ML20210P145

Quality Assurance Program Plan for Site Characterization of Georgia Tech Neely Nuclear Research Ctr

ML20210P145
Person / Time
Site:	Neely Research Reactor
Issue date:	10/02/1997
From:	Reisenweaver D NUCLEAR ENERGY SERVICES (NES) MANUFACTURING
To:
Shared Package
ML20210P143	List: ML20210P138 ML20210P145
References
82A9085, NUDOCS 9908120088
Download: ML20210P145 (15)

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CONTROLLEDCOPY YA.lD ONI.Y F Tfl S STAM) S RED QUALITY ASSURANCE PROGRAM PLAN j FOR THE SITE CHARACTERIZATION OF  !

GEORGIA TECH NEELY NUCLEAR RESEARCH CENTER SEPTEMBER 1997 Prepared by NES, Inc.

DANBURY,CT Copy No. A y e To w 4am.m. 3027

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APPROVALS TITLE / DEPT. SIGNATURE - DATE -

REV NO PREPARED BY PROJECT MANAGER VICE PRESIDENT QA MANAGER 0 D. Reisenweaver h #f' /> b = d W!M&_9 /8 2-97 1

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. I NES, Inc. REVISION LOG DOCUMENT NO. 82A9045 Page .2 of 10 REV DATE PAGE DESCRIPTION APPROVAL NO. NO.

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Document No 82A9085 Page 3 of 10 TABLE OF CONTENTS 1.0 I NT R O D U CTI ON ... ... ... ....... ..... . ............. ... .......... ....... . ... ... .......... .... 4 1 1.1 PROJECT WORK SCOPE . ........... ...... ..... .......... ... .. . .. .. .. 4 '

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2.0 PROJ ECT ORG ANIZATION ...... ........ ........................... . .... ... . ....... 4 1 2.1 PROJECI' MANAGER . ..... ........... . ... ... . ........... -... ... 5 l 2.2 SITE S UPERVISOR . .... .. ......... .. ....... . .... . ..... . ......... . 5 2.3 RADIOLOGICAL ENGINEER .. . ....... ...... .. .. .. . .... ... .... 5 2.4 HAZARDOUS MATERIAL SPECIALIST ...... ... ..... ................. . .. .... 5 2.5 OTH E R PE RS ONN E L ....... ..... ................................ .... . .. .. . ... ....... 6 3.0 QA PROGRAM IMPLEMENTATION . .... ........... .................... .. .. . .. ........ 7 3.1 P ROJE CT WO RK S CO PE .................................................. .... ................... 7 3.2 P ROJE CT DOC U'M E NTS ........ ........ .... .......... ....... ............. ..................... 7 3.3 MEETINGS................................................................................................7 3.4 JO B S PECI FIC ACTIVITIES ....... .. .. ..... ........... ........................ ... .. 7 3.5 COMMERCIAL G RA DE ITEMS . ........................... . . ....... ........ ......... 8 4.0 AUDITS......................................................................................8 5.0 S E RVI C E C O NT RO L ..................................... .. .... ...... .............. .. ........ .. ..... 8 5.1 QUALITY ASS URANCE ........... .. ... ........ ........... .. .. ... . ..... . . . . 8 5.2 Q A C OO RDINATI O N ..... .... ........ .. .... ............ ..... .... ..... . ... . 9 5.3 DOCUMENT REQUI REMENTS ...... ... ............. ...................... ............ .. 9 5.4 EQUIPMENT MAINTENANCE AND CALIBRATION .. .... ..................... 9 5.5 D ATA MAN A G E M E NT ........................................................... ..................... 10 6.0 P ROJ E CT C L O S E-O UT ................. ...... . ................................ .... ...... .. ......... 10

_. 7_ . :6 Document No 82A9085 Page 4 of 10 1h INTRODUCTION 1.1 PROJECT WORK SCOPE This Quality Assurance Program Plan (QAPP) applies to the site characterization of the Georgia Tech Research Reactor (GTRR) and associated systems. The primary purpose of this QAPP is to pmvide guidance for assuring that the quality of work will meet the expectations of NRC and customer requirements. These requirements are to be adhered to by all directly involved personnel. By complying with the requirements set forth in this document (and all other pertinent references) we can ensure that the work performed during this site characterization project is carried out in a safe and efficient manner. By doing so, we can minimize or eliminate

. potential adverse effects to all pemons at Georgia Tech, the general public, and the envimnment.

The site characterization is intended to provide information which will be used in the planning of the decommissioning of the research reactor. The characterization survey will identify and quantify radiological and hazardous contaminants present in selected areas of the facility.

Standard radiological surveys will be performed which include direct alpha and beta-gamma readings, smears for removable contamination, general area radiation readings, contact exposure rates to identify any " hot spots", airborne radioactivity samples, and material (i.e., soil, sludge, liquid, concrete) samples. For hazardous materials characterization, surveys will be performed for asbestos, PCBs, mercury, lead, and any other potential hazardous materials.

All surveys and material sampling will be performed in accordance with NES and Georgia Tech _

I operating procedures and NUREG/CR-5849," Manual for Conducting Radiological Surveys in Support of License Termination." The collected information will be used to prepare the decom-missioning plan and cost estimate. The characterization survey is designed to identify areas that will require special considerations or controls (i.e., high exposure rates encountered during decommissioning of the reactor), and possible specific dismantling procedures during decommissioning.

2.0 PROJECT ORGANIZATION The site characterization project will be implemented by NES, Inc. through the use of NES personnel in collaboration with GeorgiaTech pemonnel. The site-specific responsible personnel are listed in Table 1. The following is a general description of the various team members who will implement the characterization plan.

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2.1 PROJECT MANAGER

• Responsible for ensuring that all contractual and quality assurance requirements are fulfilled and that the project is completed within schedule and budget.

. Responsible for the implementation of policies and procedures.

. Acts as the main point ofcontact with the client reganiing contractual information and project status.

2.2 SITE SUPERVISOR

. Ensures that persons whose job responsibilities include possible exposure to radioactive materials have participated in the training courses required to perform their work in a safe manner.

. Contacts the home ofUce if any problems, questions, or changes in scope occur.

. Keeps track of tasks via the project log book.

. Obtains on-site photographs.

. Ensures all tasks are performed accordingly. (Any additional procedures required to ensure all task completion or quality are to be generated in accordance with NES Procedure 80A9024.)

2.3 RADIOLOGICAL ENGINEER

• Plans and implements the radiological characterization keeping in mind the ALARA principles.

. Ensures that the Radiation Safety Program and the Health and Safety Plans are implemented and are in accordance with Georgia Tech and Federal Regulations.

. Reviews and approves all radiological records and maintains these records generated during the characterization process.

2.4 HAZARDOUS MATERIAL SPECIALIST

. ' Performs lead paint identification surveys.

. Collects samples for determining hazardous constituents.

. Ensures that all samples are properly packaged prior to shipping.

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% t*tA#g4ggght Document No 82A9085 Page 6 of 10 2.5 OTHER PERSONNEL Rndinlogical Control Technician

. Performs the characterization survey.

Follows established radiological safety procedures as contained in NES operating procedures and the Georgia Tech Radiation Protection Manual.

Maintains the quality of the assigned work in accordance with NES' Radiological Characterization Plan.

. Maintains occupational exposure to radiation and contamination ALARA.

. Complies with radiation work permit requirements.

Reports to the Site Supervisor any conditions that may lead to an incident causing an unusual exposure or off-site release of radioactive material.

• Participates in training appropriate forjob assignments.

Georgia _TecitEroject. Manager

. Coordinates implementation of the Radiological Characterization Plan.

. Interacts with the NES project team members and Georgia Tech support organizations.

Table 1: Project Organizational Chart NAME RESPONSIBILITY Mr. William A. Miller GTRR Project Manager Mr. Dennis W. Reisenweaver NES Project Manager Mr. Frank Rebmann Site Supervisor Mr. Peter T. Manion Hazardous Material Specialist

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Document No 82A9085 Page 7 of 10 3.0 QA PROGRAM IMPLEMENTATION 3.1 PROJECT WORK SCOPE The work scope for the Georgia Tech Site Characterization is based on information found in

.NES Proposal No. 9616-405. NES will provide the personnel, equipment, and material necessary for the characterization in Atlanta, Georgia. To ensure that this project is conducted in the most cost-effective manner, it has been divided into three (3) tasks. The breakdown of the tasks is as follows:

. Task 1- Engineering i . Task 2- On-Site Effort

. Task 3- Final Report 3.2 PROJECT DOCUMENTS The following documents will be prepared to support this project:

• Site Health and Safety Plan;

• Characterization Plan; and

= ~ Quality Assurance Program Plan.

Due to customer request, these documents do not meet the requirements of NES Procedure 80A9024, Procedure Format.

3.3 MEETINGS The initial NES proposal negotiations and subsequent Proposal No. 9616-405 established the information necessary to begin the project. A project kickofTmeeting will be held on October 6,1997. The on site project personnel are to meet daily to discuss appropriate activities. The client's on-site representative will be invited to attend the morning briefing for daily project progress. These meetings will be documented in the project log book by the Site Supervisor or designated alternate.

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l l Document No 82A9085 Page 8 of 10 3.4 JOB SPECIFIC ACTIVITIES All tasks are to be performed in accordance with the appropriate site-specific plans or NES standard operating procedures. The Site Supervisor is responsible for ensuring all tasks are performed accordingly. Any additional procedures required to ensure task completion or quality are to be generated in accordance with NES document preparation procedures. Pmject tasks are tracked via project log book by the Site Supervisor.

3.5 COMMERCIAL GRADE ITEMS All commercial grade items will be used in the project.

4.0 AUDITS Project audits are conducted by the Project Manager and the Site Supervisor in accordance with NES Document 82A9075. Audits will be documented on the Project Audit Quality Assurance Checklist. ,

Additionally, periodic independent audits will be performed in order to verify that characterization activities comply with established NES radiological. procedures. The independent audits are conducted by individuals not actively participating in the activities being i

audited. Independent audit results are reported to responsible management in writing.

5.0 SERVICE CONTROL 5.1 QUALITY ASSURANCE Because characterization activities may affect the general public, they must be performed in a manner which assures that uncertainties have been adequately considered. An effective QA program will define the data quality objectives of a site characterization survey and thereby will determine, to a significant extent, the site characterization plan. This program will operate in all stages of characterization through the final validation of the data and the interpretation of the results.

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Document No 82A9085 Page 9 of 10 Surveys are performed by trained individuals who follow standard, written procedures and use properly calibrated instruments which are sensitive to the suspected contaminant. The custody of samples are tracked from collection to analysis. Data is recorded in an orderly and verifiable way and reviewed for accuracy and consistency. Every step of the characterization process, from training personnel to calculating and interpreting the data, is documented in a way that lends itself to audit. These requirements are achieved through a formal program of quality assurance.

5.2- QA COORDINATION The Site Supervisor is designated as the QA Coordinator. This individual will not be directly involved in survey activities. The QA Coordinator is responsible for ensuring that all QA objectives of the survey are met, reviews selected field and analytical data to ensure adherence to procedures, and approves the quality of data before it is used to test hypotheses regarding attainment of release standards. Specifically, this individual:

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. serves as the focal point for survey QA activities; l ensures that QA activities are conducted in accordance with established pohcies i and procedures; and

. oversees survey by conducting intemal audits and/or surveillance.

5.3 DOCUMENT REQUIREMENTS .

All aspects of the radiological surveys will be documented in detail. For certain field activities, consensus or industry-wide procedures, such as those developed by the Environmental Protection Agency (EPA), American Society of Testing and Materials (ASTM), DOE's Environmental M.easurements Laboratory (EML), or other such organizations, may be either adopted in whole or in part to meet the requirements of the specific characterization action. '

These procedures become part of the administrative record of the survey. If changes or exceptions to established NES procedures are required, these changes will be properly documented, signed, and dated.

5.4 EQUIPMENT MAINTENANCE AND CALIBRATION Measuring equipment shall be maintained, calibrated, and tested to assure the validity of the survey data. Measurement and analytical equipment are tested and calibrated before initial use and are re-c'alibrated if maintenance or modifications could invalidate earlier calibrations. Field and laboratory equipment are calibrated based on standards traceable to the National Institute of Standards'and Technology (NIST). The minimum frequency for equipment calibration is twelve (12) months.

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Document No 82A9085 Page 10 of 10 Measuring equipment are tested at least once each day the equipment is used. Test results are recortled to ensure that the instmments are operating to predetermined, acceptable performance ranges. All equipment that do not conform to the performance criteria am immediately removed j fmm service until the deficiencies can be resolved.

5.5 DATA MANAGEMENT NES has a consistent method of data generation, handling, computations, evaluation, and reporting. In general, information and data is recorded in bound logs or on standardized field and laboratory record forms. Analytical data will not be obliterated by erasing or the use of whiteout. Incorrect entries are corrected by striking a single line across the entry and entering new data. The correction or change is initialed and dated by the person making the entry.

A system ofdata review and validation is important to ensure consistency, thoroughness, and acceptability. ' Itis begins with regular reviews of calculations based on field data and reviews of final reports by technical personnel, QA officials, and/or Project Managers. Technical reviews are signed and dated. Any questionable or invalid data are identified in project records and in the survey report.

6.0 PROJECT CLOSE-OUT The initial close-out of the project consists of the tumover of the final report to the client. The final close-out of the project consists of a review of the documents for completeness and retention of appropriate documentation. Client feedback forms are to be distributed to all appropriate individuals for any comments that may help improve NES' ability to meet the client's needs. With the receipt of the client feedback forms, the NES internal close-out meeting determines the corrective actions for the client's comments and the final status of all documentation and any other additional issues that may remain. All documentation is to be retained until final close-out, at which time documents will be reviewed for long-term storage.

All QA documents will be stored in accordance with NES Procedure No. 80A9099.

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