ML20207A865

Contract: Demonstration of Laser Disc Technology for Licensing Records, Awarded to Smithsonian Institution

ML20207A865
Person / Time
Issue date:	06/30/1986
From:	Hagan T, Shealy J NRC OFFICE OF ADMINISTRATION (ADM), SMITHSONIAN INSTITUTION
To:
Shared Package
ML20207A852	List: ML20207A845 ML20207A865
References
CON-FIN-D-1046-6, CON-FIN-D-1425, CON-NRC-02-86-006, CON-NRC-2-86-6 NUDOCS 8607170299
Download: ML20207A865 (25)

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AWARD / CONTRACT

1. CERTIFIEO FOR NATIONAL DEFENSE k

UNDER BOSA REG. 2 AND/OR OMS REG.17

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2. CONT RACT # roe tans. Joeat.) No.

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Demonstration of Laser Disc Techinology for Lice 1 sing Records The Smithsonian Institution's proposal dated Ap -il 18, 1986 and re'/isions dated May 14, 1986 and May 15, 1986 are incorpo ated herein by reference.

8607170299 860630 PDR CONTR NRC-02-86-OO6 PDR 15G. TOTAL AMOUNT OF CONTRACT >l$ 349,983

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6 OTHER STATEMENTS OF OFFERORS X

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19A. N AME AND T8 TLE OF stGNE R (Type or prea J Joseph H. Shealy, Contracting Officer 20A NAME OF CON TR ACTING OFF6CER

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NRC-02-86-006 Page 2 Section B - Supplies or Services and Prices / Costs B.1 Brief Description of Work The Smithsonian Institution shall provide all the necessary personnel, material, and services required for the demonstration of laser disc technology for licensing records as outlined in Section C.I., Statement of Work.

B.2 Total Es timated Cos t........................ $349,983.00 B. 3 Remittance Address If item 15c. of the Standard Form 33 has been checked, the offeror shall enter the remittance address below.

Name:

Address:

Section C - Description / Specifications / Work Statement C.1 Statement of Work Task 1 - System Conficuration, Installation and Testino The Smithsonian Institution shall review existing documents and procedures which describe the information flow into the Docket Control Center at the Nuclear Regulatory Commission facilities in the Washington, D.C. area, current indexing and digitizing procedures, and text storage and retrieval methods.

Based on this review and in consultation with the project officer the Smithsonian Institution shall prepare a plan to incorporate a digital display system (which includes the Palantir optical scanning) into the existing pilot proiect opera tion.

The Smithsonian Institution will provide system specification and performance standards for the equipment and software in accordance with Manual Chapter 904, " Planning and Control of Automatic Data Processing (ADP) Resources." After approval by the NRC project officer, the Smithsonian Institution shall procure and install the system at a location designated by the NRC (in close proximity to the Docket Control Center).

The system will then be tested using selected representative records.

The test shall include:

(1) a demonstration of full text search with display of both text and image of

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NRC-02-86-006 Page 3 the retrieval document on a high resolution terminal and in hard copy and (2) demonstration of the complete document capture process.

Upon successful completion of the testing phase, the performing organization shall provide the NRC project officer with ten (10) copies of the testing report. Upon acceptance and approval of the test and evaluation report the NRC project officer shall inform the performing organization.

to proceed with Task 2.

Deliverables System integration plan (with existing Pilot Project) o o

Mual Chapter 904 system specifications and standards o

Test and evaluation report Task 2 - System Operation and Demonstration The Smithsonian Institution shall provide the necessary training and assistance to NRC personnel to operate the system..It is estimated that document processing will be on the order of 500 pages of text / images per day for a five month period.

This will include both incoming correspondence, file copy documents, engineering drawings, and maps.

The scanner shall be equipped with the necessary optical image recognition software needed to recognize multiple fonts and to convert text to standa rd ASCII character string.

The digitized information shall be captured on magnetic disc, backed up on tape, and transferred to optical disc.

The Smithsonian Institution shall maintain quality control records on the perfonnance of the hardware and software.

For each record captured, the Smithsonian Institution, working together with Docket Control Center personnel,.shall arrange for a unique header on each document consistent with the existing system.

The performing organization shall demonstrate full text search and retrieval of text with images on a data base with no less than 5000 documents.

Output devices shall include high resolution tenninals and laser jet printers.

The Smithsonian Institution shall convert existing pilt' project electronic records estimated at 4000 pages of text, for incorporation into the digital display system data base.

Deliverables o

configuration management plan training of selected NRC personnel in the operation of equipment and o

text retrieval installation of all equipment required to support the project o

integrate this technology into existing operations of the Docket o

Control Ceater procedurbs for operating the equipment as an integrated unit.

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l NRC-02-86-006 Page 4 conversion and submission of records on optical disk with the final o

data base provided on standard optical disk or CD-ROM documentation on and demonstration of all system operation including o

the mastering and copying laser disc Task 3 - General Technical Assistance General technical assistance shall be provided in support of the NRC pilot project. Technical assistance shall consist of:

(1) assistance in development of the file architecture, subject index/ thesaurus, procedures for the capture and processing of rec ~ords and (2) following initial demonstration of the laser disc technology, providing technical guidance and assistance to identify and implement modifications to improve system perfomance.

Asiistance to improve system perfomance will include considera tion of mainframe computer interfacing and equipment upgrades.

Approximately 0.6 staff years of effort is anticipated for task 3.

C.2 NRC-Furnished Materials NRC will provide the performing organization with pertinent reports, data /information received from other sources which the performing organization identifies as beneficial to its understanding of the study, and schedules for key NRC actions.

For example, it is NRC's responsibility to see that the perfoming organization is placed on distribution for their pertinent NRC performing organization progress and topical reports and notice of program review meetings.

C.3 Disposal of Property Prior to closecut or termination of this project, a reconciled report will be developed by the performing organization to record available equipment and material purchased with NRC funds.

This report should be developed as soon as possible after project completion or a temination decision has been made, but not later than 60 days after the temination date.

The report should be submitted to the NRC Division of Facilities and Operations Support, ADM, and to the NRC Project Officer.

C.4 Contractor Acquired Materials The perfoming organization must notify the Project Officer prior to acquisition of capital, ADP, or word processing equipment.

The perfoming organization shall be responsible for providing all computer equipment and supplies, including computer paper, optional disks, printers, paper and other supplies required for support and operation of the project. All equipment purchased for this project whether by NRC or by the perfoming organization will be the property of NRC.

The performing organization shall be responsible for securing maintenance agreements with proven reputable vendors to perform maintenance on said computer equipment.*

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' NRC-02-86-006 Page 5 The following is a proposed list of equipment to be acquired for the NRC under this contract.

Item #

Hardware / Software Description Microcomputer 1

IBM PC AT (Model-339) 2 Hercules Monochrome Graphics Board 3

AST Memory Card 4

Additional Memory 128K RAM (256K Chips)

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Nass Storage Device 5

PRIAM DataTower (292M8 + 60MB Tape Backup) 6 SONY Writable Optical Disk Subsystem Mritable Disk Drive Wdd-3000 3 8 bytes Writable Disk Controller WDC-2000 7

PC Interface to Optical Disk 1

Optical Scanning System i

8 Forafeed Scanner System 4

LV 810 B&W Compression Processor LV 600 Monitor Controller LV 610 Decompression Processor _

LV 620 Laser Printer Controller High Resolution Page Oriented Display i

9 SDD Compound Document Processor Display System 10 Roland High Res Model # MB142 Printer 11 Laser Printer (8pps) 12 Matrix Printer System Software 13 Operating System (PC DOS 3.1) l 14 Full Text Search Software Supplies and Expendibles 15 Tape Cartridge & Printer Supplies j =

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Section 0 - Packaging and Marking The Contractor shall use standard commercial packaging for all items to be delivered. On the front 6f the package, the Contractor shall clearly identify the contract number under which the product is being provided.

Section E - Inspection and Acceptance E.1 Place of Inspection and Acceptance i

A.

Inspection and acceptance of the deliverable items to be furnished hereunder shall be made at the destination

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Section F - Deliveries and Performance F.1 Reports, Documentation and Other Deliverable-End Items The reports listed below are to be prepared in accordance with NRC Manual Chapter 3202 (Attachment ).

F.1.1 Monthly Progress Reports By the 15th day of each calendar month, the performing organization shall submit a progress report in letter format which summarizes the following for each major task and subtask:

1.

Technical work performed during the previous month, including:

A.

Key milestones achieved a

B.

Meetings or field trips attended with reference to letter trip reports submitted; 2.

Cost expenditures for the

month, including cumulative cost expenditures to date; 3.

Personnel assigned and their time expenditures including cost expenditures, listed separately for each person during the previous month and cumulative time expenditures to date.

4 Projection of costs by month to completion of work effort for the current fiscal year (October 1 through September 30).

The report shall also state the amount of cumulative cost expenditures to date and the percent that amount bears to the total funds which have been allotted to this contract.

In addition, the monthly report shall include a discussion of potential or actual contractual problem areas and their impacts.

If the schedule l

has slipped or if costs exceed project as reported this shall be stated and the reasons explained.

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NRC-02-86-006 Page 7 The first monthly letter progress report shall provide the costs projection and detailed schedule of work.

Subsequent reports shall either indicate revised projections or indicate no change in cost and project schedules.

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F.1.2 Final Reports The perfonning organization shall prepare an interim report for each subtask and a final report.

The reports shall consist of a sumary of the products delivered in accordance with the tasks and subtasks requested. The final report shall be presented in draft fem to the NRC Project Officer for review within 30 days after completion of the work.

Within 15 days following submission of the draft' report, the NBC Project Officer will comment in writing on the report.

The perfoming organization shall respond to these comments wittiin 15 working days following receipt of the NRC Project Officer's comments. Comments shall be mutually resolved by the NRC Project Officer and the performing organization.

If agreement on changes to the final report is not reached, the NPC Project Officer may request that the camera-ready copy be prepared with a caveat which says "The views expressed in this report are not necessarily those of the U.S.. Nuclear Regulatory Commission" or 1

incorporate a cover letter with the report.

The final report shall be prepared in accordance with NRC Manual Chapters 3202 and 5101 and

' checked with the cuality assurance requirements in this 50W.

F.1.3 Report Distribution The following summarizes the required draft and final report distribution under this agreement.

The NRC Project Officer shall provide the performing organization with the current mailing addresses for the distribution.

Monthly

Meetings, Letter Workshops, &

Technical Final Distribution Reports Reports Reports Report Office of the Director, 1

1 1

1 NMSS (Attention: PPAS)

Project Officer, Waste Management Division 1

1 1

1 Division of Waste Management Docket Control Center 5

5 5

5 i

Division of Automated Infonnation Systems 1

1 1

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Monthly

Meetings, letter Workshops, &

Technical Final Distribution Reports Reports Reports Report Division of Contracts, ADM,(Attention: C0) 1 1

1 1

Deputy Director, Office of Administration (Attention: Michael Springer) 1 0

1 1

F.1.4 Schedule for Deliverables Number of Months After j

-Award of Contract

1. System integration plan 2 months

2. Manual Chapter 904 system specification, and standards 2 months 1

3. Test and evaluation report 5 months

4. Configuration management plan 5 months

5. Training of selected NRC personnel in the operation of equipment and text retrieval 4 months

6. Installation of all equipment required to 5 months support project

7. Documentation on and demonstration of all system including the mastering and copying laser disc. This includes:

a.

Integrating this technology into existing operations of the Docket Control Center procedures for operating the equipment as an integrated unit 6 months b.

Conversion and submission of records on optical disk with the final data base provided on standard optical disk or CD-ROM 6 months

8. File Architecture Plan 4 months

9. Subject Indexing Thesaurus Plan 4 months

10. Operations Procedures Document 7 months O

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NRC-02-86-006 Page 9 F.2 Place of Delivery The items to be furnished hereunder shall be delivered, with all transportation charges paid by the Contractor, to:

U.S. Nuclear Regulatory Commission Attention: Avi Bender Office of Nuclear Material Safety & Safeguards Division of Waste Management Mail Stop: 623-SS Washington, D.C.

20555 Project Officer (1 copy)

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F.3 Quality Assurance For all draft and final reports delivered under this agreement, the perfonning organization shall assure that an independent review and verification of all numerical computations and mathematical equations and derivations are performed by qualified perfoming organization personnel other than the original author (s) of the reports.- If the performing organization proposals to verify / check less than 100 percent of all computations and mathematical equations and derivations in the report (s), (such as might be the case when there are a large number of routine, repetitive calculations), the performing organization must first obtain written approval from the NRC Project Officer.

Computer-generated calculations will not require verifications where the computer progr,am has already been verified.

.c In addition, all reports, including those which do not contain numerical analyses must be reviewed by the pc'rfonning organization's management and approved with two signatures one of which is for the performing organization's management at a level above the program manager.

When revision for those reports are issued, a section must be included in the revised report to document dates, reasons, and scope of all changes made since the issuance of the performing organization's approved report.

NRC has the option of appointing a peer group to review the draft report and make changes to the final report.

The perfonning organization may recomend candidates for the peer group for approval by the NRC Project Officer.

In the occasion of dissent in the content of the final report, dissenting party will have the option of stating its viewpoints and findings in a section of the report.

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9 NRC-02-86-006 Page 10 F.4 Duration of Contract Period This contract shall become effective on either the date of award or the effective date as otherwise specified, and shall continue to completion the reof, estimated to occur within 16 months after said contract is effective. The estimated completion date is Section G - Contract Administration Data G.1 Consideration 1.

The estinated cost of the work under this contract is $349,983.

2.

The amount presently obligated is $349,983.

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j G.2 Indirect Rates The Smithsonian shall be reimbursed for allowable indirect costs heredunder at the rate of 25% of total direct costs.

G.3 Technical Direction

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A.

Performance of the work under this contract shall be subject to the technical direction of the NRC Project Officer named in Section G.

of this contract.

The term " Technical Direction" is defined to include the following:

1.

Technical direction to the Contractor which shif ts work emphasis i

between areas of work or tasks, requires pursuit of certain lines of inquiry, fills in details or othe rwise serves to acconplish the contractual scope of work.

2.

Providing assistance to the Contractor in the preparation of drawings, specifications or technical portions of the work description.

3.

Review and where required by the contract, approval of technical reports, drawings, specifications and technical info rma tion to be delivered by the Contractor to the Government under the contract.

B.

Technical direction must be within the general scope of work stated in the contract. The Project Officer does not have the authority to and may not issue any technical direction which:

1.

Constitutes an assignment of additional work outside the general scope of the contract.

2.

Constitutes a change as defined in the clause of the General Provisions, entitled " Changes."

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c NRC-02-86-006 Page 11 3.

In any way causes an increase or decrease in the total estimated i

contract cost, the fixed fee, if any, or the time required for contract perfonnance.

4.

Changes any of the expressed terms, conditions or specifications of the contract.

C.

ALL TECHNICAL DIRECTIONS SHALL BE ISSUED IN WRITING BY THE PROJECT OFFICER OR SHALL BE CONFIRMED BY SUCH PERSON IN WRITING WITHIN TEN (10) WORKING DAYS AFTER VERBAL ISSUANCE.

A copy of said written direction shall be submitted to the Contracting Officer.

The Contractor shall proceed promptly with the perfqrmance of technical directions duly issued by the Project Officer in the manner prescribed by this article and within such person's authority under the provisions of this article.

i If, in the opinion of the Contractor, any instruction or direction l

issued by the Project Officer is within one of the categories as defined in B(1) through (4) above, the Contractor shall not proceed but shall notify the Contracting Officer in writing within five (5) j.

working days after the receipt of any such instruction or direction and shall request the Contracting Officer to modify the contract accordingly.

Upon receiving such notification from the Contractor, I

the Centracting Officer shall issue an appropriate contract modification or advise the Contractor in writing that, in the Contracting Officer's opinion, the technical direction is within the scope of this article and does not constitute a change under the Changes Clause.

D.

Any unauthorized commitment or direction issued by the Project Officer may resul t in an unnecessary delay in the Contractor's performance, and may even result in the Contractor expending funds for unallowable costs under the contract.

E.

A failure of the parties to agree upon the nature of the instruction or direction or upon the contract action to be taken with respect thereto shall be subject to the provisions of the contract clause entitled " Disputes."

G.4 Project Officer A.

The individual (s) listed in "B" below is (are) hereby designated as the Contracting Officer's authorized representative (hereinafter called Project Officer) for technical aspects of this contract. The Project Officer is not authorized to approve or request any actToii which results in or could result in an increase in contract cost; or terminate, settle any claim or dispute arising under the contract, or issue any unilateral directive whatever.

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w NRC-02-86-006 Page 12 The Project Officer is respcnsible for:

(1) monitoring the i

Contractor's technical

progress, including surveillance and assessment of perfomance, and recommending to the Contracting Officer. changes in requirements; (2) interpreting the scope of work; i

(3) performing technical evaluation as required; (4) perfoming technical inspections and acceptances required by this contract; and (5) assisting the Contractor in the resolution of technical problems encountered during perfomance.

Within the purview of this authority, the Project Officer is authorized to review all costs requested for reimbursement by Contractors and submit 4

recomendations for approval, disapproval, or suspension for supplies / services required under the coptract.

The Contracting Officer is responsible for directing or negotiating any changes in tems, conditions, or amounts cited in the contract.

For guidance from the Project Officer to the Contractor to be valid, it must:

(1) be consistent with the description of work set forth in the contract; (2) not constitute new assignment of work or chat.ge to the expressed terms, conditions or specifications incorpora ted into this contract; (3) not constitute a basis for an extension to the period of perfomance or contract delivery schedule; and, as stated above, (4) not constitute a basis for any increase in the contract cost.

B.

Name and Mail Code:

Avi Bender, MS 623-55 Office Address:

U.S. Nuclear Regulatory Commission Office of Nuclear Material Safety and Safeguards j

Division of Waste Management Washington, D.C.

20555 Telephone Number:

(301)427-4483 l

G.5 Travel Reimbursement The NMSS will be notified prior to all travel performed under this 50W and such travel shall be approved by the Project Officer in writing. All i

foreign travel requires identification and approval per NRC f tanual Chapter 1501.

All travel associated with this 50W shall result in trip reports, which may be issued separately or as a part of the next monthly progress letter.

Copies of trip reports issued separately shall be sent to the NRC Project Officer within 15 days of the completion of such travel, Costs expended in any fiscal year for travel associated with this 50W 1

shall not exceed 5 percent of the total funding authorized in the respective fiscal year for the 50W unless specific additional amounts within the total authorized are approved by the NRC Project Officer in advance of their expenditure.

Travel costs covered by this provision shall include costs for transportation, lodging, meals, registrations, and comunication resulting from the travel.

Upon request by the NRC Project Officer, the perfoming organization shall identify travel ' costs expended in the fiscal year up to the date of the request.

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Total expenditure for domestic travel shall not exceed $4,700.00 without the prior approval of the Contracting Officer.

The Contractor will be reimbursed for reasonable domestic travel costs incurred directly and specifically in the perfomance of this contract and accepted by the Contracting Officer, in accordance with the Contractor's approved travel policy on file with the NRC.

2.

The cost of travel by privately owned automobile shall be reimbursed at the mileage rate prescribed by the Contractor's established, generally applicable travel policy; provided, however, tha t such reimbursement shall not exceed the cost *o.f less than first-class travel by ccmmon carrier.

3.

The cost of travel by rented automobile shall. be reimbursed on a reasonable actual expense basis that does not exceed the rates prescribed by the Contractor's established, generally applicable travel policy.

4 All concon carrier travel reimbursable hereunder shall be via economy class rates when available.

If not available, reimbursement vouchers will be annotated that economy class accommodations were not available.

5.

Reasonable actual costs of lodging and subsistence, cr per diem in lieu of actual costs, shall be allowable to the extent that such actual costs or per diem amounts do not exceed the amounts of per diem rates prescribed by the Contractor's established, generally applicable travel policy.

6.

Receipts are required for common carrier transportation, lodging and miscellaneous items in excess of $15.00, 7.

Any revision to the Contractor's established, generally applicable travel policy approved by the cognizant audit agency during the period of perfomance of this contract shall be effective, without formal modification to this

contract, upon delivery to the Contracting Officer of a copy of such revised policy together with evidence of cognizant audit agency approval thereof.

G.6 Payment Due Date (a) Payments under this contract will be due 30 calendar days af ter the later of:

(1) The date of actual receipt of a proper invoice (original and 4 copies) to:

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NRC-02-86-006 Page 14 U.S. Nuclear Regulatory Commission Division of Accounting and Finance Office of. Resource Management ATTN: GOV /COM Accounts Section Washington, D.C.

20555 or (2) The date the final deliverable product / service is accepted by the Government.

(b) For the purpose of determining the due date for payment and for no other purpose, acceptance will be deemed to occur 30 calendar days af ter the date of delivery of the final deliver.able product / service performed in accordance with the terms of the contract.

(c) If the final product / service is rejected for failure to conform to the technical requirements of the contract, the provisions in paragraph (b) of this caluse will apply to the new delivery of the final product / service.

(d) The date of payment by wire transfer through the Treasury Financial Communications System shall be considered the date payment' is made for individual payments exceeding $25,000.

The date a check is issued shall be considered the date payment is made for individual payments of $25,000 or less.

G.7 Invoice Requirements Invoices shall be submitted in an original and 4 copies to:

U.S. Nuclear Regulatory Commission Division of Accounting and Finance Office of Resource Management ATTN: GOV /COM Accounts Section Washington, D.C.

20555.

To constitute a proper invoice, the invoice must include the following information and/or attached documentation:

(1) Name of the business concern and invoice date.

(2) Contract number or other authorization for delivery of property or services.

(3) Description price and quantity of property and services actually delivered or rendered.

(4) Shipping and payment terms.

(5) Name (where practicable), title, phone number, and complete mailing address of responsible official to whom paynent is to be sent.

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NP.C-02-86-006 Page 15 (6) Other substantiating documentation or infonnation as required contract.

G.8

_ Interest on Overdue Payments (a) The Prompt Payment Act, Public Law 97-177 (96 STAT. 85, 31 USC 1801) is applicable to payment of the expiration invoice under this contract and requires the payment of interest to Contractors on overdue payments of the expiration invoice or improperly taken discounts.

(b) Determinations of interest due will be made in accorda provisions of the Prompt Payment Act and Office of Management and Budget Circular A-125 Vol. 47 Federal Register 37321, August 25, 1982.

Among other considerations, OMB Circular A-125 provides that:

(1) Interest penalties are not required when payment is delayed because of a disagreement over the amount of payment or other issues concerning compliance with the terms of the contract.

(2) Whenever a proper invoice is paid after the due date' plus 1

days, interest will be included with the payment at the interest 15 rate applicable on the payment date.

from the day after the due date through the payment date. Interes (c) For purposes of this clause, an expiration invoice is defined as a 1

claim submitted for costs incurred expiration date of a Cost Type contract.for performance through the 4

Section H - Special Contract Requirements H.1 Key Personnel (a) successful performance of the work hereunder.The following Hernan Otano The Contractor agrees that such personnel shall not be removed from t contract work or replaced without compliance with paragraphs (b) and (c) hereof.

(b) is expected to become, unavailable for work under continuous period exceeding 30 work days, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the Contractor shall innedia tely notify the Contracting Officer and shall, subject to the concurrence of the

'such personnel with personnel of atCoctracting Officer or his aut i

and qualifications.

least substantially equal ability

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i NRC-02-86-006 Page 16 (c)

All requests for approval of substitutions hereunder must be in writing and necessitating the proposed substitutions. provide a detailed explanation o They must contain a complete the Contracting Officer or needed by him to approve proposed substitution.

The Contracting Officer or his authorized representative will evaluate such requests and promptly notify the Contractor of his approval or disapproval thereof in writing.

(d)

If the Contracting Officer determines that suitable and timely replacement of key personnel who have been reassigned, terminated or have otherwise become unavailable for the ' contract work is not reasonably forthcoming or that the resultant reduction of productive effort would be so substantial as to impair the successful completion of the contract or the service order, the contract may be terminated by the Contracting Officer for default or for the convenience of the Government, as appropriate, or, at the discretion of the Contracting Officer -if he finds the Contractor at faul t for the condition, the l

contract price or fixed fee may be equitably adjusted downward to compensate the Government for any resultant delay, loss or damage, j

H.2 Consultant or Other Comparable Employment Services of Contractor Employees (OMB Clearance Number 3150-0112)

The Contractor shall require all employees who are employed full-time (an individual who performs work under the cost-type contract on a full-time annual basis) or part-time (50 percent or more of regular annual com received under terms of a contract with the Comission)pensation on the contract work to disclose to the Contractor all consultant or other comparable employment services which the employee proposed to undertake for others.

Contracting Officer all information obtained from such disclosures.T Contractor will require any employee who will be employed full-tine on The the contract to agree, as a condition of his participation in such work that he will not perfom consultant or other comparable with the Commission except with the prior approval of H.3 Safety, Health, and Fire Protection The Contractor shall take all reasonable precautions in the performance of the work under this contract to protect employees and of members of the public and to minimize danger from allt hazards to life and property and shall comply with all health, safety and fire protection regulations and requirements (including reporting requirements) of the Commission and the Department of t. abor.

L event that the Contractor fails to comply with said regulations or In the l

requirements, the Contract:ng Officer may, without prejudice to any I

other legal or contractual rights of the Commission, issue an order stopping all or any part of the work; thereafter, a start resumption of work may be issued at the discretion of the Contracting order for

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NRC-02-86-006 Page 17 Officer. The Contractor shall make no claim for an extension of time or for compensation or damages by reason of or in connection with such work stoppage.

H.4 Dissemination of Contract Information Two copies of any infomation proposed to be published or disseminated concerning the work performed under this contract shall be submitted to the Contracting Officer 30 days prior to publication for review and/or connents.

H'. 5 Proprietary Data and Confidential Information In connection with the performance of the work under this contract, the Contractor may be furnished, or may develop or acquire, proprietary data (trade secrets) or confidential or privileged technical, business, or financial infoma tion, including Commission plans, policies, reports, financial plans, internal data protected by the Privacy Act of 1974 (P.L.93-579), or other infomation which has not been released to the public or has been determined by the Connission to be otherwise exempt from disclosure to the public.

Contractor agrees to hold such infonnation in confidence and not to directly or indirectly duplicate, disseminate, or disclose such information in whole or in part to any other person or organization except as may be necessary to perform the work under this contract.

Contractor agrees to return such infomation to the Connission or otherwise dispose of it either as the Contracting Officer may from time to time direct during the progress of the work or in any event as the Contracting Officer shall direct upon completion or temination of this contract.

Failure to comply with this clause shall be grounds for termination of this con, tract.

H.6 Security (OM8 Clearance fiumber 3150-0112)

(a)

It is the Contractor's duty to safeguard Restricted Data, Formerly Restricted Data, and other classified information.

The Contractor shall, in accordance with the Commission's security regulations and requirements, be responsible for safeguarding Restricted Data, Fonnerly Restricted Data, and other classified information and protecting against

sabotage, espionage, loss and theft, the classified documents and material in the Contractor's possession in connection with the perfomance of work under this contract.

Except as otherwise expressly provided in this contract, the Contractor shall.. upon completion or termination of this contract, transmit to the Connission any classified in the possession of the Contractor or any person under the matter Contractor's control in connection with performance of this contract.

If retention by the Contractor of any classified matter is required af ter the completion or temination of the contract and such retention is approved by the Contracting Officer, the Contractor will complete a certificate of possession to be furnished to the Connission specifying the classified matter to be re'tained.

The certification shall identify the items and types or categories of matter retained, the conditions governing the retention of the matter and their period of retention, if o

NRC-02-86-D06 Page 18 known.

If the retention is approved by the Contracting Officer, the the matter retained. security provisions of the contract will continue to be a (b)

Regulations.

The Contractor agrees to confom to all security regulations and requirements of the Commission.

(c) Defirition of Restricted Data.

The term " Restricted Data," as used in this clause, means all data concerning (1) design, manufacture, or utilization of atomic weapons; (2) the production of special nuclear material; or (3) the use of special nuclear material in the production of energy, but shall not include data declassified or removed from the Act of 1954, as amended. Restricted Data category pursuant to section (d)

Definition of Formerly Restricted Data.

The term "Formerly Restricted Data," as used in this clause, means all data removed from Act of 1954, as amended.the Restricted Data category under section 14 (e) Security Clearance Personnel.

individual to have access to Restricted Data, Formerly Restrict or other classified information, 'except in accordance with the Atomic Energy Act of 1954, as amended, and the Commission's regulations or rtquirements applicable to the particular type or category of classified infonnation to which access is required.

(f)

Criminal Liabilities.

It is understood that disclosure of Restricted Da ta,

Formerly Restricted Da ta,

or other classified information relating to the work or services ordered hereunder to any person not entitled to receive it,. or failure to safeguard any Restricted Data, Fonnerly Restricted Data, or any other classified matter that may come to the Contractor or any perso1 under the Contractor's control in connection with work under this contract, subject the Contractor, may its agents, employees, criminal liability under the laws of the United States.or subcontractors to Energy Act of 1954, as amended, 42 U.S.C. 2011 et seq. ; 18 U.S.C. 793(Se and 794; and Executive Order 11652.)

(g)

Subcontracts and Purchase Orders.

j-in wrf ting by the Contracting Officer,Except as otherwise authorized the Contractor shall insert provisions similar to the foregoing in all subcontracts and purchase orders under this contract.

(h)

In performing the contract work, the Contractor shall assign classifications to all documents, material, and equipment originated or generated by the Contractor in accordance with classification guidance by the Commission.

Every subcontract and purchase order issued hereunder involving the origination or generation of classified documents, material, or equipment shall provide that the subcontractor or supplier shall assign classifications to all such documents, ma terial, and equipment in accordance with classification guidance furnished by the Contractor.

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NRC-02-86-006 Page 19 H.7 Contractor Orcanizational Conflicts of Interest (OM8 Clearan 3150-0112)

(a) Purpose.

The primary purpose of this clause is to aid in ensuring that the Contractor:

(1) Is not placed on a conflicting role because of current or planned interest (financial, contractual, organizational, or l

otherwise) which relate to the work under this contract, and (2) does of its performance of this contract,not obtain an unfair competitive i

(b)

Scope.

The restrictions described.herein shall apply to performance or participa tion by the Contractor as defined in 41 CFR

$20-1.5402(f) in the activities covered by this clause.

(c)

Work for Others.

Notwithstanding any other' provision of this contrac t, during the tern of this contract, the Contractor agrees to forgo entering any firm or organization,inte consulting or other mntractual arrangements w the result of which may give rise to a conflict of interest with respect to the work being performed under this centract.

The Contractor shall ensure that all employees who are employed full time under this contract and employees designated as k personnel, if any, under this contract abide by the provision of this clause.

employee that any proposed consultant or other con with any firm or organization may involve a potential conflict of interest, the Contractor shall obtain the written approval of the Contracting Officer prior to execution of such contractual arrangement.

(d) Disclosure af ter award.

(1) belief and except as otherwise set forth in this contr not have any or it does CFR 20-1.5402(a)ganizational conflicts of interest, as defined in 41 (2)

The Contractor agrees that if after award it discovers organizational conflicts of interest with respect to this contract, it shall make an Contracting Officer.immediate and full disclosure in writing to the the action which This statement shall include a description of avoid or mitigate such conflicts.the Contractor has taken or proposes to The NRC may, however, terminate the contract for convenience if it deems such termination to be the best interests of the Government.

(e) Access to and use of infomation.

(1)

If the Contractor in the perfomance of this contract obtains access to information, such as NRC plans, policies, reports,

i studies, financial plans, internal data protected by the Privacy Act of 1974 (Pub. L.93-579), or data which has not been released to the public, the Contractor agrees not to:

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NRC-02-86-006 Page 20 (i)

Use such infomation for any private purpose until the infomation has been released to the public; (ii) compete for work 'for the Commission based on such information for a period of six (6) months after either the completion of this contract or the release of such infomation to the public, whichever is first; (iii) submit an unsolicited proposal to the Government based on such infomation until one year after the release of such information to the public, or (iv) release the infomation without prior written approval by the Contracting Officer unless such information has previously been released to the public b'y the f4RC.

(2)

In addition, the Contractor agrees that to the extent it the Privacy Act of 1974 (Pub. L.93-579), or other con privileged technical, business, or financial infomation under this contract, the Contractor shall treat such information in accordance with restrictions placed on use of the information.

(3)

The Centractor shall have, subject to patent and security provisions of this contract, the right to use technical data it produces under this contract for private purposes provided chat all requirements of this contract have been met.

(f)

Subcontracts.

Except as provided in 41 CFR 20-1.5402(h), the Contractor shall include this clause, including this pa ragraph, in subcontracts of any tier.

The terms " contract," " Contractor " and

" Contracting Officer." shall be appropriately modified to preserve the Governnent's rights.

(g)

Remedies.

For breach of any of the above prescriptions or for intentional nondisclosure or misrepresentation of any relevant interest required to be disclosed concerning this contract or for such erroneous representations as necessarily imply bad faith, the Government may terminate the contract for default, disqualify the Contractor from subsequent contractual e fforts, and pursue other remedies as may be pemitted by law or this contract.

(h)

Waiver.

A request for waiver under this clause shall be directeo in writing through the Contracting Officer to the Executive Director for Opera tions (ED0) in accordance with the procedures outlined in

$20-1.5411.

H.8 Method of Payment (a) Payment under this contract will be made by wire transfer through the Treasury Financial Communications System for each individual I

payment in excess of $25,000 and b Treasury ~ check for each individual payment of $25,000 or less. y j

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NRC-02-86-006 Page 21 (b) Within seven days after the effective date of the contract, the Contractor shall forward the following information in writing to the Contracting Officer to facilitate wire trans fer of contract In the event that the Contractor's financial institution payments.

has access to the Federal Reserve Communications System, Contractor shall complete all items except items 7 - 9.

In the event the Contractor's financial institution does not have access to the Federal Reserve Communications System, Contractor shall complete all items except item 4 1.

Name and address of organization 2.

Contact person and telephone number 3.

Name and address of financial institution

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4 Contractor's Financial institutions's 9-digit ABA identifying number for routing transfer of funds 5.

Telegraphic abbreviation of Contractor's financial institution 6.

Account number at Con tractor's financial institution.if it receives electronic funds transfer messagts through the Federal Reserve Communications System 7

Name and address of the correspondent financial institution if the Contractor's financial institution does not receive electronic funds transfer messages through the Federal Reserve Communications System 8.

Correspondent financial institution 9-digit ABA identifying number for routing transfer of funds 9.

Telegraphic abbreviation of correspondent financial institution 10.

Signature and title of person supplying this information (c) Any changes to the information furnished under paragraph (b) of this clause shall be furnished to the Contracting Officer in writing.

is the Contractor's responsibility to furnish these changes promptly It to avoid payments to erroneous bank accounts.

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NRC-02-86-006 Page 22 PART II - CONTRACT CLAUSES j

Section I - Contract Clauses 52.220-1 PREFERENCE FOR LABOR SURPLUS AREA CONCERNS.

(APR1984)

(a) This acquisition is not a set aside for labor surplus area (LSA) concerns.

However, the offeror's status as such a concern may affect (1) with the Buy American Act clause of this solicitation. entitlemen In order to detemine whether the offeror is entitled to a preference undgr (1) or (2) above, the offeror must identify,

below, account of manufacturing or productionthe LSA in which the c*osts to be incurred on (by the offeror or the first-tier subcontractors) amount to more than 50 percent of the contra,ct price.

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(b) Failure to identify the locations as s consideration of the offeror as an LSA concern. pecified above will preclude If the offeror is awarded a offeror shall perfom the contract or cause the contractcontract accordance with the obligations of an LSA concern.

to be perfomed in (End of clause)

(R 7-2003.13 1978 JUN) 52.233-3 PROTEST AFTER AWARD (JUN 1985)--Alternate I (JUN 1985 the Contracting Officer may,(a) Upon receipt of a notice of protest (as Contractor to stop performance of the work calledby written order to the Contra the for by this contract.

The order shall be specifically identified as a stop-work order issued under this clause.

Upon receipt of the crder, the Contractor shall immediately comply with its tems and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work sto Upon receipt of the final decision in the protest, the Contracting Officer shall ei the r--

(1) Cancel the stop-work order; or (2)

Terminate the work covered by the order as provided in the Termination clause of this contract.

or after a final decision in the protest, the Contractor s Contracting Officer shall make an equitable adjustmen The the contract that ma writing, accordingly, y be affected, and the contract shall be modified, in if--

(1) The stop-work order results in an increase-in the time required fo or in the Contractor's cost properly allocable to, the performance of any part of this contract; and L

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NRC-02-86-006 Page 23 (2) The Contractor requests an adjustment within 30 days after the end of the period of work stoppage; provided, that if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon the request at any time before final payment under this contract.

is terminated for the convenience of the Government,(c) If a the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

is terminated for default,(d) If a stop-work order is not canceled and the the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting frod the stop-work.crder.

(e) The Government's rights to terminate this contract at any time are not affected by action taken under this clause.

(End of Clause) 52.252-2 CLAUSES INCORPORATED BY REFERENCE.

(APR1984)

This contract incorporates the following clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available.

1. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLA Section E 52.246-3 INSPECTION OF SUPPLIES--COST-REIMBURSEMENT.

(APR1984 52.246-5 INSPECTION OF SERVICES--COST-REIMBURSEMENT.

(APR 1984 Sec# tion F 52.212-13 STOP-WORK ORDER.-- Alternate 1 (APR 1984)

Section I 52.202-1 DEFINITIONS.

(APR 1984) 52.203-1 0FFICIALS NOT TO BENEFIT.

(APR 1984) 52.203-3 GRATUITIES.. (APR 1984) 52.203-5 COVENANT AGAINST CONTINGENT FEES.

(APR 1984) 52.215-1 EXAMINATION OF RECORDS 8Y COMPTROLLER GENERAL.

(APR1984) 52.215-2 AUDIT--NEGOTI ATION.

(APR 1984) 52.215-22 PRICE REDUCTION FOR DEFECTIVE COST OR PRICING DAT (APR 1984) 52.215-24 SU8 CONTRACTOR COST OR PRICING DATA.

(APR1985) 52.215-33 ORDER OF PRECEDENCE. (Jan 1986)

• 52.216-7 ALLOWABLE COST AND PAYMENT.(APR 1984) 52.216-11 COST CONTRACT--N0 FEE. (APR 1984)--Al ternate I.

(APR 1984) 52.216-15 PREDETERMINED INDIRECT COST RATES, (APR 1984)

Clause is modified by deleting the words "Subpart 31.2" in Paragraph a.

and substituting "Subpart 31.3."

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NRC-02-86-006 Page 24 52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS AND SMALL DISADVANTAGED BUSINESS CONCERNS.(JUN1985) 52.219-13 UTILIZATION OF WOMEN-0WNED SMALL BUSINESSES.

(APR 1984) 52.220-3 UTILIZATION OF LABOR SURPLUS AREA CONCERNS. (AP 52.222-3 CONVICT LABOR.

(APR 1984) 52.222-26 EQUAL OPPORTUNITY.

(APR1984)

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52.222-35 AFFIRMATIVE ACTION FOR SPECIAL DISABLED AND VIETNAM VETERANS (APR 1984) 52.222-36 AFFIRMATIVE ACTION FOR HANDICAPPED WORKERS.(APR 52.223-2 CLEAN AIR AND WATER.

(APR 1984) 52.227-1 AUTHORIZATION AND CONSENT. (APR1984) 52.227-2 NOTICE AND ASSISTANCE, REGARDING PATENT AND COPYRIGHT INFRINGEMENT.

(APR 1984) 52.228-7 INSURANCE LIABILITY TO THIRD PERSONS.

(APR 1984)

Alternate II.

(APR 1984)

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52.232-20 LIMITATION OF COST.

(APR 1984) 52.233-1 DISPUTES.

(APR 1984) 52.242-1 NOTICE OF INTENT TO DISALLOW COSTS.

(APR,1984) 52.243-2 CHANGES--COST-REIM80RSEMENT.(APR 1984)--Alternate II.

(APR 1984) 52.244-?

SUBCONTRACTS (C0ST-REIMBURSEMENT AND LETTER CON (JUL 1985) 52.244-5 COMPETITION IN SUBCONTRACTING.

(APR 1984) 52.245-5 GOVERNMENT PROPERTY (COST-REIM8URSEMENT, TIME-AND-MATERI OR LABOR-HOUR CONTRACTS).

(JAN 1986) 52.246-23 LIMITATION OF LIABILITY.

(APR 1984) 52.246-25 LIMITATION OF LIABILITY--SERVICES. (APR 1984) 52.249-5 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (E AND OTHER NONPROFIT INSTITUTIONS).

(APR 1984) 52.249-14 EXCUSABLE DELAYS.

(APR 1984) 4 4

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NRC-02-86-006 Page 25 PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS Section J - List of Attachments Attachment Number Title 1

NRC Organization Chart 2

NRC Contractor Organizational Conflicts of Interest (41 CFR Part 20) 3 NRC Manual Chapter 3202 W

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