ML20196J927
| ML20196J927 | |
| Person / Time | |
|---|---|
| Issue date: | 11/23/1998 |
| From: | Lohaus P NRC OFFICE OF STATE PROGRAMS (OSP) |
| To: | GENERAL, NEW MEXICO, STATE OF, OHIO, STATE OF, OKLAHOMA, STATE OF, PENNSYLVANIA, COMMONWEALTH OF, WISCONSIN, STATE OF |
| References | |
| SP-98-093, SP-98-93, NUDOCS 9812110103 | |
| Download: ML20196J927 (8) | |
Text
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ALL AGREEMENT STATES MINNESOTA, OHIO,' OKLAHOMA, PENNSYLVANIA, AND WISCONSIN NOV 2 31998 TRANSMITTAL OF STATE AGREEMENTS PROGRAM INFORMATION (SP-98093 3
Your attention is invited to the enclosed correspondence which contains:
, INCIDENT AND EVENT INFORMATION..........
J
- PROGRAM MANAGEMENT INFORMATION... XX DRAFT OSP PROCEDURE SA-103, " REVIEWING COMMON PERFORMANCE
,; INDICATOR #3, TECHNICAL STAFFING AND TRAINING" I'
TRAINING COURSE INFORMATION...............
, TECHNICAL INFORMATION............................
i OTH ER I NFORMATION............... ...................
l Supplementary information: Enclosed for your review and comment is the draft OSP Procedure SA-103, Reviewing Common Performance Indicator #3, Technical Staffing and Training." The j document has been drafted to incorporate procedures and guidance for the review conducted
~
under the Integrated Materials Performance Evaluation Program. We would appreciate receiving your comments within one month of receipt of this document. ,
i
- This information request has been approved by OMB 3150-0029, expiration 04/30/01. The i estimated burden per response to comply with this voluntary collection request is 6 hour6.944444e-5 days <br />0.00167 hours <br />9.920635e-6 weeks <br />2.283e-6 months <br /> (s).
1 Forward any comments regarding the burden estimate to the information and Records i
Management Branch (T-6 F33), U.S. Nuclear Regulatory Commission, Washington, DC i- 20555-0001, and to the Paperwork Reduction Project (3150-0029), Office of Management and i
Budget, Washington, DC 20503. If a document does not display a currently valid OMB control number, the NRC may not conduct or sponsor, and a person is not required to respond to, a
, collection of information.
POINT OF CONTACT: Kathleen N. Schneider TELEPHONE: (301) 415-2320 FAX: (301) 415-3502 INTERNET: KXS@NRC. GOV tibt.gM SVpMi-j V%ULH.LOHAUG 1 Paul H. Lohaus, Deputy Director !
Office of State Programs !
Enclosure:
11001p> t As stated !
Distribution: t 4 - -- --* l DIR RF ,,_ n r - n ~~ mn n WQ DCD (SP03)
SDroggitis Lj t _ E a .h W
- PDR (YES.L) (NO_)
A/S File *SEE PREVIOUS CONCURRENCE.
- DOCUMENT NAME: G:\KXS\SP98 093.KNS / G:\LJR\SA103.
Ti recchio e oos t of this document,iruficate in the teos: *C" = Copy without attachment / enclosure "E" = Copy with attachment / enclosure *N" = No copy OFFICE OSP l OSP:DD l OSP:D/f 4 l l J
NAME KSchneider:nb PLohaus RBangart ' * '
DATE 11/13/98
- 11/18/98
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M uro n 1 UNITED STATES fg j NUCLEAR REGULATORY COMMISSION WASHINGTON, D.C. 2006164001 November 23, 1998 ALL AGREEMENT STATES MINNESOTA, OHIO, OKLAHOMA, PENNSYLVANIA, AND WISCONSIN TRANSMITTAL OF STATE AGREEMENTS PROGRAM INFORMATION (SP-98493)
Your attention is invited to the enclosed correspondence which contains:
INCIDENT AND EVENT INFORMATION.... .....
PROGRAM MANAGEMENT INFORMATION.. XX DRAFT OSP PROCEDURE l SA-103, " REVIEWING COMMON PERFORMANCE j INDICATOR #3, l TECHNICAL STAFFING AND TRAINING" TRAINING COURSE INFORMATION.. .... . .....
TECHNICAL INFORMATION.................. . .......
1 OTH ER IN FORMATION.... ........... ............... .. i Supplementary information: Enclosed for your review and comment is the draft OSP Procedure SA-103, Reviewing Common Performance Indicator #3, Technical Staffing and Training." The document has been drafted to incorporate procedures and guidance for the review conducted under the Integrated Materials Performance Evaluation Program. We would appreciate receiving your comments within one month of receipt of this document.
This information request has been approved by OMB 3150-0029, expiration 04/30/01. The l estimated burden per response to cornpfy with this voluntary collection request is 6 hour6.944444e-5 days <br />0.00167 hours <br />9.920635e-6 weeks <br />2.283e-6 months <br /> (s).
Forward any comments regarding the burden estimate to the information and Records Management Branch (T-6 F33), U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001, and to the Paperwork Reduction Project (3150-0029), Office of Management and Budget, Washington, DC 20503. If a document does not display a currently valid OMB control number, the NRC may not conduct or sponsor, and a person is not required to respond to, a collection of information.
POINT OF CONTACT: Kathleen N. Schneider ,
TELEPHONE: (301) 415-2320 l FAX: (301) 415-3502 l INTERNET: KXS@ . GOV 9 \,\
fit Paul H. Lohaus, De u irector Office of State Programs
Enclosure:
As stated
p*'* "'*%,
I th.....)
OSP Procedure Approval Reviewing Common Performance Indicator #3 Technical Staffing and Training - SA-103 Issue Date:
Expiration Date:
Richard L. Bangart Director, OSP Date:
Paul H. Lohaus Deputy Director, OSP Date:
i Lance 1 Rakovan Procedure Contact, OSP Date:
' NOTE i The OSP Director's Secretary is responsiblefor the maintenance ofthis master copy document aspart ofthe OSP Procedure Manual. Any changes to theprocedure will be the responsibility of the OSP Pwcedure Contact. ' Copies of OSP procedures will be distributedfor information.
- N Procedure
Title:
Page: 1 of 4 f ) Reviewing Common Performance Indicator. '" "' "*
, . . . I#3, Technical Staffing and Training .
' Procedure Number: SA-103 1
I. INTRODUCTION ;
This document describes the procedure for conducting reviews of NRC Regional Offices and Agreement States using Common Performance Indicator #3, Technical Staffing and Training [NRC Management Directive 5.6, Integrated Materials Performance Evaluation Program (IMPEP), November 25,1997].
II. OBJECTIVES A. To confirm that a well-conceived and balanced staffing strategy has been implemented by the NRC Regional Office or Agreement State throughout the review period.
B. To verify that qualification criteria for hiring new technical staff are established and are being followed.
C. To ensure that any vacancies, especially at the senior-level positions, are filled in a timely manner.
D. To confirm that there is a balance in staffing the licensing and inspection programs.
E. To determine that management is committed to training and staff qualification.
F. To verify that license reviewers and inspectors are trained and qualified in a reasonable period of time.
G. To evaluate the Region or Agreement State materials program personnel training and qualification program since the last IMPEP review. For NRC, these requirements are established in NRC Inspection Manual Chapter (IMC) 1246.
Agreement States should have established, documented training and qualification requirements that are equivalent to IMC 1246 or the NRC/ Organization of Agreement States (OAS) Training Working Group Recommendations for Agreement State Training Programs.
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i I
l SA-103: ' Reviewing Common Performance: Page: 2 of4 Indicator #3, Technical Staffing and Training Issue Date:
1 III. BACKGROUND A. With respect to staffing, this procedure applies only to technical and management j personnel in the nuclear materials safety program. This primarily refers to
( byproduct, source, and special nuclear materials (non-reactor) inspections.
l B. This procedure specifically excludes personnel involved only with non-Atomic Energy Act licensees.
IV. ROLES AND RESPONSIBILITIES A. Selection of a Principal Reviewer.
The team leader for the Regional or State review will determine which team member (s) is assigned lead review responsibility for this performance indicator.
The principal reviewer for this indicator is responsible for determining:
- 1. whether the FTEs budgeted for the radioactive materials program are sufficient to complete the required work;
- 2. whether vacancies are filled promptly;
- 3. if not, whether program performance has been adversely affected;
- 4. whether changes in workload lead to changes in staffing; and
- 5. whether those individuals performing materials licensing and inspection activities are adequately qualified and trained to perform their duties.
V. GUIDANCE A. Prior Information For the Regions, the budget authorization can be obtained prior to the Regional visit from NMSS' Program Management, Policy Development, and Analysis Staff.
Similar information will need to be obtained directly from the States through the l
questionnaire. Staffing and training records as well as organizational charts, as appropriate, should be reviewed based on Regional or State questionnaire responses prior to the review, so that issues can be identified and questions formulated prior to
e SA'-103: Reviewing Common Performance Page: 3 of 4 Indicator #3, Technical Staffing and Training Issue Date:
the on site portion of the review.
I B. Review Details j l
The principal reviewer should refer to Part III, Evaluation Criteria, of Management l Directive 5.6, Integrated Materials Performance Evaluation Program, for specific l evaluation criteria. The principal reviewer should evaluate and document the I following:
- 1. Adequacy of FFE dedicated to the materials program for properly implementing the regulatory program, including the number and type of full-time and part-time positions allocated to the program.
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- 2. Impact of any positions that are currently unfilled, or which were unfilled for a significant amount of time during the review period.
- 3. Timeliness and effectiveness of the Region's or State's actions to adjust ,
workloads, or to recruit or reassign personnel to fill vacancies.
- 4. Probable cause and impact of any observed differences between authorized staffing and budget, as well as any impacts likely to occur due to recent changes in approved staffing levels or workload.
- 5. The proper balance among FTE assigned to licensing, inspection, and incident response exists.
- 6. Minimum documented training and qualification requirements for personnel in the program as well as how personnel stand relative to those requirements.
- 7. Identification of available quality trainmg courses used by an Agreement State that could be attended by NRC personnel and reduce NRC training costs. By including the identification of such training courses in the annual
" good practices" letter, 'his infornntion will be shared with other
- Agmement States and NRC for their consideration in program planning.
I 1
l
f l-SA-103:: Reviewing Common Performance Page: - 4 of 4 i indicator #3,8 Technical Staffing and ;
1 Tmining Issue Date:
- 8. Any deficiencies, or potential shortcomings in NRC or State training courses (content or availability) even though these findings may not be appropriate for inclusion in the assessment against this performance indicator. i
- 9. The assessment should analyze any trends or developments over the entire period since the last review, not merely those presert at the time of the ,
review. l
- 10. Examine the membership and statutory responsibilities for State radiation oversight boards and the boards' actions during the review period for the potential for conflict ofinterest.
VI. APPENDICES j l
Not Applicable VII. REFERENCES The reviewer should have available the following material:
A. NRC Management Directive 5.6, Integrated Materials Performance Evaluation Program, November 25,1997.
B. Inspection Manual Chapter 1246, " Formal Qualification Programs in the Nuclear Material Safety and Safeguards Program Area."
C. NRC/0AS Training Worldng Group Recommendations for Agreement State Training Programs.
ALL AGREEMENT STATES MINNESOTA, OHIO, OKLAHOMA, PENNSYLVANIA, AND WISCONSIN TRANSMITTAL OF STATE AGREEMENTS PROGRAM INFORMATION (SP ) ;
Your attention is invited to the enclosed correspondence which contains:
INCIDENT AND EVENT INFORMATION..........
PROGRAM MANAGEMENT INFORMATION... XX DRAFT OSP PR EDURE SA-103, "REVJIIWING ;
COMMON P,ERFORMANCE INDICATpR #3, TECH AL STAFFING AND AINING" TRAINING COURSE INFORMATION......... .... i l
TECHNICAL INFORMATION............................
OTH ER I N FO RMATI ON..... .............................
Supplementary information: Enclosed for yourndreview'a/ comment is the draft OSP Procedure SA-103, Reviewing Common Performance Indicator'#3, Technical Staffing Training." The document has been drafted to incorporate procedu'res and guidance for the review conducted under the Integrated Materials Performance Evafuation Program. We request your comments by one month of receipt of thic document.
1 This information request has been approved by OMB 3150-0029, expiration 04/30/01. The I estimated butden per response to compfy with this voluntary collection request is 6 hour6.944444e-5 days <br />0.00167 hours <br />9.920635e-6 weeks <br />2.283e-6 months <br /> (s).
Forward any comments regarding the' burden estimate to the information and Records Management Branch (T-6 F33), U.p' Nuclear Regulatory Commission, Washington, DC 20555-0001, and to the Paperwo,rk Reduction Project (3150-0029), Office of Management and Budget, Washington, DC 20503. If a document does not display a currently valid OMB control number, the NRC may not copduct or sponsor, and a person is not required to respond to, a collection of information.
POINT OE CONTACT: Kathleen N. Schneider i TELEPH, ONE: (301) 415-2320 FAX: / (301) 415-3502 l INTERNET: KXS@NRC. GOV Paul H. Lohaus, Deputy Director Office of State Prograrns
Enclosure:
As stated .
Distribution:
DlR RF DCD (SP03)
SDro(;gitis PDR (YESZ) (NO__) '
A/p' File DOCUMENT NAME: G:\KXS\SP98YYY.K T i receive a cop r of this document, indicate in the box: *C* =/ enclosure out attachment gW/ G:\LJR\SA103.
"E" . Copy with attachment /encloture "N" = No copy OFFICE OSP gh l OS @ j OSP:D l [ l NAME KSchneider:riti PLohausM#I RBangart DATE 11/ G /98 11/ I'/I /98 11/ /98 OSP FILE CODE: SP-AG-4