ML061160558
| ML061160558 | |
| Person / Time | |
|---|---|
| Issue date: | 04/26/2006 |
| From: | Dingbaum S NRC/OIG/AIGA |
| To: | Reyes L NRC/EDO |
| References | |
| OIG-05-A-05 | |
| Download: ML061160558 (12) | |
Text
April 26, 2006 MEMORANDUM TO:
Luis A. Reyes Executive Director for Operations FROM:
Stephen D. Dingbaum/RA/
Assistant Inspector General for Audits
SUBJECT:
AUDIT OF NRCS DRUG TESTING PROGRAM (OIG-05-A-05)
REFERENCE:
DIRECTOR, OFFICE OF ADMINISTRATION, MEMORANDUM DATED JANUARY 31, 2006 Attached is the Office of the Inspector General (OIG) analysis and status of the recommendations as discussed in the agencys response dated January 31, 2006.
Based on this response, recommendations 2, 3, 6, 7, 8, 9, 10, and 11 are closed.
Recommendation 1 was previously closed and recommendation 4, 5, and 12 remain resolved. Please provide an updated status of the resolved recommendations by August 11, 2006.
If you have questions or concerns, please call me at 415-5915 or Beth Serepca at 415-5911.
Attachment:
As stated cc:
W. Dean, OEDO M. Malloy, OEDO P. Tressler, OEDO
Audit Report Audit of NRCs Drug Testing Program OIG-05-A-05 Status of Recommendations Recommendation 2: Implement a procedure for updating testing designated positions in the random drug testing pool. This procedure should capture individuals whose job responsibilities shift over time to include or exclude employees meeting the criteria for inclusion the drug testing pool.
Response dated January 31, 2006:
The procedure for updating the testing-designated positions in the random drug testing pool is included in the Security Branch=s (SB) ADrug Testing Program Standard Operating Procedures@ (SOP), Revision 1, dated January 13, 2006 (Enclosure 1). The SOP implements commitments contained in the Plan.
OIG Analysis:
OIG reviewed the procedure for updating the testing-designated positions in the random drug testing pool contained in the Security Branch=s (SB) ADrug Testing Program Standard Operating Procedures@ (SOP). The corrective action has addressed the intent of this recommendation. This recommendation is closed.
Status:
Closed.
Audit Report Audit of NRCs Drug Testing Program OIG-05-A-05 Status of Recommendations Recommendation 3: Periodically conduct a quality assurance review to ensure that all jobs with testable attributes are included in the random drug testing pool.
Response dated January 31, 2006:
An SOP to perform a quality assurance review on a biennial basis to ensure that all jobs with testable attributes are included in the random drug testing pool was developed by SB on June 30, 2005. The SOP was revised and implemented on January 13, 2006 (Enclosure 1). The SOP implements commitments contained in the Plan.
OIG Analysis:
OIG verified that the procedure for conducting quality assurance reviews to ensure that all jobs with testable attributes are included in the random drug testing pool is contained in the Security Branch=s (SB) ADrug Testing Program Standard Operating Procedures@ (SOP). The corrective action has addressed the intent of this recommendation. This recommendation is closed.
Status:
Closed.
Audit Report Audit of NRCs Drug Testing Program OIG-05-A-05 Status of Recommendations Recommendation 4: Revise the categories of testing designated positions to include computer system administrators and individuals engaged in law enforcement activities who are authorized to carry weapons.
Response dated January 31, 2006 The submittal to the Commission of recommendations for revising the drug testing pool criteria has been delayed due to the delay in obtaining HHS approval of the NRC Drug-Free Workplace Plan, Revision 2. ADM plans to transmit a revised Revision 2 to HHS for their approval by February 17, 2006. The staff anticipates sending recommendations to the Commission for revising the drug testing pool criteria by June 30, 2006.
OIG Analysis:
The proposed corrective action addresses the intent of this recommendation. This recommendation will be closed when OIG receives verification that the testing designation categories have been revised to include computer system administrators and individuals engaged in law enforcement activities who are authorized to carry weapons.
Status:
Resolved.
Audit Report Audit of NRCs Drug Testing Program OIG-05-A-05 Status of Recommendations Recommendation 5: Re-evaluate categories of testing designated positions and continue to do so biennially.
Response dated January 31, 2006 Consideration of changes to categories of testing-designated positions are anticipated to be provided to the Commission by June 30, 2006. In the meantime, the SOP requires ADM to request Office Director and Regional Administrator review and validate the current drug testing pool every two years.
Based on the date of the last request (November 3, 2004),
the next review and validation is scheduled for November 2006.
OIG Analysis:
The proposed corrective action addresses the intent of this recommendation. This recommendation will be closed when OIG receives verification that the testing designation categories have been re-evaluated.
Status:
Resolved.
Audit Report Audit of NRCs Drug Testing Program OIG-05-A-05 Status of Recommendations Recommendation 6: Develop formal written procedures for staff to follow in implementing the agencys random drug testing selection process.
Response dated January 31, 2006:
An SOP for staff to follow in implementing the agencys random drug testing selection process was developed by SB on June 30, 2005. This SOP was revised and implemented on January 13, 2006 (Enclosure 1). The SOP implements commitments contained in the Plan.
OIG Analysis:
OIG reviewed the procedure for staff to follow in implementing the agencys random drug testing selection process contained in the Security Branch=s (SB) ADrug Testing Program Standard Operating Procedures@ (SOP).
The corrective action has addressed the intent of this recommendation. This recommendation is closed.
Status:
Closed.
Audit Report Audit of NRCs Drug Testing Program OIG-05-A-05 Status of Recommendations Recommendation 7: Include in the process a means to drug test the randomly selected employees who are frequently absent.
Response dated January 31, 2006:
The deferral of testing clause from the HHS Model Plan is included in the latest version of Revision 2 of the Plan. ADM plans to transmit a revised Revision 2 to HHS for their approval by February 17, 2006.
OIG Analysis:
OIG has verified that the Security Branch has implemented the deferral of testing process for drug testing the randomly selected employees who are frequently absent. The corrective action addresses the intent of this recommendation. This recommendation is therefore closed.
Status:
Closed.
Audit Report Audit of NRCs Drug Testing Program OIG-05-A-05 Status of Recommendations Recommendation 8: Develop and implement a quality assurance process to periodically verify that employees are randomly selected for drug testing without regard to their name, office, or position.
Response dated January 31, 2006:
An SOP to implement a quality assurance process to periodically verify that employees are randomly selected for drug testing without regard to their name, office, or position was developed by SB on June 30, 2005. The SOP was revised and implemented on January 13, 2006 (Enclosure 1). The SOP implements commitments contained in the Plan.
OIG Analysis:
OIG reviewed the SOP and has verified that the procedures contained therein support the reliability of the random selection process. The corrective action addresses the intent of this recommendation. This recommendation is therefore closed.
Status:
Closed.
Audit Report Audit of NRCs Drug Testing Program OIG-05-A-05 Status of Recommendations Recommendation 9: Provide and update regularly employee-supervisor lists for drug program staff to facilitate the drug testing notification process.
Response dated January 31, 2006:
The Office of Human Resources (HR) electronically provides monthly Employee and Organization Profile reports to drug program staff. This verification was provided to OIG on September 13, 2005 (Enclosure 2)
OIG Analysis:
OIG has verified that the Security Branch is conducting the notification process for random drug testing with regularly updated employee-supervisor lists. This corrective action addresses the intent of this recommendation. This recommendation is therefore closed.
Status:
Closed.
Audit Report Audit of NRCs Drug Testing Program OIG-05-A-05 Status of Recommendations Recommendation 10:
Institute a quality assurance process to verify that notification procedures are implemented in accordance with HHS requirements.
Response dated January 31, 2006:
A quality assurance process to verify that notification procedures are implemented in accordance with HHS requirements was incorporated in the SB SOP on June 30, 2005. The SOP was revised and implemented on January 13, 2006 (Enclosure 1). The SOP implements commitments contained in the Plan.
OIG Analysis:
OIG verified that the Security Branch SOP contains a quality assurance process to verify that notification procedures are implemented in accordance with HHS requirements. The corrective action addresses the intent of this recommendation. This recommendation is therefore closed.
Status:
Closed.
Audit Report Audit of NRCs Drug Testing Program OIG-05-A-05 Status of Recommendations Recommendation 11:
Develop and implement policy and procedures to compile all records necessary for compliance with the NRC Drug-Free Workplace Plan.
Response dated January 31, 2006:
An SOP to compile all records for compliance with the NRC Drug-Free Workplace Plan was developed by SB on June 30, 2005. The SOP was revised and implemented on January 13, 2006 (Enclosure 1). The SOP implements commitments contained in the Plan.
OIG Analysis:
OIG verified that the SOP contains and SB has implemented procedures to compile all records necessary for compliance with the NRC Drug-Free Workplace Plan. The corrective action addresses the intent of this recommendation. This recommendation is therefore closed.
Status:
Closed.
Audit Report Audit of NRCs Drug Testing Program OIG-05-A-05 Status of Recommendations Recommendation 12:
Update the Management Directive System to include the drug testing policy and procedures that employees are expected to follow.
Response dated January 31, 2006 Following Commission approval of changes in the drug testing program, ADM will develop a new Management Directive to describe the drug testing policy and provide an overview of the procedures that employees are expected to follow. This effort is expected to be completed by June 30, 2007.
OIG Analysis:
The proposed corrective action addresses the intent of this recommendation. This recommendation will be closed when OIG receives the updated the Management Directive that includes the drug testing policy and procedures that employees are expected to follow.
Status:
Resolved.