ML20138A254

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Revised Administrative Procedures
ML20138A254
Person / Time
Site: Reed College
Issue date: 05/31/1985
From:
REED COLLEGE, PORTLAND, OR
To:
Shared Package
ML20138A243 List:
References
PROC-850531, NUDOCS 8510080491
Download: ML20138A254 (19)
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4 REED REACTOR FAClllTY ADMINISTRATIVE PROCEDURES Docket Number 50-288 1.lconse Number R-112 Revised Edition May,1985 J 19 Pages 1

Reed Reactor Facility Reed College l

  • 3202 SE Woodstock Blvd.
  • Portland, OR 97202 503-771-1112 1

8510080491 850930 DR ADOCK O g8 i

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- Reed Reactor Facility Administrative Procedures Page 2 CONTENTS

1. Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Il. Personnel and Programmatic Responsibilities. . . 4 lll . Reactor Operations. . . . . . . . . . . . . . . . . . . . . 10 IV. Reactor Experiments. . . . . ............14 V. Handling, Storage, and Disposal of Radioactive M aterials . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 VI. Access to the Reed Reactor Facility. . . . . . . . . 18 4

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May 1985 revision 1

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Reed Reactor Fac9 tty Administrative Procedures Page 3

1. INTRODUCTION The Reed Reactor can function as a neutron source for experiments in neutron activation analysis, for the production of radioactive materials, and for expertnents in nuclear physics. It is intended that the Reed Reactor Facility serve as an educational and research hstrument for all hstitutions and organizations in the Greater Portland Area that can make use of it. The Administrative procedures set forth below will permit The Reed Institute (Reed College) to discharge its responsibAlties under its Nuclear Regulatory Commission (NRC) License, and at the same time facGitate the use of the Reactor by qualified individuals and organizations in the Greater Portland Area.

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1 May 1985 revision

Reed Reactor Fac9ity Administrative Procedures Page 4 II. PERSONNEL AND PROGRAMMATIC RESPONSIBILITIES

2. I Administrattve Oroanization of the Reed Reactor Factity The organization for management and operation of RRF is Slustrated in Figure 2-1, Reed Reactor Facility Organization Chart. Responsib0lty for the safe operation of RRF shall be within the chain of command given in Figure 2-1. Individuals of the various management levels, in addition to having responsibGity for the policies and operation of RRF, shall be responsible for safeguarding the puNic and facility prosonnel from undue radiation exposures and for adhering to all requirements of the Facility License and Technical Specifications.

2.2 Personnel Resoonsibilities The responsib0lties of the different RRF staff members indicated in the organizational chart (Figure 2-1) are given below.

2. 2. I Director. Reed Reactor Facilltv The Director is the chief administrator and is the individual with the ultimate responsibility for the safe and competent operation of the Reed Reactor Facility. This responsibGity manifests itself in:

I) Having the final decision with regard to all reactor experiments.

2) The selection of responsible and competent personnel as Reactor Supervisor, Health Physicist, Reactor Operators, and members of the Reactor Safety Committee.
3) The estaNishment of Administrative Controls through reactor regulations consistent with the NRC and other (College, State, or Local government) regulations.
4) The enforcement of said regulations.
5) The naming of individuals to Entry List A as described below.

2.2.2 Reactor Supervisor The Reactor Supervisor has primary responsibility for the operation of the facHity and of the reactor. The Supervisor is directly responsible to the Director.

Specifically, the Reactor Supervisor is responsible for:

1) Scheduling of reactor experiments.
2) Compliance with facGity licenses and applicaNe regulations.
3) Establishing and maintaining, with the concurrence of the Reactor Safety Committee, appropriate procedures to be used concerning reactor operations.
4) EstsNishing SCRAM and alarm levels within the technical specifications.
5) Maintaining the reactor and associated instrumentation.
6) Limiting exposure of personnel and dispersal of radioactive material to the limits set forth in the NRC regulations contained in Title 10, Chapter 1, Part 20, Code of Federal Reaulations (10CFR20), ' Standards for Protection Against Radiation. *
7) Mahtatning logs and records of reactor operation.
8) All fiss9e material, fert9e material, and radioactive material within RRF.
9) Conducthg of all experiments in the facGity.

May 1985 Revision

Reed Reactor Facility Administrative Procedures Page 5 level I Reed College I Board of Trustees Reactor Safety President Committee Vice President-Provost Technical Safety Subcommittee Subcommittee level 2 Reed Reactor Facility Director Reactor Health Physicist -

l Level 3 Reed Reactor Facility Reactor Supervisor Level 4 Reed Reactor Facility Licensed Operators P

Figure 2-1: Reed Reactor Facility Organization Chart May 1985 revision

Reed Reactor Facility Administrative Procedures Page 6

10) Directing the activities of Reactor Operators

! I ) Maintaining a list of indivkhals licensed under State or Federal regulations to receive radioactive materials produced by RRF.

The Reactor Supervisor shall be an NRC-licensed Senior Operator for the TRIGA Mark l Nuclear Reactor at RRF.

When the Reactor Supervisor is absent, a designated Senior Reactor Operator of the Licensed Reactor Operators shall assume the duties of the Reactor Supervisor.

During the performance of Special Experiments (defined below), the Reactor Supervisor shall be present in the facility.

2.2.3 Reactor Health Physicist The Reactor Health Physicist has the responsibility to assist personnel with radiation and contamination control problems. The Reactor Health Physicist shall report to the Reactor Supervisor, the Reactor Safety Committee, and the Director any unsafe condithis and departures from the approved procedures, licenses, and policies. The ,

i Reactor Health Physicist shall be responsible for:

I) Making periodic radiation surveys and reviews of operating practices. Any hazardous conditions are to be reported as above.

2) Instructing the operating staff in the use of personnel and area monitoring instrumentation and equipment.
3) Supervising decontamination operations when necessary.
4) Supervising the periodic reading, calibration, and evaluation of radiation-measuring devices, including personnel dosimetry devices.
5) Recommending the availability of protecttve clothing and other safety devices, as required for the protection of personnel working at RRF and instructing personnel in their use, i

2.2.4 Licensed Reactor Operators l

Senior Reactor Operators and Reactor Operators for the RRF TRIGA Mark i Nuclear Reactor are appointed by the Director and shall hold the corresponding license issued by the Nuclear Regulatory Commission. Specifically, each Licensed Reactor Operator is {

responsible for:

1) Operating the RRF TRIGA Reactor in accordance with the pertaining administrative and operating procedures approved by the Reactor Safety Committee and within the limitations of the appropriate Facility License and Technical Specifications.
2) Preparing the logs and records of RRF operations.
3) Reporting all unusual conditions and events pertaining to RRF and its operation to the Reactor Supervisor.
4) The radiation safety of all personnel inside RRF during operation of the reactor in accordance with 10CFR20 and Oregon Regulations for Control of Radiation.
5) Insertion and removal of expenments with the written approval of the Reactor

! S@ervisor.

6) Proper shielding and storage of radioactive materials removed from the reactor, until they are turned over to a person authorized by the Reactor S@ervisor to receive them.

May 1985 revision

Reed Reactor Facility Administrative Procedures Page 7 The Licensed Reactor Operators shall not operate the reactor except for experiments or classes of experiments and irradiations that have the necessary approvals.

The Licensed Reactor Operators may direct the activities of trainees. The trainees shall work under a Licensed Reactor Operator's direct supervision.

2.3 Reactor Safety Committee (Review and Audit)

The Reactor Safety Committee (RSC) is establisned to provide for the independent review and audit of the safety aspects of RRF operations and to advise the President of Reed College regarding these matters. The RSC shall be composed of a three person executive panel, the Technical Subcommittee, the Safety Subcommittee, the Director (a non-voting member of both Subcommittees), the Reactor Supervisor (a member of the Technical Subcommittee), and Reactor Health Physicist (a member of the Safety Subcommittee). The Chair of the RSC shdl be appointed by the President of Reed College from the membership of the subcommittees excepting the Director, Supervisor, and Health Physicist. It is expected that the major decision making process will occur h the subcommittees and then be tumed over to the executive panel for review and official passage. The executive panel shall consist of the Chair of the Reactor Safety Committee, and the Chair of each subcommittee; they will be joined by the RRF Staff to see that the issues are discussed by the appropriate subcommittee.

The Technical subcommittee shall deal with the day-to-day operations of the reactor, reactor maintenance, reactor safety, and operator training and requalification.

Members of the Technical Subcommittee are expected to have a background in reactor, mechanical, or electrical engineering, nuclear physics, nuclear chemistry, or other similar technical fields. The Technical Subcommittee is expected to guide the operations of the reactor from a technical standpoint, making certain that the technical concems of Federal, State, and private insurance agencies are responded to in a timely and technically correct manner.

The Safety Subcommittee shall be concerned with emergency preparedness, health physics, radiation safety, physical security, environmental impact of RRF, and the interface between RRF and the Reed College Campus and the Eastmoreland Community.

The members of the Safety Subcommittee are expected to have a background in emergency planning, health care, environmental issues, health physics, or be concerned l with community issues.

Each Subcommittee shall consist of a minimum of five (5) members; no more than two (2) members of each subcommittee may be a current student at Reed College. A quorum for either Subcommittee shall consist of three (3) members or one-half of the current members, whichever is larger. The Chairs of the subcommittees shall be selected by the membership of the subcommittee and shall serve for a period of two (2) years. Each Subcommittee shall report to the Chair of the Reactor Safety Committee through the Subcommittee Chair. The decision of the Executive Panel shall be the official decision of the Reactor Safety Committee.

May 1985 revision

Reed Reactor Facility Administrative Procedures Page 8 Each Subcommittee sha11 meet at least once every calendar quarter. In addition, the Executive Panel shall meet at least once every calender quarter. Meeting minutes shall be disseminated to members and to the President of Reed College for review in a timely manner after each meeting by the RSC Executive Panel.

One member of the RSC or a Subcommittee shall be designated the Radiation Safety Officer for RRF (the RRF-RSO may be one of the operational staff). Under the direction of the Reactor Health Physicist, the RSO is responsible for the development and implementation of appropriate Radiation Safety Procedures and Practices at RRF. Such procedures and practices shall encompass all operations and materials within RRF and the adjacent radiochemistry laboratory. The interface between RRF Radiation Safety Procedures and Practices and those implemented by the Reed College Radioisotope Committee shall be through material transfer procedures, and letters of agreement where specific services may be performed between the two groups.

2.3. I Review The following items shall be reviewed by the Technical Subcommittee:

1 ) Determinations that proposed changes in equipment, systems, tests, experiments, or procedures do not involve an unreviewed safety question as defined in 10CFR50. 59.

2) All new Standard Operating Procedures (SOP's) and major revisions of existing SOP's.
3) All new experiments.
4) Proposed changes in the RRF License or Technical Specifications.
5) Violations of the RRF License or Technical Specifications
6) Violations of internal procedures or instructions having safety significance.
7) Fuel movement or Core Configuration Changes.
8) Any Reportable Occurrences to Federal or State Regulatory Agencies.
9) Operator Training Program
10) Operator Requalification Program 1 I) Operation with actual safety-system settings less conservative than allowed in the RRF Technical Specifications.
12) Unexplained SCRAMS prior to restart of the reactor and the written procedures to be followed for the restart.

The following items shall be reviewed by the Safety Subcommittee:

1) Radiation Exposure Records.
2) Radiation Safety and ALARA ( As low As Reasonably Achieveable) Program
3) RRF Physical Security
4) Personnel Safety at RRF l 5) Emergency Drills and Scenarios
6) RRF Emergency Planning, implementation, and Preparedness.
7) Radioactive Waste Disposal.

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l 8) Radioactive Material Releases from RRF ( Actual or Potential).

l 9) Community Affairs May 1985 revision

Reed Reactor Facility Administrative Procedures Page 9

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10) Interface between RRF and Portland Police Bureau, Portland Fire Department, l and Oregon Energy Facilities Siting Council.
2. 3. 2 Audits The RSC members assigned responsibility for the audit function shall perform or arrange for examination of operating records, logs, and other documents. Discussions with cognizant personnel and observation of operations shall be used as appropriate. In no case shall the individual immediately responsible for the area audit that area.

The following items shall be audited by the Technical Subcommittee:

1) Facility operations for conformance to the RRF Technical Specifications and applicable License conditions, at least once per calendar year.
2) The retraining and requalification program for the operating staff, at least once every other calendar year.
3) The Main Log, Maintenance Log, Operator Log, and Problem Log at least once per calendar year.
4) Other operationallogs on a rotating basis so that alllogs relating to operations are audited at least once every two (2) years.

The following items shall be audited by the Safety Subcommittee:

1) The RRF Emergency Plan, Physical Security Plan, and implementing procedures at least once every other calendar year.
2) Health Physics and Wipe Test Logs
3) Environmental Monitoring Log
4) Radiation-Monitor Calibration Logs .
5) Security Log The Secretary of each subcommittee shall prepare a list of all logs and documents to be reviewed or audited by that subcommittee. The status of the reviews and audits shall be a standing agenda item for all quarterly subcommittee meetings.

Deficiencies uncovered in audits that affect reactor safety shall immediately be reported the the President of Reed College by the Chair of the RSC. A written report of the findings of the audit shall be submitted to the President of Reed College and RSC l

members within three months after the audit has been completed.

l May 1985 revision

Reed Reactor Facility Administrative Procedures Page 10

. l 111. REACTOR OPERATIONS 3.1. Administrative Operatina Procedures The operation of the reactor at RRF is subject to the following procedural and administrative limitations:

I) No experiment shall be performed that is in violation of the applicable 1 I

utilization-facility license and its amendments.

2) No special experiment shall be performed until the proposed expenmental procedure has been reviewed and approved by:

a) The Reactor Supervisor b) The Reactor Safety Committee c) The Director, RRF.

3) The personnel associated with the performance of an experiment shall be briefed in advance on the experimental procedures and on their responsibilities during the course of the experiment.
4) At least two (2) persons shall be present within the Reactor Facility whenever the reactor is not shutdown as defined in the Technical Specifications. At least one of the persons present must be an NRC Licensed Operator. The Senior Reactor Operator of record must be present in ihe Reactor Facility (or the adjoining Chemistry Building), and the operator must know the whereabouts of this individual prior to beginning operation. All reactivity changes shall be made by, or in the presence and under the direction of, an NRC-licensed operator.
5) The reactor operator must complete, except during continuous runs, the Reactor Startup Checklist before each day's reactor operations are begun Completion of this checklist ensures that:

a) The mechanical and electrical components of the reactor have been tested and found to be in satisfactory working condition; b) The radiological safety devices positioned around the reactor have been calibrated and tested for proper operation; c) The limits on operating conditions, e.g. , scram circuits, interlocks, and alarms, have been tested and accurately set.

6) At the end of each operating day, except during continuous runs, the Reactor Shutdown Checklist shall be completed. This checklist constitutes a status report on the condition of the reactor at the end of each operating day. It shall be signed by the Senior Operator before the reactor operator leaves the facility.
7) During continuous, round-the-clock reactor operations, the Startup and Shutdown Checklists for the reactor are replaced by the Shift Transfer Checklist (the Status Stamp for the Main Log contains Shift Transfer Blanks) which serves to alert the hcoming shift operators to any changes in operations. The Shift Transfer Checklist must be filled out completely by each relieving shift as it comes on duty.
8) The periodic surveillance checklists shall be completed weekly, bi-monthly (every two (2) months), semi-annually (every six (6) months), or annually as appropriate. It is not required, however, that each item indicated on each checklist be done at one time; they may be spread out over several days.

May 1985 revision

i Reed Reactor Factity Administrative Procedures Page iI

9) The format for the various reactor checklists may be changed at the discretion of the Reactor Supervisor with the concurrence of the Reactor Safety.

Committee. l

10) The reactor operating logs and all checklists are to be considered official records and must be kept on f9e.

1 I ) Nuclear control instrumentation shall be in operation and under observation at

all times by an NRC-licensed Operator during operations that could involve changes in core reactivity (e.g. , insertion of experiments, etc. ).

This includes shutdown core changes. In addition, changes in core loading or incertion of non-routine experiments shall be made only under the supervision of an NRC-licensed Senior Operator. The Reactor S@ervisor shall be present for special experiments. If necessary, the fuelloading will be altered to keep the excess core reactivity within the allowable limits.

12) Only persons whose presence is necessary for the performance of an
expenment will be admitted to the Reactor Bay during reactor operation unless previous performance establishes that the results and effects of the
experiment are reproducible with substantial certainty.

j 13) No radioactive material shall be transferred to any person who has not been approved by the Reactor Supervisor to receive such material.

14) The reactor shall not be operated for routine operations or special experiments with fuel elements that are known to be damaged. If any evidence of fuel element damage exists, the Reactor Supervisor shall institute a program for locating the damage, which may include operating the reactor to locate the damage.
15) Fuel elements shall be examined as required by the technical specifications to ensure that no damaged elements, as defined in the Facility License and Technical Specifications, are present in the reactor.
16) An NRC-Licensed Operator shall be present during routine maintenance. At l

least two (2) persons, one of whom holds and NRC Senior Operator License, I shall be present whenever maintenance is performed on a reactor control system.

17) Before maintenance work can be started involving manual movement of control rod drives or control rods, the core excess reactivity must be reduced so that the worth of any two (2) remaining control rods is greater than three (3) times the remaining core excess, and that the reactor remains subcritical with all but one (1) control rod removed. This can be accomplished by removing two (2) elements from the C ring of the reactor core. Maintenance work cannot be carried out on more than one (1) rod at a time. During maintenance work on a control rod, the magnet power to the remaining two (2) control rods must be disconnected. If maintenance is to be performed on a control rod drive motor only, leaving the control rod and control rod barrel in place, the control rod may be mechanically separated from the control rod drive motor assembly. Under the direction of the Reactor Supervisor the control rod drive motor assembly may then be removed for maintenance.

May 1985 revision

- Reed Reactor Factity Administrative Procedures Page 12 J

18) The reactivity worth of samples containing fissionable material must be determined in position by operating the reactor at 5W power and the. result compared with the Technical Specifications before the sample can be activated ,

i in the reactor operating at higher power levels.The only exception shall be for  :

pneumatic tube irradiations of naturally occunng fissionable nuclides to produce at most 2 x 10E10 fissions. All such experiments shall be treated as special experiments each time they are performed.

19) The pressure of the lake water in the secondary water system of the heat exchanger must at all times exceed the pressure of the reactor pool water in the heat exchanger. Before maintenance work on the secondary system can be started, the pool water circulating pump shall be tumed off and the heat exchanger system shall be isolated from the reactor tank by closing the appropriate valves.

3.2. Reactor Ooerations Loa -

The Reactor Operations Log (hereinafter referred to as the Main Log) shall contain a complete record of all operations and events which affect the reactor. It is the responsibility of the Operator to make all necessary entries in the Main Log in a complete and concise manner. Main Log entries should be made in accordance with the 1 following directions:

I) Entries for each day will start on a new page. Before starting operations, the F

Operator wSI make a note of any malfunctioning equipment not required by appilcable license. Any malfunctioning equipment required by the applicable license shall be noted h the Main Log and repaired before reactor operations are begun. ,

2) The core excess shall be measured and entered in the Main Log each dav at tre

, startuo (except in the case of continuous operation. ).

3) Main Log entries v.111 take the following form:

a) Time of event; b) Description of event; c) Any action taken; d) Result of the action; e) Sianature of the operator making the entry.

4) Every scram and its cause shall be entered in the Main Log, and inadvertent and unexplained scrams shall be entered in a special " Scram Log *. Every attempt should be made to find the reason for each scram. Allinexclained scrams shall be entered as such and reported to the Reactor Safety Committee. Approval for restarting the reactor after an unexplained scram shall be obtained from the Reactor Safety Committee, entered in the Main Log, and signed.

! 5) All changes in reactor configuration, e.g. , fuel loading, control rod worth, power levels, and basic information pertaining to experiments in the reactor shall be recorded.

6) Entries portainhg to fuel changes shall be written with RED ink. All other core changes (dry tubes, dummy elements, source movement, etc. ) shall be t

underlined with RED ink. At no other time shall RED ink be used in the Main Log.

May 1985 revision

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Reed Reactor Facility Administrative Procedures Page 13

7) The core excess shall be measured and recorded h the Main Log after any change which might effect reactivity.
8) Any unusuallevels of radioactivity released or discharged into the air or water beyond the effective control of the facility shall be noted in the Main Log as measured at the point of release.
9) The NRC-licensed Operator on duty shall sign the Main Log before operation begins and enter the name of the Reactor Supervisor and the name of the Senior Operator on duty. The signature of the second person in the Reactor Facility during operations shall be entered in the Main Log at least once per hour of operations.

3.3 Reactor Status Boards Two (2) boards shall be set up as follows:

1) Fuel element location board: a board will be maintained to show the location of all core components. This board shall be kept current by the person making any core changes.
2) Storage board: Fuel Storage pits, bulk shkld tank, and irradiation facilities.

A board will be maintained to show the loading of all additional storage facilities and irradiation facilities. This board shall be kept current by the person loading any of these facilities.

3.4 Overhead Crane Operation The crane trolley sh611 not be operated over the reactor when the reactor is in operation. 1he crane bridge, however, may be moved over the reactor while the reactor is operating.

May 1985 revision

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Reed Reactor Facility Administrative Procedures Page 14 i

IV. REACTOR EXPERIMENTS

4. I Expenmental Facilities The RRF TRIGA Mark i Nuclear Reactor has two (2) major experimental areas:

I ) In-core: Pneumatic transfer system Central Thimble Fuel Element Replacement (Empty Source Holder)

2) Near-core: Rotating specimen rack (Lazy Susan)

' Poll irradiations near core 4.2 Classes of Excenments There are three (3) class of experiments (routine, modified routine, and special) performed with the RRF TRIGA reactor:

I) Routine Exoenments are those which involve operations under conditions which have been extensively examined in the course of the reactor test programs.

Under the Facility Licenses for the RRF TRIGA reactor, routine operation within the limits of the Technical Specifications applicable to the reactor is permissible at the discretion of the Reactor Supervisor and no further review is necessary.

2) Modified routine experiments are those which have not previously been performed but are similar to routine expenments in that the hazards are neither significantly different nor greater '.han those for the corresponding routine expenment and are permitted under the Technical Specifications.

These modified experiments may be performed at the discretion of the Reactor l

Supervisor without further review, provided that the hazards associated with

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the modified routine experiments are reviewed and the determir:ation made and documented that they are neither significantly different nor greater than those involved with the corresper410g routine experiment which shall be referenced.

3) Soecial experiments are those which may be performed under the Technical Specifications for the RRF reactor and are not routine or modified routine experiments. Special expenments shall be authorized by the review procedure given below.

4.3 Procedure for Review of Special Exrwiinents .

Proposals for the performance of special expenments and associated changes in

! operating procedures, administrative procedures, or reactor instrtrnentation are subject to the following review procedure in advance of reactor operation:

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1) A complete written description of the proposed action must be submitted by the Reactor Supervisor to the Reactor Safety Committee.

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2) The Reactor Safety Committee must review and approve the proposal. If l

approved, the proposal is submitted to the Director.

3) The Director shall make the final decision with regard to the acceptability of l

the proposal. Approval by the Director is, in effect, authorization to the l

Reactor Supervisor to proceed with the experiment.

A flow shoot for this review procedure is given in Figure 4-1.

May 1985 revision l -- -___ . ._ ._. .- _ .- - - - .

Reed Reactor Facility Administrative procedures Page 15 proposal

> Submitted By Experimenter b

y s .

no Approval By

< Reactor

\ Supervisor

'yes u '

U no Approval By

< Reactor Safety Committee yes b .

V no Approval By c Reactor

\ Director yes V

Experiment Scheduled By Reactor Supervisor Figure 4-1: Flow Sheet For Special Experiment Approval May 1985 revision

Reed Reactor Facility Administrative Procedures Page 16 It is the responsib91ty of the Reactor Supervisor to prepare or have prepared a written description of a proposed expenment or any proposed change in procedure.

The description of the proposed experiment or change must contain sufficient detail to enable the Reactor Safety Committee to evaluate the safety of the experiment.

The following data must be included in the description:

I) Oblect of the experiment.

2) Descriotion of the expenment. This will include a discussion of both the equipment and the experimental methods to be used. If the experiment involves making a change in the existing core, the maximum change in reactivity that can be introduced with this expenment should be estimated and should be stated in the proposal. The expenment shall be considered for its effect on reactor operation, and the possibility and consequences of its failure including any significant consideration of interaction with core components.
3) Eauioment reauired. This is for the information of the operating staff.
4) Int required for the expenment (including setup and takedown time).
5) Date on which the equipment and experiment will be ready.
6) Names of individuals who will perform the experiment.

A copy of the description of the special experiment, as finally approved, shall be fDed in the Control Room of the Reactor Facility.

4.4 Radionuclide Production for Camous and Off-Campus Users 1 ) Radionuclide production for other State or NRC licensees shall be limited by the terms of their specific NRC or State License. A request for the production of any radioactive materials must be accompanied by a copy of the license covering the particular radionuclide requested.

2) Proper transportation of all radioactive materials outside RRF shall be the sole responsibility of the requestor. Part of the approval for production of radioactive materials shall be the certification by the requestor that arrangements have been made i which ensure that the transportation complies with all applicable regulations (NRC, DOT, State of Oregon, and if applicable, State of Final Destination of Sh5 ment).

4.5 Review of Administrative Procedures The classifications outlined in the previous sections shall be relewed annually by the Reactor Safety Committee with the advice of the Reactor Supervisor and the Health Physicist.

May 1985 revision

Reed Reactor Facility Administrative Procedures Page 17 V. HANDLING, STORAGE, AND DISPOSAL OF RADIOACTIVE MATERIAL.

5.1. Administrative Procedures

1) The Reactor Operator has the responsibility of removing all experimental materials (radioactive samples or apparatus) from the reactor pool. The Reactor Operator is also responsible for proper shielding and containment of the radioactivity as well as proper labeling of the radioactive materials in accordance with the pertaining regulations and the Standard Operating Procedures. The radioactive material remains the responsibility of the Reactor Operator untH lt is transferred to a person authorized by the Reactor Supervisor to receive it.
2) The Reactor Operator shall keep a recor e of the experiment, the time when it was removed from the reactor, the amount of ri mactivity produced, and the radiation level of the specimen when removed from the reactor. The record must be continued to include the storage positions and shielding used for the sample (s) and the dose rate on the outside of the shielding containers.
3) The Reactor Operator shall record the transfer to an authorized person, the name of such person, the time of the transfer, and a description of the container as well as the dose rate at the surface and one (1) meter from the surface of the shipping container at the time of the transfer. A copy of the record after disposal of the specimen will be kept by the office of the Reactor Facility.
4) Radioactive material remaining at the Reactor FacDity shall be stored either in the storage cave, or in a properly shielded area roped off and labeled in accordance with 10CFR20. There shall be no area in the Facatty that is not roped off and labeled where the radiation level exceeds 5 mrem /hr or where a person can receive a 100 mrem dose during a 40 hr week.
5) No radioactive sample or specimen shall be stored in the Facility in excess of one (l) year, unless it is to be used at a later time. If the sample or specimen has not decayed to negligible levels within six (6) months, it should not be kept at the Facility.
6) All radioacttve waste will be disposed of by the Health Physicist by shipment to a waste disposal area in accordance with all applicable regulations for such shipments. The waste disposal area now being utilized by RRF is the Hanford Site (U.S.

Ecology, Inc. ).

5. 2. Fuel and Soecial Nuclear Material I) Sm.iai nuvear material is at all times the property of the United States Department of Energy (DOE). It is on lease to The Reed Institute (Reed College) which is accountable to DOE for its location and proper handling. Primary accountability as far as the DOE is concerned thus rests with the Director of The Reed Reactor Facility.
2) The Reactor Supervisor is responsible for all fiss9e and fertile material in the Facility.
3) The Reactor Director is accountable to the Reactor Safety Committee for any changes in the fuel configuration in the reactor core and for proper storage of used and spare fuel elements.

May 1985 revision

Reed Reactor Facility Administrative Procedures Page 18 VI. ACCESS TO THE REED REACTOR FACILITY l) The only entrance to the Reactor Bay when the reactor is in operation shall be through the Control Room. The Register for visitors (Entry List B described below) and storage racks for personal ionization chambers (PIC's or dosimeters) will be located in this room.

2) Access to the Reactor Room will be permitted only to persons who have been given the necessary authorization as set forth below. Attention is called to the fact that individuals under the age of 18 years will require special authorization as spelled out at the end of this section.
3) Persons who can be admitted to the Reactor Room are divided into two categories as described below under Entry List A and Entry List B.

a) Entrv list A: individuals are placed on this list only by the Director of the Reed Reactor Facility. Individuals who are eligible for naming to this list are

1) Members of the Reed Reactor Facility Staff who have been so appointed by the Director.

ii) Other persons requiring such access and meeting the requirements of the Reed Reactor Facility Security Plan for unescorted access to RRF who have been so appointed by the Director.

iii) Entry List A shall be posted in the Control Room and maintained current by the Director.

Persons on Entry List A do not need to be accompanied while in the Reactor Control Room or Reactor Bay. They may accompany other individuals with whom they have specific business provided their entry has been authorized as described below for Entry List B. Individuals on the Reed Reactor Facility Staff need not sign in and out upon entering and leaving the Control Room or Reactor Bay. RRF Staff members will be assigned individual thermoluminescent dosimetry badges (TLD badges) and shall follow normal badge procedure with respect to wearing and storing them. Any individual on Entry List A not having a permanent badge shall check out a personal lonization chamber and sign Entry List B prior to entering the Reactor Bay.

b) Entrv list B: This list comprises students and all visitors to RRF.

Their entry to the Reactor Bay can be authorized by those individuals whose names appear on Entry List A. The person authorizing the access shall be responsible to assure that the individual's name and other pertinent data have been entered properly on Entry List B. The person authorizing an individual's access to the Reactor Bay shall also be responsible to assure:

1) Proper accompaniment for the individual has been arranged it) The individual has been issued (and retums) the appropriate dosimeter, the number of which has been recorded.

May 1985 revision

Reed Reactor Facility Administrative Procedures Page 19

4) Only tho Director may authorize entry into the Reactor Bay by visitors under 18 years of age. It is understood that the Director will not grant such an authorization unless he is confident that the total radiation dose to whcih the visitors will be exposed does not exceed ten (10) mrem. In the event that circumstantes will not permit authorization under the conditions specified, the young visitors wili he restricted to viewrg the Reactor Bay through the wirxh's in the corridor.

4

May 1985 revision l - - - - - . .. . . - _ . - - _ _ __ _ _
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