ML20036B016

Informs of Requalification Program Evaluation Scheduled for Wk of 930920.Requests Util Furnish Encl NRC Approved Items, Submit Proposed Exam & Designate at Least One Employee to Be Member of Joint NRC-facility Exam Team

ML20036B016
Person / Time
Site:	Fermi
Issue date:	05/11/1993
From:	Ring M NRC OFFICE OF INSPECTION & ENFORCEMENT (IE REGION III)
To:	Gipson D DETROIT EDISON CO.
References
NUDOCS 9305180067
Download: ML20036B016 (12)

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May 11, 1993 l

Docket No. 50-341 The Detroit Edison Company ATTN:

D. P. Gipson Vice President Nuclear Generation l

-6400 North Dixie Highway l

Newport, MI 48166

SUBJECT:

REQUALIFICATION PROGRAM EVALUATION l

In a telephone conversation on May 7, 1993, Mr. Ockerman, Director, Nuclear Training, and Dell McNeil, Chief Examiner, arranged to evaluate the l

requalificacion program and licensed personnel at the Fermi Power Plant.

The evaluation is scheduled for the week of September 20, 1993.

NRC examiners and i

evaluators from your facility will conduct requalification examinations, and j

the NRC will evaluate the facility licensee's requalification program in i

accordance with Sections ES-601 through ES-604 of NUREG-1021, " Operator l

Licensing Examiner Standards," Revision 7.

You are encouraged to ensure that l

your training staff and proposed examinees are familiar with these standards.

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For the NRC to adequately prepare for this evaluation, the facility licensee will need-to furnish the NRC the approved items listed in Enclosure 1,

" Reference Material Guidelines." You are also requested to submit, at your option, a proposed examination for use during the examination week.

However, if you do submit a proposed examination, the personnel participating in its development may become subject to the security restrictions described in this letter.

l Please review the guidance promulgated in Revision 7 to NUREG-1021 on the content and scope of simulator examination scenarios. The scenario examination bank should cover the entire spectrum of emergency operating L

procedures (EOPs), including alternative decision paths within the E0Ps, and it should incorporate a range of failures with various degrees of severity for the same type of event.

Each scenario should contain simultaneous' events that require the senior reactor operator (SRO) to prioritize his/her actions and to assign other crew members particular tasks.

Each scenario should also require the SRO to decide when to transition between E0Ps and decide which actions to take within E0Ps.

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9305180067 930511 PDR ADOCK 05000341 V

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l The Detroit Edison Company 2

May 11, 1993 j

You are requested to designate at least one employee to be a member of a joint j

NRC-facility examination team.

The employee is expected to.be an active i

senior reactor operator (SRO) as defined by 10 CFR 55.53(e).or (f).from the Fermi Power Plant operations department.

You are encouraged to designate a l

second employee from the training staff to be a member.of the examination team.

This employee should also be a licensed SRO, but may be a certified.

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instructor.

If desired'and agreed to by the chief examiner, you may designate one additional employee from the training staff with appropriate qualifications to be a member of the examination team.

In addition to these individuals, you will need to designate a simulator operator for scenario l

preview and validation during the on-site examination preparation week.

In i

some cases, you may need to designate a simulator operator during the test item review period. All of these individuals will be subject to the examination security agreement.

The NRC restricts any facility representatives under the security agreement j

from knowingly communicating by any means the content or scope of the

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examination to unauthorized persons and from participating in any facility licensee programs such as instruction, examination, or tutoring in which an j

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identified requalification examinee (s) will be present.

These restrictions

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apply from the day that the facility licensee representative signs the examination security agreement indicating that the representative understands j

that he or she has specialized knowledge of the examination.

The chief examiner will determine when a facility licensee representative has received i

specialized knowledge concerning the examination and will execute an examination security agreement.

In most cases, the examination team members l

will not be required to enter into an examination security agreement more than 60 days before the examination week.

The simulator operator will normally i

become subject to the security restrictions during the examination preparation j

and validation week; however, this may occur as much as 45 days before the i

examination week.

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Sixty days before the examination administration date, please provide the NRC l

regional office with a list of proposed licensees, including crew composition, 1

for the examination. The facility licensee training staff should send this i

information directly to the NRC's chief examiner.

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l The facility licensee may request that the NRC chief examiner or another NRC representative meet with the licensees to be examined and the licensee

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managers during the examination preparation week, normally 2 weeks before the examination. However, if. the schedule does not: allow them to meet during the j

preparation week, they may meet at any mutually agreeable time.

The NRC i

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The Detroit Edison Company 3

May 11. 1993 examiner will explain the examination and grading processes and will respond to any questions that licensees may have about NRC's examination procedures.

The facility licensee training staff should schedule this meeting, if it is desired, with the NRC chief examiner.

The facility licensee is requested to distribute the, "Requalification Examination feedback Form," attached as Enclosure 3.

The NRC requests that this feedback form be completed by all operators, evaluators, and facility licensee representatives participating in the NRC requalification examination, including facility licensee managers. The results from this survey will be used to measure the success of the NRC and facility licensee's efforts to reduce undue stress during the requalification examination.

The facility licensee staff is responsible for providing adequate space and accommodations to properly develop and conduct the examinations.,

" Administration of Requalification Examinations," describes our requirements for developing and_ conducting the examinations.

Also, a facility operations management representative above a shift supervisor level should observe the simulator examination process at the site.

The request for requalification examination material is covered by Office of Management and Budget Clearance Number 3150-0101, which expires October 31, 1995. The estimated average burden is 7.7 hours8.101852e-5 days <br />0.00194 hours <br />1.157407e-5 weeks <br />2.6635e-6 months <br /> per response, including gathering, copying, and mailing the required material._ Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Information and Records Management Branch, MNBB-7714, Division of Information Support Services, Office of Information Resources Management, U.S. Nuclear Regulatory Commission, Washington, DC 20555; and to the Paperwork Reduction Project (3150-0101), Office of Information and Regulatory Affairs, NE0B-3019, Office of Management and Budget, Washington, DC 20503.

The request for responses to the Requalification feedback form is covered by Office of Management and Budget Clearance Number 3150-0159, which expires February 28, 1996. The estimated average burden is 30 minutes per response,-

including copying and mailing the completed responses.

Send comments about this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Records and Reports Management Branch, MN88-7714, Division of Information Support Services, Office of Information Resources Management, U.S. Nuclear Regulatory Commission, Washington, DC 20555; and to the Paperwork Reduction Project (3150-0159),

Office of Information and Regulatory Affairs, NE08-3019, Office of Management and Budget, Washington, DC 20503.

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l The Detroit Edison Company 4

May 11, 1993

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Thank you for your cooperation in this matter.

Mr. Dennis Ockerman has been advised of the NRC guidelines and policies addressed in this letter.

If you have any questions on the evaluation process, please contact Mr. Craig Zelig at (708) 790-5600.

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Sincerely,

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original signed by Mark A. Ring, Chief Operations Branch

Enclosures:

1.

Reference Material Guidelines 2.

Administration of Requalification Examinations 3.

Requalification Examination Feedback i

Form i

cc w/ enclosures-John A. Tibai. Supervisor j

of Compliance j

P. A. Marquardt, Corporate Legal Department OC/LFDCB i

Resident inspector, RIII l

James R. Padgett, Michigan Public Service Commission Michigan Department of Public Health Monroe County Office of Civil Preparedness D. P. Ockerman, Director Nuclear Training t

cc w/o enclosures:

I T. G. Colburn, Project Manager, NRR M. P. Phillips, Section Chief, DRP i

bcc:

PUBLIC - M003

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Rlli Rlli Rlli

[see previous concurrence page]

/?t7A-McNeil/cg

. Jordan Ring 05/ /93 05/ /93 05/y /93 i

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The Detroit Edison Company 3

May 11, 1993

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The facility licensee staff is responsible for providing adequate space and accommodations to properly develop and conduct the examinations.,

" Administration of Requalification Examinations," describes our requirements for developing and conducting the examinations. Also, a facility operations management representative above a shift supervisor level should observe the simulator examination process at the site.

j The request for requalification examination material is covered by Office of I

Management and Budget Clearance Number 3150-0101, which expires October 31, 1995. The estimated average burden is 7.7 hours8.101852e-5 days <br />0.00194 hours <br />1.157407e-5 weeks <br />2.6635e-6 months <br /> per response, including gathering, copying, and mailing the required material. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Information and Records Management Branch, MNBB-7714, Division of Information i

Support Services, Office of Information Resources Management, U.S. Nuclear Regulatory Commission, Washington, DC 20555; and to the Paperwork Reduction Project (3150-0101), Office of Information and Regulatory Affairs, NE08-3019, Office of Management and Budget, Washington, DC 20503.

l The request for responses to the Requalification Feedback Form is covered by i

Office of Management and Budget Clearance Number 3150-0159, which expires February 28, 1996.

The estimated average burden is 30 minutes per response, e

including copying and mailing the completed responses. Send comments about this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Records and Reports Management Branch, MNBB-7714, Division of Information Support Services, Office f

of I.. formation Resources Management, U.S. Nuclear Regulatory Commission, i

Washington, DC 20555; and to the Paperwork Reduction Project (3150-0159),

Office of Information and Regulatory Affairs, NE08-3019, Office of Management and Budget, Washington, DC 20503.

Thank you for your cooperation in this matter. Mr. Dennis Ockerman has been advised of the NRC guidelines and policies addressed in this letter.

If you have any questions on the evaluation process, please contact Mr. Craig Zelig at (708) 790-5600.

Sincerely, Mark A. Ring, Chief Operations Branch Division of Reactor Safety t

See Attached Enclosures and Distribution RIII RIII r RIII pffif fn Q}

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i McNef1/cg Jordan Ring 05/ 7 /93 05/p/93 05/X/93

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I ENCLOSURE 1 Reference Material Guidelines 1.

Provide test items to support all aspects of the requalification examination to the NRC 60 days before the examination date.

2.

The following reference material:

A minimum of 700 test items for use in the written examination equally divided between the two sections of the written examination which cover all safety-related elements of the facility job-task analysis (JTA).

The facility licensee is expected to maintain a dynamic bank by reviewing, revising or generating at least 150 questions a year. New questions should cover equipment and system modifications and recent t

industry and licensee events and procedural changes.

JPMs to evaluate each reactor operator and senior reactor operator safety-related task identified in the facility JTA, which meet the criteria in ES-603. The JPM bank should expand at a rate of at least 10 JPMs per year until this goal is reached.

It is estimated that 125-150 JPMs will be the final result.

A bank of at least 30 simulator scenarios which reflect all abnormal and emergency situations to which a licensee is expected to respond or control. At least 5 scenarios per year should be generated until all aspects of the emergency operating procedures are covered with sufficient variation in the type and scope of initiating events and level of degradation. Emphasis should be placed on scenarios that include applicable industry events.

l These target levels are expected to be attained by the facility licensees on 10/1/95, five years after the implementation of Revision 6 of NUREG-1021 (10/1/90).

3.

For all licensee requalification examination and program evaluation visits, the facility shall e

Submit an Examination Sample Plan which meets the requirements of ES-601, Attachment 2; Provide the associated examination banks (written, simulator and JPM) and associated reference material. At a minimum, the reference material should include Technical Specifications, abnormal and emergency operating procedures, and emergency plan procedures utilized in the requalification training; and e

Provide additional reference material as requested by the NRC chief examiner.

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3 ENCLOSURE 2 Administration of Requalification Examinations i

1.

The NRC must evaluate at least 12 licensees to perform a program evaluation. Normally, the decision to select a licensee or crew for the requalification examination is based on license renewal needs.

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requalification examination may also include other licensees who are not t

routinely performing shift duties or are not maintaining an active license as defined in 10 CFR 55.53(e). The restrictions on crew composition in the simulator are described in ES-601 Section C.2 and ES-604.

2.

The simulator and simulator operators need to be available for examination development. The chief examiner and the facility representatives will agree on the dates and duration of time needed to develop the examinations.

3.

The chief examiner will review the reference material used in the l

simulator. The NRC will not authorize the use of reference material i

that is not normally used for plant operation in the control room to be used during the simulator test.

4.

The facility licensee will provide a single room for completing Section B of the written examination. The examination room and the supporting rest room facilities will be located to prevent the examinees

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from contacting all other facility and contractor personnel during the examination.

5.

The chief examiner will inspect the examination room to see that it meets the minimum standard that will ensure examination integrity. The minimum spacing standard consists of one examinee per table and a 3-foot space between tables. No wall charts, models, or other training materials are allowed in the examination room.

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The facility licensee is expected to provide a copy of each reference i

document for each examinee for Section B of the written examination.

t The material should include documents that are normally available to the licensees in the control room such as the technical specifications, operating and abnormal procedures, administrative procedures, and the emergency plans.

The chief examiner will review the reference material before the examination begins.

7.

The NRC requalification examination will attempt to distinguish between R0 and SRO knowledge and abilities to the extent that the facility training materials allow the developers to make these distinctions.

8.

Prudent scheduling of examination week activities is important to help I

alleviate undue stress-on the licensees. The facility training staff l

and the NRC chief examiner should attempt to formulate a schedule that will minimize delays while conducting the examination.

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ENCLOSURE 2 (Cont'd)

P The following are some suggestions for structuring the examination activities to achieve this objective:

e Bring in licensees in accordance with their scheduled examination times.

e It is better to segregate the group of licensees completing their i

examination, instead of the group of licensees that are scheduled to start their examination.

e Following simulator scenarios, the facility evaluators and NRC examiners should quickly determine whether follow-up questioning is required so that the crew members may be released to talk among themselves about the scenarios.

e Ensure that time validation of JPMs, particularly those performed in the simulator, is accurate. Establish a reasonable schedule to prevent licensees from waiting for simulator availability to complete their JPMs.

9.

The NRC no longer requires the facility licensee to videotape dynamic simulator examinations.

If the facility licensee requests to videotape the examination, any use of the tape must be completed before the NRC leaves the site at the end of the examination.

If a disagreement over the grading of a licensee still exists at the end of the examination week, the facility licensee may retain the tape for the purpose of submitting it to support a request for regrade by the NRC.

During the regrade, the NRC will review only the portion of the videotape under contention. After all requalification examination grades are finalized, including the review of any regrade requests, the facility licensee is expected to erase all video tapes made during the examination.

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f ENCLOSURE 3 REODALIFICATION EXAMINATION FEEDBACK FORM I

Introduction The NRC is requesting feedback regarding the conduct of requalification examinations. The information provided will be used to monitor, on a generic basis, the effectiveness of the NRC's and facility licensee's efforts to minimize undue stress in the examination process.

This form is not intended as a means of resolving technical or process l

concerns pertaining to a specific examination. Such concerns will be resolved i

using the guidance in NUREG-1021,

" Operator Licensing Examiner Standards."

Instructions Completion of this form is voluntary, If you choose to provide feedback, f

please answer the questions in accordance with these instructions:

e The questions in this form regard the examination administered by Region III at (facility licensee) during (exam dates); however, i

comparisons with previous examinations may be appropriate.

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Any examinee or individual involved in the development or administration i

of this examination is encouraged to complete this form.

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Mail completed forms to:

U.S. Nuclear Regulatory Commission Region III ATTN: Mark A. Ring, Chief Operations Branch i

799 Roosevelt Road Glen Ellyn, Illinois 60137 Your Backaround Please check the boxes that describe your involvement in this examination.

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r an examinee involved in developing the examination involved in administering the examination an examination observer other:

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i ENCLOSURE 3 (Cont'd)

Please check the boxes that describe your current position.

(Check all that apply)

R0 SR0 operating crew member training department operations department other-Stress vs. Undue Stress t

The following questions require you to make a judgment of whether there was undue stress during the examination.

Examinations are inherently stressful events and, therefore, it is important that you make a distinction between i

stress and undue stress when making your judgments. Undue stress is unnecessary or inappropriate stress which can be practically eliminated i

without compromising the validity of the examination.

The distinction between stress and undue stress is not a matter of whether the stress was extreme or mild. When making your judgments you should follow these steps:

First, consider the cause of the stress. Would it have been possible and practical to eliminate the cause of the stress without compromising the validity of the examination? If your answer is no, then no undue stress was present.

(See point #1 on the rating scale below.)

If your answer is yes, consider the magnitude of the stress.

A source of stress may be unnecessary but also sufficiently small in magnitude to l

be unlikely to affect an individual's performance in the examination.

(See point #2 on the rating scale below.) The alternative is that the i

source may be unnecessary and also of sufficient magnitude to be likely to affect an individual's performance in the examination.

(See point #3 on the rating scale below.)

Ratina Scale:

1.

No undue stress e

2.

Some undue stress Inappropriate stress was present that could have been practically i

avoided but would not likely affect an individual's examination performance.

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Significant undue stress i

Inappropriate stress was present that could have been practically i

avoided, and it would likely affect an individual's examination performance.

l ENCLOSURE 3 (Cont'd) r Examination Feedback Ratinas:

Please use the rating scale described on the preceding page to indicate your judgment of the degree of undue stress that was present in each aspect of the examination identified below. Write the number (1, 2, or 3) in the space preceding the section.

l Comments:

Please comment about the source or cause of any undue stress, j

including who was affected (e.g., examinees, examiners) and suggested practical solutions. Attach additional sheets if necessary.

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ENCLO!'JRE 3 (Cont'd)

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Pre-examination Interactions with NRC Coments:

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Written Examination: Administrative Controls / Procedural i

Limits Coments:

t Dynamic Simulator Coments:

l Job Performance Measures l

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Comments:

Please comment on any practices which you believed were successful in reducing undue stress.

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I Your cooperation in completing this form is appreciated.

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