ML19225A794
| ML19225A794 | |
| Person / Time | |
|---|---|
| Issue date: | 06/22/1979 |
| From: | Gossick L NRC OFFICE OF THE EXECUTIVE DIRECTOR FOR OPERATIONS (EDO) |
| To: | |
| References | |
| FRN-44FR14653, RULE-PR-9.5 NUDOCS 7907200258 | |
| Download: ML19225A794 (53) | |
Text
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NRC PEI3LIC DOCD.ENT ROOM NUCLEAR REGULATORY COM4 SSION PRIVACY ACT OF 197/
Notices of Systems of Retards Minor Amendments AGENCY:
U. S. Nuclear Regulatory Commission (?RC)
ACTICN: Minor amendments of systems of records
SUMMARY
The Nuclear Reculatory Commission M issued minor amendments to the NRC Notices of Systems of Records, NRC-1 thru 13,15 thru 23, 26 thru 28, 30 thru 32, 34 and 36 thru 40.
The amert."ents also delete NoC-35. and incorporate NRC-14 into NRC-ll. The amendments clarify and uodate the information contained in the NRC Systems of Records.
EFFECTIVE DATE: The amendments to the NRC Notices of Svstems of Records become effective on JR 61979
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FOR FURTHER INFORMATICN CONTACT:
Ms. Ellen Whitlow, FOI/PA Branch, Division of Rules and Records, Office of Administration. L. 5. Nuclear Regulatory Commissicn, Washington, DC 20555, te?echone (301) 492-8133.
SUPPLEMENTARY INFCR!'ATICN: The Nuclear Regulatory Ccmmission published a notice of proposed imendments to the NRC Notices of Systems of Records in the FEDERAL REGISTER cr April 6,1979 (44 FR 20828).
The notice invited public.
ccmcent on the proposed amendments by May 7, 1979.
No cc' cents were received'cn 7 9 0 7 ~"U o A
'7 the propoced amendte.nts.
The proposed amentents clarify and update the informaticn ccntained in the Systems of Fecords, including " System name," " System lccation," " Categories of individuals covered by the system," Categories of records in the system," " Authority for maintenance of the system," "Rcutine uses of records maintained in the system, including categories of users and the purposes of such uses," " Storage,"
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- "Retrievability," " Safeguards," "%tention and disposal," "S dem rmnagor(s) 3 and address," " Record access procedures," and " Record source categories' The rendments are minor and do not include any substantive changes.
The amendments revoko NRC-14 and 35.
At the time the NRC Systems of Records were established, i t was expected that NRC-14, Medical Records,.,culd beccme a separate file.
These records are sealed, and have been retained as pa-t of NRC-ll General Personnel 9ecords.
In view of the relatively few such records retained by the NRC, NRC-14 has been deleted, and NRC-ll has been amended to reflect where the records are actually stored.
Notice is hereby given that the Commission has adopted the pi aposed amend-men s of the NRC systems of records.
The text of the amendments set forth below is identical with the text of the amendments which were published on April 5,1979, for public cccrent.
Pursuant to the Atomic Energy Act of 1954, as amended, the Energy Recrganization Act of 1974, as amended, and sections 552, 552a, and 553 of Title 5 of the Uniteu States Code, the follcwing amendments to the NRC Systems of Records are published as a.
ment subject to publication in the annual ccmpilation of Privacy Act Documents.
1.
The paragraphs of NRC-1 enti tled " System location," " Categories of records in the system," " Authority for aintenance of the system," "Rcutine uses of the
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including categories of users and the purposes of such uses," "Retri;evability,"
- system,
" Safe;uards," and " Retention and disposal" are amended to read as folicws:
NRC-1 System Iccaticn:
Division of Crganization and Personnel, Of fice of Administraticn, NRC, 7910 Ucodmcnt Avenue, Bethesda, Maryland.
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Categories of records in the system:
This system of ecords contains personnel ~ qualification statemcats, vacancy announcements, :pplications for vacancies, selection certificates, the results of raference checks on cmployees, performance appraisals, and related records.
The records pertain to specific announced vacancies which have been posted in accordance with the "RC Vacancy Announccment System.
Authority for maintenance of the system:
a.
S U.S.C. i302 (1976);
b.
Section 161(d), Atomic Energy Act of 1954, as amended, 42 U.S.C.
2201(d) (1976).
Routine uses of records maintained in the system, incicJing categories of users and the purposes of such uses:
Information in these records may be used:
To prepare reports for the Office of Personnel Management and a.
"eri t Systems Protec tion Board; b.
By the Office of Personnel Management and Merit Systems Protection 30 erd to resolve complaints and grievances regarding employment and prcrotion selection; c.
For a Jdi t and revicw by t:m Of fice of Perscnnel."anagement and
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erit Systems Protection Scard; ard d.
For any of the routine uses specified in the Prefatory Statement.
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Re trieva bil i ty:
Information is accessed by vacancy announcement number, l
and by nara within the individual vacancy announce.aent folders.
Safeguards:
Maintained in lecked file cabinets.
Access to and use of I
these records are limited to those persons whose official duties require such access.
Retention and disposal:
Retained for 2 years from date of selection, i
i then destroyed by shredding.
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2.
The paragraphs of NRC-2 entitied " System location," " Authority for maintenance of the system," " Safeguards," and " Retention and disposal?
are amended to read as folicws:
NRC-2 System location:
Of fice of Public Af fairs, NRC, 7735 Old Georgetown Road, Bethesda, Maryland.
I Authority for maintenance of the system:
e a.
Sections 201, 203(a), 204(a), 205(a), 209, Energy Reorganization i
j Act of 1974, 42 U.S.C. 5241, 5813(a), 5844(a), 5345(a), 5349 (1976),
i b.
Section 191, Atcmic Energy Act of 1954, as amended, 42 U.S.C.
2241 (1976).
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I Sa fegua rds:
Maintained in unlocked file cabinets.
Access to and use of these records are limited to those persons.. hose o f ficial duties require such access.
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Retention and disposal:
Records are continut sly changed or amended as new 1, forma tion is developeo or individual livenses
, e cancelled or terminated; lic$nse files are transferred to Federal Records Center in Suitland, T'aryland when they beccme inactive or terminated.
Obsolete data, eycept for record copy maintained at Federal Records Center, is destroyed quarterly through regular trash disposal system.
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The paragraphs of NRC-4 entitled ~ System location," " Authority for maintenance of the system," " Routine user of records maintained in the system, including categories of users and the purposes of such uses," " Safeguards,"
and " Retention and disposal" are amended to read as follcws:
NRC-4 Systcm location:
Primary system-Office of the General Counsel, NRC, 1717 H Street, N.W., Washington, DC.
Duplicate sys tem-duplica te sys tems exist, in whole or in part, at the loca tions listed in Addendum I, Part 1.
Authority for maintenance of the system:
a.
18 U.S.C. 20i (1976),
b.
E.O. 11222, May 8,1965.
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Rautine uses of records maintained in the system includ. 4 categories of users and the purposes of such uses:
Information in these records may be used:
a.
General biographical data (i.e., name, birthdate, home address, l
position title, hcme and business telephone, citizenship, educational his-
[
tory, cmployment history, professional society ocmbership, honors, fellow-ships received, publications, licenses, and special qualifications);
b.
To provide the U. 5. ', artment of Justice, the Office of Person-l ne! '4anagement and Merit Systems Protection Board with information concern-ing an employee in instances where this office has reason to believe a Federal law may have been violated or where this office desires the advice of the Department or the Office concerning potential violations of Federal 1 w; c.
Determination (~i'.e.,
no conflict or apparent conflict of intercst, questions requiring resolution, stcps taken toward resolution); and d.
Infcrmation pertaining to appointment (i.e., proposed period of NRC service, estimated number of days of NRC employment during period of service, proposed pay, clearance status, description of services to be performed and explanation of need for the services, justification for pro-posed pay, description of expenses to be reimbursed and dollar limitation, and description of government-owned property to be in possession of appointee).
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Sa fc gua rds :
Maintained in locked file cabinets.
Retention and disposal:
Retained in office file for 2 jears af ter employee leaves position in which statement is required, or for 2 years af ter separation, whichever is earlier, then forwarded to the Federal Records Center, Suitiand, Paryland.
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o 5.
The paragraphs of NRC-5 entitled " System loca tion," " Authority for main-tenance of the system," " Routine uses of records maintained in the system, inc'uding categories of users and the purposes of such uses," "Retrievability,"
" Safeguards," " Retention and disposal," and " Record access procedures" are amended to read as follows:
NRC-5 W
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System location:
Frimary system-Division of Contracts, NRC, 7915 Eastern Avenue, Silver Spring, Maryland.
Cuplicate system-duplicate systems exist, in whole or in part, at the locations listed in Addendum I, Part 1 and Part 2.
j Authority for maintenance of the system:
t Sections 31 and 161, Atomic Energy Act of 1954, as amended, 42 U.S.C.
a.
2051 and 2201 (1976);
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b.
Section 205, Energy Reorganization Act of 1974, 42 U.S.C. 5845 (1976),
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k Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
Information in these records may be used:
To provide information to Department of Heal th, Educatiun and 'delfare, a.
Cefense Contract Audit Agency, General Accounting Of fice, and other Federal agencies for audits and reviews; and b.
For any of the routin,e uses specified in the Prefatory <tatemerit.
Retrievability:
Accessed by contract number and purchase crder ntnber, cross-referenced with the name of the consulta:.t, contractor, or <endor.
Safeguards:
Maintained in unlocked conserver files.
Access to and use of these records are limited to those perscns. dose of ficial duties require such access.
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9 Retr.tinn 3rd disocsal:
Contracts greater than $10,000 are dut :yed 6 years and 6 months af ter final payment; $10,000 or less - 3 years af ter final payment.
Records are dest y d through regular trash disposal system, except for confidential business (proprietary) information which is des.troyed I
by shredding.
l Record access procedures:
Same as ""otification procedure." Scme informa-tion was received in confidence and will not be disclosed to the extent that disclosure would reveal ccnfidential business (proprietary) information.
1 6.
The paragraphs of NRC-6 entitled " System location, " Authority for mainten-ance of the system," "Poutine uses of records maintained in the system, includ-ing categories of *,sers and the purposes of such uses," " Retention and dispos- ~
al," and "Syston manager (s) and address" are ameaded to read as follows:
NRC-6 System location:
Division of Organization and Personnel, Office of-Admin-istration, NRC, 7910 Woodmont Avenue, Bethesda, Marylarid.
Authority for maintenance of the system:
a.
42 U.S.C. 20C0e (1976);
b.
Section 401, Energy Reorganization Act of 1974, 42 U.S.C. 5871 (197' );
c.
E.O.11478, August 8,1969.
Rcutine uses of records maintained in the system, including categories ~of users and the purposes of such uses:
Information in these records may be used:
a.
To prepare reports for transmittal to the Office of Personnel Panage-ment and " crit Systems Protection Board;
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For any of the routine uses specified in the Prefatory Statement.
j Retention and disposal:
Active records retained indefinitely.
Inactive i
records are sent to the National Personnel Records Center within 30 days I
of the dite of the employee's separation from the Federal service and records of non-selected applicants retained up to 1 year, then destroyed
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by shredding.
t System manager (s) and address:
CARE Program Coordina tor Division of Organization and Personnel l
Office of Administration U. S. Nuclear Regulattry Commission
- Washington, DC 20555 k
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7 The paragraphs of 13C-7 entitled " System location," " Authority for j
maintenance of the system," " Storage," and " Retention and disposal" are I
amended to read as follows:
l NRC-7 i
System location:
Primary system-Division of Technical Information and
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Document Control, Office of Administration, NRC, 7920 "orfolk Avenue, 3ethesda, "aryland.
Cuplicate system-duplicate systems exist, in whole or in part, at' the locaticos listed in Addendum I, Part 1 (a),(b),(e), and (g).
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11 Authu ity fo-maintenance of the system:
l Section 161(d), Atomic Energy Act of 1954, as amanded, 42 U.S.C.
2201(d) (1976);
I b.
31 U.S.C. 21, 22, 24, 49, 54, anc 6ba (1976).
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i Storage:
Maintained on paper and log sheets.
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Retention and disposal:
Records are retained in office files for two l
years, and then destroyed by regul ar trash disposal system.
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The paragraphs of NRC-8 entitlad System location," "Ca tero ct os of individuals covered by the system, " Categories of records in the system,"
l "Au tho ri ty or maintenance-of the system," " Routine uses of the reccrds maintained in the system, including categories of users and the purposes.of I
such uses," " Safeguards," " Retention and disposal," and " Record source categories" are amended to read as follows:
NRC-8 i
System location:
Primary system-Division of Organization and Personnel, Office of Administration, NRC, 7910 ':!ccd.Tont Avenue, Bethesda, Maryland.
Duplicate system-duplicate sys tems exist, in whole or in part, at locations listed in Addendum I, Part 1 (e).
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12 Categories of individuals covered by the system: Applicants for NRC employment, t. rent and former NRC employees, and annuitants who have filed compiaints or initiated grievance or appeal proceedings as a result of a determination made by the NRC, the Office of Personnel Management and l
Merit Systems Protection Board, or a Board or other entity established to adjudicate such grievances and appeals.
Categories of records in the system:
Includes all documents related to grievances, arbitrations, negative determinations regarding within-grade salary increases aad exit interviews.
It contains information relating to determinations affecting individuals made by the NRC or the Office of Personnel Management and Merit Systems Protection Soard.
The records
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l consist of the initial appeal or complaint, letters or notices to the individual, record of hearings when conducted, materials placed into the record to support the decision or determination, affidavits or statements, testimony of witnesses, investigative reports, instr. ons to an NRC i
office or division concerning action to be taken to ccmply with decisions, and related correspondence, opinions, anu recommendations.
Authority for maintenance of the system:
Section 161(d), Atomic Energy Act of 1954, as amended, 42 U.S.C. 2201(d) (1976).
Ecutine uses of records maintained in the system, including categories of users and the purposes of such uses:
Information in these records may bey used:
To furnish information to the Office of Personnel Management and a.
Merit Systems Protection Board pursuant to acplicable requirements relative to grievances and appeals; e
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13 b.
To provide anpropriate data to union representatives and third parties in connection ith grievances, arbitration actions and appeals.
Third parties may include the Federal Service Impasses Panel and Federal Labor Relations Authority; and c.
For any of the routine use; specified in the Prefatory Statement.
Sa feguards:
Faintained in locked file cabinets. Access to and use of these records are limited to those persons whose official duties require such access.
Retention and disposal:
Retained 3 years af ter case is closed, then l
destroyed by shredding.
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k Record source categories: ' Individuals to whom the record pertains; NRC i
and/or Office of Personnel Management and Merit Syst, Protection Board officials; affidavits or statements from employees, union representati.ves, or other persons; testimony of witnesses; and official documents relating to the appeal, grievance, or ccmplaint; Official Personnel Folder; and other Federal agencies.
9.
The paragraphs of NRC-9 entitled " Authority for maintenance of the systam," " Routine uses of records maintained in the system, including categories of users and the purposes of such uses," " Storage," "Retent,icn i'
and disposal," and " Record source categories" are amended to read as follows:
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14 Authority for maintenance of the systen:
a.
42 U.S.C. 200Ce (1976);
b.
Section 401, Energy Reorganization Act of 1974, 42 U.S.C. 5891 l
(1976);
c.
Executive Orders 11246, Sept. 24,1965; 11375, Oct. 11, 1967; and j
114 78, Aug. 8,1969.
Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
In forma tion in these records may be used:
a.
To furnish information relative to EE0 matters to the Office of Personnel Management and Merit Systems Protection Board in accordance with applicable requirements; b.
For any of the routine uses specified in the Prefatory Statement.
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Storage: Maintained in file folders, binders, index cards, and on computer tapes (minority code only).
Retention and disposal:
a.
Cases resolved in-house: destroyed by shredding 4 years after resolution of case.
b.
Cases resolved by court or Of fice o f Personnel Management and,,
"eri t Sys tems Pro tection Board:
controlled by CSC records schedule.
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15 Record source categories:
Individual to whom the record pertains, counselors, NRC and/or the Office of Personnel "anagement and Merit,jstems Protection Scard of ficials, af fidavits or statements from employees, tastimony of witnesses, and official documents relating to the complaints.
10.
The paragraphs of NRC-10 entitled " System location," " Authority for maintenance of the system," " Routine uses of records maintained in the system, including categories of users and the purposes of such uses,"
"Retrievability," "Sa feguards," and "Retentian and disposal" are amended to read as follows:
NRC-10 u
System location:
Primary system-Division of Rules and Records, Office of Administration, NRC, 7735 Old Georgetown Road, Bethesda, Maryland.
Duplicate system-duplicate systems exist, in whole or in part, at the locatior.s listed in Addendum I, Part I and Part 2 and at the TERA computer facility, Bethesda, Maryland.
Authority for maintenance of the system:
a.
S U.S.C. 552 (1976);
b.
S U.S.C. S52a (1976).
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Routine uses of records traintained in the sys tem, including categories of users and the purposes of such uses:
Informa tion in these records may be used:
a.
If an appeal or Court suit is fi, d with respect to any records denied;
16 b.
For preparation of annual reports required by 5 U.S.C. 502 and S U.S.C. SS2a; c.
For any of the routine uses specified in the Prefatory Sta cment; l
d.
Most of the FOIA records are placed in the NRC Public Document
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1 Retrievabil i ty:
Accessed by chronologically assigned number and individual i
1 name.
I Sa feguards:
Privacy Act record' are m, intained in Tucked file cabinets.
Access to and use of these recceds are limited to '. hose persons whose official duties require sut.a access.
Copies of most of the F0IA records are publicly avai.aole in the NRC Public Document Room.
Retention and disposal:
"etained 2 years from date v.' reply if request is gran'ted, 5 years if denied, and 4 years if appealed.
Except for classified, i
proprietary, and other sensi' ve information which is destroyed by shredding, records are disposed of throtgh regular trash disposal system.
11.
The paragraphs of NRC-11 entitled " System location," "Categcries of ecords in the system," " Authority for maintenance of the system,'
" Routine uses of records maintained in the system, includingcategorieg of users and the purposes of such uses," " Safeguards," " Retention and disposal,"
and " Record source categories" are amended to read as folicws:
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System location:
Primary system-Division of Organization and Perscnnel, 4
Of fice of Administration, NRC, 7919 Woodmont Avenue, Bethesda, Maryland.
Duplicate system-duplicate systems exist, in whole or in part, at l
the locations listed in Addendum I, Parts 1 and 2, and at the Department of Energy computer facility, Germantown, Maryland.
The duplicate systems I
maintained in a particular affice, division, or branch may contain i
information of specific applicability to employees in that organization in addition to that information contained in the primary system.
a-Categories of records in the system:
These records contain information i
about an individual's birth date, social security account number, veteran preference status, tenure, physical handicaps, past and present salaries, grades, position titles, t, raining, test performance, minority group designator, life insurance, health benefits, beneficiaries, personnel performance appraisals, t' a results of reference checks, probationary period appraisals, and awards.
Some folders in ne primary system may contain medical records in sealed brown envelopes (i.e. participation in I
occupational health services program, capability to perform position duties, etc.). This system also contains letters of ccmmendation and reprimand, dccumentation of charges and decisions or. charges, notices of reductions-in-force, locator files; informa tion related to personnel actions, including but not limited to appointment, reassignment, demotion, detail, promoti n, transfer, and separation, and data documenting the reasons for personnel actions or decisicos made about an individual related to the status of the individual.
Some duplicate records may also contain office-related employee performance evaluations, o f fice-specific applications, perscnnel qualification statements (SF-171), resumes a,d applicant evalua tions and
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18 conflict of interest correspondence, and other related personnel records in addition to those contained in the primary system.
Authority far maintenance of the system:
Section lbl(d), Atomic Energy Act of 1954, as amended, 42 U.S.C.
i a.
l 2201(d) (197 6);
i b.
E.0. 10561, September 15, 1954; c.
5 U.S.C. 7901 (1976);
d.
42 U.S.C. 4561 (1976 );
e.
21 U.S.C. 1130 (1976).
I Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
Information in these records may be used:
f By the Office cf Personnel Management and Merit Systems Protection a.
Board for making a decision when an NRC employee or former NRC employee questions the validity of a specific document in an individual's record; b.
To provide information to a prospective employer of a Government employee.
Upon transfer of the employee to another Federal agency, the information is transferred to such agency; To update the folicwing Office of Personnel Management systems:
c.
rederal Automated Career Systems (FACS), Executive Inventory File and t
security investigations index hires, and to update adverse actions and 6
terminations records of the Merit Systens Protection Ecard; V
i d.
To provide statistical rer. orts to Congress, agencies, and the public on characteristics of the Federal work force; a
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19 To provide information to the Of fice of Personnel Management and e.
lLrit Systems Frotection Eoard for review and audit purposes; To provide members of the public with the namas, position titles, f.
grades, salar
_s, appointments (temporary or permanent), and duty stations l
of employees; I
Medical records may be used for providing information to the g.
Public Health Service in connection with Health Maintenance Examinations and to other Federal agencies responsible for Federal benefit programs ad. minis tered by the Department of Labor (Of fice of '.lorkmen's Compensation Programs) and the Office of Personnel Management; and h.
For any of the routine uses specified in the Prefatory Statement.
Safeguards:
Maintained in locked and unlocked file cabinets and electro-mechanical file organizer. Access to a'-
use of these records are limited to those persons whose official duties require such access.
Retentian and disposal:
The Cificial Personnei r.lue, is sent to the "ational Personnel Records C nter within 30 days of the date of the employee's separation fecm '..w Federal service.
Scme records such as letters of reprimand, indebtedness, and vouchers are maintained for two years or destroyed by shr. iding.. hen an individual resigns, transfers, or is separated from the Federal service.
SF-7, ' Service Record Card', re.tair.ed
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Record source categories:
Information in this system of records comes frca the individual to '.hom it applies, is derived frcm information supplied by tha t individual, or is provided by agency of ficials, other Federal agencies, or persons, including references, private and Federal physicians n
and c.edical institutione.
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20 12.
The paragraphs of NRC-12 entitled " System locatior. " " Authority for ma inten3nce o f the system," "S torage," " Safeguards," and " Retention and disposal are amended to read as follows:
NRC-12 System location:
Primary system-Building and Operations Support Branch,._
Division af Facilities and Operations Support, Office of Administratior., NRC, 77:3 Old Georgetown Road, Eathesda, Maryland.
Duplicate system-duplicate systems exist, in whole or in part, at the locations listed in Addendum I, Part 2.
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Authority for maintenance of the system:
a.
40 U.S.C. 491 (193);
b.
E.0. 10579, December 1, 1954.
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S torage:
Maintained on index cards and on paper in file folders.
Sarrjuards:
Maintained in locked file cabinets under centrol of supervisors.
Access to and use of thcse records are limited to those persons., hose official duties require such access.
T Retenticn and disposal:
Retained for 3 yeirs or until cancellation of
- individual license, whichever ccmes first, then destroyed throvgh regular trash disposal ;ystem.
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21 13.
The paragraphs of NRC-13 entitled " System location," " Categories of individuals covered by the system," " Authority 'or maintenance of the system," " Routine uses of records maintained in the system, including i
categories of users and the purposes of such uses," " Storage," " Safeguards,"
" Retention and disposal," and " Record scurce categories" are amended to read as follows:
LRC-13 system location:
Primary systea-Division of Organization and Personnel, Office of Administration, NRC, 7910 ',.'codmont Avenue, Bethesda, Maryland.
Duplicate system-duplicate systems exist, in whole or in part, at the locations listed in Ad.dendum 1, Part 2.
Categories of individuals covereri by the system:
NRC employees who merit special recognition for achievements either within or outside the crployee's job responsibilities and for length of service to the Government. Awards include both NRC awards and awards of other agencies and organizations for which NRC employees are eligible.
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Authority for maintenance of te system:
a.
5 U.S.C. 4501 -45cc (; 976);
b.
5 U.S.C. 5336 (1976).
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?2 Rsutine uses of records maintained in the system, including categories of users and the purposes of such uses:
Information in these records may be used:
a.
By the Office of Personnel Management and Merit Systems Protection Board to process and approve ncminations or awards; b.
By the Office of the Attorney General and the President of the 1
United States in reviewing recommended awards; c.
To make reports to the Of fice of rersonnei Panagement and Merit Systems Protection Board; d.
By other government agencies to recommend w, ether suggestions should be adopted in instances where the suggestion made by an NRC employee af fects the functions or responsibilities of the agencies; ar.
e.
For any of the routine uses specified in the Prefatory Statement.
l Storage: Maintained on paper in file folders.
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Safeguards:
Maintained in unlocked file cabi :ets. Access to and use f
of these records are limited to those persons whose official duties require such access.
Retention and disposal:
Retained for 2 years, then destroyed by shredding.
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23 Rec rd source categories:
Supervisors o f employees, ir.div idual s submi tting su9.stions, evaluators of suggestions, Division of Organization and Personnel staf f, Office of Perscnnel Management and Marit Systems Protection Pcard, Of ficial Personnel Folders, and other Federal agencies.
14.
Sys tem NRC-14 is revoked.
15.
The paragraphs of NRC-15 entitled " Safeguards" and " Retention and disposal" are amended to read as fol'cws:
NRC-15 Safem.ards:
Maintained in unlocked file cabinet.
Retention and disposal:
Updated when information is out of date.
The information is retained un'til the person is no longer a member of the committee or no longer an NRC employee, whichever occurs first.
Cestroyed I
i by computer deletion.
I 16.
The paragraphs of NRC-16 entitled " System location," " Authority for 1
maintenance of the system," " Storage," " Safeguards," " Retention and I
disposal," " System manager (s) and address," and " Record source categories" are amended to read ac folicws:
(
i t
i
~ i-
24 System loc.' ion:
Prinary system-Operating Licensing Branch, Divisior, of Project Mar. jement, Office of t!uclear Reactor Regulation, t;RC, 7920 t;orf61k Avenue, Bethesda, Maryland.
I Cuplica.e system-duplicate systems exist, in whole or in part, at the Deaprtz.ent of Energy, Germantown, Maryland.
k k
k V
k Authority f6r maintenance of the system:
Sections 107,161(i),Atcmic Energy Act of 1954, cs amended, 42 U.S.C. 2137 and 2201(1) (1976).
k Storage: Maintained ca index cards and on paper in file folders.
k k
k k
k Safeguards:
Ma: 1tained in locked file cabinets.
Access to and use of these records ara limited to those persons whose official duties require such-access.
(j Reteation and disposal:
Reactor Operator Licensees Records:
a.
Medical information:
retained for 4 years af ter the individual's license expires, then destroyed; b.
Examination and examination results:
retained for 2 years af ter the issuance of a license or denial letter.
A summary report is retained until 4 years after the individual's license expires; c.
Other information:
destroyed when it becomes 2 years old; d.
Cocket infonnation:
destroyed 4 years af ter an individual's latest licanse expire;.
1' p
25 Records are des'. o.
d by shredding.
System anager(s) and address:
Chief, Operator Licensing Branch l
Division of Project Management Of fice of."uclear Reactor Regulation U. S. NucleTr Regulatory Commission
'!ashington, DC 20S55 l
Recnrd source categories:
Information in this system comes from the individual applying for a license, the facility manager, a licensed i
physician, members of the Operator Licensing Branch, and contractor personnel.
ll.
The paragraphs of NRC'-17 entitled " System loca tion," " Categories of individuals covered by the system," " Authority for mainte.iance of the-system," " Routine fuses of ret.ords maintained in the system, including categories of users and the purposer; of such uses," " Storage," " Safeguards," and " Retention and disposal" are amended to read as folicws:
NRC-17 I
I System location:
Primary system-Building and Operations Branch, Division i
of f acilities and Operations Support, Of fice of Administration, NRC, 7735 Old C2argetaan Road, Bethesda, M1ryland.
Duplica te sys tem-duplica te sysyt.,ms exis t, in whole or in part, at' the location listed in A?dendum I, Part 1 (c).
e l
./
J
I 26 l
Catejaries of individuals.uvered by the system:
NRC employees..ho report an occupaticnal injury or illness.
k k
k k
k Authority for mai.itenarce of the system:
29 U.S.C. 657(c) (1916);
3.
E. O.11807, SbpteEber 28, 1374.
i L.
Routine uses of records maintained in the system, including categories of of users and the purposes of such uses:
Information in these records may be used:
By the NRC Safety Officer and/or Branch aupervisor, to prepare a.
periodic statistical reports on employees' health and injury status and health and safety hazards in NRC physical structures, all for transmission to and review by the Department of Labor; b.
For transmittal to the Secretary of Labor or his authorized representative in accordance with duly promulgated regulations; For transmittal to the Office of Personnel Management and Merit c.
Systems Protection Board as required to support individual claims; and d.
For any of the routine uses specified in the Prefatory Sta ement.
Storage:
Maintained cn paper in file folders.
s
. t.,
Safeguards:
Mainta.ned in locked file cabinet under visual control of sec tion c.mployees.
Access to and use of these records are limited to those perscns,shose official duties require s.sch access.
Retcotion and disposal:
Petained for 5 years f ter date of report, then destroyed by shredding.
.T 3
- T<
7o
't'
/
s 1
27 18.
The paragraphs of NRC-18 en i tled " System location," " Authority for maintenance of the s, stem," "Sa fc :ards," " Retention and disposal," and
" Record access procedures" are amei.ded to read as follows:
fiRC-18 ystem location:
Of fice of Inspec tor and Audi tor, NRC, 7910 ' codmont c
Avenue, Bethesda, Maryland.
k k
k k
k 1
Authority for maintenance of the system:
f a.
Section 2S(c), Atcmic Energy Act of 1954, as amended, 42 U.S.C.
2035 (1976);
i b.
Section 201(f), Energy Reorganization Act of 1974, 42 U.S.C.
5841(f) (1976).
i' l
l Sa fegua rds:
Maintained in classified safes; under visual control during i
nonrul working hours.
Retention and disposal:
Retained 10 years in NRC storage, then destroyed by shredding.
Record accers procedures:
Same as " Noti fication procedure."
In fc cma tion classified pursuant to Executive Order 12065 wili not be disclosed.
'q Information eceived in confidence will not te disclosed to the extent tha t disclosure,culd reveal a confidential source.
e 6
- 7 7
'i' Y
28 19.
The paragraphs nf fiRC-19 entitled " System location," " Authority for maintenance of the system," " Routine uses of records maintained in the sys tem, inclouing categories of users and the purposes of such uses,"
"S to ra ge, " " S.2 feg ua r 1's," " Retention and disposal," " System manager (s) and address," and " Record source categories" are amended to read as follo'.vs:
NRC-19 l
l System loca tion:
Primary system-Management Development and Training Sta f f, Of fice of Administration, NRC, 7/35 Old Georgete,vn Poad, Bethesda, i'a ryl a nd.
Duplicate system dupl'icate systems, in whoie or in par c, at the
-~
l loc 1tions listed in Addendum I, Part 1 (a),(b),(c),(d),(e),(f), and (g),
I and Part 2.
I a
f Authority for riaintenance of the system:
I a.
S U.S.C. 4103 (1976);
i b.
E.O.11348, April 20,1967.
Routine uc.es of records maintained in the system, including categories of users and the purposes of such uses:
Information in these records may b.e used:
i
. /
'T
/... i O
29 a.
For use in training programs related tr NRC capicyees by the Of fice of Personnel Management, other Federal, s. ate, and local ;cvcrrner.i.
ajencies and educational institutions; and b.
For the roi cine use specified in paragraph number 5 of the Prefatory S ta t er.en t.
Storage:
Maintained on paper in file folders.
k k
k k
k Safeguards:
Maintainod in locked file cabinets.
Access to and use of these records are limited to those persons w,ose official duties require such access.
Retention and disposal:
Retainad for 5 years, or until no longer needed, then destroyed through regular trash disposal system.
System manager (s) and address:
Director, Management Cevelopement and Training Staff Office of Administration U. S. Nuclear Regualtory Cc. mission T
Washington, DC 20555 i
k k
k k
k t
I e
I
'T
/
l
?
30 Record source categories:
Information is provided by L c individual to
.hma it applies, the employee's supervisor, and training groups, agencies, or educational institutions.
The paragraphs of NRC-20 entitled " System location," Authority for 20.
maintonance of the system," " Routine uses of records maintained in the system, includir.g cat::jories of users and the purposes of such uses,"
" Storage," " Safeguards," and " Retention and disposal" are amended to read as follows:
NRC-20 System location:
Primary system-Of fice of the Controller, NRC, 4922 Fai rmon t Avr>nue, Bethesda, Maryl and.
Duplicate system-duplicate systems exist, in whole or in part, at the locations listed in Addendum I, Part I and Part 2, and at the NIH computer facility, Bethesda, Maryland.
Authority for maintenance of the sys tem:
31 U.S.C. 21, 22, 24, 49, 54, 66a, and 952 (1976);
a.
b.
S U.S.C. 5701 (1976);
Federal Travel Regulations, Federal Property Mana; ment Regul Gicns, c.
Pa rt 101 -7.
Ruutine uses of records maintained in the system, including cat 2gories of users and the purposes of such uses:
Information in these records may be used:
j e-r:
7,
31 For transmittal to t'.e U.S. Treasury for payment; c.
b.
For transmittal to the Department of State or an eThassy for passports or visas; For quarterly report to General Servides Mainis tra tion of c.
irdividuals approved for first class travel; and d.
For any of the routine uses specified in the Prefatory Statement Storage:
Mtintained on paper in file folders, on disks, and on magnetic tape W
k k
k Sa fegua rds: Maintained in locked file cat' in same room as users.
For ADP records, a key word, initials, ard NRC Of fice o f the Controller's account number must be known ir order to retrieve infonnation.
Retention and disposal:
Retaineo for 3 years, then destroyed through regular trash disposal sys tem.
+
21.
The caragraphs of NRC-21 entitied " System location," "Authc rity for T.a'ntenance of the system," " Routine uses of records mai t i n a ned 'n the sys tem, including ca tegories of users and the purposes of such uses " "
"Sa feguards," and " Retention and di sposal" are amended to read as folicws:
+
.(
System location:
Primary sys tem-C ffice of the Can troller, NRC, 4922 Fa i rTon t Avenue, Be thes da, "a ry! nd.
Duplica te sys tam-duplica ta systems exist, in.. hole or in part, at the locations listed in iddendon I, Part 1 and Part 2, and a t the Capartment of Energy Ccmputer Facili ty, G,rmantcvm, "= yland.
e q
- -]
n " i..
l i
l 32 i
'~
i Authority for maintenance of the system-31 U.S.C. 21, 22, 24, 49, 54, SCa and 952 (1976).
Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
Information in these records may
-j be used.
I a.
For transmittal of data to U.S. Treasury to effect issuance of paychecks to employees and distribution rf pay according to employee directions for navingt bonds, allobr.ents, financial institutions, and other authorized purposes; b.
For reporting tax withholding to Internal I renue Service and appropriate state and local taxing authorities;
'c.
For FICA deductions to the Social Security Administration; l
1.
For dues deductions to labor unions; e.
For withholdings for health in: ar ance to the insurance carriers and the Of fice of Personnei Management; f.
For charity contribution deductions to agents of charitable i ns ti tutions; g.
For annual W-2 statements to taxing authorities and the individual; h.
(When P.L. 93-S79 beccmes effective, it is enticipated that )
i appropriate sta tements will be issued to employees, spouse-recipients. and the ccurts involycd);
i.
For transmitta: to the Office of "anagement and Budget for review of budget requests:
/
i'
't f..
L
2 23 j.
For transmi.al of data to the mpartment of Energy for preparing computer raterial for URC's transmittal of data to the U. S. Treasury; k.
For withholding and reporting of retirement, recmployed anm'i tants and life insurance information to the Of fice of Personnel Panageme,".;
1.
For transmittal of information to State agencies for unemp,]yment purposes; and For any of the routine uses specified in the Prefatory Statement.
m.
e Safeguards:
Maintained in secured locked room af ter..orking hours.
Access to and use of these records are limited to those perscos whose official duties require such access.
Retantion and disposal:
Retained for 3 year af ter transfer er separation of employee, then destroyed by shredding.
~
12.
The paragraphs of NRC-22 entitled " System name," " System location,"
" Authority for maintenance of the system," " Routine uses of records maintained in _
thesy}t]m, including categories of users and the purposes of such uses," " Storage,"
"Safcguards," " Retention and disposal," " Record access procedures," and " Record source categories" are amended to read as follows:
NRC-22 Sys tem n3me:
Personnel Performance Appraisals-NRC
,_(
Sys te.n loca tion:
Division of Organization and Perscnnel, Of fice of ?dmin-istraticn, NRC, 7910 '.-lcodment Avenue, Eethesda, Maryland.
M
. ) __
--r-.
34 Aut!,ority for maintenance.f the system:
Section 161(a), Atcmic Energy Ac t of 1954, as ar. ended, 4?
f.S.C. 2201(d) (197 6).
Routine uses of records main ~.ained in the system, including categories of uscrs and the purposes of such uses:
Information in these records may he used:
a.
By the Office of Perscnnel Management and Merit Systens Protection Scard to resolve grievances or complaints related to preootion or appointmant selections; and b.
For any of the routine uses specified in the Prefatory Statement.
Storage: Maintained on paper in file folders.
I k
k k
k k
i Sa fegua rds:
Maintained in locked file cabinets. Acne:. 2 to and use of
~
these records are limited to those persons whose official duties require I
j such access.
i Retention and disposal:
Retained 1 year, or until subsequent rating j
is prepared, whichever is later.
l l
I Record access procedures:
Same as "T'o ti fica tion procedure."
Record source ca* :rries:
Individual to whcm record ; -tains and employee's super". sors.
T 23.
The pa ragraphs o f NRC-23 enti tled "Sys um lcca ti on,'_' " Authori ty for maintenance of the system," " Routine uses of records mairtained in the systcm including categories of users and the purposes of such uses, " Retention and disposal," and " Record scurce ca tegcries" are ar. ended to read as follows:
)
L..
a j
35 Ejstem loc ti' n:
Prinary system-Di vi sion o f Organi za tion and Perscnnel,
o
- 06. ice of A ii~n i s tra t ion, NRC, 7910 '.-lcodmon t Avenue, Be thesda, "aryl a nd.
Duplica te systtm-duplica te systems exist, in whole or in part, at the Department of Energy ccmputer facility, Germantown, Maryland.
A l,
Autitority for maintenance of the system:
I 3ection 161(d), Atomic Energy Act of 1954, as amended, 42 U.S.C.
a.
f P201(d) (1976 I; b.
44 U.S.C. 3101 (1979).
Routine uses of records maintained in the system, including categories of i
users and the purposes of such uses:
Information in these records may be used:
a.
To exchange between the NRC, Of fice of Personnel Management and Merit Systems Protection Board, and other Federal agencies for personnel research purposes and used to aid in identifying employees included in s
~
research studies that extend over a period of time; and b.
For any of the routine uses specified in the Prefatory Statement.
+
e Retention and disposal:
Retained 3 years, then destroyed.j hredding.
w Record source categories:
Individual Federal employees or applicants,.
supervisors, assessment center assessors, Of fice of Perscnnel "aragcment, or 1RC arscnr.el files and records', and other Federal agencies.
c e
~
...')
r -
r
36 24.
The paragraphs of NRC-26 entitled " System location," " Categories of individu11s covered by the system," " Authority fcr maintenance of the system," " Storage," and " Safeguards" are amended to read as follows:
NRC-26 s
1 I
System location:
Administrative Correspondence Branch, Office of the Executive Director for Operations, NRC, 7735 Old Georgetown Road, Bethesda,
'4a ryl a nd.
Categories of individuals covered by the system:
Correspondents with the Executive Director for Operations, other Office Directors, members of Congress and Congressidnal staffs, and correspondence referred by the Office of the Secretary.
Authority for maintenance of the syste a:
44 U. S. C. 3101 (1970).
Storage: Maintained on paper in file folders.
i Safeguards:
Maintained in file cabinets.
Access to and use of these l
l records are liraited to those persons whose official duties require such s.
T access.
l I
i e
4 e
i r,
i 37
'he paragraphs of NRC-27 en'.i tled " System location," " Authority for 25 r.aintenance of the system," " Retention and disposal," and " System manager (s)
I and address" are amended to read as follows:
NRC-27 Primary system-Union Carbide Corporation, Industrial System location:
4 and Personnel Management Department, Computer Science Division, P. O.
ox P, Oak Ridge, Tennessee 37330.
in whole or in part, at l
Cuplicate system-duplicate systems exist, the locations listed in Addendum I, Part 1 (e) and Part 2.
Sectior - 53, 63, 65, 81, 103, Authority for maintenance of the system:
104, and 161(o), Atemic Energy Act of 1954, as amended, 42 U.S.C. 2073, 2093, 2095, 2111, 2133, 2134, nd 2201(o) (197 6).
Retention and disp 11 :
I Original paper document-retained 2 years; destroyed by shredding; a.
Fagnetic tape-retained permanently at Ccmputing Technology Center; b.
Log books-retained indefinitely; no names; c.
Ccmputer printouts -peried' _ ally updated; destroyed through 6
d.
T regular trash disposal system.
System manager (s) and address:
Branch Chief
-:A
~ :7
38 Performance Cvaluation anch l
Of fice of Management and Program Analysis U. S. "uclear Regulatory Commission l
'lashington, DC 20555 The paracraphs of NRC-28 entitled " System location," " Categories of 26.
individuals covered by the system," " Categories of records in the system,"
e
" Authority for maintenance of the sys tem," and " Safeguards',' are amended.
to read as follows:
NRC-28 e
k k
k k
k System location:
Primary system-Division of Organization and Personnel, Of fice of Administration, NRC, 7910 Woodmont Avenue, Bethesda, Maryland.
Duplicate system-duplicate systems exist, in whole or in part, at the locations listed in Addendum I, Part 1 and Part 2, and at the Cepartment
~
of Energy computer fa. ' li ty, Germantown, Maryland.
Persons who have applied Categorie.; of individuals covered by the system:
for Fede al employment with the U.S. Nuclear Regulatory Commission.
These records contain general Categories of records in the system:
application information relating to the educa tion, training, employment history, carnings, past performance, criminal convicticns, if any, writ en achievement tests, potential, honors, awards, or fellowships, military service, veteran preference status, birthplace, birth date, social security m
- + -
==e e --
em e
e e
-cu
(
39
~
account number, and home address o. persons who have applied for Federal cmployment with the NRC (SF-171, resunes, and similar docur.ents).
Authority for maint9 nance of the sys~ tem:
Section 161(d), Atomic Energy Ac t of 1954, as amended, 42 U.S.C. 2201(d) (1976).
Sa fegua rds:
Maintained in unlocked file cabinet. Access to and use of these records are limited to those persons whose official duties require such access.
27.
The paragraphs of NRC-30 enti tled " System name," " System location,"
" Categories of records in the system," " Authority for :.iaintenance of the sys tem," "S torage," "Retrievabili ty," " Safeguards," "Retenti on and disposal,"
i and " System manager (s) and address" are amended to read as follows:
I NRC-30 System name-Manpower System (MPS) Records-NRC System location:
Primary system-NIli ccmputer facility, c/o Office of Manager.ent and Program Analysis, NRC, 7735 0 d Georgetown Road, Sethesda, Ma ryl u nd.
Cuplicate system-duplicate systems exist, in whole or in part, at..<
the location listed in Addendum I, Part 1 (a).
h a w
i i
40 Categories of records in the system:
These recorc; contain infonration relating to r. umber of regular and nonregular hours v.orked, the nature of the.vork, and workload projections.
Authority for maintenance of the system:
1.
Section 161(p), Atomic Energy Act of 1954, as amenced,12 U.S.C.
2201(p) (19/S);
i i
b.
E.0. 9397, "ovember 22, 1943.
t e
a e
S to rage:
"aintained in ccmputer files, on tapes, disks, cards, and microfiche.
Retrievability:
Accessed by social security account, project, program, or activity number, docket number, TACS, or PPSAS numbers.
Safeguards:
Maintained in locked cabinets in locked rocms.
Access to and use of these records are limited to those persons whose official duties require such access.
Retention and disposal:
Retained 2 years, the.. destroyed through regular trash disposal system.
System manager (s) and address:
a.
Director, Office of Management and Program Analysis U. S. Nuclear Regulatory Ccmmission
'1a shing ton, t C 20555 b.
' Assistant to <Sc Direc' tor and Chief, Fregram Support Branch Office of Nuclear Material Safety and Safeguards U. S. Nuclear Regulatory Ccmmissicn
a sh ing ton, DC 205S5 r}
e e
? sq 9<
j
41 28.
The paragraphs of NRC-31 entitled " Authority for maintenance of the system," " Safeguards," " Retention and disposal," " System manager (s) and address," and " Record access procedures" are amended to read as folicws:
i,R C - 3 I
Authority for niintenance of the system:
a.
Section 201, Energy Reorganization Act of 1974, 42 U.S.C. 5341 6
(1976);
b.
44 U.S.C. 3101 (1970).
Sa fegua rds: Access to ano use of these-records are limi ted to those persons
~
whose official duties require such access.
Classified materials are kept in approved safes, and unclassified records are in file cabinets. Access i
is granted only through a records clerk.
i Retention and disposal: Retained indefinitely at flRC warehouse.
System manager (s) and address:
Chief, Correspondence and Records Branch Office of the Secretary U. S. Nuclear Regulatory Commission
'Jashington, DC 20SSS Record access procedures:
Sane as " Notification procedure."
Scme
,i infor ation is classified pursuant to E.xecutive Crder 12065 and will not, be disclosed.
A
-O
~
l 7-l ll,!
~
42
?9.
The paragraphs of SRC-32 entitled " System name," " System location,"
Authority far maintenance _of the s) stem," " Routine uses of records main-i tained in the system, including categories of users and the purposes of such uses," "S torage," " Safeguards," and Reteation and disposal" are amorded to read as follows:
NRC-32 System name:
Source and Special "uclear Material License Records - NRC.
System location:
Primary system-Division of Fuel Cycle & Material Safety, Office of "uclear Material Safety and Safeguards, NRC, 7915 Eastern Avenue S il ver Spring, Maryland.
Cuplicate system-duplicate systems exist, in whole or in part, at the locations listed in Addendum I, Part 1 (b), Part 2, and the NIH computer facility, Bethesda, Maryland.
Authority for maintenance of the system:
Sections 53, 63, 65,161(b).li),
and (o), Atomic Energy Act of 1954, as amended, 42 U.S.C. 2073, 2093
- 209a, 2201(b),(i), and (o) (1976).
Routine uscs of records maintained in the system, including ca tegories of users and the purposes of such uses:
Information in these records may b.e used:
To provide records to Sta te health departments for theic a.
informa tion and use; b.
To provide informa tion to other federal, State, ar.d loca!
heal th officials in the event of incident or exposure for purposes of their information, investiga tico, and protection of public health and safety;
^
a
~. ',
't
JL
- ~ - -
f
.~
43 To provide the Department of Energy with information concerning c.
special nuclear material licenses for purposes of control related transfers and safeguards accountability; and For any of the routine uses specified in the Prefatory Statement; d.
Certain of the information provided in this category is routinely e.
I placed in the NRC Public Document Rcom.
i Maintained on paper, index cards, logs, microfilta and mag cards.
Storage:
Safeguards:
Maintained ir. unlocked shelving units under control of supervisory personnel. Access to and use of these records are limited to
~
those persons whose offici.a,1 duties require such access.
l Retention and disposal: Records are continuously ccmputer updated as new information is developed or individual licenses are cancelled or 1
terminated; license files are tranrferred annually to the NRC warehouse when they become inactive or are terminated, and retained indefinitely.
The paragraphs of NRC-34 entitled " System location," " Authority for 30.
.naintenance of the system," and " Retention and disposal" are amended to read as folicws:
't k
t t
k System location:
Primary system-Advisory Ccanittee on Reactor Safeguards, NRC,1717 H S treet,
.'M, h'a sh ing ton, DC.
Duplicate system-du alicate systems exist, in v hole or in part, at the NIH computer facility, Bethesda, Maryland.
<)
- ~
e lti j
.'JJ r-
.i I
44 i
l uthority for maintenance of the system:
44 U.S.C. 3101
'973).
Retention and disposal-Retained indefinitely.
k k
k k
k 31.
System :;RC-35 is revoked.
I 32.
The r agraphs of !;RC-36 entitled " System location," " Categories of individuals covered by the system," " Authority for maintenance of the system,"
" Safeguards," and " Retention and disposal" are amended to rcad as follows:
ilRC-36 System loca tion:
Primary system - Telecommunications Branch, Division of Facilities and Operations. Support, Office of Administration, l;RC, 7920 florfolk Avenue, Bethesda, tiaryland.
' Duplicate systam-duplicate systcms exist, in whole or in part, at the locations listed in Addendum I, Parts 1 and 2.
Categories of individuals covered by the system:
tiRC employees and consul tants.
k 2
k k
k Authority for maintenance of the system:
44 U.S.C. 3101 (19,0).
~
6 Maintained in locked rocm under 21-hour visual control of <.
S a fegua rd s :
- RC operators.
Access to and use of these records are limited
.o those persons.. hose of ficial duties re<;uire such access.
Retention and disposal:
Retained until 6 months after association with l;RC is discontinued, then destroyed by shredding.
'T'
_1
.)
c5 33.
Se paragraphs of NRC-37 entitled " System lecation," " Authority for raintcnance of the system," " Routine uses of records maintained in the system, including categories of users and the purposes of such uses," " Storage,"
"Retrievability," " Retention ano disposal," "Reccrd access procedures," and
" Record source categories" are amended to read as follows:
NRC-37 k
k k
k System location:
Pric.ary system-Division of Security, Of fice of Administration, NRC, 7915 Eastern Avenue, Silver Spring, Maryland.
P Duplicate system-duplicate systems exist, in whole or in part, at the locations listed in Addendum I, Parts 1 and 2, and at the NIH ccmputer facil i ty, Be thesda, Maryl a.1d.
k k
k k
k Authority for maintenance c'f the system:
Sections 145 and 161(i), Atomic Energy Act of 1954, as amended, a.
42 U.S.C. 2165 and 2201(i) (1975);
b.
E.0. 12065, June 28, 1978.
Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
Information in this system may be used:
To provide infernation relating to the control of classified a.
information and material to the Information Security Oversight Cffice,
~.
Cepartment of Defense, Department of Energy (computer input) and other <.,
i l
government agencies; and i
i b.
For any of the routine uses specified in the Prefatory statement.
k k
k k
k Storage: Maintained primarily in file folders, cn magretic ta c, disk r
l cacks, and index cards.
q
.'t' is3 I
e
45 l
Retrievability:
Indexed and accessible bj name and/or assioned number.
k k
k k
k Rctenticn and disposal:
Classified documents, administrative ccrrespondence, document a.
receipts, destruction c ~rtificates, classified document inventories, and related records - retained 2 years, then destroyed by shredding.
b.
Top Secret Accounting and Control files - registers -
retained 5 4
years af ter documents shown on form are dct.ngraded, transferred, or destroyed; acccmpanying forms:
retained until related document is dcungraded, trans-ferred; or destroyed.
Destroyed by shredding.
v Record access procedures:
Same as " Notification procedurs."
Scme
- i. 'ormation is classified pursuant to Executive Order 120:5 and will not be disclosed. Other information has been received in confidence and will not be disclosed to the extent that disclosure would reveal a
~
conf:dontial source.
Record source categories:
Persons including NRC employees, NRC contractors, NRC consultants, and NRC iicecsees as well as information furnished by other government agencies or their contractors.
34.
The paragraphs of NRC-33 enti tled " System location," " Categories T
of records in the system " " Authority for m intenance of the sys- ', ' '
"Pcutine uses of records maintained in the system, including categories c' users and the purposes of such uses," "Retrievability," "Retentien and disposal" and " Record scurce categories" are amended to rea i as follcws:
't >- >-
. jfl. _ _.
b
47 System location:
Primary sy" tem-Division of Document Control, Of fice of Administration, NRC, 7920.arfolk Avenue, Bethesda, Maryland.
{
Duplicate system-duplicate systems exist, in whole or in part, at the 1
l locations listed in Addendum I, ITrt 1(a) and (h), and at the TERA computer facility, Cethesda, Marylana.
k k
k i
Categories of records in the system:
Mailing lists include primarily the r
)
individual's name and address.
Some lists also include title, occupation, and institutinqal af filiation.
l Authority for maintenance of the system:
44 U. S. C. 3101 ( 19 70 ).
Routin uses of records maintainec in the system, including categories of users and the purposes of such us ns:
Informa tion in these records may be used:
For distribution of doc _uments to persons and organizations liste'd on the mailing lists.
4 1
Retriavability:
Filed alphabetically by ccmpany name and then individual l
came, where possible.
Retentien and disposal:
Documents requesting changes retained 3 month's,-
destroyed through regular trash d;sposal system; lists retained until cancelled or revised, destroyed thrs;gh regular trash disposal system.
i l
Record source categories:
NRC licensees and individuais expressing an interest in NRC activities and publica tions.
1
{
r,
'i i
.s/
48 35.
The paragraphs of NRC-39 entitled " System location " " Categories of records in the system," " Authority for maintenance of the system," " Routine uses of records maintained in the system, including categories of users ws and the p;rposes for such uses," " Storage," " Safeguards," " Retention and dispasal," " Record access procedures," and " Record source categories" are amended to read as follows:
NRC-39 I
e i
l System location:
Primary system-Oivision of Security, Office of Administration, l
FRC, 7915 Eastern Avenue, Silver Spring. Maryland.
Duplicate system-duplicate systems cxist, in whole or in part, at 1
the locations listed in Addendum I, Part 1(e) and Part 2, the Department
~
of Energy, Administration and Century XXI Buildings, Germaatown, Maryland and t'he NIH computer facility, Bethesda, Maryland.
Categories of records in the system:
Include ir.formatron relating to
' l persor-including name, address, date and place of birth, social security i
j account number, c..zenship, residence history, employment history, foreign travel, education, personal references, organizational membership and security clearance history.
These records also contain copies of investigative reports from other agencies (primarily from the Office oli I
i Personnel anagement or the Federal Bureau of Investigation), sueTaries of investigative repcrts, results of Federal agency indices checks, reports of personnel security interviews, clearance actions information (e.g. grants r()
\\
b o
49 and terminations), violations of h es, reports of security infractions,
'Rcquest for Visit or Access Approval' (Fonn t;RC-277), and other related
-i perscnnel security ; rocessing documents.
Authority for maintenance of the system:
. l Sections 145 and 161(i), A*cmic Energy Act of 1954, as amended, a.
_ i 42 U.S.C. 2165 and 2201(i) (1976);
. I i
b.
E.0.12065, June 28,1978; I
E.0.10450, April 27,1953; c.
d.
E.0. 10365, February 20, 1960.
}~
Routine uses of records maintained in the system, including categories Information in these records may of users and the purposes of such ust T.
be used by the Division of Security, Personnel Security Board " embers or Personnel Security Review Board Members, Office of Personnel Management, Federal Sureau of Investigation, and other Federal agencies:
To determine clearance eligibility;
.I a.
b.
Tc certify clearances; c
To maintain the ';RC personnel security program; and c.
. i d.
For any of the routine uses specified in the Prefatory Statanent.
Storage: Maintained primarily in file folders, on magnetic tape, dics packs, and index cards.
Safeguards:
File folders and ccmputer printouts are maintained vi
'Q security or controlled areas under guard and/or alarm protection as a
1ppropriate.
Retention and dispcsal:
Perscnnel security clearance files - retained 5 years af ter date a.
of last action, then transferred to Federal Records Cent r, Suitland, l'aryli,d; destroyc f by shredding 20 years af ter date of last action.
W fn
' l
~/
au b.
Request for "isit or Access Approval - Maximum security areas:
retained 5 years af ter final entry or after date of document, as appropriate; Other areas:
2 years; destroyed by shredding; c.
Other security clearance administration files - retained 2 years; des troyed by shredding.
Record access procedures:
Same as " Notification procedure." Scme information is classified pursuant to Executive Order 12065 and will not be disclosed.
Other information has been received in confidence and will not be disclosed to the extent that disclosure wculd revral a confidential source.
Record source categories:
Persons including NRC applicants, employees, contractors, consultants, licensees, and visitors as well as information furnished by other government agencies or their contractors.
I6.
The paragraphs-of NRC-40 entitled " System name,"
System location,"
I
~
" Categories of records in thr system," " Authority for maintenance of the i
I system," " Safeguards," " Retention and disposal," and " Record access l
procedures" are amended to read as follcws:
NRC-40 System name:
Facility Sec,urity Support Files and Associated Records - NRC.
System location:
Primary system-Division of Security, Office of T
l Adminis tration, NRC, 7915 Eastern Avenue,
.e r Sp ring, "aryl and. ;
i Duplicate system-duplicate sys tems exist, in ',. hole or in part, at the locations listed in Addendum I, Part 1 and Part 9 l} r - )
), q)
51 Categories of records in the system:
These records include information regarding:
NRC facilities' and NRC contrictor facilities' security programs and 1ssociated records; individuals visiting NRC facilities; NRC employees and NRC related identification files maintained for access purposes; actual or suspected violations of la.es of security interest administered by NRC, incl. ding copies of investigative reports frem other government agencies; records of individual's firearms qualification scores includina the i
accountability of firearms; and other documents relating to the safeguards I
o f Na tional Securi ty In formation and Restricted Da ta. '
1 Authori ty for maintenance of the system:
a.
Sectic,ns 145 and 161(i),(k), and (p), Atomic Energy Act of 1954, as amended, 42 U.S.C. 2165 and 2201(i),(k), and (p)
('. '/6-);
b.
E.0. 12065, June 28, 1978 l
~
Safeguards:
Maintained in security containers or security areas under I
}
guard and/or alarm protection, as appropriaPe.
c tention and disoasal:
e I
a.
Survey and inspection files and records pertaining to NRC and NRC con tractor facilities' security programs-Government-owned facilities:
retainea 3 years, or until discontinuance of facility, whichever is socner; i
Privately owned facilities:
retained 4 years or until security cognizance is terminated, whichever is sccner; destroyed by shredding; I
b.
Facility visitor records - Maximum security areas: retained S years af ter final entry or af ter date of documents, as appropriate; other areas:
2 yea rs; destroyed by shr edding; p3 P
4
'f
_ -~~... - - _ _
~.
52 c.
NRC employee and NRC-rela ted idan 'fication files - retained 2 years; destroyed by shredding; i
l d.
Security interest violation and investigative report files - retained l
l indefinitely; t
e.
Fireanns qualification scores and accountability - retaired 2 years; destroyed by shredJing;
[
f.
Other documents relating to NSI and Restricted Data safeguards and other security and protective service files - retained 2 years; destroyed i
by shredding.
Record access procedures:
Same as " Notification procedure." Some information is classified,ursuant to Executive Order 12C65 and will not be disclosed.
Other information has been received in confidence and will not be disclosed to the extent that disclosure would reveal a confidential so u rc e.
37.
The addresses in paragraphs (i),(j), and (k) of Addendum I, Part 1, ara ravoked and paragraphs (c),(g),(h), and Part~ 2(b) are amended to read as follcws:
Addendum I list of U. S. Nuclear Regulatory Commission Locations Part 1 Landow Suilding, 7910 Woodmont Avenue, Bethesda, Maryland.
c.
g.
Nicholson Lane Building, 5650 Nicholson Lane, Rockville, Marylc id.
,~
h.
Pa tomic Building,1717 H Stree t, NW, Was hington, DC.
4 N)
.d
53 Part 2 b.
NRC Region II,101.Marietta Street, Suite 3100, Atlanta, Georgia 30303.
Cated at Bethesda, Maryland this 22nd day of June 1979.
For the Nuclear Regulatory Commission
,A f Av Lee V. Gossick y
(J.xec tive Director for Operations P
[q ii j
..