ML20087M537

Forwards Proposed Project Records Classification Code List & Mgt Policy for Review

ML20087M537
Person / Time
Site:	Midland
Issue date:	03/20/1984
From:	Karr J STONE & WEBSTER ENGINEERING CORP.
To:	Quamme D CONSUMERS ENERGY CO. (FORMERLY CONSUMERS POWER CO.)
References
SWM-055, SWM-55, NUDOCS 8403300035
Download: ML20087M537 (8)

Text

b /ne STONE & WEBSTER MICHIGAN, INC.

P.O. box 2325. BOSTON. M AssAcHuscTTs 02107 Mr. D. L. Quamme PmNCIPAL STAFF March 20, 1984 Consumers Power Company pr(# tym DPRP J.0. No. 14509 Midland Nuclear Plant 0/RA JE SWM-055 3500 E. Miller Road A/RA anssF Midland, MI 48640 i<c FMA

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Docket No. 50-329/330 mA M t.

o CIO Generated Records SI@

FIloA,c4 Construction Implementation Overview Midland Nuclear Power Plant In perfoming its function as the CIO at the Midland Nuclear Power Plant, Stone & Webster is generating numerous documents attesting to the quality of the plant construction.

In accordance with corporate requirements, enclosed is a proposed Project Records Classification Code List (PRCCL) which lists, by generic category, those records being generated and the portion of those records to be turned over to CPCo.

Also contained in the enclosure is the S&W Project Records Management Policy and a description of each field in the PRCCL.

You are requested to review the PRCCL and advise us if it satisfactorily meets your projected needs for records of CIO activities.

Subsequent to the resolution of any comments you might have, we will forward a final list to you.

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.E. Karr CIO Program Manager Enclosures JJR:NL cc:

RAWells, CPCo Midland (site)

NIReichel, CPCo Midland (site)

PMudd, CPCo Midland (site)

JGKeppler, US NRC Glen Ellyn, IL JJHarrison, US'NRC Glen Ellyn, IL RJCook, US NRC Midland (site) 8403300035 840320 PDR ADOCK 0500032 8

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SWM-055

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STW PROJECT. RECORDS MANAGEMENT POLICY (1) SRW will collect and turnover to the client those records, other than S",W proprietary, which the client specifically recuests.

Du? to physical or material limitacions of reproducing the record, e.g.,

rediographic film, S'.W may be requested to turnover to the client the only copy of a record. When this record is turned over to the client, this action shall be documented and the documentation included in S&W records.

(2) S!W will not normatty cet as the records custodian fo.r any client records beyond 90 days af ter commercial operation date, completion of contractunt requirements, or suspension of work.

(S&W could provide the service of storing records for a client beyond the stipulated time periods under special agreement.

(7) Within 9? days af ter commercial coeration, and under the direction of the Project Manager, or senior proj ect individual, those 0A records retained by S3W in its own behalf shall be delivered to the RRC.

(4) StW will retain copies of att records turned over to a client for seven (7) years minimum af ter commercial operation date or termination of a project.

(5) Records determined to be proprietary by StW, as identified on the Project Record Classification Code List, shall be maintained for the life of the plant.

(6) Microform is 55W's preferred storage medium for records designsted for client or SCW retention.

(7) S4W recommendations to clients will indicate. that it is not intended to be complete or adeounte to satisfy all legal or regulatory requirements. Clients should be advised to consult with their own legal departments.

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FROJECT RECORO CLASSIFICATION CODE LIST ilIDLAtlO PLANT UNIT 1 Ate I CONSTRUCTION IF5'LEllENTATION OVERVIEH C0tiSUllERS PCHF# COIPANY J.O. NO. 145'J.00

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RESPollSIBILITIES PROJECT THIS PROJECT RECORDS CLASSIFICATION CODE LIST IDENTIFIES ONLY THOSE RECOROS GENERATED OR RECEIVED BY THE SHEC PROJECT ORGAtIIZATI0tl TO SPECIFICALLY FULFILL CONTRACT 08LIGATI0t45. THESE PROJECT Ut4100E RECORDS ARE TO BE PROCESSED AND TRANSFERRED BY PROJECT PERSONNEL TO

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THE CLIENT Ate TO SHEC'S RECORDS PETENTION CENTER. AS REQUIRED, NO LATER THAN 90 DAYS AFTER JOS CollPLETION.

DEPARTHENT/ DIVISION j

RECORDS OF GEt4ERAL APPLICA8ILITY Ale RECORDS HHICH PREDATE THF THE ESTABLISHilENT OF THE PROJECT IE.G., PROCEDURES. Cot 41RACI l ~

CONTRACT CORRESPoteEliCE. ETC. ) ARE PROCESSED AtID 1RAll5FEPRED TO l

. j SHEC'S RECOROS RETENTION CENTER. AS REQUIRED. BT DEPARTilEllT OR DI-VISICH PERSol#4EL. A LISTING OF THESE RECORO TYPES IS AVAILABLE FRoll l

THE RECORDS IlANAGEllENT DIVISION.

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03/05/84

,,s PROJECT RECORD CLASSIFICATI0tl CCOE LIST llIDLArio PLAtlT UNIT 1 Atl0 2 C0f4STRUCTI0tl IIII'LEllEllTATION OVERVIEH CONSUllERS Pol'ER CollRArti J.O. NO. 14509.00 RECORO CLASSI.

RELEASItG SHEC Tuptt0VER CLIttii FICATION ORGAf4I. TRAt4SFER TRANSFER RETErli10N TO CLIENT RETEt4TI0tt faull8ER RECORO TYPE HAHE ZATION TO RRC HEDIA PERIOD CLIEliT llEDIA PERIOD 00.090 m CORRESPOteEHCE. CONTRACTS 7

YES 14150 ROLL LC le ColglENTt FILE IN JOB FILE H1 00.1EO e SHEC. CLIENT EXECUTED CONTRACTS 61 YES 16fti ROLL LC te PACHAGES C0telENTI FILE Ill JOS FILE Ill 00.1El e SHEC/ CLIENT CONTRACTS Ate 61 YES 16l51 ROLL LC te CHANGES ColEIENTS FILE IM JOS FILE H1

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14.100 PROJECT LETTERS PRJ YES 16151 ROLL OT CO YES 16108 ROLL 07 CO Col 50ENTS FILE IN JOB FILE R1 j

14.110 PROJECT HEHORANDA - 20HS PRJ YES 16tNi ROLL 07 CO to Cot #IENT FILE IN JOB FILE R1 1A.120 PROJECT INTEROFFICE PRJ HO te CORRESP0HOENCE - 10CS CotNIENT* FILE IN JOB FILE R1 1A.130 PROJECT TRANSHITTALS PRJ te NO ColulENTS FILE IH JOB FILE R1 1A.140 PROJECT TELEPHONE NOTES PRJ YES lelRI ROLL 07 CD to ColulENT* FILE IN JOB FILE R1 1A.150 PROJECT TELEX & THX PRJ YES 16tti ROLL 07 CO YES letti ROLL 07 CO C0ttlENTS FILE IN JOS FILE R1 14.190 PROJECT C0tERJHICATION LOGS.

PRJ YES 16tNI ROLL 07 CD N0 s-IteICES.

C0091ENT FILE IN JOB FILE R1 18.100 PROJECT GENERAL HEETING HINUTES PRJ ColWlENT8 H0HTHLY HEETING HINUTES YES 16158 ROLL 07 CO NO ColtlENTI FILE IN JOB 800H RE 18.110 PROJECT CONFERENCE NOTES PRJ YES 161RI ROLL 07 CD NO un > t.n

'j ColBIEHit FILE IN JOS FILE R1

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rp m e 18.145 PROJECT TRIP REP 0flTS PRJ HO em

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ColEIENT FILE IM JOB FILE R1 N B U1 cu me O3

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03/05/04 PROJECT RECORD CLASSIFICATION CODE LIST HIDLAte PLANT UNIT 1 AtID 2 CONSTRUCTION IIFLEllENTATI0tt DVERVIEH CortSullERS P0HER ColFAfiY J.O. tio. 14509.00 CECORO CLASSI-RELEASING SHEC TURHOVER CLIENT FICATION ORGANI-TRANSFER TRANSFER RETENTION TO CLIENT RETENTION-Hull 8ER PECORO TYPE HAHE ZATION TO RRC HE0IA PERICO CLIENT HEDIA PERICO kC Ph0JhCT OCEDUh3 PJ hh5 hhlagh0LL LP h5 16891 R LP 00 ColetENT FILE IN JOS FILE H2 RECEIPT ACHH06LEDGEHENTS YES 14951 ROLL LP NO Col 51ENT8 FILE IN JOB FILE H2 I

l PERIODIC REVIENS YES lelRI ROLL LP 110 ColetENT FILE IN JOB FILE 182 17.140 ASSIGtGIENTS & hat @OHER SCHEDULES PRJ HO NO ColNBENT* FILE IN JOB FILE 114 1E.010 m QACA SITE AUDIT PACHAGE 44 YES FICHE LP YES FICHE LP

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CottlENT8 FILE IH JOB FILE ROO 1E.080

• QACA AUDIT SCHEDULES

'44 YES FICHE LP YES FICHE LP ColNIENT FILE IH J08 FILE ROC 1F.100 SHEC INITIATED H&O REPORTS PRJ ColelENT CIO H0HCONFORHANCE IDENT-YES letal ROLL LP YES 14198 ROLL LP I

IFICATION REPOIITS INIR'SI ColetENT FILE IN JOS FILE C14

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CIO ITEH REPORTS YES 14t#1 ROLL LP YES 14191 ROLL LP ColBIENT8 FILE IH JOB FILE CI3 CIO HOLO POINT REPORTS YES 14991 ROLL LP YES l6tti ROLL LP ColRIENT* FILE IN JOB FILE CI3 13.400 DEFECTS & FAILURE REPORT -

PRJ YES 14451 ROLL LP YES letti ROLL LP 10CFRE1 C0ltlENTI FILE IN JOS FILE ROO 1H.IOS QC PERSottlEL CERTIFICATIONS PRJ

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COltlENT8 FILE IN JOS FILE R3 CIO PERS0t#4EL CERTIFICATI0tlS YES letti ROLL LC YES letEl ROLL LP

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C0ltlENTI FILE IH JOS FILE R3 gg, r+ n o PERSote4EL AFFIDAVITS YES Idlet ROLL LC YES 14151 ROLL LP 7m Col 51ENT4 FILE IN JOB FILE R3 "M*

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s 03/05/84 P'l0 JECT RECORD CLASSIFICATION CODE LIST MIDLAte PLAtlT tJHIT 1 AtID 2 CONSTRUCTI0tl IIPLEftENTATION OVERVIEH CONStRIERS P0HER CCitPANY J.O. HO 14509.00 RECORD

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CLASSI-RELEASING SHEC TUpf40VER CLIENT FICATIDH ORGAHI. TRANSFER TRAf4SFER RETENTION 10 CLIENT RETENT10H HullBER RECORO TYPE HallE ZATION TO RRC llEDIA PERIOD CLIENT HEOIA PERIOD

,j 1H.200 GROUPS It0HTHLY PROGRESS REPORTS PRJ C0ttlEHT HEEHLY CIO REPORTS YES 16191 ROLL LP YES 16fti RCLL LP ColtfENTS FILE IN Joe FILE Rt.

IP.413 PROJECT FIcLO QUALITY CONTROL PRJ COlulENT

• HASTER ATTRISUTE CHECHLISTS YES 16tRt ROLL LP YES 16151 ROLL LP C0iBIENT! FILE IH JOB FILE CII HASTER CHICMLISTS IIGEX YES 16tNI ROLL LP YES 16151 ROLL LP ColelENT* FILE IN JOS FILE CII C0llPLE1ED AT1RIBUTE CHECHLISTS YES 16151 ROLL LP YES 16181 ROLL LP ColutENTS FILE IH JOB FILE CII TRE*9 ANALYSIS REPORTS YES 16fti ROLL LP YES 16l58 ROLL LP ColRlENT FILE IN JOB FILE CIS 24.307 ESTIttATES BACHUP REVIENS Ate 72 YES 16159 ROLL 07 CO HO CofrARISONS CClelENT FILE IN JOS FILE H3 2A.See LA80ll COST STATEHENTS (FOINISI 21 NO HO ColflENT 8 FILE IN JOB FILE H3 28.050 PROJECT RECOROS CLASSIFICATION PRJ YES 16l51 ROLL LP YES 16ttH ROLL LP j

CODE LISTS COINIENTS APPEHOIX TO PP7.1 RECORDS HAHAGEllENT PLAN ISEE 1C.100 3 28.150 RECORDS TRANSFER TO IIRC F0fMIS PRJ YES 16151 ROLL LC tio COBRIENT FILE IH JOB FILE R00

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28.190 00CullENT ROUTING TAGS & SLIPS PRJ tiO NO

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SWM-055 Sheet 1 of 2 PROJECT RECORDS CLASSIFICATION CODE LIST DESCRIPTION OF REQUIRED INFORMATION, 1.

The following headings and information shall be used on the PRCCL exactly as shown:

Record Classification Code Number - Identification number which relates a record to a specific group and assigns a unique designation.

The numbers are assigned by the Records Management Division and are used for corporate record retrieval systems as well as project record retrieval systems.

Record Type Name - Descriptive title of a record type which allows specific individual Stone & Webster records to be classified functionally within a group.

An asterisk (*) next to the Record Code Number identifies a record type applicable to the Project but controlled and retained by a Releasing Organization other than the Project.

No action by i

the Project is necessary for ensuring that these records are retained for Stone & Webster. However, the Project must assure that appropriate arrangements are made if turnover to the Client is specified.

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Transfer to RRC "Yes" or "No" to indicate which records shall be sent to the RRC for retention.

SWEC Retention Period - Indicates the minimum length of time a record must be retained.

The time period shown is determined by applicable laws, standards, guides, codes, or good business i

practice.

The following designations indicate the number of i

years and any special conditions required:

LC

- Life of Corporation LP

- Life of Plant XX

- Years of Retention XXCO - Years after Commerical Operation XXCC - Years after Contract Closeout 2.

The following column headings are also required on the PRCCL.

The information shown for some columns is Stone & Webster's

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recommendation to the Client and may be modified.

Releasinq Organization - The department / division or -the Project represen<:ative maintaining the most complete file of that record type and responsible for release of that record.

Department / Division numbers are used when the record is.

generated, controlled,. and released off-project.

PRJ - is. used when the ' record is generated on Project.

. Transfer Media - Indicates the' pmferred media for Corporate l

SWM-055 Sheet 2 of 2 records retention at the RRC. The following symbols are used:

Fiche Microfiche

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16 MM Roll 16 MM Roll Microfilm

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Turnover to Client - A "Yes" or "No" indicates Stone 8. Webster's recommendation for which record types should be turned over to the Client during or upon completion of a project.

Records identified as Proprietary are subject to restrictions on distribution outside the Corporation and are not turned over without the written approval of Stone & Webster Engineering Corporation.

Client Retention Period - Identical to SWEC Retention Period.

This is a recommendation to the Client.

Client Media - Identical to Stone & Webster's Transfer Media.

This is a recomendation to the Client.

3.

Additional information may be added to the PRCCL by the Project to accommodate Project or Client needs.

A " comment" area 90 characters in length for this purpose is located on the second line of each PRCCL entry beginning under the " Transfer to RRC" column.

For example, it may be used to note:

Record Name Used by the Project Client's Record Type Number Cross-Reference Cross-Reference to Job Book Index e

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