING SUBSTANCE" appears, the interfering substance has been detected.
See abort.#4.
If the message
" MOUTH ALCOHOL ABORT" appears, mouth alcohol has been detected.
See abort #5.
13.
"SUBJ.135" - The instrument displays the first subject test results.
14.
"PRG" - The instrument is now running a purge cycle.
15.
"BLK" - The instrument is now running a blank cycle.
16.
"SI'BJECT BLOWS SUB" - The instrument is now ready to test the second subject test.
17.
"*" - The star indicates that a valid sample has been obtained.
18.
" ANALYZING" - The instrument is now analyzing the second sample.
- 19. "SUBJ.134" - The instrument displays the second subject test results.
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20h "PRG"J-The. instrument.is now running a purge cycle.
3D
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'1 S21.
"BLK"J-The. instrument 1s now running a blank cycle.
At the 2
d,
.end of this blank' cycle,'the~ printer ~ill print the results.
7
'When the printer has finished, the display will, return-to-the
[,9 J circulating mode. ; The. instrument is now ready. to start 1*
f canother test.--
i
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1.
"HIGH' ABORT.113" - This. message ' appears when the external standard test results ;are higher: than.010 BAC of the value programmed.into memor', or.when the internal standard result is
/
. higher than 10% of 100 BAC. A value is given on the right.*
.2.
" LOW ABORT" 087." - This message ~ appears when the external t
4
. standard : test results are-lower than.010 BAC of the value programmed into memory, or.when the internal standard result is lower than 10% of.100 BAC. A value is given to the right.*
- Both #1 and #2 will remain on the display for ten seconds. A n
. purge cycle sill start running followed by a blank cycle.
?
There is no printout for these aborts.
The instrument will R-return to the circulating mode.
'3...'" INSUFFICIENT SAMPLE" - This message will appear if the subject
' fails to blow hard or long enough to obtain to deep lung
. sample.**
j4. " INTERFERING ' SUBSTANCE" This message appears when the instrument detects an interfering substance.**
5.
" MOUTH ALCOHOL ABORT" - This message appears when mouth alcohol is detected. Try re-testing subject in about 15 minutes.**
- 6. - " TEST REFUSED" - The instrument will wait for the subject to blow for 3 minutes.
At the end of this time the instrument i
will abort.**
- Aborts 3, 4, 5, and 6 will keep the message in the display for 10 seconds then run a purge cycle, then a blank cycle. At l-the end of the blank cycle, the instrument will print the message on the printout.
i.
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F.
1 Preserved Sample Collection' i
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'Ths'IR 3000'is' programmed to provide a preserved sample option.
1
~
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,_ 7' 1.LAsLpart of the programming sequence the question " PRESERVE -
! SAMPLE 7" is' asked._ Respond entering a "Y" (Yes) or "N" (NO).
^
M If f "N" ' is entered, the' preserve sample feature will be disabled.-
F
- 2..If "Y"'was entered, the question will be asked again during the test sequence, after_a sample has been taken. A "Y" should be entered again if sample preservation is desired.
43.
Afte'r a "Y" is-entered, during the subject test, the display iwill_ request that a " SAMPLE NUMBER" be entered.
This is a six:(6) character alphanumeric' code which can be taken off the sample tube to be'used.
XX' XXXX-Lot No.
Serfal No.
p 4.-
The ' display will now show " CONNECT SAMPLE".
Plug in the adapter with the. sample tube attached to the retained sample port.- The ' adapter must ' be twisted in carefully to insure a tight seal, and no leaks. Note: The seal between the tube and
- adapter and between adapter and instrument must be tight to avoid leaks.
I5.
When 'the tube has been inserted properly, a magnetic sensor
.causes the display to display PRESS ENTER.
Press the ENTER key to' start the purging of the subject breath sample into the sample tube.
6.
DISCONNECT SAMPLE will now be displayed.
Remove the adapter and the sample tube.
Replace the caps on both ends of the tube making sure that gaskets were in each one of the caps.
If this message does not show, the adapter has not been inserted tightly enough.
- 7. - Complete all information on the mailing label and insert the tube into the mailing tube and seal with the sealing label.
8.
The test printout will note when a sample has been taken by marking the test values with an asterisk and printout the lot and serial numbers.
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'If ! the message SUBJECT SUCKED ' BACK is displayed af ter a a.
test-has been. analyzed and a preserved sample asked for, rhe subject has sucked back at.the test and the complete breath test must be re-run.
b.: 'The preserved sample must be collected as soon as possible after the'aubject's breath test to assure that none of the a
breath sample diffuses out the retained sample port.
It
-is' advisable to prepare the sample tube before starting the -' subject test.' Make sure-both ends of the tube are clear before attaching the adapter.
(G.
Intoximater Specifications,
.1.
-Operating Principles The ' Intoximeter Model 3000 breath analyzer employees the well-established principles of nondispersive infrared (NDIR) rv
- molecular. absorption.
Each compound in the breath absorbs infrared energy. in a combination of absorption bands at frequencies' unique to the compound.
The position of these abcorption bands do not change.
However, the strength of a given absorption band wil1 ~ vary in direct relation to the change in the number of molecules within a fixed path.
The analyzer.uses a narrow bank pass interference filter to isolate-an absorption band at 3.39 microns; which is one of the strong absorption bands for alcohol.
A heated element sends
. infrared. energy through a two-chambered gas sample cell of fixed path length. With no absorbing gas in the sample half of the cell, the energy of the sample beam is ratioed against the energy - passing through the reference half of the cell.
The ratio is used to set and establishes the zero set point. The presence of alcohol in the sample cell will absorb some of the sample beam energy.
The amount of energy attenuated is proportional to the number of alcohol molecules in the sample cell.
The Infrarred Source The. source is a nichrome helix.
This assembly is then resistance-heated to 800 degrees C.
A single source is used to simplify the optics and electronies and to insure stability.
It is used so that any change in source character will have no net effect on the system.
Extensive source check-out and burn-in yields high reliability in operation.
15 19
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.NPG Fitness for Duty Program 0
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s The Chopper
[
The / source energy is modulated at 180 Hz and 300 Hz in the p/
sample and reference beams.by slotted chopper wheel.
g
-The Sample Cell The sample cell is a unique two-chamber design. The right half portion is a sample. chamber and is ported close to each end to f.
allow rapid sample transfer. The left portion is the reference i;.
chamber. The energy transmitted through the sample chamber is compared to the energy transmitted through the sample chamber E
is compared to the energy transmitted though the reference chamber.. This establishes the zero and automatically corrects for any changes in the cell sensitivity.
Consequently, particulates ' or other coatings will 'not affect the cell I.
sensitivity. -Quart flats are used as cell-end windows.
The unique two-chamber design minimizes optics and does not
,~
require critical alignment, which permits rapid cell
- interchange.
The sample cell is heated to prevent water condensation.
The temperature is typically set to 43.5 degrees C.
The Interference Filter A specially selected narrow bank pass interference filter transmits infrared energy where the sample gas absorbs, while blocking all energy where interfering gases absorb. The filter is mounted on the detector for maximum stability.
The transmission characteristics of the filter do not change with time, ensuring long-term stability.
Careful filter selection provides a readout free from interferences.
The Detector A solid-stage photoconductive detactor was chosen for its sensitivity aad fast response.
The detector is extremely rugged, and is insensitive to mechanical shock and vibration.
2.
Interfering Substances The IR 3000 has a second detector that is used to determine if the breath sample contains only ethyl alcohol and is free of any of the common interfering substances.
For example, acetone in the breath of a dieter or a diabetic, toluene from glue 16 19
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Human Resources 2.3:
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sniffing.. gasoline and paint thinners which might be on the a
i.
subject's breath, butane from a-leaky butane lighter that might E/g"
~ be inhaled and blown into the breath inlet line.
L The'IR.3000 will quanticate and correct for acetone readings in Lthe range 0.002'- 0.017 (+0.003) gm %.
Acetone concentrations greater thane this upper limit result in " Interfering Subst" message... While the. semi-conductor sensor will detect and compute lower concentration 'of. acetone with an accuracy of 0.001%, J ehere are very practical reasons for ignoring these
. lower concentrations.
Su'ch minute traces will be encountered much more frequently as
. a result aof the body's normal metabolic processes; they are also.too small to affect BAC levels that are used as criteria for - drunkenness.. To avoid distracting the operator.with a t
welter of excessive, irrelevant test data,'these lower concentrations are ignored.
L.
- 3.-
- Printer Paper This printer uses thermal-heat eensitive paper. This paper is 4
available through Intoximeter, Inc., St. Louis, Missouri.
If other brands of thermal paper are to be used, first check with Intoximater to be sure that the paper is an approved type; as
-some brands are abrasive and will ruin the printheads of the printer. The following types of paper are acceptable:
Olivetti Sears Mitsubishi Please Note:
The paper with the blue print fades over time, especially when put in plastic envelopes or folders.
Paper with black print is best for use with this printer.
Installing the Printer Paper The printer is installed by lifting the access panel (located on the top-left side of the instrument); then drop the paper roll in so that the free end of the paper unrolls from the bottom side.
The figure below shows the side view of the printer and how the printer paper is installed.
The paper release lever must be pulled toward the front of the instrument before the paper is installed.
This releases the pressure of the printhead. After installing the printer paper, make sure 17 19
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Human Resources 2.3 NPG Fitness for Duty Program 0
that the release lever is returned to the PRINT position.
1 Rolls of paper larger than 21/4" in diameter should not be used.
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General Data Entry:
54-key, full-size keyboard (26 alphabetic, 10 numeric, 27 special, and 9 control).
Digital display:
20 character LED capable of displaying all keyboard entries.
Printer: 20 column thermal printer. Print speed 120 lines per minute, approximately.
Memory:
40 subject tests is standard depending on program size.
An optional memory upgrade stores approximately 100 additional tests.
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. Computer' Interface Optional' interface is EIA-RS232C
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' Operational Checklist:
Checklist is shown in the 20 digit display.
Chemicals Required: None
.Consumables Required Printer -paper and disposable
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mouthpieces.
- 5.'
Performance R,,ange
.00 to.45% BAC (215 ug% breath).
Accuracy: Better than +/.01% BAC.
, Repeatability: Better than +/
.01% BAC.
6.
Electrical Input Voltage 105-125 volts AC, fused. 230 volts optional.
Input current:
.70 AMPS in the Standby Mode.
1.2 AMPS operate mode.
'Line Frequency: 60 hertz.
Electronic Components:
High grade glass epoxy circuit boards, modular construction.
- Fuses:
Fuses should be 1.5 amp SLO-BLO for 115 volt operation and 1 amp SLO-BLO for 230 volt operation. Some instruments are marked to use 2.5 amp and 1.5 amp regular fuses.
The SLO-BLO type fuses are required.
7.
Mechanical Heavy gauge aluminum chassis and covers. Electronics are fully shielded.
Dimensions:
20.75 inches wide x 18 inches deep x 8 inches high.
(54 cm x 46 cm x 20 cm).
Weight: 54 pounds (24.5 kg).
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