ML082960538

Emergency Preparedness Procedure 01-S-10-3, Revision 15, Emergency Preparedness Department Responsibilities

ML082960538
Person / Time
Site:	Grand Gulf
Issue date:	10/22/2008
From:	Entergy Operations
To:	Document Control Desk, Office of Nuclear Security and Incident Response
References
01-S-10-3, Rev 15
Download: ML082960538 (25)

Text

GRAND GULF NUCLEAR STATION EIE SUBMISSION DATE October 22, 2008 TO DOCUMENT CONTROL DESK FROM GRAND GULF NUCLEAR STATION LICENSE NUMBER NPF-29 DOCKET NUMBER 50-416 TITLE GRAND GULF NUCLEAR STATION EMERGENCY PREPAREDNESS PROCEDURE 01-S-10-3, REVISION 15, EMERGENCY PREPAREDNESS DEPARTMENT RESPONSIBILITIES NUMBER OF PAGES 25 FORMAT PDF - SEARCHABLE IMAGE (EXACT)

RESOLUTION 300 DPI REGULATION GOVERNING SUBMISSION 10CFR50.4(b)(5)

SUBMISSION CONTACT INFORMATION ANN M MARSHALL PH 601-437-6486 EMAIL: ATOWNSE@ENTERGY.COM

PLANT OPERATIONS MANUAL Volume 1 01-S-10-3 Section 10 Revision:

015 Date: /lJ- /L/--()~

REFERENCE USE ADMINISTRATIVE PROCEDURE EMERGENCY PREPAREDNESS DEPARTMENT RESPONSIBILITIES SAFETY RELATED Prepared:

Reviewed:

List of Effective Pages:

, Plant Ge

\\'\\{~41AL u2iLillL Mana~ Emergency Preparedness Concurred:

Approved:

Pages 1-17 Attachments I-III List of TCNs Incorporated:

Revision o

1 2

3-015 None None 1

None J\\AD~SRVS\\TECH_PUP\\REVISION\\1\\lS103.DOC

GRAND GULF NUCLEAR STATION

Title:

Emergency Preparedness No.:

01-S-10-3 De artment Res onsibilities RPTS FORM ADMINISTRATIVE PROCEDURE Revision:

015 Page:

i REQUIRED REVIEW PERFORMED I!fPAD D 50.59 Evaluation (Check all that apply)

(EN-LI-100)

(EN-LI-101)

D 72.48 Evaluation

~50.54 Evaluation Transmit applicable Review Form as (EN-LI-1l2)

(ENS-NS-210) a separate record along with D PAD Not Required(EN-LI-100 or 01-S-02-3) procedure to Document Control.

D Process Applicability Excluded D Editorial Change D ISI/IST Implementation D TCN Incorporation or Auto Rev.

D Other Process-Number:

PAD Reviewer:

I (for PAD Not Required)

Signature/Date Cross-Discipline review required?

Preparer Initials>>>

( ) Yes (XJ No (Note affected Departments Below)

I Department Cross-Discipline Reviews Needed Signoff (s1gned, electron~c, telcon)

Does this directive contain Tech Spec Triggers?

( l YES (Xl NO J\\ADM_SRVS\\TECH_PUP\\REVISION\\1\\lS103.DOC

GRAND GULF NUCLEAR STATION T~tle:

Emergency preparedness Department Responsibil~t~es No.:

01-S-10-3 ADMINISTRATIVE PROCEDURE Revis~on:

015 Page:

ii Re uirement 1m lemented Name REQUIREMENTS CROSS-REFERENCE LIST h Number Number irement 10CFR50 4 (b) (5) 6.4.7.b 10CFR50 54 (T) (1), (T) (2) 6.2.2 10CFR50 54 (q) 6.4 10CFR50 72 (b) (2)

(x~)

6.3.5.a & 6.3.5.b 10CFR50 72 (b) (3) (xiil) 6.3.3.c FSAR 9B.8.5.S5 6.5.3 FSAR 13.3 Para 2 6.4.1.b FSAR 13.1.1.2.1.2.1 1.2.1, 2.3 GGNS Emer Plan 5.4 S5 2.8 GGNS Emer Plan 8.2.3.S1, 8.2.S3 6.5.3 GGNS Emer Plan 8.4.S1 2.3 GGNS Emer Plan 8.4.SI (a), (b) 2.4.8, 2.4.9 GGNS Emer Plan 8.4.S1(C) 2.4.6, 2.4.12 GGNS Erner Plan 8.4.81{d) 6.1.2, 6.1.3, 6.12 GGNS Emer Plan 8.4.81(e) 2.4.5, 6.1.1 GGNS Emer Plan 8.4.S1(f) 6.8.1, 2.4.11 GGNS Emer Plan 8.4.S6 6.7 GGNS Emer Plan 8.4.S7 6.5.2 GGNS Emer Plan 8.5.S1 6.4.1.a GGNS Emer Plan 8.6.S4 6.9.2 GGNS Emer Plan 8.5 S6,S9,810,S13,SI1,S7,S8 2.5, 6.2 GGNS Emer Plan 8.5 S12 2.4.1 GGNS Emer Plan 8.5 S18 6.1.14 GGNS Emer Plan 8.5.S15, S16 6.4 GGNS Erner Plan 8.5.S19 6.4.6.a(3)& 2.8 AECM 88/0253 I1.S8,S9 6.3.3.c, 6.3.5.a AECM-89/0061 89-03-02 Att, Para IILb.2 6.3.6 GGCR 1997-0740-00 6.1.14, 2.4.12

• Covered by directive as a whole or by varlOUS paragraphs of the d~rectlve.

NOTE The Equipment Database (EDB)

Request statement is applicable only to Volume 06 and 07 maintenance directives.

EDB Change Request generated and the backup documentat~on available for setpo~nt and/or calibration data only 0 Yes

~ N/A EDBCR #

Current Revision Statement Revision 015:

Clarify the process by which siren operability

~s determined following a siren test.

J\\ADM_SRVS\\TECH_PUP\\REVISION\\I\\IS103.DOC

GRAND GULF NUCLEAR STATION ADMINISTRATIVE PROCEDURE

Title:

Emergency Preparedness De artment Res onsibilities No. :

01-S-10-3 Revision:

015 Page:

1 TABLE OF CONTENTS 1.0 PURPOSE AND DISCUSSION 2.0 RESPONSIBILITIES

3.0 REFERENCES

4.0 ATTACHMENTS 5.0 DEFINITIONS 6.0 DETAILS 6.1 Emergency Preparedness Program 6.2 Inspections and Audits 6.3 Alert and Notification System (ANS) 6.4 Control of GGNS Emergency Plan 6.5 Training 6.6 Drills and Exercises 6.7 Local/State Interface 6.8 Emergency Public Information/News Media Emergency Information 6.9 Emergency Telephone Book 6.10 ERO Call Tree 6.11 Real Event Reporting 6.12 Emergency Preparedness Action Tracking System (EPATS) 6.13 Emergency Plan Implementing Procedure Screening 2

2 5

5 5

6 6

7 8

10 13 14 14 14 14 15 15 16 16 7.0 EMERGENCY DOSE CALCULATIONS SOFTWARE AND SOURCE CODE CONTROL 16 J\\ADM_SRVS\\TECH_PUP\\REVISION\\1\\lS103.DOC

GRAND GULF NUCLEAR STATION ADMINISTRATIVE PROCEDURE

Title:

Emergency Preparedness De artment Res onsibilities 1.0 PURPOSE AND DISCUSSION 1.1 PUxP0se No.:

01-S-10-3 Revision:

015 Page:

2 1.1.1 1.1.2 1.1.3 1.1.4 To describe the responsibilities and organizational structure of the Emergency Preparedness (EP) staff.

To provide guidance for the overall maintenance of the Emergency Preparedness Program and ensure the program meets all established requirements and commitments.

To define the responsibilities for maintenance and control of the GGNS Emergency Plan and implementing procedures (from now on referred to as Emergency Plan or Plan).

To provide for the establishment, implementation, and documentation of a training and indoctrination program for the Emergency Preparedness (EP) staff.

1.2 Discussion 1.2.1

Manager, Emergency Preparedness reports to the Director, Nuclear Safety Assurance and is responsible for the Emergency Preparedness Program and associated activities.

2.0 RESPONSIBILITIES 2.1 All GGNS Superintendents and above - Are responsible for:

2.1.1 2.1.2 Ensuring compliance with commitments of the GGNS Emergency Plan that affect their area of responsibility.

Providing support to the Manager, Emergency Preparedness for the conduct of emergency preparedness exercises.

2.2 Director. Nuclear Safety Assurance is responsible for the following:

2.2.1 2.2.2 Transmitting revisions/changes to the Emergency Plan and Implementing Procedures to the NRC within 30 days of their implementation in accordance with Reference 3.1.

Ensuring that changes Emergency Plan which require prior approval are submitted to the NRC.

J\\ADM_SRVS\\TECH_PUP\\REVISION\\1\\lS103.DOC

GRAND GULF NUCLEAR STATION ADMINISTRATIVE PROCEDURE

Title:

Emergency Preparedness De artment Res onsibilities No.:

01-S-10-3 Revision:

015 Page:

3 2.3

Manager, Emergency Preparedness - Is responsible for:

2.3.1 2.3.2 2.3.3 2.3.4 2.3.5 Supervising the development, administration, management, maintenance, and exercising of the Emergency Preparedness Program to ensure compliance with applicable NRC rules, regulations and requirements.

The direction of activities in support of the Emergency preparedness Program and for the establishment and maintenance of this procedure.

The overall direction and control of the methods for administrative and technical activities related to preparation, maintenance, and control of the Emergency Plan.

Ensuring the training of the Emergency Preparedness staff includes:

a.

Defining minimum training requirements.

b.

Coordinating and obtaining training resources from outside organizations, as required.

The maintenance of Dose Assessment Program and control of the dose calculation software.

2.4

Manager, Emergency Preparedness or designee - Is responsible for the following:

2.4.1 2.4.2 2.4.3 2.4.4 2.4.5 2.4.6 2.4.7 2.4.8 2.4.9 providing ongoing review of the activities related to the Emergency Preparedness Program.

Coordinating local and state emergency preparedness requirements and activities with those planned by Grand Gulf Nuclear Station (GGNS).

Ensuring that emergency response facilities, including specialized equipment and reference materials, are maintained in a state of readiness and available for use.

Identifying and scheduling emergency planning activities on an annual basis.

Conducting periodic reviews of the Emergency Plan and Emergency Preparedness Administrative Procedures as required by 10CFR50, Appendix E and 10CFR50.54 (t).

Coordinating with the GGNS Training Department in defining and scheduling emergency preparedness training.

Coordinating scenario preparation and conduct of the biennial exercise.

Reviewing the GGNS Emergency Plan to ensure compliance with regulatory requirements, and to ensure it is consistent with state and local plans, and the GGNS Security Plan.

Reviewing Emergency Plan procedures to ensure they are consistent with Administrative, Security, Radiation Protection, and Training procedures, the Emergency Plan, and with each other.

J\\ADM_SRVS\\TECH_PUP\\REVISION\\1\\lS103.DOC

GRAND GULF NUCLEAR STATION ADMINISTRATIVE PROCEDURE

Title:

Emergency Preparedness De artment Res onsibilities No.:

01-S-10-3 Revision:

015 Page:

4 2.4.10 2.4.11 2.4.12 2.4.13 2.4.14 2.4.15 2.4.16 Distributing revisions to the Emergency Plan or EPPs to the NRC within 30 days of their implementation, as specified in 10CFR50.4(b) (5).

Establishing the schedule and conducting media training for the news media on emergency information, and the publication and distribution of the Public Information Publication.

Communicating Emergency Preparedness Program changes, deemed significant, to plant staff and the Emergency Response Organization.

Ensuring that any changes made to the Emergency Plan are evaluated under 10CFR50.54 (q) to determine if the effectiveness of the Emergency Plan will be decreased.

Ensuring changes made to the Emergency Plan Implementing Procedures are screened to determine if an Emergency Plan change is required.

Coordination with state and local emergency preparedness officials on establishing dates for training of offsite support agencies, and the biennial NRC graded exercise if offsite support agencies participate.

Manager, Emergency Preparedness (MEP) or designee may develop and distribute a schedule identifying significant emergency preparedness activities including emergency preparedness drills and exercises.

Reviewing information from drills and exercises, and address, as appropriate, corrective action to ensure implementation.

2.5 Manager, Ouality Assurance - Is responsible for establishing the schedule for emergency preparedness audits by Quality Assurance and shall ensure an independent audit of the Emergency Preparedness Program is conducted.

2.6

Manager, Information Technology (Nuclear),

through the Computer Engineering Section, maintains all Emergency Dose Calculations Source Codes.

2.7 General Manager, Plant Operations provides overall direction for those site-specific activities which support the Emergency Preparedness Program.

2.8 Vice President, Operations (GGNS)

- Is responsible for:

2.8.1 2.8.2 Establishing management direction and control for the Emergency Preparedness Program to ensure preparedness is maintained and any required corrective actions are implemented, through the Director, Nuclear Safety Assurance.

Designating personnel to fill emergency response organization positions, through GGNS Management.

J\\ADM_SRVS\\TECH_PUP\\REVISION\\1\\lS103.DOC

GRAND GULF NUCLEAR STATION ADMINISTRATIVE PROCEDURE

Title:

Emergency Preparedness De artment Res onsibilities

3.0 REFERENCES

No.:

01-S-10-3 Revision:

015 Page:

5 3.1 Code of Federal Regulations 10CFR50 3.2 NUREG 0654 3.3 GGNS Final Safety Analysis Report 3.4 Quality Assurance Procedure Manual (QAPM) 3.5 Grand Gulf Nuclear Station Emergency Plan 3.6 GGNS Plant Operations Manual 3.6.1 3.6.2 01-S-10-4, Emergency Preparedness Drills and Exercises 01-S-06-5, Reportable Events or Conditions 3.7 Nuclear Management Manual (NMM)

Procedure 3.7.1 3.7.2 3.7.3 3.7.4 3.7.5 3.7.6 LI-102, Corrective Action Process OM-119, Onsite Safety Review Committee EP-305, 10CFR50.54(q)

Review Program TQ-110, Emergency Preparedness Training Program LI-113, Licensing Basis Document Change Process LI-100, Process Applicability Determination 3.8 FEMA Evaluation of Significant Changes to Alert & Notification (A&N)

System (GIN 2004/00074) 4.0 ATTACHMENTS 4.1 Attachment I

- Required Reading Checklist 4.2 Attachment II - Request for and Documentation of Emergency Action Level Review by Offsite Agencies 4.3 Attachment III - Significant Changes to Alert & Notification (A&N)

Systems 5.0 DEFINITIONS 5.1 GGNS Emergency Plan The GGNS Emergency Plan is an action plan prepared in accordance with the requirements of 10CFR50 and the guidance of NUREG 0654 to control and direct the response of Emergency Response Organizations to a plant emergency condition as defined in the Plan.

The Emergency Plan constitutes Section 13.3 of the GGNS FSAR.

5.2 Implementing Procedures Emergency Plan Procedures (EPPs) provide detailed direction for the Emergency Response Organization and implement actions directed by the Emergency Plan.

EPPs are located in Volume 10 of the Plant Operations Manual.

5.3 Plan Change - A handwritten change to the Emergency Plan.

J\\ADM_SRVS\\TECH_PUP\\REVISION\\1\\lS103.DOC

GRAND GULF NUCLEAR STATION ADMINISTRATIVE PROCEDURE

Title:

Emergency Preparedness De artment Res onsibilities No.:

01-S-10-3 Revision:

015 Page:

6 5.4 Plan Revision - The formal revision of the Emergency Plan which may incorporate one or more approved Plan Changes.

6.0 DETAILS 6.1 Emergency Preparedness Program The Emergency Preparedness staff has the following general responsibilities:

6.1.1 6.1.2 6.1.3 6.1.4 6.1.5 6.1.6 6.1.7 6.1.B 6.1.9 Coordinate the annual and periodic reviews,

revision, and distribution of Emergency Preparedness (EP) documents, such as the GGNS Emergency Plan and Emergency Preparedness Procedures.

Develop scenarios for drills and exercises as defined by the Emergency Plan.

Periodically conduct and participate in drills and exercises to evaluate major portions of emergency response capabilities and federal agencies, and make a timely submission of required reports about these activities.

Establish and maintain communications to promote mutual understanding with other departments,

federal, state, and local agencies involved in GGNS Emergency Preparedness Program.

a.

Provide primary communications contact with NRC.

b.

Periodically meet with federal, state, and local support agencies to establish schedules, coordinate training, and ascertain overall EP status.

c.

Provide liaison with industry committees and working groups involved in emergency preparedness, and represent GGNS at Regional Utility Group meetings.

d.

Interact with other departments to ensure the Emergency Response Organization is staffed with qualified personnel and maintained in a state of readiness.

e.

Provide necessary contact with responsible audit groups to ensure the success of the EP program.

Ensure the readiness of Emergency Response Facilities (ERF).

a.

Maintain ERF inventories.

b.

Conduct operational checks of essential emergency equipment.

Establish goals and objectives for the EP staff that support the Emergency Preparedness Program.

Develop and maintain schedules of Emergency Preparedness Tasks.

Ensure that EP activities are performed in accordance with Operational Quality Assurance Program requirements.

Develop responses to NRC questions, audits, and inspections relative to Emergency Preparedness, and provide regulatory reports as required.

J\\ADM_SRVS\\TECH_PUP\\REVISION\\1\\lS103.DOC

GRAND GULF NUCLEAR STATION ADMINISTRATIVE PROCEDURE

Title:

Emergency Preparedness De artment Res onsibilities No.:

01-S-10-3 Revision:

015 Page:

7 6.1.10 6.1.11 6.1.12 6.1.13 6.1.14 List, track, and identify program deficiencies; schedule, monitor, and resolve listed action items; and recommend any necessary corrective actions to preclude recurrences.

Ensure state and local emergency plans and letters of agreement are reviewed on an annual basis; and necessary funding is made available through the budgeting process for state and local agency EP activities.

Ensure all changes that may have an affect on the EP Program are evaluated for input on the Emergency Plan and Emergency Preparedness commitments.

Monitoring routine polls of the Alert and Notification System to ensure proper operation level is maintained and reporting any problems to the Maintenance Department.

Communicating Emergency Preparedness Program changes deemed significant, to Plant staff, Emergency Response Organization, and other Emergency Organizations (State, Local, etc.) by one or more of the following methods:

a.

Training sessions following the Morning Meetings b.

EP Hotlines c.

Required Reading Program d.

Special Meetings as necessary 6.2 Inspections and Audits 6.2.1 The EP staff is responsible for:

a.

Coordinating regulatory and industry group inspections and auditing activities related to the Emergency Preparedness Program.

b.

Developing responses to deficiencies and findings.

c.

Recommending to Entergy Operations management that responses per Step 6.2.1.b be transmitted to the associated regulatory, industry, or local/state group.

d.

Ensuring the timely resolution of emergency preparedness deficiencies, violations, nonconformances, and items of concern identified during Quality Assurance audits and NRC inspections.

e.

If appropriate, assign action items in response to identified deficiencies and findings to responsible Entergy Operations personnel.

J\\ADM_SRVS\\TECH_PUP\\REVISION\\1\\lS103.DOC

GRAND GULF NUCLEAR STATION ADMINISTRATIVE PROCEDURE

Title:

Emergency Preparedness De artment Res onsibilities No.:

01-S-10-3 Revision:

015 Page:

8 6.2.2 Ensuring an audit of the emergency preparedness program which constitutes an independent review, as required by 10CFR50.54(t),

is performed at intervals not to exceed 12 months or, as necessary, based on an assessment by the licensee against performance indicators, and as soon as reasonably practicable after a change occurs in personnel, procedures, equipment, or facilities that potentially could adversely affect emergency preparedness, but no longer than 12 months after the change. In any case, all elements of the emergency preparedness program shall be reviewed at least once every 24 months.

The audit is performed under the direction of the Manager, Quality Assurance.

a.

The auditors shall have no direct responsibility for implementation of the Emergency Preparedness Program.

b.

The part of the audit involving evaluation for adequacy of interface with state and local governments shall be available to the appropriate state and local governments.

c.

Any findings from the audit, along with recommendations for improvement, shall be:

(1)

Documented (2)

Reported to the Manager, Emergency Preparedness; Director, Nuclear Safety Assurance; Site Vice President; and affected groups.

(3)

Maintained for a period of five years.

d.

The review must include an evaluation for adequacy of interfaces with state and local governments and of drills, exercises, capabilities and procedures.

e.

Personnel performing reviews or audits of the Plan and/or Emergency Plan Procedures take into account and review corporate policy, state policy and plans, local plans, and the various agreements and understandings with federal,

state, and local support agencies and organizations.

6.3 Alert and Notification System (ANS) 6.3.1 6.3.2 Siren tests (Growl or Complete Cycle) are conducted by the Claiborne County Civil Defense (CCCD) and Tensas Parish Office of Homeland Security and Emergency Preparedness (TPHS&EP) agencies, and generally scheduled for 11:30 a.m. for Tensas Parish and 12:00 noon for Claiborne County, on the first Monday of each month.

At the discretion of the local agency directors, monthly siren tests may be rescheduled or canceled.

Approximately one hour (but not to exceed two hours) following the completion of the scheduled monthly siren test, the Manager, Emergency Preparedness or designee contacts the respective agencies to determine siren operability.

J\\ADM_SRVS\\TECH_PUP\\REVISION\\1\\lS103.DOC

GRAND GULF NUCLEAR STATION ADMINISTRATIVE PROCEDURE

Title:

Emergency Preparedness De artment Res onsibilities No.:

01-S-10-3 Revision:

015 Page:

9 6.3.3 The siren operability percentage is determined for the total system after each siren test as follows:

a.

1. operable sirens Claiborne County

+ ----------

1. operable sirens Tensas Parish

+ 43 x 100 =

total sirens

% op.

total system 6.3.4 6.3.5 b.

Following a siren test, a siren's operability is determined by:

(1)

Reviewing the Siren Activation /

Growl test report for an "X" under the "Activation & Growl Test -Pass" heading. If an "X" appears, this indicates a successful sounding.

If an "X" does not appear, then method number (2) should be used to verify operability.

(2)

Manual verification by local agency or utility personnel stationed at a siren site during the scheduled test.

If the person verifies that the siren sounded during the test, this indicates a successful sounding.

If no one stationed at the siren during the test, then method number (3) should be used to verify operability.

(3)

Manual verification by local agency or utility personnel responding to the siren site for subsequent growl test verification. If the person verifies that the siren sounds during the subsequent growl test, this indicates a successful sounding.

If the siren fails to sound during the subsequent growl test, then method number (4) can be used to verify operability.

(4)

Interview a local resident, who was near the siren site during the original testing period, to verify that siren sounded during the original test.

c.

If the percent operability

(% op.) for the total system is less than 75%,

the Control Room is notified and the incident reported in accordance with Reference 3.6.2.

Corrective actions to repair inoperable sirens are initiated immediately by notification of the Maintenance Department.

Upon determining that a portion of the general public would not be properly alerted of an emergency by the Alert Notification System (less than 75% of sirens operable),

GGNS Emergency Preparedness personnel should contact the appropriate Civil Defense Director to ensure Sheriff's office notification for route alerting is made.

Additionally, the affected state agency (MEMA or GOHSEP/LDEQ) is notified.

Notification should be document by a letter to file.

Unplanned Siren Activations a.

When the Emergency Preparedness (EP) staff is advised of an unplanned activation of one or more of the ANS sirens and the State or Local agencies plan to or have issued a news

release, EP ensures that the Control Room is notified and the incident reported in accordance with Reference 3.6.2.

J\\ADM_SRVS\\TECH_PUP\\REVISION\\1\\lS103.DOC

GRAND GULF NUCLEAR STATION ADMINISTRATIVE PROCEDURE

Title:

Emergency Preparedness De artment Res onsibilities No.:

01-S-10-3 Revision:

015 Page:

10 6.3.5 6.3.6 6.3.7 6.3.8 (Cont.)

b.

Emergency Preparedness coordinates with Corporate Communications in development and subsequent release of news bulletins as appropriate.

If a news bulletin is released, EP ensures that the Control Room is notified and the occurrence reported in accordance with Reference 3.6.2.

Annual ANS Training will be conducted by GGNS Emergency Preparedness for Claiborne County civil Defense, Claiborne County Sheriff's Office, Tensas Parish Office of Homeland Security and Emergency Preparedness, and Tensas Parish Sheriff's Office.

ANS trending shall be performed quarterly to identify any negative trends across the system.

If a trend is identified, it should be entered into the corrective action process and tracked to resolution.

Review and Updating the ANS Report a.

The ANS Report should be maintained as a living document in accordance with 44CFR350 Part 14b and FEMA REP 10.

b.

For any planned changes to ANS equipment/processes which would cause the ANS Report to be revised, Mississippi Emergency Management Agency and Governor's Office of Homeland Security and Emergency Preparedness should be notified.

c.

FEMA Region IV and VI should be notified via email (if expeditious approval is required) and/or by formal letter of planned changes.

d.

Significant changes (See Attachment III) as described in

44CFR350, should require a revision to the ANS Report and be submitted to FEMA Region IV and VI for review and approval prior to the implementation of the change. This level of change may require an independent Quality Assurance engineering review (normally paid for by FEMA) and may require additional verification measures as described in FEMA REP 10 to validate the change effectiveness.

This determination is made by FEMA.

e.

Minor changes (telephone number changes, typo corrections, etc.)should be submitted to FEMA regions IV and VI, but do not require the level of evaluation mentioned in step (d) above.

6.4 Control of GGNS Emergency Plan 6.4.1 Annual Review a.

The Emergency Plan shall be reviewed on an annual basis and updated by revision, as necessary.

The Annual review should be documented by a letter to file.

The annual review shall include the review by state/local agencies of the Emergency Action Levels as required by 10CFR50, Appendix E, paragraph IV.B.

(1)

State/local agency reviews are requested by a letter similar to Attachment II.

This letter is addressed to the following individuals:

(a)

Director, Mississippi Emergency Management Agency J\\ADM_SRVS\\TECH_PUP\\REVISION\\1\\lS103.DOC

GRAND GULF NUCLEAR STATION ADMINISTRATIVE PROCEDURE

Title:

Emergency Preparedness De artment Res onsibilities No. :

01-S-10-3 Revision:

015 Page:

11 6.4.1 6.4.2 6.4.3 6.4.4 (Cont. )

(b)

Director, Claiborne County civil Defense (c)

Program Manager, Louisiana Department of Environmental Quality, Radiological Emergency Planning and Response (d)

Tensas Parish Office of Homeland Security and Emergency Preparedness Coordinator (e)

Director, Mississippi State Board of Health, Division of Radiological Health (f)

Assistant Director, Governor's Office of Homeland Security and Emergency Preparedness b.

Supporting Emergency Response Plans to the GGNS Emergency Plan have been developed by offsite organizations and agencies and are maintained separately from the GGNS Emergency Plan by the responsible offsite organization/

agency.

The supporting emergency plans are reviewed as requested, and comments forwarded to the controlling organization as necessary.

Revisions to the supporting emergency plans are submitted to the NRC in accordance with Section 6.4.7 as they are provided to GGNS by the various organizations.

c.

Letters of Agreement are reviewed with the affected signatory organization on an annual basis and updated as necessary.

A change in signatory (ies) to a given Letter of Agreement does not in itself require revision of that letter; however, a

change in applicability of the content of a Letter of Agreement does require a revision.

Emergency Plan revisions are evaluated in accordance with Reference 3.7.3.

Plan Change Origination and Evaluation a.

Plan Changes may be requested in accordance with Reference 3.7.5.

b.

The Manager.

Emergency Preparedness reviews all proposed Emergency Plan changes.

Preparation of Emergency Plan Revisions a.

The Manager.

Emergency Preparedness or his designee prepares an initial draft of an Emergency Plan revision as follows:

(1)

Using the latest approved revision of the Emergency Plan, indicate the changes required by either hand-marking copies of the affected pages or typing pages in the same format as the Emergency Plan.

(2)

Only the affected pages need be revised and issued.

The lower right-hand corner of each revised page indicates the applicable change number.

The change number may consist of one of the following:

J\\ADM_SRVS\\TECH_PUP\\REVISION\\1\\lS103.DOC

GRAND GULF NUCLEAR STATION ADMINISTRATIVE PROCEDURE

Title:

Emergency Preparedness De artment Res onsibilities No.:

01-S-10-3 Revision:

015 Page:

12 6.4.4 6.4.5 6.4.6 (Cont. )

a.

Revision number, month/year or b.

LBDCR number (Licensing Basis Document Change Request Number)

(3)

When a Plan Revision requires the deletion without substitution of all of the text on a page, the page is not deleted from the Plan.

The page is removed and replaced by a revised page with the same number, appropriate revision number, and date showing only the phrase "TEXT DELETED" centered on the revised page.

(4)

The revised portion of each page is indicated by a bold vertical line in the right-hand margin of the page beside the revised material.

If the entire page is being revised, the vertical line extends the entire length of printed material on the page.

Review of Emergency Plan Revisions a.

Manager, Emergency Preparedness or his designee (1)

Presents copies of the draft Plan Revision to the site personnel, if appropriate, for review and concurrence.

(2)

Upon receipt of review comments, resolves or incorporates all comments; prepares a subsequent draft, if required; and submits the draft, revised in accordance with the review comments, for approval signatures.

Approval and Distribution of Emergency Plan Revisions and Changes a.

Manager, Emergency Preparedness (1)

Documents evaluation of the continued effectiveness of the revised Plan by signing the 10CFR50.54(q) Evaluation Checklist of Ref. 3.7.3 to indicate that this evaluation has been completed.

(a)

If the 10CFR50.54(q) Evaluation concludes that the revision/change would decrease the Emergency Plan's effectiveness, forwards the revision/change to the Director, Nuclear Safety Assurance.

Director, Nuclear Safety Assurance shall submit the revision/change to and gain approval from the NRC, before the revision/change can be implemented.

(2)

Assembles the following documents to accompany the revision/change through the approval cycle:

(a)

Licensing Basis Document Change Request forms as required by Reference 3.7.5 (b)

List of Effective Pages (c)

Plan Revision/Change Pages J\\ADM_SRVS\\TECH_PUP\\REVISION\\1\\lS103.DOC

GRAND GULF NUCLEAR STATION ADMINISTRATIVE PROCEDURE

Title:

Emergency Preparedness No.:

01-S-10-3 De artment Res onsibilities Revision:

015 Page:

13 6.4.6 6.4.7 6.4.8 (Cont.)

(d) 10CFR50.54{q) Evaluation Checklist (Ref.

3.7.3)

(3)

Approves the revision/change package formed by the above documents by signature on the LI-113 forms (Ref. 3.7.5) and ensures the revision/ change package is reviewed and approved by the following:

(al Director, Nuclear Safety Assurance (b)

OSRC (c)

General Manager, Plant Operations (d)

Vice President, Operations (GGNS)

(4)

Forwards the revision/change to Plant Licensing for distribution to Emergency Plan custodians.

(5)

Files and retains all records of reviews and concurrences related to the revision/change.

Submittal of Emergency Plan and Implementing Procedure Revisions to the Nuclear Regulatory Commission a.

Emergency Plan Revisions (l)

Manager, Emergency Preparedness provides copies of the revised emergency plan and/or implementing procedure to the Director, Nuclear Safety Assurance for transmittal to the NRC per Reference 3.1.

b.

Emergency Plan and Emergency Plan Implementing Procedures revisions are addressed and distributed to the NRC in accordance with 10CFR50.4(b) (5).

Evaluation of Changes to the GGNS Facility and other changes that may affect the Emergency Plan.

a.

Using LI-100 forms (Ref. 3.7.6) the following items must be reviewed for impact on the Emergency Plan:

(1)

Emergency Plan implementing procedure revisions and TCNs (2)

EOI Organization changes (GGNS related)

(3)

GGNS Facility changes (Maintenance Shop, 177' Control

Building, ESC Building)

(4)

Updated Final Safety Analysis Report changes (5)

Any offsite (Emergency Plan related) changes (6)

Any other changes that may affect implementation of the Emergency Plan 6.5 Training 6.5.1 Training of Emergency Response Organization personnel is conducted in accordance with TQ-110.

J\\ADM_SRVS\\TECH_PUP\\REVISION\\1\\lS103.DOC

GRAND GULF NUCLEAR STATION ADMINISTRATIVE PROCEDURE

Title:

Emergency Preparedness De artment Res onsibilities No.:

01-S-10-3 Revision:

015 Page:

14 6.5.2 6.5.3 Training of Emergency Preparedness Staff a.

Manager, Emergency Preparedness:

(1)

Ensures that before assignment of duties and responsibilities involving quality affecting activities, new personnel have completed a required reading list as a prerequisite to such assignment.

(2)

Assigns required reading as necessary, and documents on forms similar to Attachment I.

Coordinating scheduling and training requirements with offsite support agencies and Entergy Operations departments.

a.

Members of local offsite support agencies, including local fire and law enforcement agencies, ambulance and hospital services, receive training during the second quarter of each calendar year, with training dates to be scheduled during the first quarter of each calendar year.

6.6 Drills and Exercises are conducted in accordance with Reference 3.6.1.

6.7 Local/State Interface 6.7.1 6.7.2 The Manager, Emergency Preparedness or designee maintains communication with the appropriate officials from Mississippi Department of Emergency Management Agency (MEMA), Louisiana Department of Environmental Quality (LDEQ), Claiborne County Civil Defense (CCCD), Tensas Parish Office of Homeland Security and Emergency Preparedness (TPHS&EP), Mississippi State Board of Health, Division of Radiological Health, and Governor's Office of Homeland Security and Emergency Preparedness (GOHSEP),

regarding the overall status of emergency preparedness.

Actions taken by GGNS that could potentially impact state/local planning should not be initiated without their prior concurrence.

At the discretion of the Manager, Emergency preparedness, local and state agency officials may be provided with copies of correspondence in the possession of GGNS related to their emergency preparedness responsibilities.

6.8 Emergency Public Information/News Media Emergency Information 6.8.1 The EP staff prepares the Emergency Public Information Publication, and conducts the News Media Emergency Information training on an annual basis.

6.9 Emergency Telephone Book 6.9.1 6.9.2 An Emergency Telephone Book containing the telephone numbers of emergency response facilities and personnel is maintained and copies distributed for use at all Emergency Response Facilities.

The Emergency Telephone Book is updated quarterly as follows:

a.

Title page is updated with the current quarter J\\ADM_SRVS\\TECH_PUP\\REVISION\\1\\lS103.DOC

GRAND GULF NUCLEAR STATION ADMINISTRATIVE PROCEDURE

Title:

Emergency Preparedness De artment Res onsibilities 6.9.2 (Cont.)

No.:

01-S-10-3 Revision:

015 Page:

15 b.

Call each number on the GGNS Emergency Facility Phone list to verify the numbers have not changed.

If numbers have changed, update as necessary.

c.

Contact Emergency Preparedness for updated copy of the call tree.

d.

Contact Emergency Preparedness for an alphabetic listing of ERO members with home,

work, and pager numbers.

e.

Distribute alphabetic listing of ERO to each Department secretary for verification of home, work & pager numbers.

If changes received, update list as necessary.

Ensure Emergency Preparedness is notified of changes received from Department secretaries.

f.

Call agencies and support personnel for verification of numbers. If numbers have changed, update as necessary.

g.

Call industries and contract organizations for verification of numbers. If numbers have changed, update as necessary.

h.

Call fire and medical organizations to verify numbers.

If numbers have changed, update as necessary.

i.

Call media listings for verification of numbers. If numbers have changed, update as necessary.

j.

Verify facsimile/tele-copier numbers of various organizations. If numbers have changed, update as necessary.

k.

Distribute updated Emergency Telephone Book.

6.10 ERO Call Tree 6.10.1 An Emergency Response Organization Call Tree containing the names, offices numbers, home numbers, and pager numbers is produced and distributed on a monthly basis.

This Call Tree is in a flow-chart form and consists of the persons who fill the minimum staffing positions for the TSC, OSC, and EOF.

6.11 Real Event Reporting 6.11.1 6.11.2 The Manager, Emergency Preparedness is responsible for generating a report on any activation of the Emergency Plan.

The report should include the following:

a.

Copies of appropriate paperwork generated by the event including:

notification forms, checklists,

logbooks, survey

maps, dose calculations, etc.

b.

Observations and comments from the personnel involved in the event.

The Manager, Emergency Preparedness is responsible for ensuring that all observations and comments are tracked in the Emergency Preparedness Action Tracking System, as appropriate.

J\\ADM_SRVS\\TECH_PUP\\REVISION\\1\\lS103.DOC

GRAND GULF NUCLEAR STATION ADMINISTRATIVE PROCEDURE

Title:

Emergency Preparedness De artment Res onsibilities No.:

01-S-10-3 Revision:

015 Page:

16 6.12 Emergency Preparedness Action Tracking System (EPATS) 6.12.1 6.12.2 6.12.3 6.12.4 Manager Emergency Preparedness will, as appropriate, track items from drills, exercises, inspection reports, staff findings, etc.

to ensure that each item is addressed and closed.

After the end of each calendar quarter the EPATS items entered during that quarter are reviewed to determine if they are repeat

items, (items previously identified in past quarters.)

All repeat items are evaluated to determine if they meet the criteria of Reference 3.6.2 or 3.7.1. Any items meeting the criteria in these references are documented on a Condition Report in accordance with Reference 3.7.1.

The Manager, Emergency Preparedness, or his designee, documents the results of the Quarterly EPATS by letter, and a copy of the letter is submitted to Nuclear Records.

6.13 Emergency Plan Implementing Procedures are screened in accordance with Reference 3.7.3.

7.0 EMERGENCY DOSE CALCULATION SOFTWARE AND SOURCE CODE CONTROL The Manager, Nuclear Computing and Information System, through the Computer Engineering section, maintains all emergency dose calculation source codes, including a Configuration Management Plan and a Maintenance Procedure/Plan.

7.1 The Manager, EP is responsible for:

7.1.1 7.1.2 7.1. 3 7.1.4 7.1. 5 7.1.6 7.1. 7 7.1. 8 7.1. 9 The current documentation of the computer software including initial system test results, results of software revision tests, and users manuals.

The locations of all authorized installations of the dose assessment software.

Documentation of commitment compliance.

Authorizing the implementation of software modifications.

Ensuring appropriate technical reviews have been completed before authorizing software modification.

Ensuring satisfactory completion of all testing before releasing revised software for use and testing after installation in the field.

Maintaining administrative control of source code.

Notifying the Training and Chemistry/Radiation Control Departments of software changes.

Ensuring appropriate state agencies are informed of significant changes to the computer software.

J\\ADM SRVS\\TECH_PUP\\REVISION\\1\\lS103.DOC

GRAND GULF NUCLEAR STATION ADMINISTRATIVE PROCEDURE

Title:

Emergency Preparedness De artment Res onsibilities No.:

Ol-S-lO-3 Revision:

Ol5 Page:

17 7.l.l0 7.l.ll 7.l.l2 7.1.l3 7.l.l4 Ensuring changes to the software are forwarded to the Manager, Training & Development for incorporation into the appropriate training program.

Ensuring that procedures for the use of the software are updated to reflect software changes.

Ensuring that GGNS onsite computers requiring current copies of approved dose calculation software are updated when software revisions are issued.

Ensuring that designated users are informed of software revisions.

Designating an individual(s) to act as system manager to control software installation on authorized computer locations.

J\\ADM_SRVS\\TECH_PUP\\REVISION\\l\\lSl03.DOC

GRAND GULF NUCLEAR STATION Employee's Name:

Employee's SSN:

Employee's Position:

Supervisor's Name:

ADMINISTRATIVE PROCEDURE 01-S-10-3 Revision:

015 Attachment I Page 1 of 1 REQUIRED READING CHECKLIST Date:

By my signature I certify that I have completed the required reading on the date shown and that I understand the material covered.

Reading Material Title 1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

17.

lB.

Employee Signature J\\ADM_SRVS\\TECH_PUP\\REVISION\\1\\lS103.DOC

GRAND GULF NUCLEAR STATION ADMINISTRATIVE PROCEDURE 01-S-10-3 Revision:

015 Attachment II Page 1 of 2

REQUEST FOR AND DOCUMENTATION OF EMERGENCY ACTION LEVEL REVIEW BY OFFSITE AGENCIES EXAMPLE Mr. Robert Latham

Director, MEMA Fondren Station Jackson, Mississippi Dear Mr.

Latham:

(Date)

SUBJECT:

Grand Gulf Nuclear Station Emergency Action Level Review GEXO-I 10CFR50, Appendix E, IV.B requires that "emergency action levels... " be reviewed with state and local government authorities on an annual basis.

The emergency action levels for Grand Gulf Nuclear Station, which were developed in accordance with the guidance of NUREG-0654, are contained in Section 4.0 of the Plan and in GGNS Emergency Plan Procedure 10-S-01-1 (Attachment I).

We are currently preparing Revision to the Emergency Plan.

Please review Section 4.0 in your copy of the Plan and advise us of your comments by completing and returning the Concurrence Review Form (Attachment I) by (date)

If you have any questions, please contact Mr.

M.

F. Guynn at xxx-xxxx.

Yours truly,

Manager, Emergency Preparedness MFG Attachments cc:

Standard Distribution EXAMPLE J\\ADM_SRVS\\TECH_PUP\\REVISION\\1\\lS103.DOC

GRAND GULF NUCLEAR STATION ADMINISTRATIVE PROCEDURE 01-S-10-3 Revision:

015 Attachment II Page 2 of 2

REQUEST FOR AND DOCUMENTATION OF EMERGENCY ACTION LEVEL REVIEW BY OFFSITE AGENCIES EXAMPLE Attachment I to GEXO-I I have reviewed the Grand Gulf Nuclear Station emergency action levels as contained in Section 4.0 of the Grand Gulf Nuclear Station Emergency Plan and in GGNS Emergency Plan Procedure 10-S-01-1; my comments are as follows:

Concur as written Comments attached Name/Date Title/Organization Please return completed form to:

Manager, Emergency Preparedness Grand Gulf Nuclear Station P.

O.

Box 756 Port Gibson, Mississippi 39150 J\\ADM_SRVS\\TECH_PUP\\REVISION\\1\\lS103.DOC

GRAND GULF NUCLEAR STATION ADMINISTRATIVE PROCEDURE 01-S-10-3 Revision:

015 Attachment III Page 1 of J.

Significant Changes to Alert & Notification (A&N)

Systems In accordance with 44CFR350.14 and Reference 3.8, a "significant change" involves any change to State and Local plans and preparedness that may affect its adequacy to protect public health and safety and must be processed and reviewed in the same manner as an initial plan submission.

As it relates to an A&N System, a "significant change" includes:

A change in the EPZ boundaries requiring the addition of new alerting devices or changes the number of local governments that must be involved in alert and notification.

A change in EPZ population requiring a change to the A&N system siren sound levels.

Substituting one form of alerting for another (e.g., sirens for special alerting devices).

Addition to or upgrading of alerting devices based on evidence of inadequate A&N system coverage.

A change to maintenance methods that is not addressed in the design report.

A change to testing methods that is not addressed in the design report.

A loss of administrative control of special alerting devices that brings into question whether affected populations(s) can be notified in a timely manner.

A change in siren locations and/or ratings not explicitly considered as acceptable by the FEMA technical evaluation.

A change to the siren control system that is not addressed in the design report.

Any change that can reasonably be expected to reduce siren sound coverage.

Such changes include:

o Degradation in sirens output below that assumed in the design report due to design due to installation or maintenance practices; o

Substitution using a siren with a lower sound rating; o

Substitution using directional siren for an omni-directional siren; o

Increasing the siren operating frequency; o

Siren control system design, configuration control or software quality assurance problems identified during system operation and maintenance that can be reasonably expected to cause more that 10% of the sirens not being actuated in an actual emergency unless the ANS system is modified; or o

Addition of buildings or man-made changes in topographical features that can be reasonably expected to result in "shadowing" of sound from nearby siren{s) not previously accounted for.

Any other item that brings into question the ability of the ANS system to perform in the way it was described in the Design Report. This can be based on NRC inspection findings or significance determination, emergency exercise results, telephone survey results or the FEMA Regional Assistance Committee (RAC) chair judgment.

J\\ADM_SRVS\\TECH_PUP\\REVISION\\J.\\lS103.DOC