ML20203N964
| ML20203N964 | |
| Person / Time | |
|---|---|
| Site: | Sequoyah  |
| Issue date: | 03/03/1986 |
| From: | Catlin J, Simonds W, Stevens W TENNESSEE VALLEY AUTHORITY |
| To: | |
| Shared Package | |
| ML20203N908 | List: |
| References | |
| I-86-129-SQN, NUDOCS 8605060241 | |
| Download: ML20203N964 (8) | |
Text
- -
6 e
TENNESSEE VALLEY AUTHORITY NUCLEAR SAFETY REVIEW STAFF NSRS INVESTICATION REPORT NO. I-86-129-SQN EMPLOYEE CONCERN NO. SQP-6-002-001
SUBJECT:
SECOND FOLLOW-UP OF QEB RECORDS INVESTICATION I-83-I3-NPS DATES OF INVESTICATION: February 6-14, 1986 INVESTICATOR: Nd N [
W. R. SIMONDS BATE #
(%
REVIEWED BY: m
/ J. C. CATLIN ME / J/94 DATE APPROVED BY: !/ /? l 8 lip [ D. STEVENS DATE 8605060241 860502 PDR ADOCK 05000327 P PDR 1
~ . - -- - _ - - - _ _ - _ --
( - - .-- ~
i F
I. BACKGROUND s A Nuclear Safety Review Staff (NSRS) follow-up corecctive action investigation was conducted to determine the validity of an expressed ,
employee concern roccived by Quality Technology Company (QTC)/ Employee Response Team (ERT). The concern of record, as summarized on the Employeo Concern Assignment Request Form from QTC and identified as SQP-6-002-001, stated:
CONCERN: QA Records are not identifiable and retrievable. NSRS Investigation I-83-13-NPS identified problems in 1983 and USRS Report R-85-07-NPS indicates problems not corrected in mid-1985. OE, OC, and Nuclear Power Records are cited.
An USRS follow-up review of Investigation I-83-13-NPS did find that corrective actions resulting from the original NSRS investigation had not been completely closed out. The results of that follow-up review are documented in NSRS Report R-85-07-NPS (Ref. 1) along with a recommendation (R-85-07-NPS-01) that the Manager of Power and Engineering appoint a records manager to provido upper management coordination for resolution of the open items which had been identified.
II. SCOPE l
A. The scopo of this investigation is defined by the concern of record. It is that problems previously identified by USRS investigation I-83-13-NPS, and the corresponding follow-up review R-85-07-NPS, have not been corrected for Sequoyah Nucicar Plant (SQN).
B. The scope included determination of status and progress of tho open items identified in I-83-13-NPS and R-85-07-NPS as they portain to SQN.
C. The scope of the follow-up investigation also included discussions with site and task force personnel who are activoly involved in the resolution of these items.
I III.
SUMMARY
OF FINDIUCS A. R-85-07-NPS contained recommendation R-85-07-NPS-01 which recommended that Power cad Engineering (Nuclear) (P&E (Nuclear))
appoint an upper-level manager empowered with the responsibility, authority, and organizational freedom to assure that records l associated with the procurement and installation of Quality Engineering Branch (QED) source inspected equipment and materials are assembled, verified for completeness, indexed, and stored for retrievability. Tno recommendation further stated that the appointco's scopo should include all past and future QED source inspected procuromonts for SQN, as well as Watts Bar and Bellefonto, and the establishment of a scheduto for completion of past records.
1 I
. - - . . . _ . _ , . . . . , . , _ _ , - . , . , . -._m_ , _ . _ _ _ _ _ _ _ _ _ _ . _ . _ . . _ _ - _ . _ _ .,__..._m
i.
P&E (Nuclear) subsequently informed USRS (Ref. 3) that an appointment had been mado, and identified personnel who would provide assistance to the appointec. Following the appointment, meetings of the personnel were held on September 17, 1985, and December 16, 1985, to discuss resolution of the open items identified in USRS follow-up review Report R-85-07-NPS. These meetings are documented in references 4 and 13 along with specific action items and schedules for resolution of the prob 1 cms.
IV. STATUS OF PREVIOUSLY IDENTIFIED OPEN ITEMS A. Develop an Integrated Records System for Ouality Assurance (OA)
Records That Will Satisfy the Needs of Nuclear Power (UUC PR) and Office of Engineerinn Desinn Construction (OEDC)
- 1. Paragraph IV.A.1 of R-85-07-NPS states that a TVA task force was working on vendor manuals at the time of the first USRS follow-up review, however, two areas of concern were identified regarding vendor manuals as follows:
- a. A question was raised by USRS regarding whether any of the manuals woro considered "one-of-a-kind", and therefore, in need of fireproof storage. This finding was addressed in paragraph V.C of the report.
Subsequently, ID-QAP-6.2 (Ref. 15) was revised to require that those vendor manuals utilized as plant instructions will be maintained as QA records. This requirement, in combination with existing requirements of AI-23 (Ref. 16),
appear to establish adequate protection for vendor manuals for SQN.
- b. The applicabic procedures for vendor manual control ucro found to be vague in the delegation of responsibilitics.
A task force was developing a now procedure regarding the maintenance of vendor manuals which was expected to correct the problem. This finding was addecssed in paragraph V.E of the report. Subsequently, ID-QAP-6.2 (Ref. 15) was revised to more clearly prescribe organizational responsibilitics regarding the control of vendor manuals.
- 2. Paragraph IV. A.1 of R-85-07-NPS also states that records indexing procedures had been prepared and were in various stages of impicmentation. It was further stated that this item will remain open untti moro experienec is gained by P&E (Nuc1 car) with the records indexing system. This matter is discussed in the following paragraphs.
2
B. Correct Imolementinn Deficiencies Identified In the Existing System
- 1. Paragraph IV. A.2.a of R-85-07-UPS states that QEB records were not adequately indexed and that there was some concern regarding their completeness. At the time of the the first NSRS follow-up review, efforts were under way to index and microfilm completed contracts; however, a schedule had not been established for completing the overall task. Initially, a completion date of December 31, 1987, was set by the P&E (Uuclear) task force (III.A) for completing the overall task for all projects (Ref. 4). However, a recent commitment was made that appropriate manpower resources will be expended to ensure that a deadline of June 30, 1986, will be mot for SQU (Ref. 13). QEB is utilising a four-step approach which includes identification, location, verify completeness, and microfilming of the records (Ref. 4).
Sequoyah has concurred with the parameters that QEB is using to index their records (i.e., vendor / contract number). However, site personnel normally must request the records by Unique Identifier Humber (UNID). Therefore, offorts are in progress to provide a cross-reference between UNID and vendor / contract numbers. The Equipment Qualification Information System (EQIS) is being investigated as the link to provido this cross-reference (Ref. 6 and 13). This item remains open.
- 2. Paragraph IV.A.2.b of R-85-07-UPS states that all OC records l for Sequoyah had been transferred or were in the final stages l of microfilming at the time of the first USRS fo'llow-up review.
Microfilming of all the records underway at the timo of the review have been completed. However, another 175 cubic foot of contract-related files and various other records were discovered by SQU-DCU personnel in warehouses vacated by OC, in addition to several files at other locations. SQU-DCU and RIUS-Chattoonga personnel are working to microfilm those additional records and have completed filming about 36 cubic feet. Manual indices will be established for these records pending resolution of probicms associated with the Records Retrieval Index (RRI) system. Microfilming is prococding on an "as-soon-as possible" basis (Ref. 10, 12, 13 and 14). This item remains open.
i
- 3. Paragraph IV.A.2.b of R-85-07-UPS also states that a RRI system l
was prepared but judged to be not totally ef fectivo at tho timo l of the first USRS follow-up review.
NUC PR personnel subsequently conducted a review of the RRI to identify deficiencias and initiato recommendations to correct any probicm3 (Ref. 4 and 7). The UUC PR review confirmed that the RRI was deficient in several areas and recommendations were made to identify all OC record types and develop detailed instructions for the retrieval of each record.
3
The P&E (Nucicar) task force (III.A) established to resolve the open items of R-85-07-NPS has taken the recommendations under consideration and has acted to establish a sub-task group to
" rework the SQN RRI using original RRI guidelines" (Ref. 13).
The chairman of the sub-task group has met with cognizant personnel and is proceeding with efforts to rework the RRI. A date for completion of the task has not been sot. This item remains open.
- 4. Paragraph IV.A.2.d states that continued upper management c'oordination involvement at a level capablo of crossing organization boundarios is considered necessary until the problems are solved and records systems prove effective.
This catter appears to have been adequately addressed by P&E (Nucicar) through actions discussed in paragraph III.A above.
C. Clarify Organizational Responsibilities Paragraph IV.A.4 states that with the exception of a clearly defined system for vendor manuals, organizational responsibilities have been defined. Subsequent revision of ID-QAP-6.2 (Ref. 15) appears to adequately pecceribo responsibilitics for vendor manual control as discussed in paragraph IV.A.1.b above.
D. Planned Actions and Schedules for Completion of Action Paragraph IV.B of R-85-07-NPS states that QED had not completed verification and indexing of their records for SQN nor had QEB established a schedule for doing so at the timo of the first NSRS follow-up review. Actions taken on this matter are discussed in paragraph IV.B.1 above.
V. CONCLUSIONS AND RECOMMENDATIONS A. Conclusien The employee concern is substantiated in that correctivo action items shown in NSRS investigation I-83-13-NPS have not been completed for SQN. However, specific improvements havo been achieved regarding vendor manuals, and work is steadily progressing toward the resolution of the remaining open items identified by NSRS.
B. Recommendation I-86-129-SQN-01, Continue Monitorinn NSRS should continue to monitor the status of open items from I-83-13-UPS as they portain to SQN. [P3]
4
7 DOCUMENTS REVIEWED IN INVESTICATION NO. I-86-129-SQN AND REFERENCES
- 1. Informal Memorandum from K. W. Whitt to H. C. Parris, " Follow-up Review of Quality Engineering Branch (QEB) Records Investigation I-83-13-NPS -
Nuclear Safety Review Staff (NSRS) Report No. R-85-07-NPS," dated May 28, 1985 (A02 850529 010)
- 2. Memorandum from M. C. Parris to K. W. Whitt, " Follow-up Review of Quality Engineering Branch (QEB) Records Investigation I-83-13-NPS - Nuclear Safety Review Staff (NSRS) Report No. R-85-07-NPS," dated July 1, 1985 (L16 850624 840)
- 3. Memorandum from M. C. Parris to K. W. Whitt, " Follow-up Review of Quality Engineering Branch (QEB) Records Investigation I-83-13-NPS - Nuc1 car Safety Review Staff (NSRS) Report No. R-85-07-NPS " dated August 14, 1985 (L16 850729 883)
- 4. Memorandum from R. A. Pedde to Files, "NSRS Report R-85-07-NPS - Follow-up Review of QEB Records Investigation - I-83-13-NPS " dated September 19, 1985 (Col 850919 004)
- 5. Memorandum from M. M. McGuire to R. A. Peddo, "NSRS Report R-85-07-NPS "
dated September 24, 1985 (L16 850924 833)
- 6. Memorandum from H. M. McGuire to R. A. Pedde, "NSRS Report R-85-07-NPS,"
dated October 29, 1985 (L16 851029 887)
- 7. Memorandum from M. W. Hadacek to M. M. McGuire, "NSRS Report R-85-07-NPS,"
dated November 13, 1985 (L16 851113 895)
- 8. Memorandum from R. D. Cuthrey to James P. Darling, " Configuration Task Force - Activity Summary and General Assessment," dated August 8, 1985 (R25 850808 861)
- 9. Informal noto from J. P. Vineyard to C. L. O' Dell regarding transfer of OC records to NUC PR, dated June 28, 1985 (B25 850628 002)
- 10. Memorandum from Alva LaMontagne to Nancy Welch, " Office of Construction (OC) - Sequoyah (SEQ) Sito Records," dated September 24, 1985 (A31 850925 001)
- 11. Memorandum from M. M. McGuire to R. A. Pedde, " Action Item 9-17-3 of NSRS Report No. R-85-07-NPS," dated November 21, 1985 (L16 851121 802)
- 12. Memorandum from Alva LaMontagno to John Ed Hayes. " Microfilming Sequoyah Construction Records," dated January 8,1986 ( A31860108 051) 5
- 13. Memorandum from R. A. Pedde to Files, "NSRS P.cport R-85-07-NPS - Follow-up Review of QEB Records Investigation - I-83-13-NPS," dated January 9, 1986 (Col 860109 003)
- 14. Memorandum from Alva LaMontagne to Nancy Wolch, "dtfico of Construction (OC) - Sequoyah (SEQ) Site Contract Records," dated January 22, 1986 (A31 860122 051)
- 15. NUC PR Nuclear Quality Assuranco Manual (NQAM), Part V, Section 6.2 (ID-QAP-6.2), " Vendor Manual control " revision dated December 31, 1"985 r
- 16. Sequoyah Instruction AI-23, " Vendor Manual Control," R21 k
t 6
__o
64 o2,4si ice 4<p s.asi T v, j ;)[
L*NITED ST.\TES GOVERN.\ TENT I h/[CMIO Td H d UH1
[\" TENNESSEE VALLEY AUTIIORITY TO: H. L. Abercrombie, Site Director, Sequoyah Nucicar Plant FROM: K. W. Whitt. Director of Nuclear Safety Review Staff. E34Q_,C_K j _,[ b -
m,.,~
DATE: c,'nU" %
MAR 0 6 GS6
SUBJECT:
NUCLEAR SAFETY REVIEW STAFF INVESTICATION REPORT TRANSHIITAL' '. e c c
- - .\ t Transmitted horcin is USRS Report No. T-86-194-SON '
- 2 Subject HANGER DRAWINGS MADE AND DESIGN COMPLETED ArTi:,M
- 46. ]1 i
. i!!
HANCER FABRICATION AND INSTALLATION
~
JT'.C,
.w4- . _i: rr.j Concern No. XX-85-120-006 +-
- _.a, bf--
No response or correctivo action is required for this report. It is being transmitted to you for information purposes only. Should you have any questions, please contact W. D. Stevens at telephono 6231 .
Recommend Reportability Determination: Yes No X
'!ll ' kt.n-
' fDictret'or, USRS/Designce
/
WDS:GDM Attachment
[
cc (Attachment):
W. C. Bibb, BFUN q W. T. Cottle. WBN V j James P. Darling, BLU l R. P. Denise, LP6N40A-C G. B. Kirk, SQU l D. R. Nichols E10A14 C-K !
QTC/ERT, Watts Bar Nuclear Plant {
Eric Stiger, LP6N48A-C J. H. Sullivan, SQU l
l i
i i
~'
i l l
-'h n,... I r r en..; .., nn de Th. n.,In ,1,, n ., oI,a pn,,roli %,;n or plan l
l