ML18153C143
| ML18153C143 | |
| Person / Time | |
|---|---|
| Site: | Surry, North Anna  |
| Issue date: | 03/02/1990 |
| From: | Ebneter S NRC OFFICE OF INSPECTION & ENFORCEMENT (IE REGION II) |
| To: | Stewart W VIRGINIA POWER (VIRGINIA ELECTRIC & POWER CO.) |
| References | |
| NUDOCS 9003210024 | |
| Download: ML18153C143 (20) | |
Text
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MAR O 2 1990 Virginia Electric and Power Com~any ATTN:
Mr. W. L. Stewart Senior Vice President - Power 5000 Dominion Boulevard Glen Allen, VA 23060 Gentlemen:
OFFICIAL COPY
SUBJECT:
MANAGEMENT MEETING
SUMMARY
- VIRGINIA ELECTRIC AND POWER COMPANY'S (VA. POWER'S) COMMITMENT MANAGEMENT SYSTEM This letter refers to the meeting conducted at your request in the Region II Office on February 21, 1990.
The purpose of the meeting was to discuss Va. Power's Commitment Management System with NRC management.
A list of attendees, a meeting summary, and a copy of your handout are enclosed.
In accordance with Section 2.790 of the NRC 1s 11Rules of Practice, 11 Part 2, Title 10, Code of Federal Regulations, a copy of this letter and its enclosures will be placed in the NRC Public Document Room.
Should you have any questions concerning this matter, please contact us.
Enclosures:
- 1. List of Attendees
- 2.
Meeting Summary
- 3.
Handout cc w/encls:
E. W. Harrell Vice President - Nuclear Operations Virginia Electric & Power Company 5000 Dominion Boulevard Glen Allen, VA 23060 J. P. 0 1Hanlon Vice President - Nuclear Services Virginia Electric & Power Company 5000 Dominion Boulevard Glen Allen, VA 23060 cc w/encls:
(Cont'd page 2) 9003210024 900?0?
PDR ADOCK b~66o]so P
PDC Sincerely,.
Original signed by Stewart D. Ebneter Regional Administrator
e Virginia Electric and Power Company 2
cc w/encls cont'd:
M. R. Kansler Station Manager Surry Power Station P. 0. Box 315 Surry. VA 23883 R. F. Saunders. Manager Nuclear Licensing Virginia Electric & Power Co.
5000 Dominion Boulevard Glen Allen. VA 23060 Sherlock Holmes. Chairman Board of Supervisors of Surry County Surry County Courthouse Surry. VA 23683 W. T. Lough Virginia Corporation Commission Division of Energy Regulation P. 0. Box 1197 Richmond. VA 23209 Michael W. Maupin Hunton and Williams P. 0. Box 1535
.Richmond. VA 23212 C. M. G. Buttery. M.D., M.P.H.
Department of Health 109 Governor Street Richmond. VA 23219 Attorney General Supreme Court Building 101 North 8th Street Richmond, VA 23219 Commonwealth of Virginia bee w/encls:
Document Control Desk NRC Resident Inspector U.S. Nuclear Regulatory Commission Route 1, Box 78-A Mineral. VA 23117 NRC Resident Inspector U.S. Nuclear Regulatory Commission Route 1. Box 166 Surry. VA. 23883 RII:DRP RII:DRP
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Virginia Power Company ENCLOSURE 1 LIST OF ATTENDEES W. Harrell, Vice President, Nuclear Operations J. O'Hanlon, Vice President, Nuclear Services Nuclear Regulatory Commission, Region II S. Ebneter, Regional Administrator, Region II (RII)
J. Milhoan, Deputy Regional Administrator, RII L. Reyes, Director, Division of Reactor Projects (DRP) RII P. Fredrickson, Section Chief, DRP, RII A. Ruff, Project Engineer, DRP, RII
- M. Sinkule, Branch Chief, DRP, RII
- W. E.. Holland, Senior Resident Inspector, DRP, RII Nuclear Regulatory Commission, Headquarters H. Berkow, Director, Project Directorate 11-2, Office of Nuclear Reactor Regulati-0n (NRR)
L. Engle, Licensing Project Manager, NRR
- Participated by Telecon
e ENCLOSURE 2 COMMITMENT MANAGEMENT MEETING
SUMMARY
A commitment management meeting was held at the Region II Office at the request of Virginia* Electric and Power Company (Va. Power) on February 21, 1990.
The meeting was requested based on a December 21, 1989, Va.
Power letter which generated an NRC concern over Va. Power's timeliness of notifying NRC of revised NRC commitment dates with regard to design modifications at the North
.Anna Station.
The commitment management meeting presentation made by Va. Power followed the items/topics listed in a handout (Enclosure 3). This presentation covered both the problems and plans for the improvement of Commitment Management and Tracking System.
A general assessment made by Va. Power was that both their present computer ColTlllitment Tracking System (CTS) and their management involve-ment needs to be modified and upgraded.
Va. Power stated that corrective action is being taken. to improve these areas. Specifically, Va. Power is using the results of a recently c~nducted independent assessment of their CTS.
NRC representatives expressed two concerns regarding the implementation of the new program:
(1) a specific individual with management authority had not yet
- been identified to head the committee to implement and track the progress of the new program, and (2) that NRC short-term co1T111itments may not be met since the *new program will not be implemented until some time in the future.
In reply to the first concern, Va. Power's representative indicated that senior management's evaluation of the independent assessment recommendations was in process and that the responsible colTlllittee head would be named shortly. With regard to the second concern, it was stated that there was an increased sensitivity to Va. Power co1T111itments and that they would have to more closely manage the short-term commitments in their present CTS.
It was also stated that most, but not all, of the co1T111itments are currently on the station Level 1 system report.
They also stated that they would investigate further to deter-*
mine the feasibility of including all NRC co1T111itments on the station Level 1 report.
The Regional Administrator emphasized that the NRC expected the licensee to meet their NRC conmi tments, but recognized that some conmi tment dates may need to be revised due to valid and rational reasons (e.g., slippage of vendor conmitment dates, outage slippage, priority changes, etc.).
The Regional Administrator closed the meeting by thanking Va. Power for the presentation and requested that Va. Power keep the NRC informed of their progress with regard_ to their new Commitment Management and Tracking System.
- VIRGINIA POWER COMMITMENT MANAGEMENT MEETING Februruy 21, 1990 rTJ z
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PURPOSE* OF THE MEETING:
. TO PROVIDE A MANAGEMENf OVERVIEW OF THE COMMITMENT MANAGEMENT
. AND TRACKING SYSTEM WITHIN VIRGINIA POWER.
BACKGROUND DURING 1989, SEVERAL COMMITMENTS WERE MADE REGARDING VARIOUS NOITTH ANNA MODIFICATIONS TO BE COMPLETED BY THE END OF THE YEAR.
ON 12/21/89 A LETTER WAS SENf TO IBE NRC IDENTIFYING FOUR MODIFICATIONS e
WHICH WOULD NOT BE COMPLETED PER THE ORIGINAL SCHEDULE.
ON l/ 18/90 VIRGINIA POWER REQUESTED A MEETING WITH THE NRC TO DISCUSS VIRGINIA POWER COMMITMENT MANAGEMENT.
Page 1
VIRGINIA POWER ACTIONS CONCERN WITH COMMITMENT TRACKING AND MANAGEMENT SYSTEM BECAME PRIORnY ISSUE IN DECEMBER 1989
. CORPORATE NUCLEAR SAFE'IY (CNS) ASSIGNED TO PERFORM AN ASSESSMENT OF THE COMMITMENT MANAGEMENT AND TRACKING SYSTEM.
ASSESSMENT PERFORMED JANUARY 2 - 19, 1990 AT SURRY, NORTH ANNA, AND CORPORATE OFFICE.
RESULTS AND RECOMMENDATIONS PRESENTED TO VIRGINIA POWER MANAGEMENT STAFF JANUARY 29, 1990.
RECOMMENDATIONS ARE BEING EVALUATED AND APPROPRIATE ACTION ITEMS WILL BE CONVERTED TO A LEVEL 1 ACTION PLAN BY CORPORATE MANAGEMENT.
Page 2 e
COMMITMENT MANAGEMENT AND TRACKING ASSESSMENT Purpose of the.Aaesament:
- TO EVALUATE THE EFFECTIVENESS OF THE VIRGINIA POWER PROGRAM FOR MANAGEMENf AND TRACKING OF REGUI.ATORY COMMITMENTS AT THE STATIONS AND THE CORPORATE OFFICE.
- ASSESSMENT EXPANDED TO COVER INTERNAL ISSUES MANAGEMENf AND TRACKING.
- ISSUES CONSIST OF REGULATORY COMMITMENTS, INPO COMMITMENTS, INTERNAL ISSUES AND QA COMMITMENTS.
Page 3
ISSUES MANAGEMENT AND TRACKING Commitments Regulatory NFC Non-Regulatory INPO ANI ISSUES QA Findings QA Internal Action Items Departments Station Management Corporate Organization MSRC (reviews)
CNS (assessments)
SNSOC Page 4
SUMMARY
OF ASSESSMENT RESULTS
. OVERALL* CONCLUSIONS
- ISSUES MANAGEMENT IS IN NEED OF IMPROVEMENT IN EFFECTIVENESS, UNIFORMI1Y, AND FORMALI1Y
- THE CURRENf COMMITMENT TRACKING SYSTEM (CTS) APPEARS TO LACK CERTAIN CAPABILIDES REQUIRED TO SUPPORT EFFECTIVE ISSUES MANAGEMENT Page 5
PURPOSE OF THE MEETING:
. TO PROVIDE A MANAGEMENT OVERVIEW OF THE COMMITMENT MANAGEMENf
. AND TRACKING SYSTEM WITHIN VIRGINIA POWER.
BACKGROUND DURING 1989, SEVERAL COMMITMENTS WERE MADE REGARDING VARIOUS NORTH ANNA MODIFICATIONS TO BE COMPLETED BY TIIE END OF THE YEAR.
ON 12/21/89 A LEITER WAS SENT TO THE NRC IDENI'IFYING FOUR MODIFICATIONS WHICH WOULD NOT BE COMPLETED PER THE ORIGINAL SCHEDULE.
ON 1/18/90 VIRGINIA POWER REQUESTED A MEETING WITH THE NRC TO DISCUSS VIRGINIA POWER COMMITMENT MANAGEMENT.
Page 1
VIRGINIA POWER ACTIONS CONCERN WITH COMMITMENT TRACKING AND MANAGEMENT SYSTEM BECAME PRIORI1Y1SSUE IN DECEMBER 1989 CORPORATE NUCLEAR SAFE1Y (CNS) ASSIGNED TO PERFORM AN ASSESSMENT OF THE COMMITMENf MANAGEMENT AND TRACKING SYSTEM.
ASSESSMENT PERFORMED JANUARY 2 - 19, 1990 AT SURRY, NORTH ANNA, AND CORPORATE OFFICE.
RESULTS AND RECOMMENDATIONS PRESENTED TO VIRGINIA POWER MANAGEMENf STAFF JANUARY 29, 1990.
RECOMMENDATIONS ARE BEING EVALUATED AND APPROPRIATE ACTION ITEMS WILL BE CONVERTED TO A LEVEL 1 ACTION PI.AN BY CORPORATE MANAGEMENT.
Page 2
COMMITMENT MANAGEMENT AND TRACKING ASSESSMENT Purpose of the Assessment:
- TO EVALUATE THE EFFECTIVENESS OF THE VIRGINIA POWER PROGRAM FOR MANAGEMENf AND TRACKING OF REGULATORY COMMITMENTS AT THE SI'ATIONS AND THE CORPORATE OFFICE.
- ASSESSMENT EXPANDED TO COVER INTERNAL ISSUES MANAGEMENT AND TRACKING.
- ISSUES CONSIST OF REGULATORY COMMITMENTS, INPO COMMITMENTS, INTERNAL ISSUES AND QA COMMITMENTS.
Page 3
ISSUES MANAGEMENT AND TRACKING Commitments
- Regulatory N~
Non-Regulatory INPO ANI ISSUES QA Findings QA Internal
- Action Items Departments Station Management Corporate Organization MSRC (reviews)
CNS (assessments)
SNSOC Page 4
SUMMARY
OF ASSESSMENT RESULTS
- OVERALL CONCLUSIONS
- ISSUES MANAGEMENT IS IN NEED OF IMPROVEMENT IN EFFECTIVENESS, UNIFORMflY, AND FORMALI1Y
- THE CURRENf COMMITMENT TRACKING SYSfEM (CfS) APPEARS TO LACK CERrAIN CAPABILITTES REQUIRED TO SUPPORT EFFECTIVE ISSUES MANAGEMENT Page 5
ISSUES MANAGEMENT CONCERNS
- DEFINING COMMITMENT AND SEGREGATING FROM ACTION ITEMS
.
- PROCESS FOR EVALUATING COMMITMENT IMPACT AND ESTABLISHING DUE DATES
- CONrROL OF ISSUE EXfENSION PROCESS
- COMMITMENT MILESTONE EVALUATIONS AND MANAGEMENT NOTIFICATIONS
- ESTABLISHING ACCOUNTABILI1Y AND MONITORING PROCESS EFFECTIVENESS
- MANAGING WNG-TERM OR CONTINUING COMMITMENTS
- HISTORICAL COMMITMENT RETRIEVAL AND MANAGEMENT
- STANDARDIZATION OF POLICIES AND PROCEDURES
- ORGANIZATION COMMITMENT INTERFACE Page 6 I_
COMMITMENT TRACKING SYSTEM CONCERNS
- OVERLOADING CURRENf SOFIWARE WITH TOO MANY ITEMS
- IDENTIFYING CONfINUING COMMITMENTS DIFFICULT
- LACKING PRIORITIZATION CAPABILI'IY
- TRENDING IS A MANUAL PROCESS
- SORTING IS DIFFICULT
- LACKING ABILfIY TO TRACK AND FLAG MILESTONES*
- NOT USER FRIENDLY e
- LACKING ELECTRONIC INTERFACE
- MULTIPLE TRACKING SJ'STEMS BEING UTILIZED Page 7
ACTIONS ALREADY IN PIACE AT TIME OF ASSESSMENT
- INTERIM STATION UPGRADE ACTION PLANS
- CONFIGURATION MANAGEMENT HISTORICAL COMMITMENT RETRIEVAL o VP AUTOMATION COMMffl'EE
- PARTICIPATION IN REGUI.ATORY COMMITMENT TRACKING GROUP (RCTG),
FORMERLY COMMITMENT TRACKING UTILI1Y GROUP (CTUG)
- INFORMATION SERVICES (IS) CTS EVALUATION (ongoing)
Page 8
.-.,...~
___......,....,.~...---. *-.. --
ASSESSMENT RECOMMENDATIONS
- ESTABLISH SINGLE AND EFFECTIVE ISSUES MANAGEMENT SYSTEM
- UPGRADE AND STANDARDIZE PROCEDURES AS NECESSARY
- IMPROVE INFORMATION FWW AND ORGANIZATIONAL INTERFACES
- FORMALIZE SYSfEM FOR EVALUATING ISSUE IMPACT AND PRIORI1Y PRIOR TO ESTABLlSHING DUE DATE
- ESTABLlSH STRINGENT CONTROLS OVER EXfENSIONS TO COMMITMENT DUE DATES
- CWSELY MONITOR COMMITMENT IMPLEMENTATION AND FLAG DELAYS TO APPROPRIATE LEVELS OF MANAGEMENT FOR COMMUNICATION TO EXTERNAL ORGANIZATIONS
- DEVEWP APPLICABLE PERFORMANCE INDICATORS
- EVALUATE COMPlITER HARDWARE AND SOFIWARE NEEDS TO SUPPORT EFFECTIVE ISSUES MANAGEMENT Page 9
SUMMARY
ACTIONS CQIIPLETED
- CNS COMMITMENT MANAGEMENT AND TRACKING ASSESSMENT
- CNS BRIEFING OF SENIOR MANAGEMENT
- RETRIEVAL OF HISTORICAL COMMITMENIB ACTIONS PLANNED
- EVALUATION OF ASSESSMENT RECOMMENDATIONS
- DEVELOPMENT OF COMMITMENT MANAGEMENT UPGRADE PLAN
- CfS NEEDS ANALYSIS (IS)
- CONTINUATION OF INTERIM UPGRADE ACTION PLANS
- IMPLEMENTATION OF LONG TERM ISSUES MANAGEMENT AND TRACKING SYSTEM Page 10