ML20105B095
| ML20105B095 | |
| Person / Time | |
|---|---|
| Issue date: | 01/31/1985 |
| From: | NRC OFFICE OF ADMINISTRATION (ADM) |
| To: | |
| References | |
| NUREG-0910, NUREG-0910-R01-S01, NUREG-0910-S01, NUREG-910, NUREG-910-R1-S1, NUREG-910-S1, NUDOCS 8502060493 | |
| Download: ML20105B095 (18) | |
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UNITED STATES
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NUCLEAR REGULATORY COMMISSION o
h WASHINGTON, D. C. 20555 O'
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January 1985 4
SUPPLEMENT 1 TO NUREG-0910, REV. 1
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"NRC COMPREHENSIVE RECORDS DISPOSITION SCHEDULE" i
Instructions Remove Insert NRC Schedules - Table of Contents First Page First Page NRC Schedule I pp. I.1-5 to I.1-8 pp. I.1-5 to I.1-8 pp. I.3-5 to I.3-6 pp. I.3-5 to I.3-6 O
pp. I.7-1 to I.7-2 pp. I.7-1 to I.7-2 NRC Schedule IV pp. IV.4-1 to IV.4-4 pp. IV.4-1 to IV.4-4 i
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TABLE OF CONTENTS O
PAGE NO b
NRC Schedule I RECORDS COMMON TO MOST OFFICES.........
I.1-1 Part 1 Office General Administrative Files.............
I.1-1 Item 1 Records Retirement List....................
I.1-1 I
Item 2 Suspense Files.............................
I.1-1 Item 3 Transitory Files...........................
I.1-1 Item 4 Office Organization Reference Files........
I.1-2 Item 5 Office Administrative Files................
I.1-3 Item 6 Employee Travel Files......................
I.1-3 Item 7 Office General Personnel Files.............
I.1-3 Item 8 Weekly Status Reports......................
I.1-4 Item 9 Reimbursable Agreements and Contract Files.
I.1-4 Item 10 Vendor Topical Reports.....................
I.1-4 Item 11 Reading or Chronological Files.............
I.1-4 Item 12 Policy and Precedent Reference Files.......
I.1-5 Item 13 S ta f f Wo r ki ng F i l e.........................
I.1-5 Item 14 Reference Publication Files................
I.1-5 Item 15 Schedule of Daily Activities...............
I.1-6 Item 16 Routine Control Files......................
I.1-7 Item 17 Technical Reference Files..................
I.1-7 Item 18 Finding Aids...............................
I.1-8
]
Part 2 General Program Correspondence Files............
I.2-1 Item 1 General Subject Correspondence Files.......
I.2-1 Part 3 Docket Files....................................
I.3-1 Item 1 Commission's Decisional License Docket Files....................................
I.3-1 Item 2 Power Reactor License Docket Files of the ASLBP.............................
I.3-2 Item 3 Power Reactor License Docket Files of the ASLAP.............................
I.3-2 Item 4 Licensing Docket Formal Hearing Files......
I.3-2 Item 5 Nuclear Power Plant Docket Files...........
I.3-3 Item 6 Export / Import License Docket File..........
I.3-4 Item 7 Fuel Facilities, Transportation, Byproduct, Source, and Special Nuclear Material Docket Files............
I.3-5 Item 8 High-Level, Low-Level, and Uranium Recovery Docket Files....................
I.3-6 Item 9 Licensing Project Files....................
I.3-6 Item 10 Non-Licensing Project Files................
I.3-6 Item 11 Emergency Planning Files...................
I.3-6 s
TABLE OF CONTENTS (Continued)
PAGE NO.
Part 4 Medical and Heal th Files......................
I.4-1 Item 1 Health Records Files.....................
I.4-1 Item 2 Personnel Exposure Files.................
I.4-1 Item 3 Licensee Mismanagement Files.............
I.4-1 Item 4 Personnel Monitoring Report Files........
I.4-1 Part 5 Program Administration Files..................
I.5-1 Item 1 Awards Files.............................
I.5-1 Item 2 Budget Files.............................
I.5-1 Item 3 Committee and Conference Records.........
I.5-1 Item 4 Directive Case Files.....................
I.5-2 Item 5 Forms Files..............................
I.5-2 Item 6 Grants' Files............................
I.5-3 Item 7 Information Files........................
I.5-3 Item 8 Organizational Records...................
I.5-3 Item 9 Publications.............................
I.5-4 Item 10 Security Policy Files....................
I.5-4 Item 11 Security Violations (Felonies) Files.....
I.5-5 Item 12 Systems Security Records.................
I.5-5 Item 13 Training Aids............................
I.5-8 Part 6 Cartographic Records..........................
I.6-1 Item 1 Emergency Planning Maps..................
I.6-1 Item 2 Plans and Systems Design Descriptions....
I.6-1 Part 7 Machine Readable Records......................
I.7-1 Item 1 Secretary Staff Requirements Memorandum Tracking System........................
I.7-1 Item 2 Commission Staff Papers File System (CSPFS)................................
I.7-1 Item 3 Public Document Room Document Control System (PDR/DCS).......................
I.7-1 Item 3a Program Action Tracking System (PATS)....
I.7-la Item 4 Keyword Index (KWIC/KW0C)................
I.7-2 Item 5 Material Surveillance (MATSURV)..........
I.7-2 Item 6 Seismic Qualification (SEISMIC)..........
I.7-2 Item 7 Steam Generators.........................
I.7-2 Item 8 Franklin Institute - Licensing Action Status Moni toring System...............
I.7-2 Item 9 Regulatory Activities Management System (RAMS).................................
I.7-3 Item 10 TMI Action Item Tracking System...........
I.7-3 Item 11 Construction Status Reporting Systems....
I.7-3 Item 12 NRR Personnel / Training System............
I.7-3 0
Supplement 1 Decemoer 1984 NRC SCHEDULE I
')
RECORDS COMMON TO MOST OFFICES ITEM N0.
DESCRIPTION OF RECORDS AUTHORIZED DISPOSITION Exception Applicable to the Comissioners' chronological file of outgoing correspondence comprised of letters signed by the Comissioners. See NRC Schedule II, Part 3, Item 1.
12.
Policy and Precedent Reference Files Copies of documents establishing Destroy when organizational policy or precedents pertinent to unit is discontinued or when future and continuing actions.
documents become obsolete or Normally, policy and precedent are no longer needed for files are maintained at operating operating or reference purposes.
levels and consist of extra copies of operating procedures, statements of policy or procedure, examples of O1 typical cases, and other documents duplicated in official files.
Original or official record copies will NOT be placed in this file.
This file consists of non-record copies maintained only for convenience of reference.
13.
Staff Working File Reference files maintained for con-Destroy at the same time the venience by individual staff members.
related subject file is Includes copies of docket material destroyed, or earlier if no and other records maintained in longer needed for-reference official NRC files.
purposes.
14.
Reference Publication Files Copies of NRC internal and/or Destroy when superseded, external directives, and publi-obsolete, or no longer cations issued by other Govern-needed for reference purposes.
ment agencies and non-governmental
. organizations maintained for ref-erence within an office.
A I.1-5
Supplement 1 January 1985 NRC SCHEDULE I RECORDS COMMON TO MOST OFFICES ITEM NO.
DESCRIPTION OF RECORDS AUTHORIZED DISPOSITION 15.
Schedules of Daily Activities.
Calendars, appointment books, schedules, logs, diaries, and other records documenting meetings, appoint-ments, telephone calls, trips, visits, and other activities of Federal employees while serving in an official capacity. Materials determined to be
" personal records" are not covered by this item.
a.
Records containing substantive Offer to NARS when no longer information relating to the needed.
official activities of high level officials, the substance of which has not been incorpo-l rated into memoranda, reports, correspondence, or other records included in the official files.
(High level officials include the heads of departments and independent agencies, their deputies and assistants; the heads of program offices and i
staff offices including assistant secretaries, administrators, and Commissioners; directors of offices, bureaus, or equivalent; principal regional officials; staff assistants to those afore-mentioned officials, such as special assistants, confidential assistants, and administrative assistants; and career Federal employees, political appointees, and officers of the Armed Forces serving in equivalent or compar-able positions.)
b.
Records of other than high level Destroy when 2 years old.
Federal employees as defined in "a" above containing substantive information relating to official activities, the substance of which has not been incorporated into officTaT files.
I.1-6
Supplement 1 January 1985 NRC SCHEDULE I C3 RECORDS COMMON TO MOST OFFICES ITEM NO.
DESCRIPTION OF RECORDS AUTHORIZED DISPOSITION c.
Routine materials containing Destroy when no longer needed, no substantive information
-regarding the daily activities of other than high level offi-cials as defined in "a" above; records of all Federal employees containing substantive informa-i tion, the substance of which has been incorporated into official files.
16.
Routine Control Files.
Job control records, status cards, Remove from related records and routing slips, work processing destroy when work is completed sheets, correspondence control ferno or when no longer needed for receipts for records chargeout, and operating purposes.
other similar records used solely.
O',.
to control work flow and to record routine and merely facilitative actions taken.
4 17.
Technical Reference Files.
Copies of documents retained Review annually and destroy strictly for reference and material of no further informational purposes and which reference value.
are not part of the official files.
Include copies of reports, studies, special compilations of data, draw--
ings, periodicals, books, clippings, extra (nonrecord) copies of " policy and precedent" files, brochures, catalogs, vendor price lisu, and publications prepared internaTly and. externally. - Note: Reference materials relevant to permanent records accessioned by or scheduled to be accessioned by the National Archives should be offered to NARS.
I
- d I.1-7
Supplement 1 January 1985 NRC SCHEDULE I RECORDS COMMON TO MOST OFFICES ITEM NO.
DESCRIPTION OF_ RECORDS AUTHORIZED DISPOSITION 18.
Finding Aides.
Indexes, lists, registers, and other finding aids necessary for the efficient use of other records.
a.
Finding aids for series that Offer to NARS.
have been accessioned by the Nation 1 Archives and those rela' 1 to major program case file
.at previously authorized for t,posal.
b.
All other finding aids.
Follow disposition instructions for the records to which they relate, or destroy when no long-er needed for reference.
O
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I.1-8
i -
Supplement 1 January 1985 NRC SCHEDULE I 5
f
,RECPRDS COMMON TO MOST OFFICES
(
h ITEM y
N0.
DESCRIPTION OF RECORDS AUTHORIZED DISPOSITION a.
Official files maintained Permanent.
Retire to WNRC L
in the Office of Inter-when 10 years old. Offer to 7
national Programs.
NARS 10 years after license has expired.
k*
b.
Other copies throughout NRC.
Destroy when no longer needed.
h 7.
Fuel Facilities, Transportationt j
Byproduct, Source, and Special 1
Nuclear Material Docket Files bt Case files documenting the licensing Note:
Destruction of Official e
of persons, institutions, facilities Records suspended until resolu-
)
or companies to use byproduct, source' tion of GA0 request to make F
and special nuclear material, and to certain decommissioning records P
transport nuclear material as defined in this series permanent.
in 10 CFR Parts 30, 40, 50, 70, and 4
71.
Included are the application -
license and amendments, and all re-lated documentation.
Excluded are g
case files (under 10 CFR Part 40) with 4
. license prefix of "SUA" which are
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covered by Item 8 of this schedule.
[_
a.
' Official case files, except for Retire to WCC after license those files covered by "b" below.
is expired or terminated and 2
Regional case files which include receir' of certification that y
the Official Records for Inspec-premises are free of contami-tions; also reference NRC IV.4-2, nation.
Destroy 10 years after t.
" Inspection & Enforcement Case date of certification, or l;
Files", items a and b.2, and use Decommissioning Procedure.
the longest period applicable.
b.
Case files covering licensees Transfer to Agreement States m@
for which licensing jurisdic-1 tion is transferred to the State k
under agreement covering,trans-7_
fer of function, c.
All copies in NMSS, I&E and Destroy when 1 year old or
.y Regional Offices, earlier if purpose has been served.
i 5
b, 9
I.3-5
Supplement 1 January 1985 NRC SCHEDULE I RECORDS COMMON TO MOST OFFICES ITEM NO.
DESCRIPTION OF RECORDS AUTHORIZED DISPOSITION 8.
High-Level, Low-Level, and Uranium Recovery Docket Files.
Case Files documenting the licensing Permanent.
Offer to NARS of high-level, low-level and uranium when 10 years old.
recovery operations including mills, solution mining, and heat leaching of ion exchange facilities in non-Agreement States as defined in 10 CFR 40 with license transfer prefix of "SUA."
Includes applications, licenses and amend-ments and other related material.
Arranged by docket number.
9.
Licensing Project Files.
Applications for construction permits and/or licensing and related records on withdrawn or otherwise cancelled projects.
a.
Files under 10 CFR Part 50 Destroy 20 years after withdrawal or cancellation.
b.
Files under other applicable Destroy 1 year after with-parts of 10 CFR.
drawal or cancellation.
10.
Non-licensing Project Files.
Reports and correspondence relating Destroy 20 years after to specific DOE developmental completion of project.
projects involving use of nuclear materials.
11.
Emergency Planning Files.
a.
Case files accumulated in the Permanent.
Offer to NARS when Office of Inspection & Enforce-20 years old.
ment, Division of Emergency Preparedness, consisting of a record copy of each plan or directive issued, when related background papers.
O I.3-6
Supplement 1 January 1985 NRC SCHEDULE I
(*
RECORDS COMON TO MOST OFFICES i
ITEM N0.
DESCRIPTION OF RECORDS AUTHORIZED DISPOSITION
_PART 7.
MACHINE READABLE This schedule covers machine-readable records which include data on magnetic tape, disk. packs, magnetic drums. punched cards.a'nd optical disk.
Federal statutes and regulations define Federal records as the products of government business and specifically include all media on which they may be
~
recorded..
3 i
0FFICE OF THE SECRETARY 1.
Secretary Staff Requirements Memorandum Tracking System.
The system generates reports which Retain until it has been contain information on all tasks determined by a competent assigned to staff by Comission NRC Official that data are j
action; the tasks are contained in no longer needed;. erase and SECY Staff. Requirements' Memorandums, reuse tape, etc.
i SRMs. The-reports list each'. task i
according to action office, ED0/.
j:
Office, COM/ Office, and status such as complete, overdue or on schedule.
2.
Commission Staff Papers File System (CSPFS).
The sytem main _tains a file of Retain until it has been Commission staff papers representing determined by a competent policy session, consent. calendar, NRC Official that data-are l
Commission action and information no longer needed; erase and report items submitted to the reuse tape, etc.
Commission.
3.
Public Document Room Document Control System (PDR/DCS).
The system.provides access to biblio-- Retain until it has been
[
graphic data on NRC records maintained determined by a competent in the NRC Public Document Room.
NRC Official that data are -
on longer needed; erase and t
L reuse tape, etc.
O I. 7-1 -'
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Supplement 1 January 1985 NRC SCHEDULE I RECORDS CCIHON TO MOST OFFICES ITEM NO.
DESCRIPTION OF RECORDS AUTHORIZED DISPOSITION 3.a.
Program Action Tracking Systen (PATS).
This system enables the assistants to Retain until it has been the Chairman to maintain information determined that data are and print reports associated with the no longer needed; erase and major themes of the NRC Policy and ret:se tapes.
Planning Guidance (PPG), along with Management and Support. The data is stored for direct access at NIH/SCRT and is edited and updated in the Chairman's office utilizing an IBM "Displaywriter" as a terminal. The "Displaywriter" is also used to print reports for immediate use.
O 9
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I.7-la
t Supplement 1 January 1985' i
.f 1-NRC SCHEDULE I RECORDS COMMON TO MOST OFFICES i
i i
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' Supplement 1 Januiry 1985 NRC SCHEDULE I RECORDS COMM0M TO MOST OFFICES ITEM N0.
DESCRIPTION OF RECORDS AUTHORIZED DISPOSITION ADVISORY COMMITTEE ON REACTOR SAFEGUARDS 4.
Keyword Index (KWIC/KWOC).
Retain until it has been determined by a competent NRC Official that data are no longer needed; erase and reuse tape, etc.
0FFICE OF NUCLEAR REACTOR REGULATION 5.
Material Surveillance (MATSURV).
The system provides a data base to Retain until it has been facilitate the storage and retrieval determined by a competent of information relating to license NRC Official that data are reactor pressure vessel (RPV) material no longer needed; erase surveillance programs.
(Supports and reuse tape, etc.
generic review task A-ll.)
6.
Seismic Qualification (SEISMIC).
The system maintains data and informa-Retain until it has been tion regarding seismic equipment determined by a competent qualifications for NRC staff review NRC Official that data are and evaluation.
no longer needed; erase and reuse tape, etc.
7.
This system maintains a data base of Retain until it has been engineering information regaraing determined by a competent reactor power plant steam generator NRC Official that data are operating experiance.
It is used to no longer needed; erase evaluate the qualitative and quanti-and reuse tape, etc.
tative aspe::ts of steam generator operating experience.
8.
Franklin Institute - Licensing Action Status Monitoring System.
This system is designed to monitor Retain until it has been the status of technical assistance determined by a competent contracts. The software provides NRC Official that data are on-line updating of milestones and no longer needed; erase status reporting.
and reuse tape, etc.
I.7-2
NRC SCHEDULE IV RECORDS'0F EXECUTIVE OPERATIONS ITEM i
NO.
DESCRIPTION OF RECORDS-AUTHORIZED DISPOSITION I
PART 4.
INSPECTION AND ENFORCEMENT RECORDS The records'de' scribed in this schedule document the development ofLpolicies and
. implementation of programs for inspection and investigation of licensees, applicants,-and their contractors and suppliers.to:
ascertain whether they are 1*.
. complying with NRC regulations, rules, orders and: license conditions; identify conditions that may adversely affect public health and safety,-the environment, or the safeguarding of nuclear materials and facilities; provide'a basis for-
-recommending issuance'or denial'of an authorization, permit or license; determine j'*
whether quality assurance programs meet NRC criteria; and recommend or take appropriate action regarding incidents or accidents..The records also document the development'of policies and implementation of a program of enforcement action 4
through IE and EDO Regional offices.
-1.
IE Issuance Files a)
IE official or record set of Permanent.
Offer to NARS when
~ formal issuances prepared by 20 years old.
- IE staff consisting of IE-Circulars, Bulletins, and Information Notices.
L b)
Regional office copies and Destroy when:no longer
[
other copies of. issuances.
needed.
i 2.
Inspection and Enforcement Case' Files Files documenting the inspection-activity and action relating to -
~
power reactors, byproduct, source and special nuclear' material licensees, including copy of l
license, inspection and followup reports, inspectors' notes, 2
i enforcement action documents, l'
final-certification that premises are free of radiological contasi-3 nation, and related documentation.
a)
' Official Case' Files located in Permanent.
Offer to NARS Regional Office determined 20 years after termination 1
_ by;the.NRC or the NARS to~
. of license.
1
- have exceptional value because~
j.
of!the highly significant nature of their contents'or'their
. uniqueness'.
Included are those.
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Supplement 1 January 1985 NRC SCHEDULE IV RECORDS OF EXECUTIVE OPERATIONS ITEM NO.
DESCRIPTION OF RECORDS AUTHORIZED DISPOSITION inspecti,on files that relate to the docket records to be retained as archives identified in.NRC Schedule I, Part 3, Item 5.a) 1.e., those files that:
1.
result in judicial decisions
~
or legislation that affect the functions and activities of NRC; 2.
result in significant changes in regulatory activities and procedures; or 3.
were the subject of Congres-sional investigation or were of great public interest.
b)
Other case files in Regional Retire to WNRC after final Offices except those described certification.
Destroy in 1) through 3) below.
10 years after final certification.
1)
Inspection Case Files of Destroy 3 years after final licenses under NRC juris-certification.
diction which are allowed to expire or are terminated or superseded and not covered by 2.b,2) below.
2)
Unique or special cases Destroy 20 years after and/or cases where licensees final certification.
are required to make exten-sive decontamination efforts as a result of IE clearance survey.
3)
Case files of both IE Destroy 1 year after official l
and Regional offices, file is transferred consisting of material remaining after files are transferred to a State under agreement covering transfer of regulatory function.
IV.4-2
Supplement 1 January 1985 NRC SCHEDULE IV.
RECORDS OF EXECUTIVE OPERATIONS ITEM NO.
DESCRIPTION OF RECORDS AUTHORIZED DISPOSITION c)
Official Case Files located.in IE Headquarters', such as those for vendors inspections, refer to schedule NRC IV.4-2, a and b above.
d)
Copies of' case files' located Destroy 1 year after final in IE Offices.
certification.
e)
All other copies in IE, NMSS Nonrecord.
Destroy when 1 and Regional Offices:
year old or earlier if no longer needed.
3.
Preliminary Notification of -
Event or Unusual Occurrence PN0, PNS Files Copies of preliminary reports Destroy.'when 4 years old.
constituting early notice of any significant event of possible O
safety or public interest. The a
information contained in reports is as initially received by telephone or other informal notification without verification of evaluation.
l-4.
IE Manual Record copy of the IE Manual Permanent. Offer to NARS i
including all changes thereto.
at periodic intervals when superseded or obsolete.
5.
Safeguard Status Reports Monthly computer printouts containing Destroy when superseded by an inventory of all nuclear material new report.
4 located in NRC-licensed facilities throughout the_ United States.
Reports are derived from information furnished by regional inspectors.
x IV.4-3
NRC SCHEDULE IV RECORDS OF EXECUTIVE OPERATIONS O
ITEM NO.
DESCRIPTION OF RECORDS AUTHORIZED DISPOSITION 6.
Reports of Defects or Non-Compliance (Part 21 Reports)
Numbered reports pertaining to non-Destroy two years after matters compliance of law and regulations reported have been resolved.
or defect made by a director or responsible officer of a firm con-structing, owning, operating or sup-plying the components of any facility which is licensed or regulated by law.
Reports are required by 10 CFR Part 21.
7.
IE Morning Reports Reports containing items of interest Destroy when 6 months old.
distributed at both headquarters and Regional offices, containing management information of interest to staff.
Report is required by IE Manual.
8.
Nuclear Material Accountability Worksheets Worksheets maintained by regional Destroy when superseded inspectors in accounting for or no longer needed.
nuclear materials located at NRC licensed facilities.
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BIBLIOGRAPHIC DATA SHEET NUREG-0910, Rev. 1 Supplement 1 in iNiTRuCT,cN.ON TRE REVERSE
/
, TITu A~O su.TiTu a uAvE. LANK
/
NRC Comprehensive Recor Disposition Schedule
/
4 pATE REPORT COMPUTED l
vEAR MON Janua,ry 1985
- i. e.uTROais,
/
- 6. DATE REPOR T iS$uEO wiONTR l
vEAR Jan,uary 1985
- 7. FERf ORMING ORC.ANi2AllON NAME AND MAILING ADDRES actweele Cody/
8 PROJE TITASK/ WORK unit NUMBER Division of Technical Informat on and Document Control
/
Office of Administration U.S. Nuclear Regulatory Connissi Washington, DC 20555 10 $PONSORING ORGANIZ ATION NAME ANO MAILING ADDRE55 tf wwer te i
la TYPE OF REPORT
/ NRC Official Records Same as 7, above.
Disposition Schedules N/A 12 SUPPLEMENT ARY NOTES I
13 A837R ACT f200 wenre or aeses q
In compliance with statutory requirements t orth in Title 44 U.S. Code, "Public Printing and Documents," and in the plicable regulations cited in Title 41 Code of Federal Regulations, "Pu
,1c Contracts and Property Management," Chapter 101, Subchapter B, "Ar r es and Records," the U.S.
Nuclear Regulatory Commission submitted to he eneral Services Administration National Archives and Records Services, an to e Comptroller General a schedule (connonly referred to as a dispo ition rretentionschedule) proposing the appropriate duration of re ntion a d the final disposition for records created or maintained by th NRC.
e
/
I4 DOCUMENT ANALY$ts - e KEYWORDS;OESCRIPTOR5 15 AV AILA8itsT V Disposition Schedule Official Records Unlimited 16 $ECURITv CLASSIFICATION U$iISSIFIED
. BOENTi iEmszO,EN E,.OEO TERMS iTks report)
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UNCLASSIFIED 17 NUMBER OF PAGE$
18 PRICE
UNITED STATES couaru ctans exit NUCLEAR REGULATORY COMMISSION e sTA v'sc' * "*' '
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WASHINGTON, D.C. 20555 WASH. D.C.
PERMIT No. G 47 i
OFFICIAL BUSINESS PENALTY FOR PRIVATE USE,6300 t
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