ML20084Q451

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Forwards Response to 840323 Nonconformance Identification Rept 024 Re Drawing Discrepancies/Illegibility.All Locations on Drawing Distribution Checked for Correct Drawing Revs
ML20084Q451
Person / Time
Site: Midland
Issue date: 05/04/1984
From: Quamme D
CONSUMERS ENERGY CO. (FORMERLY CONSUMERS POWER CO.)
To: Karr J
STONE & WEBSTER, INC.
References
37885, CSM-0770, CSM-770, NUDOCS 8405210266
Download: ML20084Q451 (17)


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EA,3d k^ d) )VCompany power INCIPAL STAFF ulaiend Prol.et: Po se 1ees, uidi.no, ui ase4o . (stn ast.soso

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Mr J E Karr Stone and Webster Michigan, Inc P O Box 1963 Midland, MI 48640 MIDLAND ENERGY CENTER PROJECT - GWO7020 STONE AND WEBSTER CONSTRUCTION IMPLEMENTATION OVERVIEW NONCONFORMANCE IDENTIFICATION REPORT NUMBER 024 DATED 03-23-84 FILE 24.2 SERIAL 37885 CSM-0770 LWW-13-84 In pursuance of Nonconformance Identification Report number 024, a response is attached to address your concerns delineated in your Nonconformance Identi-fication Report Form.

Should you or your staff have any questions on the content, contact Lonnie Worley at extension 7707.

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Site Manag'er CC DDJohnson, MEC BHPeck, MEC NIReichel, MEC TASpellman, MEC J8Keppler, Regional Administrator, Region III JJ Harrison, Chief, Midland Section, Region III '

BBurgess, NRC Resident Inspector RAWells, MEC 8

K0 E, ol PDR .

MAY 141984

Serial 27885 2 Response to Nonconformance Identification Report number 024 dated March 23, 1984.

Station 501 is located in the radwaste building. Distribution as well as main-tenance of this station is now the responsibility of FDCC. Centralization of distribution and maintenance activities on-site was part of the corrective action plan submitted in response to MCARR-DAT-1. This station has not been released by MPQAD to support Q-work.

The following items address each of the concerns identified:

1. Findings a, c, d. Drawing A-871, sheet 7 and C-855 did not have the cur-rent revisions on the sticks. Both of these drawings had already been identified as missing prior to the audit by the Document Control personnel manning Station 501. Corrections have been made. All other locations on distribution for these drawings were checked and the correct revision was at all other locations. The Document Control personnel manning the station have been reminded of the importance of obtaining missing drawings. I Drawing C-898, revision 17 is on the stick. Revision 18 was processed in Document Control on March 6, 1984. It has not been distributed and should not be on any construction sticks. Daily monitoring of total processing time will continue until the performance goal of forty-eight hours is reached.

. 2. Findings b, e. Drawing C-397, Revision 1 is an old drawing (1974) that may be considered illegible. Document Control has replaced this drawing and checked its legibility at all other locations. The Document Control Internal Audit Group will check for legibility as part of their checklist. +

This group is being formed as part of the Document Control Corrective Action Plan.

Drawing C-1422 was illegible. Corrective action has been taken. All other distribution points receiving C-1422 have been checked and the drawing was legible.

3 Findings f, g, 1(1) Drawing series M-401 - M-445 and C-1000 - C-1099 are in the system 38 register (DDR). The Auditors were given sections of the registers as requested. The Auditors were informed that any additional drawings not on the sections given to them were available in Document Con-trol on registers or through terminal call-up.

No request was made by the Auditors. No corrective action is deemed nece-ssary by Document Control.

4 Findings 1, j, k. The mechanical sticks have not been released for use as controlled drawings. Two signs, outside the door and near these sticks, Indicate that employees must verify any mechanical drawings against the registers before use. If the current revision is not available, indivi-duals must obtain the latest copy from Document Control. Station 501 is staffed full-time with Document Control personnel who provide assistance in reading registers.

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. t No corrective action is planned outside of our current program of estab- l lishing and releasing distribution stations.

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5. Findings 1, 2, 3 There is no procedural requirements limiting the place-ment of "information only" drawings in controlled stations. All drawings [

sta'm ped "for information only" are P&ID's. FPD-1000, revision 20 was issued on March 23, 1984 and allows P&ID's to be distributed as controlled i dUcuments.-

The "information only" stamp was required to be placsd on the original -

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l P&ID according to FPD-1.000, revision 19 Therefore, when copies were run i the stamp would become black (xerox) or blue (blue line). ,

I i Document Control will proceed to comply with new procedural requirements as the mechanical documents in Station 501 are prepared for release. [

6. Findings h, m. The Auditors noted that drawing M-524-1, revision 25/F1 was not stamped " controlled". Document Control checked thq drawing on i March 23, 1984 and found it was stamped " controlled".  !

l Bundles of uncontrolled drawings are located in a corner of Station 501 t on the floor wrapped with rubber bands. These drawings are being stored j in Station 501 for use in bringing up another distribution station. We do not feel it is remotely possible that someone would mistake these [

i drawings as those that are to be used by personnel within the station. ,

In addition, the stations are staffed full-time with Document Control  !

personnel if someone questioned their purpose. No corrective action is (

deemed necessary. l i

7.- Quality Action Request number RA-00156 dated 03-29-84 was written in res- l ponse to Nonconformance Identification Report number 024 and closed on [

05-02-84.

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'6, CAR Nar cer MIDLAND PROJECT RA-00156 Consumtts QUALITY ASSURANCE DEPARTMENT 7. D*te'5sueo 8. Revis.on POW 8f Company 3/29/84 0 QUALITY ACTION REQUEST 9.

Page 1 of 6

1. Requirement 10. A5M E Related byes No FFG 7.300 Rev 4 FPD 3.000 Rev 11 FFD 1.000 Rev 19
2. Deficiency Stone and Webster NIR-024 identifies the following deficiencies during a CIO cvaluation of controlled document station 501:
1) Attachments not referenced or attached *
2) Illegible drawings
3) " Drawing stamp" errors have been identified
4) Superceded drawi.y on stick
5) Drawi.y series were missi.y from System 38 (DDR files) and could not 11. Potential 50 55(e) be verified R v.s ONo
3. QAh Or$nated b < 4, Disciphee/ Division /Section 5, Response Owe Date 12. Date Reported to MPQA GK M Q 'N'! {rhN 13 Action item No.

15 Item Priority PAP - Tech Services

17. S,U Code 4/05/84
19. Action Organization 20. QAR Reviewed by N/A S0-5722 5 PGwX)

Bechtel Field 7 ~C A c_ --

14. Draciphne 16. Trend Code 18. Resb Cooe 2 3 , o,,,

BCPCo - STF-G Document Centrol 3 2. 39 N/A ZD-5-0001

22. Cause 23. Prooeged Corrective Action

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24. Lesponsible organiistion/ Person 3
25. Proposed Completion Date h ab L N b:0 h b M*) hf 26 Disposition Concurrence -

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2P. iviethod of Ogpolition Verification 29 QAR Closed by l E LO O 6- L C CO . {g 5/2 64 S R A i1 H upOAD ~

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RA-C0156 C10tAND PROJECT outm ASSURANCE DEPARTMENT QU ALiTY 'AGTION REQUEST cart: - aty.

CONTINUATION SHEET 3/29/84 o m

PAGE 1 0F (510 k #2 continued) 6' Atta.c'rrent status of drawi.vs does not always reflect System 38 (DDR) 7: F:ssible uncontrolled drawi.vs in a controlled drawi.v area I

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Response to NIR 024, dated March 23, 1984, QAR RA-00156, d tcd March 28, 1984

Subject:

Controlled Docuoent Station 501/ Document control Center Station 501 is located in the radwaste building. Distribution'as well as maintenance of this station is now the responsibility of FDCC. Centralization of the distribution and maintersace activities on site was part of the corrective action plan submitted in response to MCARR-DAT-1. This station has not been released by MPQAD to support Q-work.

Notes For ease of reading, the findings have been grouped by subject. The letter identification noted on the NIR has been retained for cross-referencing.

1. Wrona Revisions on Sticks (Findinas a. c. d)

Drawings A-871, sheet 7 and C-855 did not have the current revisions on the sticks. Both of these drawings had already been identified as missing prior to the audit by the document control personnel manning station 501. Corrections have been made. All other locations on distribution for these drawings were checked and the correct revision was at all other locations. The document control personnel manning the station have been reminded of the urgency in obtaining missing drawings.

Drawing C-898, Rev. 17 is on the stick. Rev. 18 was processed in document control on March 6, 1984. It has not been distributed (as of March 23, 1984) and should not be on any construction sticks. No corrective action will be taken. Daily monitoring of total processing time will continue until the performance goal of 48 hours5.555556e-4 days <br />0.0133 hours <br />7.936508e-5 weeks <br />1.8264e-5 months <br /> is reached.

2. Drawina leaibility (findinas b. e)

Drawing C-397, Rev. 1 is an old drawing (1974) that may be considered illegible. Document Control will replace this drawing and check its legibility at all other locations. The Document Control Internal Audit Group will check for legibility as part of their checklist. This group is being formed as part of the document control corrective action plan.

Drawing C-1422 was illegible. Corrective action has been taken. All other distribution points receiving C-1422 have been checked and the drawing was legible.

3. Isability to Verify Dravians Because They Were Missina From System 38 Ramister (Fia44=== f. m. 1 (1)

Drawing series M-401 - M-445 and C-1000 - C-1099 are in the system 38 register (DDR). The auditors were given sections of the registers as requested. The auditors were informed that any additional drawings not on the sections given to them were available in document control on registers or through terminal call-up.

No request was made by the auditors. No corrective action is deemed necessary by document control.

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4 Audit of Mechanical Drawinas (Findinas 1. 3. k)

The mechanical sticks have not been released for use as controlled drawings. Two signs, outside the door and near these sticks, indicate that employees must verify any mechanical drawings before use against the registers. If the current revision is not available individuals must i obtain the latest copy from document control. Station 501 is staffed full-time with document control personnel who provide assistance in reading the registers.

No corrective action is planned outside of our current program of establishing and releasing distribution stations.  ;

5. "Information only" Drawinas in controlled Document Location (Findinas 1.

(2). (3) 1 There is no procedural requirement limiting the placement of "information only" drawings in controlled stations. All drawings stamped "for information only" are P&ID's. FPD-1.000, Rev. 19 required that all l P&ID's be stamped "for information only". FPD-1.000, Rev. 20 was issued on March 23, 1984 and allows P&ID's to be distributed as controlled  :

documents. There was no procedural violation, and no corrective action  ;

is decmed necessary by document control.  !

The "information only" stamp was required to be placed on the original P&ID according to FPD-1.000, Rev. 19. Therefore, when copies were run the stamp would, of course, become black (xeror) or blue (blue line).

There is no procedural violation and no corrective action is planned.  !

Document Control will proceed to comply with new procedural requirements as the mechanical documents in station 501 are prepared for release.

6. Other Miscellaneous Findinas (h. a)

The auditors noted that drawing M-524-1, Rev. 24/F1 was not stamped

" controlled". Document Control checked the drawing on March 23, 1984 and found it was stamped "contrclied". No corrective action is deemed necessary.

Bundles of uncontrolled drawings are located in a corner of station 501 on the floor wrapped with rubber bands. These drawings are being stored in the radwaste station for use in bringing up another distribution station. We do not feel it is remotely possible that someone would mistake these drawings as those that are to be used by personnel within the station. In addition, the stations are staffed full time with document control personnel if someone questioned their purpose. No corrective action is. deemed necessary. .

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P:33 3 Summary Based on the results of Bechtel internal auditing (QA) and a review of the responses to these findings station 501 appears to be meeting all document control requirements as well as the objectives of the document control action plan.

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CAR RA-00156 FILE 17.0 SERIAL 27878 $',7,4cesc thw 8-84 CC Response to NIR 024 dated March 23, 1984 controlled Ibcument Station 501.

During overview conducted May 1,1984 by Document Control Action Group

, items A through L were found to have been corrected.

Item A Drawings A871 sheet 7 revision 1 on stick files at Station 501.

Item 8 Drawings C-397 (new copy requested per reproduction request number 24530 ! attached)).

Item C Drawing C-855 R-22 with attachments DCN 22/FCR 7442 por DDR (DCN(s) 20 and 21 incorporated on revision 22) i Item D Drawing C-898 R-18 on stick files FCR 7365 attached (DCN 18 incorporated revision 18)

Item E Drawing C-1322 R-0 legibic copy on stick files at Station 501.

Item F Series M-401 through M-445 are on DDR.

Item G Drawing series C-1000 through C-1099 are on DDR.

i Item !! Drawing M-524-1 revision 24/F1 is stamped controlled.

Item I Drawing M-524-1 revision 24/F1 -IDCN 9765 and FCR - 6364 are attached to drawing at Station 501.

Item J Drawing M-658-13 revision 8/F2 - IDCN 7 is attached at Station 501.

Item K Drawing M-660-7 revision 15/P1 IDCN 3872 was pulled back 04-18-84 (attached) IDCN 23852 attached to revision 15/F1 at Station 501.

Item L (See item F almve) i Item M (See item 6 QAR RA-00156) Drawings are stored in area and controlled by clerk in Station 501.

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